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Hi, Welcome to the Presentation of HRMantra HRMantra has scored a hat trick by being not only the 1 st fully web based HR & Payroll software to have offered it as a service but is also now the 1 st such software to be available using cell phones.

Hr Mantra Software

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Page 1: Hr Mantra Software

Hi,

Welcome to the Presentation of HRMantra

HRMantra has scored a hat trick by being not only the 1st fully web based HR & Payroll software to have offered it as a service but is also now the 1st such software to be available using cell phones.

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About HRMantra

HRMantra is India’s world class, most comprehensive and fully web based HR & Payroll software. Probably it is the WORLD’S MOST POWERFUL ATTENDANCE, LEAVE AND PAYROLL SOFTWARE.

We have spent over 500 man years developing the software over the last 10 years

We have over 75 large clients having over 100,000 employees using our software for automating their HR & payroll processes

We are fully focused into software product development and aim to be amongst the leading HR software and service players in the world

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Key Benefits of using HR & Payroll Software on online basis

STOP buying HR & Payroll Software and costly hardware, OS & Database

Automate mundane HR administration work to help HRD focus on transformational activities like employer branding, motivation etc.

All HR functions like staffing, induction, HRIS, attendance, leave, payroll, funds, administration, appraisals and training are fully automated i.e. right from candidate entry till employee exit- all HR processes are fully automated.

HR portal with self service, workflows via emails, date reminders, opinion poll, HR psychometric tests, favorite links and schedulers

Do HR & Payroll work from wherever, whenever in just a few EASY steps.

SMS & Chat with employees. Email pay slip etc to all employees in one click

Get integrated pay reports of all your locations in a few clicks

ZERO maintenance costs and NO DATA BACKUP worries

Secured access via internet and full confidentiality assured

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HRMantra Brochure – Page 1

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HRMantra Brochure – Page 2

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HRMantra Brochure – Page 3

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HRMantra Brochure – Page 4

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HRMantra Brochure – Page 5

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HRMantra Brochure – Page 5

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HRMantra Mobile – Page 1

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HRMantra Mobile – Page 2

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Main Features of HRMantra Recruitment management & Online Test module Induction & Confirmation management Employee Portal Training management Performance & Succession planning management Psychometric test & Knowledge management Employee exit management and Full & Final Settlement Attendance & Leave management Claim and reimbursement management Payroll management Government forms & challans (PF, ESIC, LWF, PT). Forms 16, 16AA, 12BA, 24Q PF trust, gratuity & superannuation management Administration & Employee Asset management Travel management Helpdesk & Project management

Common features Module wise search engines Module wise report editor & pay report designer 100’s of greeting cards & 100’s of thoughts of the day Skin editor Security management SMS alerts

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 In HRMantra, you can generate any amount of HR & Payroll MIS reports but for sake of simplicity we have listed about 200 reports that can be easily generated. It has a powerful search engine and report designers in all the modules to be able to create any number of reports.

HRMantra Standard Reports - Page 1

1. Employee Details Report2. Manpower Status Report3. Branch – grade Wise Manpower Report4. Transfer Details5. Resigned Employees report6. Qualification Wise Employee Report7. New joiners List8. Employees who have completed ‘X’ Years. Of Service9. MIS reports 10. Male Female Report11. Confirmation Report12. Employee Retirement Due Report13. BMI report14. Blood group Report15. Employee Directory16. Career growth17. Employee Category Master Report18. Employee Grade Master Report19. Employee Department Master Report20. Employee Section Master Report21. Employee Designation Master Report22. Employee Post Master Report23. Employee Status Master Report24. Employee Qualification Master Report25. Employee Title Master Report 26. Employee Address Type Master Report27. Employee Religion Master Report28. Employee Caste Master Report29. Summary - Category wise e.g. (i) Manager (ii) Supervisor 30. Employee Responsibility Master Report31. Professional Skill Master32. Skill Proficiency Master33. Employee Master Report (General)34. Employee Master Report Category wise35. Employee Master Report Grade wise36. Employee Master Report Department wise37. Employee Master Report Section wise38. Employee Master Report Designation wise

