Content Management And Discoverability Using Microsoft Share Point Server 2010

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Why we need Enterprise Content Management Why ECM fails How SharePoint can help

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  • 1. Content Management and Discoverability using Microsoft SharePoint Server 2010
    Microsoft (UK) Ltd
  • 2. 2
  • 3. A conservative failure rateestimate of ECM technologies within large organizations is 50%.
    Source: Doculabs
    3
  • 4. Agenda
    Why do we need ECM?
    Why do ECM systems fail?
    How can SharePoint help you?
    4
  • 5. What is
    Enterprise Content Management?
    5
  • 6. WHY DO WE NEED ECM?
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  • 7. Why do we need ECM?
    Information doubles every 1,100 days. Yet the amount of time available to deal with that information remains constant: 1,440 minutes per day
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  • 8. Why do we need ECM?
    Source: Doculabs
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  • 9. Why do we need ECM?
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  • 10. SEC Rule 17a-3 and a-4
    EU Data Protection Directive
    (Directive 95/46/EC)
    FDA CFR 21 Part 11
    BASEL II Accord
    MiFID
    US Sarbanes-Oxley Act (SOX)
    US DOD Std. 5015.2 Electronic Records Mgt
    HIPAA
    ITAR
    APRA
    ASIC
    Aust. FSR CLERP 6
    Aust. CLERP 9 Act
    Australian Corporations Act 2001
    New Zealand Public Records Act
    Why do we need ECM?
    10
  • 11. information Privacy is the most important security concern in the enterprise, outranking malware in 2007 for the first time
    Personal Information Loss
    -Sci-tech today 06/21/07
    Ohio state government loses 269,000 confidential information of taxpayers and employees. See more
    IP2, National Security
    -Sci-tech today 06/15/07
    A consultant from Los Alamos sent an e-mail containing highly classified, non-encrypted nuclear weapons to several board members who forwarded it to other members
    see more
    Personal Information Loss
    -www.privacyrights.org, August 2008
    A flash drive with Social Security numbers and other personal information was removed from the unattended laptop of a state employee.
    Source: Ohio Data Loss Scope Broadens. Sci-Tech Today.com, June 2007. http://www.sci-tech-today.com/story.xhtml?story_id=53225
    Other high-profile incidents:
    T.J.Maxx , 45Million PCI3 records stolen. Financial loss: $75M
    Veterans Affairs, 26.5M PII1 records. Financial loss: $500M
    Boeing, 382,000 PII1 records stolen. Financial loss: undetermined
    Why do we need ECM?
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  • 12. Why do we need ECM?
    A single email with a 1MB attachment sent to four recipients can ultimately have a 51.5MB digital footprint
    IDC - The Diverse and Exploding Digital Universe
    http://www.emc.com/collateral/analyst-reports/diverse-exploding-digital-universe.pdf
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  • 13. WHY DO ECM SYSTEMS FAIL?
    13
  • 14. Why do ECM Systems Fail?
    Failure to Garner Adoption
    Failure to Achieve Timeline Goals
    Failure to Stay within Budget
    Source: http://www.doculabs.com/?p=707
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  • 15. ECM Everywhere
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  • 16. HOW CAN SHAREPOINT HELP YOU?
    3 Es
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  • 17. 17
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  • 21. Query completion
    Relatedsearches & people
    Sorting on any property
    Scrolling previews
    Federated results
    Read in Office Web Apps
    Document thumbnails
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  • 22. Rate pages and content
    05 star ratings
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  • 23. Enhance out-of-box functionality with Visio & Visio Services
    Design workflow in Visio
    Publish,use and monitor in SharePoint
    Improve with SPD
    Pre-release screenshots, subject to change
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  • 24. 24
  • 25. See who is editing
    List of Authors
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  • 26. 26
  • 27. Rich editing with Ribbon menus
    Office Web applications for in-browser content editing and collaboration
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  • 28. Access to Teamsites
    Access to Office applications
    SharePoint Workspace Mobile
    1-click access to documents, sites, and colleagues
    Create Blog posts and comments
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  • 29. Information Rights policy is synched with SharePoint permissions
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  • 33. 33
  • 34. 34
  • 35. Traditional ECM
    Content Volume
    SharePoint
    Content Type
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  • 36. What the analysts say
    Enterprise Content Management
    Information Access Technology
    Social Software
    The Magic Quadrant is copyrighted September and October, 2009 by Gartner, Inc. and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner's analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the "Leaders" quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
    The Magic Quadrant graphic was published by Gartner, Inc., as part of a larger research note and should be evaluated in the context of the entire report. The Gartner report is available upon request from Microsoft.
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  • 37. SharePoint RM Customers
    • 28K employees over 37 countries generate millions of documents with varying retention policies
    • 38. 54 site collections, 1700 Web sites, almost 6,000 lists containing 1.2 million items, and 1579 libraries with more than 1.3 million documents
    • 39. SharePoint 2010 Rapid Deployment participant
    • 40. Hybrid Documentum for regulated documents and SharePoint for collaborative content management
    • 41. 41,000+ active SharePoint users with 1,000 top-level, cross business unit sites and 7,000 total active team sites
    • 42. SharePoint is the single ECM platform for addressing business and compliance requirements
    • 43. 3 server farms globally, 1500 associates on the system now, and plan to have everyone (10K plus) on the system by March 2010
    • 44. SharePoint 2010 Rapid Deployment participant
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  • 45. Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web
    Hosted by Microsoft
    Sites
    Connect and Empower People
    Communities
    Composites
    Cut Costs with a Unified Infrastructure
    Content
    Insights
    Rapidly Respond to Business Needs
    Search
  • 46. Summary
  • 47. 40
  • 48. 2010Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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