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Succeeding with Hybrid SharePoint and Search:Strategy and Implementation
Jeff Fried
CTO, BA Insight
SPS Toronto
September 2015
2
Focused on Search and
SharePoint since 2004
Longtime
Search Nerd
• CTO, BA Insight
• Senior PM, Microsoft
• VP, FAST
• SVP, LingoMotors
Who is this guy? Jeff Fried
Passionate About
• Search
• SharePoint
• Search-driven
applications
• Information Strategy
Blog:
DoMoreWithSearch.com
Technet Column
“A View from the
Crawlspace”
About BA Insight
– Secure connectivity
– Increased findability
– Applications and UI components
KCTCS (background)
…and:
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Why Hybrid?
On-Premises
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Why Hybrid SharePoint?
10
Delve
PowerBIYammer
Next-Gen Portals
Office 365 APIs
Cloud-only
OneDrive
Office Video
Equivio Zoom
(e-Discovery)
Migrate remote users
Two Hybrid Adoption Strategies
Pilot Online Service with a subset of users
Off-board exchange mailboxes
MigrateMove everything to the cloud
at your own pace
Co-ExistMaintain a hybrid model
Keep using On-Premises systems &
customizations; mix according to need
The
Evolution
of
SharePoint:
HYBRID Management ExtensibilityExperiences
| Server
Experiences Management Extensibility
| Server | Server
HYBRID
Team
Sites
Portals
Search
Enterprise
Content Mngt
BI
SharePoint Growth & Evolution
SharePoint ReleasesMetadata
Content
Approaches to Hybrid – by Workload
Split Workload
different tools in
different places
Split User
task uses content or
sites across ‘the divide’
Exchange, SharePoint, Lync
OneDrive, Yammer, PowerBI, Delve
Extranet, Mysites, Team Sites, Project Sites
Portals, Intranet, Services/Applications
Links Search
Search Provides a Unified View
SharePoint Hybrid Infrastructure
Search: Bidirectional
Business Connectivity Services: Supported
Duet Enterprise for SharePoint and SAP: Supported
IntranetMicrosoft data center Internet
Microsoft Office 365 tenant
SharePoint Online
Federated
search results
Site collection
SharePoint Online can query SharePoint Server
SharePoint Server 2013
SharePoint
Primary
web app
Federated
search results
SharePoint Server can query SharePoint Online
Outbound
Inbound
Customer network
Perimeter network
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Essential building block:Authentication with Hybrid SharePoint
SharePoint 2016 Hybrid
Cloud Hybrid
Search User Profiles Following
Extranet
Compliance
(DLP/e-
Discovery)
Config
Experience
Built on Search
Cloud Search Service Application
• Unified index with on-premises and cloud content
• Feeds Office Graph/Delve experiences
• Supports Search as a Service
• Reduces search crawl footprint
Audio textAnd search
indexpropertiessignalsMetadata extraction and processing
Search Service Application…
Support forum
SupportSales & Marketing
Knowledge Articles
Hardware requirements:
14 application servers4 content + 10 search
On-premises
HYBRID SEARCH BENEFITS…
Hardware required after migration:
13 application servers3 content + 10 search
site migration
On-premises Office 365
SupportSales & Marketing
Knowledge Articles
NEW!
OneDrive
Support forum
HYBRID SEARCH BENEFITS…
Current hardware requirements:
5 application servers3 content + 2 search
HYBRID SEARCH BENEFITS…
SupportSales & Marketing
Knowledge Articles
OneDrive
Support forum
On-premises Office 365
SP 2013 SSA
External Content
(on-premises and/or
in the cloud)
SharePoint Server
(On-premises or Hosted)Office 365
SharePoint Online Content
Onedrive for Business Content
Co
nnect
ors
SharePoint Content
Hybrid Connectivity (index in O365)
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BA Insight ConnectorsMailbox and Archiving Systems• Microsoft Exchange
• Microsoft Exchange Online
• IBM Lotus Notes
• Symantex Evault
• Autonomy EAS / (Zantaz)
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ERP and Portal Systems•
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Plus a proven architecture and process for creating new
connectors to complex systems
External Content in O365 UX
Unified view across all content
- on-premises and on-line
- inside and outside SharePoint
External Content
(on-premises and/or
in the cloud)
SharePoint Server
(On-premises or Hosted)
SPO Content
OneDrive Content
Co
nnect
ors SharePoint Content
Connector
Framework
AutoClassifier
Office 365
AutoClassifier
(app version)
CEWS
DLP Sensitive Data Search works with hybrid
Search for sensitive data across on-premises and SharePoint Online
All Built-in sensitive types
Identification and export
Extends to data in OneDrive
Sensitive Information type detection through KQL searches
Get instant statistics
Preview & export results
Compliance Center is search-driven
External Content
(on-premises and/or
in the cloud)
SharePoint Server
(On-premises or Hosted)
SharePoint Online (SPO) SearchDelve & InfoPedia
Data Loss Prevention (DLP)
SPO Content
OneDrive Content
Co
nnect
ors SharePoint Content
Connector
Framework
AutoClassifier
Office 365
AutoClassifier
(app version)
CEWS
All “Next-Gen” Family membersfeed from the Office Graph
Your Portal
ENHANCED BY KEY OFFICE 365 CAPABILITIES
Office Graph YammerOneDrive Skype Outlook SharePoint Content
Management
Office Add-Ins Azure Media & other Azure PaaS
Services
Compliance Center
Scaling
External Content
(on-premises and/or
in the cloud)
CEWS
Bottlenecks:
1) Source systems
2) Content Processing
3) Indexer
….