39. Employee Master Report Post wise40. Employee Master Report Status wise41. Employee Master Report Qualification wise42. Employee Master Report (Male)43. Employee Master Report (Female)44. Employee Master Report with Particular

Professional skill45. Employee Master Report with Particular skill

Proficiency46. Employee Master Report In particular Age group47. Employee Responsibilities Master Report48. Professional Bodies Master Report49. Subject Master report 50. Area Of Interest Master Report51. Relation Master Report52. Extra Curricular Master Report53. Separation Master report54. Increments Register55. Increments Month wise Report56. Increments Year wise Report57. Promotions Register58. Promotions Month wise Report59. Promotions Year wise Report60. Impact On Company Register61. Impact On Company month wise Report62. Impact On Company Year wise Report63. Separation Of Employees Retirement Register64. Separation Of Employees In Next week Report65. Separation Of Employees In Next Month Report66. Separation Of Employees In Next Year Report67. Separation Of Employees In Next 3- Year Report68. Separation Of Employees In Next 5-Year Report69. Separation Of Employees In Last week Report70. Separation Of Employees In Last Month Report71. Separation Of Employees In Last Year Report72. Separation Of Employees In Last 3- Years Report73. Separation Of Employees In Last 5-Years Report74. Management Information System Register75. Company Expense Master Report

HRIS

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1. Employee wise Training Report2. Faculty Master Report3. Training Category Master Report4. Training Program Master Report 5. Training Calendar Master Report6. Training Participants Feedback Master Report7. Training Instructor Feedback Master Report8. Training Need Register 9. Training Need Category wise Report10. Training Need Skill wise Report11. Training Schedule Register12. Training Schedule Category wise Report13. Training Schedule Skill wise Report14. Training Calendar Register15. Training Calendar Category wise Report16. Training Calendar Skill wise Report17. Training Faculty Register 18. Training Cost Register19. Training Cost Program wise 20. Training Participant’s Feedback Register21. Training Participant’s Feedback Program wise Report22. Training Instructor’s Feedback Register23. Training Instructor’s Feedback Program wise Report24. Training Batch Register25. Training Batch Program wise Register

1. Candidate details report2. Online test Report3. Post Master Report4. Post Min. Professional Skill Master Report5. Post Min. Qualification Master Report 6. Post Responsibilities Master Report7. Interview Master Report8. Evaluation Master Report9. Vacancy To Fill Register Report10. Vacancy To Fill Report Post wise11. Receipts Of CV Register12. Receipts Of CV post wise Report13. Receipts Of CV Qualification wise Report14. Receipts Of CV Year of Experience Report15. Interview / Test Register16. Interview / Test post wise Report17. Selection Register18. Selection Post wise Report19. Salary Fitment Register 20. Salary Fitment Vacancy wise Report21. Offer Letter Register22. Offer Letter Vacancy wise Report23. Joining Register24. Induction training Register25. Induction training Post wise Report26. Manpower Required Register27. Manpower Required Project wise Report

Staffing Training

1. Employee wise Appraisal Report2. Key Result Area (KRA) Master Report3. KRA Rating Master Report4. Performance Factor Master Report5. Performance Factor Applicable Master Report6. Skill Proficiency Required Register7. Skill Proficiency Required Project wise Report8. Key Result Area (Actual) Register9. Key Result Area (Actual) Year wise Report10. Performance Factor Register11. Performance Factor Year wise report12. Employee Actual Performance Register13. Employee Actual Performance Year wise Report14. Final Recommendation Register15. Employee Comments Register

