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1 Confidential and Proprietary © Metalogix 1 Confidential and Proprietary © Metalogix Move, Manage, Protect Welcome to Webinar Wednesdays Effective Migration Planning for SharePoint Start Time: 1:00 PM ET

Effective migration planning for share point

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Page 1: Effective migration planning for share point

1 Confidential and Proprietary © Metalogix1 Confidential and Proprietary © Metalogix Move, Manage, Protect

Welcome to Webinar Wednesdays

Effective Migration Planning for SharePoint

Start Time: 1:00 PM ET

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Belgium neoxy.be Microsoft RD

SharePoint & Office

365 MVP xGokan Influencer 2016Gokan Ozcifci

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Paths to Modern Management https://www.tech.xenit.se/new-modern-management-features/

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Migration is easy

• SharePoint Server 2016• _Install_ SharePoint 2016

• _Backup_ Databases from 2013

• _Restore_ in 2016 and upgrade Databases

• _Upgrade_ Site Collections to new 2016 Interface

• trough PowerShell

• through Site Collection Administration

• Office 365 • Use a 3th party tool

• Manually

• Microsoft

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_How SharePoint looks into your organization?_

Overloaded!

Huh,

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Migration was easy

• Thought an _as-is_ migration would do everything• Did not do an architectural change

• Did not check for deprecated or added features

• Ignored custom solutions

• Didn’t talk to champions

• Lack of communication

• Didn’t know anything about the culture

• Didn’t do any planning, governance or IA

• OOTB looked so relevant for you

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Migration is about people

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Talking to peopleYour strategy is defined by

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_Definition_

• Modern Collaboration Apps running anywhere – anytime. Office 365

• Search-driven Publishing Web Sites. SharePoint Server On-Premises

_Vision_

• Neoxy wants to improve their productivity by providing the modern workplace empowered

by Office 365.“

_Goals_

• Being flexible : working anywhere, anytime on any device.

• Being productive: Improve internal knowledge.

• Using Next-Gen Technology: saving valuable time by decreasing the search for important

content & people

• No Server no cry : Serverless in X years.

Your _strategy_ contains

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Marketing IT HR

Select your champions/influencersFrom different teams

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• Collect feedback – use Microsoft Forms

• One-on-one champion/influencer/stakeholder interviews

• Analyze and report

• _communicate_ your Vision & Goals

• _communicate_ your Strategy

• _communicate_ your Roadmap

• Do not _communicate_ what you can’t produce

• Do not _communicate_ what’s out of scope

• Do not _communicate_ too fast

Modern field research & communication

techniques

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Make SharePoint great again!

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Email?

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Innovative sessions

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Analysis and

communication done.

What’s next?

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Conduct proper capacity planning

• Think about your _present_ needs• How many users? Sites? Number of Site Collections do I have?

• Database size

• Geographical needs of your organization

• How critical is my site

• Think about your _future_ needs• Estimates on Database growth

• User growth

• Performance requirements

• Topology scalability

• …

Manual, PowerShell or 3th party

http://www.tcscblog.com/sharepoint-information-architecture-diagram-using-powershell-and-visio/

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Understand your Customizations

• What kind of customization do you have?• Full Trust Solutions

• How many?

• Integration with other applications

• Complex workflows

• Custom master pages

• Legacy 3th party management and integration tools

_Are there any customizations which can be replaced by out-of-the-box capabilities or should be buy/rebuild?_

Investing to much in home made solutions

Side effect : $$$Trying to find the best perfect balance between

home made and 3th party

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Conduct proper schedule planning

• Time is _money_ and money is _time_• How many waves do I have? Pre-production, Qualify, DR, HA, …

• How long per wave?

• What if I do not deliver in time?

• Are my business requirements realistic within my wave?

• The schedule should be set _only_ after you:• Understand the scope

• Set the priorities

• Define the goals, vision, strategy and roadmap

• Does my schedule _include_: monitoring, identity federation, network optimizations, etc…

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Conduct proper priorities• Define your _business priorities_

• Which site is critical?

• Any stack that needs to be done first due too technology limitations?

• What are my key workloads?

• Establish clear and simple _governance_ guidelines• In coordination with the power users

• validation is a must!

• Measure for _success_• Define what success means

• Report (Power BI, or any other tool)

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Conduct proper post-migrations

• Prepare a test scenario for your new environment• Ensure that everything is migrated successfully

• Run/test all workloads

• Including solutions – think _full trust_ solutions

• Worst case scenario’s – think _disaster recovery_ environment

• New capabilities and their integration – think _Flow, PowerApps_

• New experiences – think _Hybrid Search Service Application_

• Check all user permissions

• _Move-spuser_ cmdlet migrates user access from one domain user account to another

• Remove access to the old SharePoint

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I’ve got my inventory, so, now what?

• _R_emove• Legacy files and unused sites.

• Unnecessary connections to 3th parties.

• _T_ransform• Get rid of legacy applications and use : PowerApps, Flow, Planner

• Use Out-of-the-box functionalities and capabilities whenever possible

• _M_igrate• Manually

• PowerShell

• 3th party tool

• Microsoft

#RTMify

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Summary

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Summary

• Migrations are _phased_ • A migration should be flexible and not be technology driven

• Migrations are _iterative_• Plan, execute and release per site or content database

• Migrations are _error_ prone• Be prepared for errors as there is not easy migration

• Remember to take an inventory and define what will be RTM’ed.

• Test, test and test.

• Always remember to communicate the changes and what’s

coming next.#RTMify

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SharePoint 2013 Migration Assessment Tool

• The SharePoint Migration assessment tool (SMAT) is a simple _command line executable_ that will scan the contents of your SharePoint farm to help identify the impact of migrating your server to SharePoint Online with Office 365. https://www.microsoft.com/en-us/download/details.aspx?id=53598&751be11f-ede8-5a0c-

058c-2ee190a24fa6=True

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SharePoint Migration Tool

• The SharePoint Migration Tool is a tool that migrates your files from SharePoint on-premises document libraries or regular file shares and easily moves them to your SharePoint Online tenant.

https://support.office.com/en-us/article/How-to-use-the-SharePoint-Migration-

Tool-65462df1-42fe-40cf-88f7-e39f82f5130f

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Let’s connect!

@xGokan

[email protected]

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27 Confidential and Proprietary © Metalogix27 Confidential and Proprietary © Metalogix

Thank you for Joining us Today!

• You can find the webinar recording on Metalogix.com/webinars

• Our next webinar will cover User Adoption Management and Operational Change on OneDrive seats are going fast so register today onMetalogix.com/webinars.

I hope you all enjoy the rest of your week!

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