Assyst E 2 0 Share Point Solution

Advanced Software Systems Inc., 22866 Shaw Road, Sterling, VA 20166.

Phone: 703-230-3100 Fax: 703-230-0640 email: marketing @assyst.net

ASSYST SharePoint Solution for Enterprise 2.0

INTRODUCTIONINTRODUCTIONINTRODUCTIONINTRODUCTION

Enterprise 2.0 refers to the concept of moving Web 2.0 tools and technologies into the enterprise to help employees,

partners, suppliers and customers work together to build networks of like-minded people and share information. Instead

of a one-way conversation, Enterprise 2.0 lets you implement a multiparty conversation to share information and

manage knowledge inside and outside the organization using blogs and wikis, social networking and tagging, rating

systems and the like. The link among these tools is the ability of the individuals involved to participate and to control the

process while they work together, share information and create networks of people with similar interests.

Enterprise 2.0 removes the size and complexity of earlier systems. You do not need experts such as systems analysts

and consultants to make these systems work and to maintain them. Unlike most corporate initiatives, Enterprise 2.0

tools, at least in their current incarnation, are not expensive to implement.

Businesses are bringing Web 2.0 capabilities from the consumer realm to business applications to address the end

user and IT challenges. The idea behind Enterprise 2.0 is incorporating a range of Web 2.0 technologies such as

enterprise search, Web-based collaboration, mashups and other concepts into business applications to improve

efficiency, effectiveness and productivity.

CURRENT STATE OF ENTERPRISE 2.0CURRENT STATE OF ENTERPRISE 2.0CURRENT STATE OF ENTERPRISE 2.0CURRENT STATE OF ENTERPRISE 2.0

In Enterprise 2.0, social networking and collaboration are becoming an intrinsic part of end-user computing. Driving

this trend is the increasingly pervasive and routine use of social networking and collaborative tools (wikis, blogs,

microblogs, RSS, etc.) in end users’ day-to-day work and in business applications. Enterprise 2.0 offers tremendous

opportunities for businesses to realize creative ideas and boost productivity and competitiveness. Achieving it,

however, requires companies to adopt a different approach to collaboration. As long as collaborative tools remain



separate entities, often deployed in an ad hoc manner and maintained by the end users themselves, organizations

cannot achieve all the benefits of collaboration.

The Challenge Today, most businesses use a piecemeal, silo-based approach to collaboration that cobbles together an assortment of

incompatible tools and platforms, each with its own database, directory and administration console. This type of

strategy creates an IT environment that is chaotic, costly and counterproductive: user productivity suffers; data is

difficult to locate; tasks slip through the cracks; miscommunication and missed connections happen all too frequently.

IT staffs struggle to maintain what amounts to a grab bag of collaborative tools and systems with different

architectures, dependencies and interfaces. Uncontrolled collaboration threatens security and compliance. In the face of

escalating hacker threats and ever more stringent government regulations, many companies are moving toward holistic

governance, risk management and compliance programs.

Enter Enterprise 2.0 A typical organization could easily have five or six platforms for collaboration applications, including email, file sharing

applications, IM, conferencing and wikis—making it that much harder for IT departments to manage information and

enforce a consistent set of compliance and security policies. An Enterprise 2.0 platform provides smooth and

thoughtful integration between financial or enterprise resource planning (ERP) systems and the spreadsheets, portals

and document editing tools employees use on a daily basis. This enables a knowledge worker, for example, to segue

seamlessly from working on an expense report to joining an impromptu online team meeting, or easily load the

results of a business process onto a portal or blog.

Enterprise 2.0 tool makes it easier to share and organize information. Tagging and rating provide a straightforward

way to find content and make judgments about what to look at. Blogs and wikis are natural collaboration and

communication platforms. Social network tools help staff find the right individual or group of people. Enterprise 2.0

has the potential to provide knowledge and content management for less using Web-based tools.

ASSYSTASSYSTASSYSTASSYST SHAREPOINT SOLUTION FOR ENTERPRISE 2 SHAREPOINT SOLUTION FOR ENTERPRISE 2 SHAREPOINT SOLUTION FOR ENTERPRISE 2 SHAREPOINT SOLUTION FOR ENTERPRISE 2.0.0.0.0

ASSYST E 2.0 SharePoint solution addresses features of E 2.0 for an effective ECM, WCM, & social collaborative

solutions using SharePoint and thereby addresses your collaboration needs.

2.0 Features Business Benefits

Blogs / Business Wikis Facilitates top-to-bottom communication

Enterprise Search Securely access structured & unstructured info across enterprise in a single search

Social Bookmarking Provision to store important documents and pages, and allows putting a document

into multiple categories, if needed.

RSS Constant updates to end user

Mashups Provides dynamic customization

People Database To extend relationships

Survey To analyze trends or generate opinion poll



ASSYST E 2.0 SharePoint Solution The ASSYST E 2.0 SharePoint solution’s architecture is designed by taking into consideration even the minute

requirements of a collaborative, social networking site with good ECM and WCM capabilities. The architecture of the

solution embeds in it the best practices for the most critical factors like Performance, Security and Scalability. The

solution architects and makes extensive use of the SharePoint 2010 best practices in each of its components added.

