12 WAYS THAT DOCUMENT MANAGEMENT SOLUTIONS CAN HELP YOUR BUSINESS

get more donework smarter

and

yourdms.net

ON AVERAGE, OFFICE WORKERS SPEND

18 minutes

yourdms.net/document-management.html

LOCATING A DOCUMENT.

With a Document Management solution, all of your documents are indexed and stored in one central repository. Using powerful search functions, you can locate and retrieve the correct document in seconds.

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yourdms.net/document-management.html

THE AVERAGE DOCUMENT IS COPIED

19 times.How many of those copies are filed and stored? Which copy is the most up-to-date? With a Document Management solution, you have ONE electronic document which can be easily shared and edited by any employee. All versions of the document are stored with details of how, when and by whom it was edited.

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yourdms.net/document-management-in-the-cloud.html

With a cloud based Document Management solution, you have immediate access to documents from your browser and mobile devices at anytime. Store, retrieve and backup your files anywhere in the world. Share information and collaborate with colleagues quickly and easily.

YOUR DOCUMENTS

anytime, anywhere.

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yourdms.net/data-capture.html

Automated Data Capture offers intelligent, accurate data extraction from a range of documents, including printed forms, banking documents, invoices and contracts, ready for export into your own business applications. Save valuable time, and improve accuracy and efficiency.

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4

THE AVERAGE TIME TAKEN TO PROCESS AN INVOICE IS

12 days.

yourdms.net/purchase-invoice-processing.html

With a Purchase Invoice Processing solution, data is captured from paper and electronic (pdf) invoices, recognised, interpreted and processed with little or no intervention. A process that can take multiple steps from receipt of an invoice to approval and payment, can now be completed in seconds.

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3 5 6 8 9 10

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4 7

5

FINANCE WORKERS SPEND AN AVERAGE OF

PER MONTH CHECKING IF COLLEAGUES HAVE APPROVED A PURCHASE

8 hours

yourdms.net/purchase-order-processing.html

With an automated end-to-end Purchase Order Processing solution, you can streamline your purchasing transactions. Internal requisitions can be generated, approved and sent to a supplier in a controlled environment, saving time and ensuring visibility and control at every stage.

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HAVE BEEN SENT IN THE WORLD.

20 million emails

yourdms.net/email-management.html

How can you manage your business emails and the critical information they contain? An Email Management solution allows you to capture key information as it enters the business and store it securely in line with compliance regulations. Emails are fully accessible to you and your colleagues, and retrievable in seconds, thanks to intelligent keyword searching.

IN THE TIME IT TAKES YOU TO READ THIS

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EVERYONE LIKES TO FIND THEIR

yourdms.net/workflow.html

own way OF DOING THINGS...

... but this can wreak havoc in a business environment. With Electronic Workflow, you can improve efficiency and reduce errors, by controlling how work is done throughout your organisation. Business rules built into the workflow system ensure procedures are followed every time, making sure the right documents reach the right people, at the right time.

8

yourdms.net/mailroom-manager.html

With thousands of items of post received per day, and customer communication via fax and email, the sorting and distribution of ‘post’ is a lengthy, time-consuming task. Mail Room Manager automates the identification, categorisation and distribution of items of ‘post’ (paper or email) based upon your business rules. Streamline the process and reduce the time and effort required.

THE AVERAGE ITEM OF BUSINESS POST HAS

1O pages

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HOW MUCH TIME DO YOU SPEND

TO POST TO YOUR CUSTOMERS?

yourdms.net/output-capture.html

Output Capture automates sending documents, invoices, statements, purchase orders and letters by email. Send multiple business documents from any system to multiple email addresses with just one click. Quickly and easily design and personalise an email for every customer, complete with your company branding, promotional offers and messages.

printing out documents

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IN A WORLDWIDE SURVEY OF BUSINESS LEADERS, 57% CITED

improving efficiencies

yourdms.net/bpo.html

Working with a BPO provider to solve time consuming and complex business processes allows you to take advantage of all the benefits of expert knowledge, the latest technology, a fully managed service, without the overheads. Leaving you to focus on what you do best.

AS A DRIVER IN OUTSOURCING BUSINESS PROCESSES.

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PROFESSIONALS SPEND

50%

yourdms.net/scanning.html

Scanning and digitising your documents captures the data contained in them, creating indexed electronic files. You can search for and retrieve documents in seconds, produce reports with ease, free up valuable space taken up by filing cabinets, reduce storage costs, store documents in line with compliance regulations, be audit ready.

OF THEIR TIME SEARCHING FOR INFORMATION.

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T: 01285 810606 E: info@yourdms.net www.yourdms.net

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