Demystifying Virtual Desktop Infrastructure Licensing

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About UsTrusted globally by some of the world’s most well-known enterprise companies,

is the leading provider of expertise and negotiation

services around Enterprise software contracts. Combining an unparalleled

knowledge of the DNA that make up software agreements with the ability to

understand company’s individual requirements, is able to drive out

significant costs and align agreements to business priorities NOT to those of

software vendors and their programmatic objectives. Using technology, process and

knowledge derived from the analysis and negotiation of more than a thousand

contracts, we help put explanation around the unknowns that create compliance

gaps and control spiraling costs associated with Enterprise software agreements.

SAVING YOU TIME, MONEY AND AGGRAVATION

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Our Core Value Proposition

Consulting Services

Microsoft Enterprise Agreement Negotiation

Microsoft Audit Assistance

o The value of our retainer relationships is in the personalized, and unrestricted access to all of our experts

o Retainer clients enjoy services such as published resource papers, white papers, webinars and training sessions

o Retainer client receive a 30% discount on additional engagements (outside of retainer)

o Microsoft is getting much more aggressive with audits

o Free up your time and resources

o Method 180 has a proven track record of dramatically reducing compliance costs

o Most organizations leave money on the table with Microsoft during negotiations

o Method 180 averages 25-30% cost reduction on enterprise agreement renewals

o Be informed and educated about how to drive costs out of your enterprise agreement

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Product Licensing: Virtualized Desktops

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• Commonly referred to as VDI

• Three main technologies:• VMWare View• Citrix XenDesktop• Microsoft App-V

• Each of these vendors approach the technology differently and require different licenses

• Should not be confused with Application Streaming• Different technology• Different Licensing Requirements

What is Virtualized Desktop Licensing?

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• VDI – Virtual Windows Desktop Session (Windows 7, Windows 10, etc) on a server

• Application Streaming – Utilizes Remote Desktop Protocol to stream the application on a Windows Server

There are different license requirements for each of these

Difference Between Application Streaming and VDI

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It’s out there – it’s likely in your environment already (and you may not know it)• IT is likely considering it• Vendors are pushing it as more cost effective• Potentially provides more control• Outsourcing/Off-shore is a common area of use

The costs of licensing can kill the value of VDI• Licensing costs need to be considered when looking at VDI as a solution• You potential loose control of portions of the environment (e.g. What devices are accessing) opening you up to

much more expensive license requirements (VDA)

Different Vendors Offer Different Solutions and Different License Costs• Licensing cost & compliance considerations could affect:

• Your choice of technology and your system design• Your license compliance and license purchase strategy

VDI Licensing Impacts your EA• Windows OS/VDA Rights• User Based Windows Desktops vs Device Based• Contractors/Offshore workers

Virtualized Desktops Are Important to Know About

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Datacenter

VirtualMachine

Management Infrastructure(provisioning, monitoring, deployment/patching, etc.)

VirtualMachine

VirtualMachine

Windows Proor Enterprise

Windows Proor Enterprise

Windows Proor Enterprise

Host Servers

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4

Clients

VDI Host Servers Windows Servers21

What’s Important in a VDI Infrastructure as it relates to Licensing

1. Hypervisor• Host the VMs on a server

(typically VMWare on Xen Desktop)

2. Windows Server• Authentication, User Settings,

Etc.3. Windows Client OS’s

• OS’s that are running in the VM’s

4. Management / App Deployment Tools

• Provision VM’s, Monitor Servers, Etc.

• Deploy & Patch apps in VM’s such as Office

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1. Hypervisor• Windows DataCenter and System Center

Licenses2. Windows Server

• Windows DataCenter Licenses• Windows DataCenter and System Center

Licenses• Windows RDS CALs• ECAL Components

3. Windows client OSs • Windows OS with SA• VDA Licenses• Windows E3/E5• Windows Users CALs• Office/O365 E3• Project/Visio

4. Management/App Deployment Tools

• System Center

Datacenter

VirtualMachine

Management Infrastructure(provisioning, monitoring, deployment/patching, etc.)