Appraisal

1. Leave Register2. Leave without Pay Register3. Balance leave Register

1. Monthly Attendance Report2. Late comers Report3. Early goers Report4. Absenteeism Report5. OD / OT Report

Leave

Attendance

HRMantra Standard Reports - Page 2

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Payroll

1. Pay slip & adhoc slips2. Salary payment List3. Bank payment List4. Demand Draft Payment List5. Cash Payment List6. Telegraphic Payment List7. Bank Advice8. Demand Draft Advice9. Income Tax Statement10. Full & Final Settlement Report11. Recovery statement12. Comparative Statement13. Net Salary Statement14. Salary Processing Statistics15. Salary Summary16. Combined pay slip Report17. Bonus Report18. Variance Report19. Provident Fund Statement20. Professional Tax Statement21. ESIC Statement22. Month Wise IT Details23. Adjustment Entries24. Regular Entries25. Activity Entries26. Investment Details27. Form 16 (Income Tax Certificate)28. Form 16 AA29. Form 24, e-Form 24 & Form 27A30. Professional Tax Returns31. Director’s Report32. ESIC – Form 633. ESIC – Form 7

34. Loan Outstanding Statement35. Advance Outstanding Statement]36. Loan Ledger – Loan Type Wise37. Advance Ledger – Advance Type Wise38. Loan Ledger – Employee Wise39. Advance Ledger – Employee Wise40. Loan register41. PF Form 542. PF Form 1043. PF Form 3A44. PF Form 12A – PF Summary45. PF Form 346. PF Form 647. Provident Fund Statement48. Organization Advices Location wise.49. Net Payable Listing 50. PF Challan 51. Reconciliation Report52. Overtime Statement53. Details of Over time Hours / days paid54. Details of Other Incentives Paid 55. Earning Register56. Deduction Register57. Department wise Cumulative Overtime Analysis58. Income Tax Projection Statement59. Income Tax Calculation Sheet60. Six monthly ESIS Statement61. On-Line Enquiry for Earnings / Deductions Details62. Listing of Employees63. ESIC Challan64. PF Contribution Register65. YTD PF Register66. Yearly PF Slips

HRMantra Standard Reports - Page 3

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How HRMantra helps you save over 4 times its cost by automating all your HR & Payroll functions – Page 1

Total no. of employees 250

Months 12Cost Factors Cost per

employee (Rs.)

Total costs incurred

without having HRMantra

Total costs saved by using

HRMantra (Rs)

Total costs saved by using HRMantra (%)

Pay slip cost (per month)Printing,envelope,couriering,payroll manager's time cost

20 60000 60000 100

50% saving of salary cost of 1 leave manager and 1 payroll manager

20,000 240000 120000 50

Attendance management, loan, increment & arrears calculations, Full & Final settlement, funds management, payroll MIS reports generation, bonus & gratuity calculations, helpdesk, claim management, reimbursements handling, leave management, adhoc and monthly payroll processing time of 2 payroll member team with an average per month salary cost of Rs 20,000

Income Tax EstimationInvestment form filling, data entry and IT estimation time & cost, printing, couriering ( 4 times a year )

200 200000 200000 100

MIS reports ( like reconciliation, variance, staff count reports, salary reports etc) and Statutory Reports ( form16, form24, ESIC, PF, PT,TDS, LWF forms) printing and couriering

30 90000 81000 90

Total Payroll related cost savings 590000 461000 78

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How HRMantra helps you save over 4 times its cost by automating all your HR & Payroll functions – Page 2

And in case your firm has outsourced payroll, the saving potential will be much more in such a case if you were to do it yourself using HRMantra since it can be done in less than a day by 1 payroll executive since we have automated most of the payroll processing steps-it can be done in just 3 easy steps

Leave, Claim, OD and OT activities 30 90000 72000 80

printing, filling, couriering, submitting to HOD and time wasted in the process

Time and money spent on performance evaluations 5000 1250000 625000 50

Printing, envelope, to and fro couriering, data entry, data collation, Time spent for analysis by self, immediate boss, regional team, HR team,.and final committee

Training activities 3000 750000 375000 50

time spent by the HR and management team on identifying training needs, creating training program calendar on paper, training scheduling and pre & post training analysis etc

