Jolly Rajan

Agile Coach

Facilitate a Visioning Session

Contents

1. Sample Agenda

2. Power of a Vision

3. Facilitating the Session

Sample Agenda

1. Vision, Why?

2. Characteristics

3. Food for thought!

4. Let’s create our vision

5. Close

Why do we need a Vision

Authoritarian

Decree

Micro

ManagementVision

Forces That Support Status Quo

Leading Change John P. Kotter 1996

Characteristics of an Effective Vision

Imaginable Desirable

Feasible Focused

Flexible Communicable

Leading Change John P. Kotter 1996

Emphasize the importance of open and honest communication.

Reinforce that the comments made during the session belong to the team.

Provide the team with Inspirations derived from interviews with key individuals (if possible).

Give some examples of Visions created by other Agile Transformation Teams.

Set the Stage

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Faster delivery

Higher quality

Sell more bananas

Shorten delivery cycle

Improvement in customer

experience

Deliver what the customer

wanted

Stop rushing

Inspirations

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Dedicated team

Meet customer expectations

Build something cool

Meet what we want

Improve time to market

Collaborative prioritization

Release must not be an

event

ABC’s innovative IT organization strengthens ABC’s

business by delivering high value products with quality

and velocity to exceed the expectations of the business

better than anybody else.

We are a continuously improving, single team delivering

awesome digital experiences that ensure XYZ company is

the ONLY place to buy bananas.

Examples

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Brainstorming vs Brainwriting

https://www.uco.edu/academic-affairs/cqi/files/docs/facilitator_tools/brainhan.pdf

Brainstorming sessions tend to be dominated by a few individuals

Better ideas may be held back

Brainwriting methods are designed to encourage more uniform participation

Enables all group members to think without any blocking

Split into teams of 2 members each.

Give the teams 10 minutes to come up with the first

versions.

Repeat this process by combining the teams to

have 4, 8 members until there is one version of the

Vision.

Remind participants that may not be the final

version and will be refined via email.

Twist on Brainwriting

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Thank the team for attending.

Take a photo of the white board (if used).

Capture the candidate Vision statement electronically.

Make it clear that there will be opportunities to fine tune the Vision statement.

Identify who owns the Action Item to gather feedback and finalize Vision.

Assign due date to the Action Item.

Close the session.

Close

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