The customized solutions and web parts of the ASSYST E 2.0 solution are also well designed and make use of the

Industrial standards and best practices.

Rich UI ASSYST believes that look and feel of a web site must match the corporate style of the organization. So ASSYST E 2.0

SharePoint solution provides Rich interface for seamless user experience and brand the look and feel of the

community to match your identity. The UI of the solution is wealthy with easy site editing, including theming &

branding, Office Ribbon UI for faster training & adoption of SharePoint 2010.



Personalization My Site of ASSYST E 2.0 SharePoint solution is enriched with Rich User Profiles, user specific data, Organization details

of the employee, charts. The user can store personalized documents, incorporate Tags and Notes, add colleagues &

Memberships. The site also shows the Recent Activities of the user, Organization Chart so on. The My Site has links

to other social networking sites like Facebook, Twitter. User can manage their favorite photos and videos and share it

with his colleagues and friends. The user can enter keywords that help to share their interests, responsibilities and

activities and give a much better way to discover the right people within large organizations. The users can put

reminders required in their site so that alerts are sending across to the users in time. The users can use the Calendar

in their My Site to set their events and share the event details to a group of people.

Standards The ASSYST E 2.0 SharePoint Solution provides an Industry Standard (SaaS based) Scalable Technologies using

Windows platform, SQL Server and IIS. It has interoperability with standards support like XML, XHTML. The sites

are accessibility compliance for WCAG 2.0.

Collaboration The ASSYST E 2.0 SharePoint Solution acts as a single platform with intuitive collaboration and navigation across

Intranet, Extranet and Internet. Enhanced Wikis and Blogs in the site help to create community knowledge. Tagging

can be done for element such as sites, documents, videos, blog posts. We can get Blogs RSS feeds in Outlook. Few

other collaboration features of the solution include Vote and Flag, Rating, Social Tags and Notes, Multi-browser

support, Multi-language support. Users will be able to rate artifacts and recommend it to others using the site’s

collaborative features.

ASSYST E 2.0 SharePoint solution provides Mobile Accessibility with document sharing, people search, SMS messaging,

alerts that helps effective collaboration, resource sharing and help people to stay up-to-date with news feeds and

alerts. The solution components enables social interaction through collaboration services like Document

Collaboration, RSS support, Interactive Discussions using discussion boards, Project Task Management, Contacts,

Calendars and Tasks, E-mail storing Management, Online instant Messaging so on. The solution provides features like

Feedback and Survey to find better answers and for employees to have a participatory role in the organization.

Search The search capability of ASSYST E2.0 solution uses the extensive usage of SharePoint 2010 Enterprise Search. The

search solution provided is extensible, scalable and customizable that helps the users to perform social and people

search with varied options and thereby assist the organization to utilize the resources in a better way.

The people search provided by the solution helps to surface the tacit knowledge stored inside your people by

allowing those people themselves to be found. It also provides options to easily build and access your business

community and to easily find expertise.

Other features of ASSYST E 2.0 solution’s people search include Phonetic People Search, finding colleagues by their

name, responsibilities, interests or skills. Search result pages also offer a great functionality regarding office web

applications by providing view in browser link option. This helps to open the office documents directly in the browser

immediately.

The solution provides Federation with client side software including IE8, Firefox and Windows 7 plus federated

providers including Bing, SharePoint 2010 and any searchable RSS feeds and SQL result sets. The solution is

configurable to use SharePoint 2010 Fast Search technology and thereby provides high-end scalability. Some of the

other enhanced capabilities include content-processing pipeline, metadata extraction, visual search and advanced

linguistics.



Configuration Management ASSYST believe that configuration is better than customization and understands that every business requirement is

unique. So we provide a well-defined and flexible configuration management and workflow management that help the

organizations to streamlining its business process.

Security ASSYST E 2.0 solution makes extensive use of the SharePoint platform’s security features and provides a secure

collaboration system. This includes Target Audience, Managed Accounts, Item level Security; self managed dynamic

permission levels and user groups, multi-domain support so on. The solution integrates the new form of

authentication of SharePoint 2010 called Claims Authentication that addresses the privacy and other compliance and

as well as the integration of different security systems.

Administrative Tools for Security Enhancement and Monitoring ASSYST E 2.0 solution makes extensive use of the SharePoint 2010’s powerful administrative tools like Account

Management, Analytics and Monitory - view up to minute activity, SharePoint Best Practices Analyzer, Query Health

Reports, Database Query Optimizations, and Internal Timer Job Processing, dynamic web application user policies,

content filtering, content blocking, change password settings, manage trusted site details, anti- virus settings and web

part security.

The solution also enables the administrative users the rights to configure Information Rights Management that helps to

protect sensitive files from being misused or distributed without permission once they have been downloaded from

this server. This safeguard helps insure that confidential company information can remain within the organization.