Induction Manual (once per employee ) 50 12500 12500 100

Printing, stocking and couriering

Employee newsletter (twice a year) 100 25000 25000 100

HRIS Reports ( per month) 30 90000 67500 75

Cost of time spent by HR and management team on generating and analysing manpower, attrition, new joinings, confirmation, project management, increment, transfer, separation,exit reports (about 100 such reports) etc.as also printing costs

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How HRMantra helps you save over 4 times its cost by automating all your HR & Payroll functions – Page 3

50% saving of salary cost of 2 HR team members spent on staffing processes

20000 240000 120000 50

Assuming attrition rate @ 10 %, time & money spent on recruitment advts, placement agencies, CV scrutiny, calling candidates, organizing tests and correcting answers, scheduling interviews, interviewing, interview data collation and analysis etc with salary of 2 HR team members at Rs 20000 per month

Assuming that HR, payroll, time-office, training, appraisals etc. were done on separate PC's using your current client server technologies software or using excel etc.the following is the setup costs in each location where HR and / or payroll team members are based

Hardware server costs @ Rs 200,000 1 200000 200000 100

Software costs (windows 2000 server cost, SQL Server / Oracle database server cost, other softwares cost like MS office at each office locations)

1 300000 300000 100

Other hardware accessories( like FAX machines & rolls, Printers, Xerox machine etc.) assuming at Rs 50000 cost

1 50000 40000 80

Total HR savings cost 3007500 1837000 57

The cost of HRMantra is Rs 300 per employee per month for 250 employees works out to Rs 9 lakhs per year. The total cost savings is Rs 18 lakhs giving a cost benefit ratio of 2 times. Besides you save on expensive office space and very importantly get the satisfaction of getting HR & Payroll dept fully automated with minimal I T department and no botheration of having the server in your setup. If you were to have your own server and load windows and database on it, then such cost along with monthly space, electricity costs and security costs will easily cross Rs 30,000 per month. So at just Rs 10 per day, you end up saving over Rs 40 i.e. 4 times!

This way you delight your internal customers ( employees who are the most important out of the 3 main stakeholders) and once your employees are happy working in your firm since you will provide them with a great working experience wherein they can concentrate on doing their core job functions and are not bothered by mundane HR administration work, their throughput will rise significantly giving you tremendous returns-i.e increase your top line and bottom line. Your HR department can then get time to focus on organizational transformational activities like employer branding, training management, motivational development, grievances handling etc thereby improving your top and bottom line. You also save our planet by reducing global warming since you are fully eliminating paper work

Note: Above monthly salary cost does not include office setup costs like space rent, electricity, furniture, tea and other incidental costs which could be more than the cost per employee and thus effectively the cost saving potential is more than 8 times by using HRMantra!

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75 Reasons to choose HRMantra - Page 1

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75 Reasons to choose HRMantra - Page 2

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75 Reasons to choose HRMantra - Page 3

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75 Reasons to choose HRMantra - Page 4

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75 Reasons to choose HRMantra - Page 5

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75 Reasons to choose HRMantra - Page 6

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75 Reasons to choose HRMantra - Page 7

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75 Reasons to choose HRMantra - Page 8

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Infrastructure Requirements Page 1

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Infrastructure Requirements Page 2

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Security Features

• Facility to define whether Single / Multiple user access required for the same User Id• Facility to define password change period• Facility to define size of password• Facility to define the number of Login attempts• Facility to define roles• Facility to assign a user Id to a role• Facility to generate reports - Provision to list application users, their entitlements• Provision to list last access and logged actions so you can easily review them• Facility to view Users Logged in• Facility to Kill users Logged in• Facility to Enable Users Locked out• Facility to Disable a User• Facility to change Password• Facility to define Insert/Edit/Delete/Read functions• Audit trail to track additions/modifications/deletions• Multi-factor authentication - Maker - Checker facility• Password Encrypted • Facility to reset Password• Prompt User to change password in case password has been reset by Admin User• The system prompts the user for 10 days before the password is due to expire.

