Giving Effective oral presentations

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Text of Giving Effective oral presentations

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Giving effective oral presentations

Have you ever seen anyone give a presentation or had to give a presentation yourself? When was it? Who was it to?How long was the presentation? How did it go?Was powerpoint or an OHP used?Were there any handouts?Were questions taken from the floor?Have you ever seen anyone have any problems whilst giving a presentation?

WHICH ADVICE WOULD YOU GIVE TO A FRIEND WHO IS ABOUT TO GIVE A PRESENTATION?

Plan your presentation along A-B-A linesLimit yourself Pitch the level of your talk

Support ideas/themes - with anecdotes, examples, statistics and facts. Delivery style - use humour appropriatelyMake eye contact

Keep to time Speak clearly Body language

Practise

Check technical equipment Effective use of technical equipment

Handle any questions using the mnemonic, TRACT

Podium panicyour audience understands your nervousness;

nervousness is usually invisible;

be yourself; relax, practice some deep breathing techniques;

begin in your comfort zone;

check out the room first

concentrate on the message

begin with a slow, well-prepared introduction; have a confident and clear conclusion

be prepared and practice

FORMULATE A STRATEGY FOR THE SPECIFIC AUDIENCEWHO WILL I BE SPEAKING TO?WHAT DO THEY KNOW ABOUT MY TOPIC ALREADY?WHAT WILL THEY WNAT TO KNOW ABOUT MY TOPIC?WHAT DO I WANT THEM TO KNOW BY THE END OF MY TALK?

1. STRATEGY

understand your purpose and role

tailor your message to the audience

be concrete, specific, practical, and relevant

clarify your objectives

clarify what role you will be performing

develop a logically compelling case for your plan

research your topic

2. STRUCTUREOnce you know what you want to say, you need to consolidate the materials into a meaningful message.

The audience needs to have these basic questions answered.

1)Why should I pay attention to you when I can think about more interesting things? 2)Now that I am listening, why should I care about this issue? 3)I agree with the significance of the topic, but how are you justifying your ideas? 4)So, now that I am convinced, what do you want from me?

some points to think about when organizing your ideas begin by placing your topic in context

provide the intended, expected benefits, organization of the presentation, and ground rules

organize the body of the presentation logically

discuss the pros and cons

conclude on a "high note

incorporate visual aids effectively

prepare for contingencies - - practice your presentation and rehearse

think about what might happen and prepare

3. STYLETechniques to maintain attention: convey "controlled enthusiasm" for your subject posture, tone; don't lean your audience will mirror your attitude don't confuse enthusiasm with loudness; try to convey a range of emotions from concern, anticipation, excitement, dismay where appropriate, candidly discuss pros and cons; explain advantages first; present risks or challenges

Guideline for Answering Questions

Anticipate Questions: think of the ten most likely questions and plan out your answer

Understand the Question

Do Not Digress

Be Honest

Control Interchanges

Use the Last Question to Summarize