CREATING AND EDITING A PRESENTATION WITH

CLIPARTPowerPoint – Project 1

Pgs. PPT2 – PPT72

PowerPoint in General

A PowerPoint presentation is also called a slideshow because the creator is creating slides, not pages or images

One of the more common uses for a PowerPoint is to enhance an oral presentation This means the PowerPoint reinforces what the

speaker is saying – not actually saying it for them

Another use is a stand-alone presentation This is when the creator makes the

presentation to run on its own without a speaker

The Theme A document theme provides consistency

in design and color throughout the entire presentation by setting the color scheme, font set, and layout.

To select a theme click the Design Tab and browse through the Themes group. Use the More button to see more than what is initially shown.

The default theme is called OfficeMore Button

Title Slide and Beyond

When PowerPoint is initially opened the Title Slide Layout appears. The purpose here is to introduce the topic to

the audience There are two boxes on the title slide

called placeholders – shown by dotted lines Placeholders will appear on almost every

layout The dotted lines will not print To delete a placeholder click on the dotted line

– once selected hit the delete key

Some Review from Word

To format means to modify the appearance of text, paragraph, page, or object

The font defines the appearance and shape of all text, punctuation marks, and symbols

Font size refers to the height of a character

Font are measured in points Font style refers to how the characters

are formatted – Bold, Italic, or Bold Italic

7 X 7 Rule of Thumb

When a creator is giving a presentation with the aide of a PowerPoint he/she should use the 7 X 7 rule – 7 words per line / 7 lines per slide.

This is not a set in stone – if there is an oral presentation going on the focus should be on the presenter not on the PowerPoint so less is better

If there is no oral presentation, such as this, then a more detailed slide is needed

Multi-Level Bulleted Lists

The backbone of most PowerPoints is bulleted lists

A bulleted list is a list of paragraphs preceded by a bullet or a symbol (in this case a square)

Many bulleted lists have different levels – the sub levels contain information about the level above it

More about Bulleted Lists

As the user moves down levels they are demoting the text – going from level 1 to 2 or 2 to 3

As the user moves up levels they are promoting text – going from 3 to 2 or 2 to 1

This example shows demotion from level 1 all the way to level 4 then promotion from level 4 back up to level 1

Slide Layout A layout specifies the

arrangement of placeholders on a slide

The placeholders can contain several different objects such as – Text, Pictures, Charts, Tables, and Shapes

To choose a layout the user must go to the Layout Gallery

The Layout Gallery is located on the Home Ribbon under the New Slide button – click where it says New Slide, not the icon

More about Layouts

There are 9 different layouts to choose from

5 of the 9 contain text and content meaning the slide will have a bulleted list on one portion of the slide and an image, chart, table, etc. on the other portion

If the user has created a slide the layout can be changed – click the layout dropdown button next to New Slide -- the objects currently on the slide will move to fit the new layout.

The Views of PowerPoint

A view is the mode in which PowerPoint appears on the screen

The default view is Normal View Normal view consists of three working areas

On the left is the Slides / Outline Pane – The slides tab shows mini-slides or thumbnails of what the slide looks like. The outline tab shows the slide in outline or text format without the designs or layouts

The slide pane which is the main portion of the screen

The Notes pane located at the bottom – this is for the presenter to make notes – these do not show on the presentation

More Views

A second view is the Slide Sorter view – this allows the user to see mini-slides of the presentation in the order they will come up. This can aide in organization

The next view is called Reading View – this allows the user to view the presentation much like a book – with arrows to go back and forth

The Final View

The final view is called Slide Show view – this actually plays the presentation as it is intended This view can also be achieved by pressing

the F5 key on the top of your keyboard The different views can be selected on

the bottom right of the screen next to the Zoom slider

Normal

Slide Sorter

Reading

Slide Show

ClipArt

ClipArt in PowerPoint works the same as it does for all MS Office applications for the most part – there are some differences, but you will have to take Digitized Presentation to find those out (gotta love commercials!!!)

When searching for clipart make sure the Include Office.com box is checked – this will return the most results

To get to clipart – click the Insert Tab then the clipart button – from there type in a search word and click go Inserting the image is as easy as clicking on it

A little more about ClipArt

The red circles are pointing out sizing handles that can be uses to resize an image

The purple circle is showing the rotation handle – this allows the images to be turned in several ways

Ending a Slide Show

By default PowerPoint ends a slideshow with a black slide – never showing the audience normal view

It is best to end the show with a similar slide to the title slide – showing the title of the presentation and the presenters name. It may also include additional information such as how to contact the presenter at a later time (email, phone, or address)

Formatting / Rearranging Slides

To go back to a completed slide simply click on the thumbnail or bullet (if on the outline tab). This will make that slide the active slide in the slide pane – changes now can be made.

There may be a need to rearrange them – the easiest way to accomplish this is to drag and drop Either in normal view in the Slides pane or in slide

sorter view is the best Click and hold on the slide to be moved and drop

it where it is to be located – a line will signify where it will be place (the line is horizontal in normal view and vertical in slide sorter view)

Animations / Transitions – the fun stuff

Animations are visual and sound effects applied to text or content on a slide To add animation select an object on a slide then

click the animations tab. Select an animation from the Animation group and presto it is animated

Transitions is an effect used to progress from one slide to another To add transitions to slides select the slide or slides

that are to have transitions, click the transitions tab, then choose the transition in the transition group.

As mentioned earlier there is more to transitions and animations, but you will have to take the next class, Digitized Presentation, to learn them!!!

Printing a PowerPoint Much like all other MS Office

Applications the user needs to click File and Print to get to the Print menu

The user can select to print all slides or just a couple

The user can select to print multiple slides per page (up to 9)

Summary

For many this will be information that is already known, but for others this will be brand new stuff – take time going through the steps in the book and projects.

Explore PowerPoint a little if time allows. It is a very powerful program if the time is taken to learn it.