1. How to Develop Quality Requirements for SharePoint Projects Dux Raymond Sy, PMP, MVP Managing Partner, Innovative-e @meetdux #misc6 #ilta13 Video Recording: https://www.youtube.com/watch?v=rPkMz6nyfAg

2. @meetdux #misc6 #ilta13 Hi, Im Dux 3. @meetdux #misc6 #ilta13 What Are Requirements? Something wanted or neededFormally documentedCapabilities that solves a problemBounded by conditions and constraints 4. @meetdux #misc6 #ilta13 SharePoint is a Business Platform 5. Business Needs First 6. @meetdux #misc6 #ilta13 4 Iterative Steps to Requirements Development Success 7. Build Solutions, Dont Showcase Features 8. @meetdux #misc6 #ilta13 Elicit != Gather 1. What do I need to know? 2. Where do I get this information? 3. Get the information 4. Organize what you know 5. Do I have enough information? 9. @meetdux #misc6 #ilta13 Example: Define Business Needs How often does someone in finance have to deal with collecting a bunch of project expenses sent via e-mail with attached Excel files regularly and consolidate it to a single management report? How much time is spent doing this? 10. @meetdux #misc6 #ilta13 Map Requirements " Business requirements: SharePoint shall increase Finance departments productivity by 15% " User requirements: The user shall be able to retrieve & synchronize project expense information in SharePoint from Excel without relying on email " System requirements: Microsoft Excel shall be able to sync information with a SharePoint site 11. @meetdux #misc6 #ilta13 Make Sense of It 12. @meetdux #misc6 #ilta13 Stated vs True Requirements 1. Profile Users 2. Model stated requirements 3. Gap analysis 4. Identify the real requirements 13. @meetdux #misc6 #ilta13 Example: Process Flow 14. @meetdux #misc6 #ilta13 IT, Can You Handle This? 15. @meetdux #misc6 #ilta13 Confirm and Prioritize 16. @meetdux #misc6 #ilta13 Generate Requirements Document " Formally communicates " Overall quantitative and qualitative characteristics " Functionality of the desired end result or outcome " Should include " Requirement Statements " Process Diagrams " Traceability Matrix 17. @meetdux #misc6 #ilta13 Tip: Writing Requirements " shall be able to within " shall be able to " Where criterion is assumed to be 100 percent of the stated capability 18. @meetdux #misc6 #ilta13 Example Requirements " Business requirements: SharePoint shall increase Finance departments productivity by 15% " User requirements: The user shall be able to retrieve & synchronize project expense information in SharePoint from Excel without relying on email " System requirements: Microsoft Excel shall be able to sync information with a SharePoint site 19. @meetdux #misc6 #ilta13 4 Iterative Steps to Requirements Development Success 20. e: dux.sy@innovative-e.com t: http://twitter.com/meetduxw: http://innovative-e.com 21. Thank You!