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HRMantra’s home page (Very user friendly employee and manager self service functions with auto triggered dates to remember)

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Menu Listing Format (Within 2 clicks you can go into your desired page )

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Employee information page (There are more than 350 fields spread across 28 well defined pages )

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Employee reporting page (dynamic org charts based on any hierarchy can be easily printed)

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Induction Manual (no need of printing induction manuals or pasting holiday calendars on softboards)

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Helpdesk (Any kind of request like PC not working properly, visiting cards to be printed etc can be easily managed online using auto timed escalations)

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Late Coming Rules Setting ( similarly over time rules can be set and various attendance related reports can be easily churned out)

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Leave Application ( leave balances & leave history can be checked and online leave approval can be easily done)

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Leave Rules Setting (However complicated be your leave rules, In HRMantra, all such rules can be easily defined-we do not to recode per client)

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Claim Application (Claim history & claim balances can be checked and all kinds of reimbursements can be approved online)

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Employee Asset Management ( to track which assets needs to be recovered when an employee leaves your firm)

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Pay Heads Rule Setting ( Fully parameterized with over 32 options per head of pay to make your payroll processing a kids job)

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Formula Setting for Tax-thereon (any changes in the finance budget can be done in seconds)

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Income Tax Estimation (most accurate TDS calculation based on over 42 different tables)

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PF Challan ( All PF, ESIC, PT statutory forms, Form 16 etc can be printed)

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PF Trust ( You can manage PF trust, gratuity and superannuation settlement)

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Competencies Mapped to Position ( Competency weightages can be different for different approvers )

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KRA Rating Options ( KPM, KRA, total scores can be calculated based on formulae

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Appraisal Form Being Filled (formats could be different for 180 / 360 degrees and page orders can be changed at will)

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Succession Planning Using Color Bands (helps the management in identifying high fliers to move to higher positions)

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Training Feedback Form ( Evaluations can be done by the faculty also)

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List of Training Reports ( Various ISO standard reports are already created and more can be created by the users easily and different filters can be set)

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Client References

  Justdial (India’s largest talking yellow pages)

Mindcrest (India’s leading LPO)

Tata Communications (A group company of India’s largest corporate house)   Piramal Life Sciences (An independent research driven drug company)

Lodha Group (A premier real estate developer)

Centrum group (One of India's largest financial service group)

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HRMantra Project Implementation Plan

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Support & ServicesSo now that you have seen the main functionalities, let us tell you about our services.

Per employee, we also do the following software services:

Client Account Creation in our software Creation of user access rights Setting up of the Client’s list of

Setting up of the various HR & payroll Modules & MIS report formats Training of the users using an online tutorial and through telephone Client support services via email, internet and telephones Maintenance of the client database.

• Companies

• Departments

• Designations

• Loan masters

…and much more

• Locations

• Grades

• Earning, deduction & Perks

• Import of the employee records

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Per month per employee fee is towards the following services:-

Online access & modification of the employee’s data by the client Import of the monthly attendance, variable salary, adjustments, reimbursement details Import of the investment details Processing of the monthly salaries, adhoc payments and TDS estimations by

HRMantra Generation of various module wise MIS reports and statutory forms Support by HRMantra team via email, internet and telephone Client account Maintenance & Keeping the statutory forms up to date Keeping the HR modules up to date as per the requirements of the client Bandwidth & server disk space usage Cost of SSL secured access from Thawte, backup & restore software and more

*conditions apply

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HRMantra Software Pvt. Ltd.65-70,Ground Floor, Kesar Residency,

Behind Bhagavati Hotel,Charkop Market,Kandivali (West),

Mumbai-400 067.Tel. 022-28608888

Email: [email protected]: http://www.hrmantra.com

Also visit our website to know how

1) HRMantra software can save over 4 times its cost 2) HRMantra has over 75 features better than any other HR & Payroll

software