Collaboration Tools

Lauren HaynesOunce of Prevention Fund

@LnhaynesLnhaynes@gmail.com

6.9.12

Our Mission

The Ounce of Prevention Fund invests in the healthy development of at-risk infants, toddlers,

preschoolers and their families. We use an innovative cycle of family-focused programs,

research, training, policy analysis and advocacy to help young children succeed in school and

throughout life.

About Me

• IT Manager at the Ounce since November• 4 Years at Accenture in the Technology Labs• Break Away Board of Directors

(http://www.alternativebreaks.org/)• Background in Human Computer Interaction &

User Centered Design

• Challenges

• What are some of the challenges to collaboration?

• Ounce Background

• 250 Employees• 4 (ish) locations• Network of 15 Educare Schools• $50 mil budget • Funding

• Who do we collaborate with?

• Employees• Parents• Employees at other Educare Schools• Universities• Foundations

• What I won’t cover

• Google Apps• PolyComm

Collaboration Tools

• What are you trying to do?– Project Management & Task Tracking– Document Sharing– Collaborative Document Editing– Video Conferencing

• Who are you trying to do it with?– Internal– External– Tech Savvy & Computer Admin Privileges

• So…. Which tool?

• In many cases, you will need to create an ecosystem of collaboration tools - there are very few tools that meet all the needs well

• Story Time

• Project Management & Development

• Overview

Tool Purpose

Basecamp Project Management, Document Sharing

Asana Task Tracking

ToodleDo Personal Task Tracking

Google Docs Document Sharing, Collaborative Document Editing

SharePoint 365 Document Sharing, Collaborative Document Editing

DropBox Document Sharing

WebEx Web Conferencing

GoToMeeting Web Conferencing

Adobe Connect Web Conferencing

BigMarker Web Conferencing, Document Sharing

• BaseCamp

• Project Management• Fairly Simple• Some weird things like “Meetings don’t have

end times” • http://basecamp.com

• Asana

• Project Management • Simple, Intuitive• http://asana.com

• ToodleDo

• Personal Task Management• Some collaborative/sharing of tasks• Feature: Can forward emails to yourself to add

to your to-do list. Mobile apps• Free• http://www.toodledo.com

• Google Docs

• Collaborative Document Editing• Google Apps gives more functionality and is

free for non profits under Google for Education but requires verification

• SharePoint 365

• Document Sharing• $4/User/Month, includes Lync (IM, Screen

Share, Computer to Computer Voice) and Exchange at this price

• Internal Audiences Only (for some definition of internal)

• Flexible & Powerful (which is good and bad)

• DropBox

• Document Sharing• Internal and External Audiences• Security is easily managed• My aunts know how to use it

• Join Me

• Screen Sharing• Free over the web• https://join.me/

• Story Time

• External Partners & Phone Lines• Webcam Fear• Execs

• GoToMeeting

• Web Conferencing• Tech Soup Licenses Available• Limited numbers of users, monthly pricing

• WebEx

• Web Conferencing• Similar pricing to GoToMeeting (but not on

TechSoup)

• Big Marker

• Web Conferencing, File Sharing, Communities, some Task Tracking

• Local to Chicago• http://www.bigmarker.com/• Pricing changing next week

• Adobe Connect

• http://www.adobe.com/products/adobeconnect/buying-guide.html

• Questions

?(And a plug – follow me on twitter because we need votes

starting next Tuesday! @lnhaynes)