Content Management The ASSYST E 2.0 solution acts as an integrated space to create and edit millions of documents and provides space for

huge sizing up to terabytes in a farm. It is a true Enterprise Content Management System with the striking features like

document sets, In-place record management, hold and eDiscovery, Content Organizer, Holds, audit and file-plan

reports, manage retentions, Metadata based navigations. It has an effective storage options to accommodate

structured and un-structured data. It provides remarkable digital asset management features with the help of new

audio and media content types, RSS Feed and podcasting, Silverlight integration so on.

User Profile Synchronization ASSYST understands that the goal for many organizations is to optimize their social networking experience by

combining heterogeneous personnel information from different data sources like Active Directory as well as an

organization’s Human Resource Information System.

ASSYST’S E 2.0 solution synchronizes user profiles from different user security storage directories like Active Directory.

The solution also provides centralized picture library from which we will be able to push our pictures back to the user

data sources like Windows Active Directory so that other applications like Outlook or the Office communicator will

be able to use the same picture.

Office Apps Integration ASSYST E 2.0 solution utilizes the SharePoint 2010 rich offline support feature in an extensive way. Our solution

provides two-way synchronization of office application data effortlessly. Our solution also provides a common work

area to share files, contents, resources & thereby helping the users in and out of the organization to share knowledge.



Integration Our solution provides an Enterprise integrated platform for External Application that provides business content to

collaborate and bring information from enterprise applications to the end user. ASSYST E 2.0 solution can be integrated

with Microsoft and Non-Microsoft products alike. This is accomplished with the help of Assystized Web Services and

a set of SharePoint provided services like Visio Services, Business Connectivity Services, Access Services, Excel

Services, Reporting Services, SharePoint Workspace so on. Integration with other Social networking applications like

Facebook, Twitter is also done which are also easily customizable.

The solution has pages with customized mash up dashboards incorporating KPI indicators, BI Functionality, Reports,

Charts, Media, drilldown reports and other components. This helps an organization to define and measure progress

toward organizational goals.

Performance While deploying the solution to an environment, ASSYST takes comprehensive steps to analyze and incorporate

performance enhancement features and methods to the hosted web site.

Customization ASSYST understands the importance of customization that are not targeted to the mass market, but usually created for

companies, business entities, and organizations for fulfilling their specific business requirements. ASSYST E 2.0 solution

architecture makes the best use of SharePoint 2010 OOTB features apart from the customizations to the

components required in a web site.

The typical steps involved in the customization includes, meetings and discussions to analyze on the specific

requirements, check for alternatives, detailed design and development in Agile methodology/fashion, testing and

delivery of the system.

Hosting and Deployment ASSYST believes that every environment is different and unique. So it requires detailed attention and planning before a

web site is hosted or deployed. ASSYST’S deployment and hosting methodology includes various phases like:

�� Analyze Phase: Hosting environment and requirements are analyzed and steps are taken to prioritize the

requirements.

�� Planning Phase: This includes the input from the analysis phase and various best practices for making the web site

execute in a secure, scalable and with enhanced performance.

�� Testing Phase: This includes steps to simulate similar environment with the Planning Phase and verify the

performance, security and scalability of the implementation.

�� Delivery, Training and Audit Phase: This includes the actual implementation of the plan. Documents and checklists

prepared in the planning phase / testing phase forms the input for this phase.

Our E 2.0 solution is configurable to host in a stand alone, farm or a forest environment.

High Availability & Disaster Recovery Plan Data is the valuable part of any web site. ASSYST believes in taking steps to protect your business data from major or

minor disaster. ASSYST analyzes and puts forth a well-defined process of disaster management and business continuity

to safe guard your business. The disaster and recovery policy includes steps to minimize the downtime of the website.

Our solution also makes use of SharePoint API for recovering data out of a database that isn't in the farm. The solution

is also configurable to restore from a snapshot.



CONCLUSIONCONCLUSIONCONCLUSIONCONCLUSION

The benefits gained by an organization from E 2.0 technology are certain. Some of the key business benefits

companies have gained from E 2.0 are:

�� Greater ability to share ideas and collaborate

�� Improved access to knowledge experts

�� Reduce cost of communication, travel and operations.

�� Decrease time to market for products

�� Improved employee satisfaction

�� Make people more productive in their work lives.

�� Ease the networking of people, processes, and projects.

�� Make the Relationship Enabled Network Effects (RENF).

ABOUT ABOUT ABOUT ABOUT ASSYSTASSYSTASSYSTASSYST

ASSYST is a CMMI Level 3 global information technology services company with an enterprise-wide focus on quality,

and a deep commitment to continuous process improvement. ASSYST enhances the value of its clients' IT investments

and facilitates the alignment of their internal information technology with their overall business strategies.

ASSYST provides clients with the ability to build an adaptive enterprise that responds quickly to change, and to seize

new opportunities using a combination of well-defined processes and best practices.

HighlightsHighlightsHighlightsHighlights

Established in 1993 MS SharePoint Center of Excellence

Headquartered at Sterling, VA Offices in CA, NJ SEI-CMMI Level 3

D-U-N-S Number: 969115112 3 International Offices

GSA Contract #: GS-06F-0596Z 700+ Employees

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Assyst E 2 0 Share Point Solution