Dell share point biwug

BIWUG – SharePoint Community

January 29 - 2013

DELL Software –Control your SharePoint Chaos

Volker Pingen

Senior Solutions Architect

Quest Software GmbH – now a part of DELL

3 SharePoint Solutions

BYOD Endpoint management

Data management

App/data integration

Business intelligence and analytics

Windows Server mgmt

Performance monitoring

Virtualization mgmt

About Dell Software

Information management

Mobile workforceData center & cloud management

Identity and access management

Network security

Security management & data protection

Endpoint security

Backup and recovery

Virtual protection

Application protection



Your survey – Your choice…

User Adoption

Management

Migration

Focus:


User Adoption


User Adoption - Challenges

How to bring users to work with SharePoint ???



Adoption problems are caused by 2 key areas: Endusers & IT

Enduser

• Enduser Collaboration = Email– Overtaxed mail stores

– Hard to retrieve lost data in mail stores

• SharePoint interface ≠ integration into daily workstream

• Endusers are confused about SharePoint– Naming

– Structure



IT

• SharePoint (implementation) projects are IT-driven projects

• Enduser is (often) not involded

• Missing guidance for Endusers

How to solve the problem?

• Integrate SharePoint into the daily workstream of users

• Give enduser some guidance what to put where

• Make SharePoint UI friendly for the enduser


AttachThis


Conceptually


Highlights

• Simple Outlook plug-in

• Smart forwarding

• Granular permission setting

• Personalized smart tagging

• Global smart tagging

• Trend reporting available with Pro license


Client Side


Server Side


Quick Apps for SharePoint


Quick Apps for SharePointKey features and benefits

• Build solutions that you can easily support, maintain and upgrade – up to 80% faster and with no custom coding

• Extend SharePoint beyond out-of-the-box limitations– Controllable, security-aware navigational menus

– Intelligent & highly functional web forms

– Charting / business intelligence (BI)

– Line of business data (LOB) access

• Simplify customization– Drag the web part onto a page & configure

• Does not require in depth knowledge or development expertise– Includes built-in video training and active product community

• Easily repeatable on multiple sites


This application was built without custom code

Quick Apps for SharePoint

Data View

Data Entry

Data Selector

Navigation

External Data Integration


Connect To Any External Data Source Through ODBC or Web Services

Data Integration with SharePoint


EzEditPoint-and-click configuration interface


Management


SharePoint Management - ChallengesSharePoint is offering a lack of..

• Security Reporting: Who has access where?

• User Activity: What are users doing on SharePoint? What is used / unused?

• Content: How much and what content is stored where?

• Infrastructure: Overview about all farms incl. servers, roles, etc?


SharePoint Management - Challenges• Lack of Visibility into the environment

• Cannot monitor users’ activity in SharePoint.

• Expected to support SharePoint sites IT doesn’t know exists

• Time consuming management• Unable to effectively manage permissions across the environment (protecting

data and people).

• Unable to report on the entire environment, including SharePoint Online, auditingwho has access and monitoring what they are doing and tracking what is beingstored and shared.


SharePoint Management - Challenges• No delegation of duties

• Bogged down by requests from business content owners for permissions andreporting

• No scalability• Cannot anticipate SharePoint growth and storage needs


Site Administrator for SharePoint


Conceptually


Increase Visibility into SharePoint

• 360° discovery and reporting

• Delegated, security-trimmed access

• Pre-migration planning

• Comprehensive security and content management

• User activity auditing

• Growth forecasting and management

Report >> Act >> Enforce >>


Security Dashboard and Drill Downs

• Centralized SharePoint security reporting, management and policy enforcement to help you:

– Protect your SharePoint data

– Track security changes

– Close loopholes

– Manage user access rights



Site Permissions Report


User Permissions Report


User Activity Dashboard and Drill Downs

• Comprehensive SharePoint user activity monitoring, management and policy enforcement to help you:

– Analyze usage and popularity of sites, pages and individual documents

– Identify stalled and unused content

– Track user activity and content changes



Site Usage Report


Site Activity Report


Content Dashboard and Drill Downs

• Complete SharePoint content monitoring, management and policy enforcement to help you:

