Capture Dental Records

Let’s look at considerations and technologies that can greatly automate the process of capturing dental records into an EDR environment.

Today’s Dental Professionals Cannot Ignore the Need for Organized, Digitized

Records

…no matter what your dental records are:

• patient charts • clinical notes • lab orders • EOBs • prescription

orders …

or if they are already scanned as PDF or TIFF files.

…no matter what your dental records are:

• patient charts • clinical notes • lab orders • EOBs • prescription

orders …

d So How can your Dental Records

be Lassoed?

d For a Starter Document Management System?

… if you are just starting out

Henry Schein Dental Practice Management EDR Solutions

Dentrix EaglesSoft DentiMax Henry Schein

Or integrated with an Existing EDR/EHR Application?

Anyone via CSV or XML

SoftDent

Dentrix, Dentrix Enterprise Dentrix Ascend, Easy Dental Viive, DentalVision, axiUm

Be they?

• Cloud-based • PC Thick Applications • Mobile Applications • …

First, Gather up your Documents and...

• MFP devices • Desktop Scanners • Touchscreen

Scanners

Create PDF Dental Records or TIFF Files With:

(during or after scanning)

Add Intelligent Data Capture Technology With:

Barcode Recognition

Text Data Mining

Forms Recognition

Optical Character Recognition

What Can Barcodes and mined Text Do For Scanned Dental Records?

• Name Files • Split Files • Extract Index Information (metadata) • Create Destination Folders and Sub Folders

What Can Barcodes and mined Text Do For Scanned Dental Records?

Barcodes In Use Automating File Storage

Barcodes Automate File Storage Example

Dentist 1 Dentist 2 Dentist 3

Barcodes Automate Indexing

<?xml version ="1.0" e<?xml version ="1.0"

encoding="UTF-8" standalone="yes"?>

<data>

<index id=“PracticeID">1648969</index>

<index id=“Dentist">SK400</index>

<index id=“PatientID">200188-002</index>

<index

id="MeetingDate">05/02/2007</index>

<index id="FilePath">fjohara-

1648969.tif</index>

</data>

To CSV, XML or Database

Example

OCR and Text Mining automate Indexing

Text data mining combined with OCR extracts text based on word patterns or keyword identities such as Invoice Number in this sample.

Example

Drag-and-Drop and Zonal OCR Facilitate Indexing

Operator text selection from scanned documents or PDF files can index documents without typing.

Example

Add Field Validation for improved Accuracy

OCR with validation during processing is a very powerful way to eliminate entries not meeting a specific format rule.

For instance if a Patient ID should contain three alpha characters followed by five numbers, all documents with item numbers that are not identified in the OCR process with that pattern may be tagged for manual inspection before further processing is done.

ABC21096

SBG36581

INS98453

PA568793

Embed Data Capture Technologies on Today’s High-

Tech Scanners and...

Fujitsu ScanSnap N1800 Kodak Scan Station 500

Scanners such as the Kodak Scan Station 500 series and Fujitsu ScanSnap N1800 now include a touchscreen workstation. Couple this with intelligent software and presto, we have a new generation of intelligent and highly configurable capture appliances for any dental workflow. Users can simply walk up to a device and with a few touchscreen selections, dental records are scanned, processed, and moved into a cloud or LAN-based repository for later retrieval.

Walk-up Scanning Made Simple

Stuck scanning the same document Multiple times?

This is common with Explanation of Benefits where the same EOB may need to be filed in multiple patient records.

With ImageRamp, Scan Once, InDEX Many

Easily scan the EOB once, index the different patients’ information via the onscreen keyboard, drag-and-drop OCR, or barcode reading methods, and route to the appropriate patients’ records with little to no intervention

ImageRamp: Multiple Indexing, Naming

and Routing of the Same

Document

Patient A

Patient B

Patient C

Policy

EOB

Don’t Let your Data Get Away

ImageRamp: comprehensive, intelligent data capture and indexing solution with branding opportunities for integrators. Visit.

DocuFi: offering a comprehensive suite of products and professional services that capture, convert, and post process your valuable information assets. Visit.

Call Us To learn about:

Quick Links:

ImageRamp for Medical/Dental

What Can Barcodes Do for Me?

ImageRamp Batch-Comprehensive Batch Data Processing

IMAGE Credits

• bpedro “The WireIt logo” http://bit.ly/19CEGU9

• variationblogr “Wahine_Breakaway_32”http://bit.ly/185PVW4

• williac “lasso” http://bit.ly/190oQq5

• bill85704 “Sonoita Rodeo” http://bit.ly/174IJK9

• a4gpa “Calf Roping - Putting on the Breaks” http://bit.ly/1fIXO7R

• Akeg, X10068 - panorex - Dentist Visit Teeth x-ray, http://bit.ly/1cGXgR7

• Doug Waldron, “Files (85)” http://bit.ly/1bfciII

• jai Mansson's,” IMG_2747.JPG” http://bit.ly/1eqtDnl

• Familymwr, “U.S. Army Wounded Warrior Sports Program - Team Roping - 10 May 2008 - Las Cruces - New Mexico – FMWRC” http://bit.ly/1aHYKsN

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Call us for information on: How to digitize dental records. The best way to scan dental records. Getting your dental records into an EDR system. Scanning dental paper records. Document scanning for dental records. Going paperless at the dental office. How to capture dental records efficiently. Scanning dental records with Fujitsu ScanSnap. Touchscreen scanning of dental records. Importing dental patient records into an EDR solution. How to improve your dental workflow with document scanning. Going digital at the dentist office. How we’ve helped dental labs improve their workflow. Integrating with and importing index information to Dentrix, DentiMax, EagleSoft, SoftDent. Scanning into Dentrix. Indexing to Dentrix

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