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1 Confidential and Proprietary © Metalogix1 Confidential and Proprietary © Metalogix Move, Manage, Protect
Welcome to Webinar Wednesdays
Effective Migration Planning for SharePoint
Start Time: 1:00 PM ET
Belgium neoxy.be Microsoft RD
SharePoint & Office
365 MVP xGokan Influencer 2016Gokan Ozcifci
Paths to Modern Management https://www.tech.xenit.se/new-modern-management-features/
Migration is easy
• SharePoint Server 2016• _Install_ SharePoint 2016
• _Backup_ Databases from 2013
• _Restore_ in 2016 and upgrade Databases
• _Upgrade_ Site Collections to new 2016 Interface
• trough PowerShell
• through Site Collection Administration
• Office 365 • Use a 3th party tool
• Manually
• Microsoft
_How SharePoint looks into your organization?_
Overloaded!
Huh,
Migration was easy
• Thought an _as-is_ migration would do everything• Did not do an architectural change
• Did not check for deprecated or added features
• Ignored custom solutions
• Didn’t talk to champions
• Lack of communication
• Didn’t know anything about the culture
• Didn’t do any planning, governance or IA
• OOTB looked so relevant for you
Migration is about people
Talking to peopleYour strategy is defined by
_Definition_
• Modern Collaboration Apps running anywhere – anytime. Office 365
• Search-driven Publishing Web Sites. SharePoint Server On-Premises
_Vision_
• Neoxy wants to improve their productivity by providing the modern workplace empowered
by Office 365.“
_Goals_
• Being flexible : working anywhere, anytime on any device.
• Being productive: Improve internal knowledge.
• Using Next-Gen Technology: saving valuable time by decreasing the search for important
content & people
• No Server no cry : Serverless in X years.
Your _strategy_ contains
Marketing IT HR
Select your champions/influencersFrom different teams
• Collect feedback – use Microsoft Forms
• One-on-one champion/influencer/stakeholder interviews
• Analyze and report
• _communicate_ your Vision & Goals
• _communicate_ your Strategy
• _communicate_ your Roadmap
• Do not _communicate_ what you can’t produce
• Do not _communicate_ what’s out of scope
• Do not _communicate_ too fast
Modern field research & communication
techniques
Make SharePoint great again!
Email?
Innovative sessions
Analysis and
communication done.
What’s next?
Conduct proper capacity planning
• Think about your _present_ needs• How many users? Sites? Number of Site Collections do I have?
• Database size
• Geographical needs of your organization
• How critical is my site
• Think about your _future_ needs• Estimates on Database growth
• User growth
• Performance requirements
• Topology scalability
• …
Manual, PowerShell or 3th party
http://www.tcscblog.com/sharepoint-information-architecture-diagram-using-powershell-and-visio/
Understand your Customizations
• What kind of customization do you have?• Full Trust Solutions
• How many?
• Integration with other applications
• Complex workflows
• Custom master pages
• Legacy 3th party management and integration tools
_Are there any customizations which can be replaced by out-of-the-box capabilities or should be buy/rebuild?_
Investing to much in home made solutions
Side effect : $$$Trying to find the best perfect balance between
home made and 3th party
Conduct proper schedule planning
• Time is _money_ and money is _time_• How many waves do I have? Pre-production, Qualify, DR, HA, …
• How long per wave?
• What if I do not deliver in time?
• Are my business requirements realistic within my wave?
• The schedule should be set _only_ after you:• Understand the scope
• Set the priorities
• Define the goals, vision, strategy and roadmap
• Does my schedule _include_: monitoring, identity federation, network optimizations, etc…
Conduct proper priorities• Define your _business priorities_
• Which site is critical?
• Any stack that needs to be done first due too technology limitations?
• What are my key workloads?
• Establish clear and simple _governance_ guidelines• In coordination with the power users
• validation is a must!
• Measure for _success_• Define what success means
• Report (Power BI, or any other tool)
Conduct proper post-migrations
• Prepare a test scenario for your new environment• Ensure that everything is migrated successfully
• Run/test all workloads
• Including solutions – think _full trust_ solutions
• Worst case scenario’s – think _disaster recovery_ environment
• New capabilities and their integration – think _Flow, PowerApps_
• New experiences – think _Hybrid Search Service Application_
• Check all user permissions
• _Move-spuser_ cmdlet migrates user access from one domain user account to another
• Remove access to the old SharePoint
I’ve got my inventory, so, now what?
• _R_emove• Legacy files and unused sites.
• Unnecessary connections to 3th parties.
• _T_ransform• Get rid of legacy applications and use : PowerApps, Flow, Planner
• Use Out-of-the-box functionalities and capabilities whenever possible
• _M_igrate• Manually
• PowerShell
• 3th party tool
• Microsoft
#RTMify
Summary
Summary
• Migrations are _phased_ • A migration should be flexible and not be technology driven
• Migrations are _iterative_• Plan, execute and release per site or content database
• Migrations are _error_ prone• Be prepared for errors as there is not easy migration
• Remember to take an inventory and define what will be RTM’ed.
• Test, test and test.
• Always remember to communicate the changes and what’s
coming next.#RTMify
SharePoint 2013 Migration Assessment Tool
• The SharePoint Migration assessment tool (SMAT) is a simple _command line executable_ that will scan the contents of your SharePoint farm to help identify the impact of migrating your server to SharePoint Online with Office 365. https://www.microsoft.com/en-us/download/details.aspx?id=53598&751be11f-ede8-5a0c-
058c-2ee190a24fa6=True
SharePoint Migration Tool
• The SharePoint Migration Tool is a tool that migrates your files from SharePoint on-premises document libraries or regular file shares and easily moves them to your SharePoint Online tenant.
https://support.office.com/en-us/article/How-to-use-the-SharePoint-Migration-
Tool-65462df1-42fe-40cf-88f7-e39f82f5130f
27 Confidential and Proprietary © Metalogix27 Confidential and Proprietary © Metalogix
Thank you for Joining us Today!
• You can find the webinar recording on Metalogix.com/webinars
• Our next webinar will cover User Adoption Management and Operational Change on OneDrive seats are going fast so register today onMetalogix.com/webinars.
I hope you all enjoy the rest of your week!
Move, Manage, Protect
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