– Control your SharePoint storage and growth

– Secure your business critical content

– Restructure data



Enterprise & Cross Version Report


Site & Site Collection Report


Content Database Report


Site Metrics Report


Infrastructure Dashboard and Drill Downs

• Detailed IT infrastructure reports of your SharePoint environment (across multiple farms and multiple versions), including:

– Approach SharePoint governance by discovering what’s in your environment

– Inventory SharePoint physical and logical topology across multiple farms

– Start with enterprise view and drill down into any details on sites and users

Report >>


Farm Report


Web Application Report


Information Portal Delegated Access


Advanced permissions management with Security Explorer

• Single permissions management tool for SharePoint Administrators to:

– Manage all permissions across multiple farms and versions

– Find security weaknesses and over-privileged users

– Backup and restore permissions

– Search by user or access level across the enterprise


Prepare Before You Migrate

• Pre-migration assessment and planning, enabling you to:

– Discover the true extent of your SharePoint environment

– Review usage reports to prioritize your migration plan

– Monitor content growth to ensure a scalable future environment

– Analyze IT infrastructure to ensure you meet requirements


SharePoint Online (o365)


Migration


Considerations for SharePoint Migration

• SharePoint migrations are challenging:– Requires new hardware

– Server

– SQL

– Windows

• Different types of SharePoint migration:– Cross version (2007 2010 or 2007/2010 2013)

– In version (2010 2010 or 2010 SharePoint Online)

– Different source platforms (SharePoint, File System, Public Folder or Lotus Notes)

• Not ideal to combine SharePoint roll-out with content migration– Dependency

– IT burden

– Budget splitting



• Migration projects are time consuming

• Migration should have no impact on End-users and IT

• SharePoint migrations are challenging:– Requires new hardware

– Different types of SharePoint migration:– Cross version (2007 2010 or 2007/2010 2013)

– In version (2010 2010 or 2010 SharePoint Online)

– Different source platforms (SharePoint, File System, Public Folder or Lotus Notes)

• No matter what migration method is used, IT has to deal with data migration& hardware implementation



• Not ideal to combine SharePoint roll-out with content migration– Introduces too many dependencies

– Hardware roll-out

– SQL Upgrade

– Configuration

– Content migration

• SharePoint 2013 introduces its own changes (UI & capabilities)– Better if content remains consistent

• Potential to split upgrade cost over budgetary periods– Consolidate content in FY1

– Upgrade to SharePoint 2013 in FY2

• Upgrades can and do get postponed/cancelled



• Native migration only supported for SharePoint 2010

• Consolidate the number of SharePoint farms in your environment

• Plan for and monitor content database sizes during migration

• Start preparing for custom application development migration ASAP

• Remember: Upgrade from a pre-release version of SharePoint 2013 to the release version of SharePoint 2013 is not supported


SharePoint to SharePoint Migration – the native way

• All-or-none approach• No gradual process

• No cleaning process

• Can’t filter content

• Can’t change site structures

• Can’t tag or remap metadata

• Can’t upgrade from older versions (2003-2010 or 2007-2010) directly

• Can’t re-templates sites or migrate users

• Centralized IT driven migrations


Migration Suite For SharePoint


Conceptually


Highlights

• Agentless – Nothing deployed to source or target servers

• Uses SharePoint web services; No direct database writes

• Leverage existing SharePoint permissions; No need for privileged account

• Works across domains, proxies, and firewalls

• Synchronizes post migration changes

• Retain, reassign, or add metadata; remap content types; tag content

• Migration can be scheduled, run in bulk, run in various ways

• Supports ALL SharePoint: 2013, 2010, 2007, 2003 on-premise & online

• Supports local or mapped windows disks & Exchange 2003, 2007, & 2010


Restructure & Filter Your Content


Map To Custom Content Types and Managed Metadata


Your questions?

58 Confidential Pre Sales

Thank You

Technology

Dell share point biwug