VirtualMachine

VirtualMachine

Windows Proor Enterprise

Windows Proor Enterprise

Windows Proor Enterprise

Host Servers

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4

Clients

VDI Host Servers Windows Servers21

VDI = $$$ to Microsoft and they are often Wrong

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Different VDI Architectures

Windows ServerSe

ssio

n

Sess

ion

Sess

ion

Virtual Desktop Infrastructure (VDI)

Cos

t and

Com

plex

ityVirtual

MachineVirtual

Machine

Hypervisor & managementtechnologies

Windows 7 Windows 7

RD Session Host

Remote desktop connection to PC Client

Exchange, etc

Exchange, etc

Exchange, etc• Allowed per the Product

Terms for Free to access Office

• User CALs cover access to Exchange/SPS etc

• No Windows OS required on remote desktop

• May require SA on Office/E3 for roaming (If only internal not required)

• User CALs cover access to Exchange/SPS etc

• No Windows OS required on remote desktop

• Requires a Windows RDS CAL

• May require SA on Office/E3 for roaming (If only internal not required)

• User CAL cover access to Exchange/SPS, etc

• Windows SA/VDA/User License required

• May require RDS CAL

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Remote Desktop Connection to PC Client

Work PC*

Windows Servers

On organization’s physical premises

Windows Server CAL

Home PC or Kiosk

WindowsServer

Office and

Windows OEM

Tablet

Remote Desktop Connection

* Running Office locally

OEMWin

How it Works• Work PC is left on and the end user

remotes into their Work PC through a tablet/home PC or Kiosk

• All computing is done on the Work PC the accessing devices is like a monitor only displays the screen changes to the remote service

• Can only have 1 active connection at a time

Assumptions• Accessing a Windows Server for

AD

• Office Can be licenses per Device

• CALs licensed per user

WindowsServer

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Remote Desktop Services, Office 365 ProPlusRemote Desktop Session Host Servers (eg. Citrix XenApp with Office loaded)

Personal iPad

Home PC

WindowsServer

Work PC/Think Client or Tablet

• Windows Server CAL• Windows RDS CAL• Office License (with SA or

Office 365)• Windows OEM

iPad

On organization’s physical premises

WindowsServer

Assumptions• All CALs are per-user• Office is installed & running on

servers• Office licensed per-user via

Office 365 ProPlus or with Software Assurance for Roaming Rights

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VDI On Premises Only – no external useWindows Server

On organization’s physical premises

Non-MS VDIHosting Servers

Work PC/Think Client or Tablet

• Windows Server CAL• Windows RDS CAL (potentially with Citrix)• Office License • Windows Enterprise with SA or VDA License

iPad

Assumptions• CALs Per-User• Windows Per-Device• Office Pro (Per-Device)

Notes• Access via corporate owned devices to VDI

is covered by Win. SA or VDA subscriptions

• If Office is in the VDI image, then each device would need an Office License (No SA) or the user would need an O365 license

• If Office is installed on the local device then Office device license is all that is required

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VDI On Premises Only – with external useWindows Server

On organization’s physical premises

Non-MS VDIHosting Servers

Work PC/Think Client or Tablet

• Windows Server CAL• Windows RDS CAL (potentially with Citrix)• Office License with SA or O365• Windows Enterprise with SA or VDA License

iPad

Personal iPad

Home/Kiosk PC

Assumptions CALs Per-User Windows Per-Device Office Pro with SA or User Based

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Because I’ve been asked twice already this week….

You cannot host VDI on third party hardware if that hardware is shared with others.

Thank you & Questions?

Mike Austin – VP Service DeliveryPH: 1-888-978-5129 ext 701

www.method180.commike@method180.com

@austinmik@infomethod180