External Content
(on-premises and/or
in the cloud)
Bottlenecks:
1) Uplink
2) Source systems
….
38
Performance
External Content
(on-premises and/or
in the cloud)
CEWS
Bottlenecks:
1) Uplink
2) Source systems
3) Content Processing
….
Mechanisms
Cloud SSA
Remote Result Source
Cloud App model
Applications
External Content
Federator
Identity and Directory Sync
•
•
SID S-1-5-21-1212121212-
1212121212-1212
msOnline-
OnPremiseSecurity
Identifier
S-1-5-21-1212121212-1212121212-
1212
PUID PUID-XXXX-XXXXXXXXXX
S-1-5-21-1212121212-1212121212-1212
PUID-XXXX-XXXXXXXXXX
• User SIDs are mapped to PUIDs
• Group SIDs are mapped to Object IDs
• «Everyone» and «Authenticated users» are mapped to «Everyone except external
users»
1)
2)
3)
Cloud Hybrid Search Limitations
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Feature OOB Limitation BA Insight
CEWS not available with Cloud SSA available via connector framework
Entity Extraction not available with Cloud SSA available via autoclassifier
Custom Security Trimming not available with O365 index can 'map down' to AD groups
ThesaurusSharePoint Online doesn't support a thesaurus
can use Federator - with SP server-
based search center
Removal of on-premises
search results not available with Cloud SSA (could provide a custom solution)
SharePoint 2013
SPO Content
OneDrive Content
Co
nnect
ors SharePoint Content
Connector
Framework
Office 365External Content
(with non-AD
users/entitlements
SharePoint 2013
SPO Content
OneDrive Content
Co
nnect
ors SharePoint Content
Connector
Framework
Office 365SharePoint 2010
SharePoint Content
External Content
(on-premises and/or
in the cloud)
SharePoint Server
(On-premises or Hosted)
SPO Content
OneDrive Content
Co
nnect
ors SharePoint Content
Connector
Framework
Office 365
AutoClassifier
(app version)
CEWS
SharePoint 2013
SPO Content
OneDrive Content
Co
nnect
ors SharePoint Content
Connector
Framework
Office 365SharePoint 2010
SharePoint Content
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Connectors
Federator
OOB Federated Search User Experience
Results from Cloud
Results from SharePoint On-Premise
Refiners from Cloud only
No termset
synchronization
Result Blocks
(not interleaved)
BA Insight Federator
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Full Range of Hybrid Search Configurations
ScenarioMost systems and portals
hosted on-premises
Most systems and portals
hosted in the cloud
Must work across borders but
maintain data residency
Single Single MultiSearch
Search Index Search Index Across Multiple
in SP Server in SP Online * Search Indices
How it works
Crawls SP Online and
other sources from SP
Server
Crawls SP Server and other
sources from Cloud SSA, pushes
text & metadata to SP Online
Searches SP Online and SP
Server simultaneously;
combines the results
AdvantagesSimplest approach;
best search experience
Low footprint on-premises;
can use online features
(Delve, DLP)
Only solution for some
scenarios
BA Insight
Improvement over OOBno OOB solution
Adds content outside SP
Preview content outside SP2013
Supports content enrichment
Provides single interleaved
result set and refiners
* requires Microsoft Cloud SSA
Approaches for Hybrid SharePoint
Configuration
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Customer Example: ACE
Built on SharePoint 2013 – but couldn’t run as-is in O365
SharePoint Server in Azurein hybrid configuration with O365 Tenant
Virtual Network
Cloud Service
Availability Set
Active Directory & DNS
Cloud Service Cloud Service
Availability Set
Front End
Availability Set
App server
Availability Set
Database
Microsoft Azure
Gatewaysubnet
Active VPN
On-premises environment
Optional!
Example: Using Search-First Migration with Hybrid
Cloud Service
Availability Sets
SharePoint Services Farm
Microsoft Azure
SharePoint Online
Site collections
Office 365 Tenant
SharePoint 2013 Content Farms
SharePoint 2010 Farm(s)
2) Migrate / UpgradeContent Farms
Each site collection can be moved independentlyCan be on-premises, in O365, or hosted in Azure
3) Decommission old farm(s)
1) Establish Search Service(using Azure IaaS)
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How to Succeed with Hybrid SharePoint
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Key Considerations for Hybrid: Workloads, Environment, Data, Customizations
Availability of features Online versus
On-Premises on particular workloads
Significant investments in
customization of On-Premises
workloads
Concerns over global network
performance with remote sites
Regulatory
considerations
Manageability concerns
Hybrid can include cross-version, multiway, ..
On-Premises
Customized Business Process
Document/ Records Management
Cloud
Online Storage
Extranet
Social
Identity/ Authentication
On-Premises
Team Sites
Intranet
Identity/ Authentication
Tools
63
New Sites to bookmark
64
Thank you!
Toronto Enterprise Collaboration User Group
Change Management, Governance, SharePoint, Office 365,
Yammer, PowerBI, etchttp://www.meetup.com/TSPBUG/
Toronto SharePoint Business Users Group
http://www.meetup.com/TorontoSPUG/
Saturday July 9, 2016
See you next year!
