ShareDocs Enterpriser - Comprehensive Document Management Solution

Reliable Document Management System to Make Your Workplace a Paperless Enterprise

What is ShareDocs Enterpriser?

• High-tech centralized document repository and secure document management system• Helps to create, share, maintain, procure and manage official documents

Highlights* Hassle-free implementation

* Ease of Use

* 100% Data Security

* Smooth Workflow

* Customized Solution

* Ideal for companies stationed at multiple locations

* Expert Support for records Management

ShareDocs Enterpriser - A Step Towards Paperless Office

Secure Documents

Capture, index and process all

documents in one secure place

Reduce Paper

Cut down on paperwork

Reliable online workflows

Enhance Team Productivity

Reduce your team’s time spent

on locating documents

Increase your team’s productivity with a

workflow management system

Streamline Processes

Organize every document related

process

Bring everyone on single platform

Eliminate deviation

Manage Disasters

Save documents from disasters like

fire, water

Salient Features of ShareDocs Enterpriser


Secure Data Management

• 0% data leakage

• Secure management of documents

• Provision for hierarchy-specific access

• Access to data as per role

• Less chances of misuse andunauthorized access

OCR: Optical Character Recognition

• Has a built-in OCR Engine

• Enables the application to read thecontent of every document

• User can search any document withany word from that particulardocument

Process Consistency

• Modules with administrator definedpatterns

• Smooth, harmonious and disciplinedmanagement of documents

• Uniform criteria

• Consistency guaranteed

Central Repository

• Uniform platform for multiple users

• Enhanced productivity

• Helps to save storage space

Document Approval and Requisition Handling

• Inbuilt document approval andrequisition handling modules

• Helps you to make your business 100%“PAPERLESS”

• Allows you to process unlimited forms

Advantages of ShareDocs Enterpriser


> Folder Hierarchy Creation

> Import Bulk Data Entry

> Unlimited Meta Data Creation

> Page Level Document Tagging

> Document Encryption

> LDAP Integration

> Version Control

> Notes and Keywords

> Audit Trails

> Zip Files Upload

> Search with Multiple Conditions

> OCR

Few More Features


Acquire Documents

Manage /Control / Share

Documents

Retrieve Through Metadata / OCR /

Folders

Download Documents / Work on files

Archive Documents

How it Works ?


• Speak to us

• Let our expertsguide you

• Set ShareDocsserver as peryour requirement

• Organize andcategorize allyour physicaldocuments.

• Make sure toavoid duplicates

• Scan all yourdocuments

• Provide logicalnames todocuments

• Upload soft copies to ShareDocs Enterpriser with indexing, keywords and remarks

1 2 3 4

Acquire physical Documents in four easy steps..


Central Repository

Central Repository

Bulk Import with Data

Entry

Bulk Import with Data

Entry

Document Upload by

User

Document Upload by

User

Template Based

Document Generation

Template Based

Document Generation

Auto Upload or Scan to

Folder

Auto Upload or Scan to

Folder

Four Methods to add Documents to Repository


Central Repository

Central Repository

Files With MetadataFiles With Metadata

Files Without Metadata

Files Without Metadata

Requisitions/ Workflow

Requisitions/ Workflow

3 Methods to Store Documents in ShareDocs Enterpriser

Central Repository

Central Repository

Folder Hierarchy

Folder Hierarchy

MetaDataMetaData

Document Sets / Virtual

Folders

Document Sets / Virtual

Folders

3 Methods to Organize Documents in ShareDocs Enterpriser

Methods to Store and Organize Documents


• Provides a dashboard whichdisplays the most importantinformation needed toachieve one or moreobjectives

• Consolidates and arrangesinformation on a single screen

• Lets you monitor informationat a glance

• Drill-down oncoordinated/linked charts andreports

• Filter data by charts, reports,timelines for query resolution

• Has sliders to manipulate andselect values

Drill Down Information

ShareDocs Enterpriser - Dashboard


• Equipped with “UniversalFile Viewer”

• Open any type of documentin your browser within theapplication

• No need to buy additionalsoftware licenses for theusers who just need to readthe file

• Bring all types of documentson a single platform

• Make documentmanagement easy

Everyone on Single Platform

ShareDocs Enterpriser – Universal File Viewer


• Convert all your workflows and on-paper approvals to paperless processes

• Create a MetaData• Add fields • Define roles (steps)• Add People• Assign Rights

• Document and additional data will keep on moving online from one person to another as per predefined process

• Use the same functionality for document approvals, requisitions

Manage Processes

ShareDocs Enterpriser - Design Workflows


• Design your own document templates with inbuilt word editor.

• Insert required images or logos.

• Collect key information for new document in form of data entry.

• Add simple calculations to documents.

• Examples – Purchase Orders, quotations, Appointment Letters, Meeting Agenda ETC.

Document Generation

ShareDocs Enterpriser - Design Document Templates


• Simple Search – User can search on file name, notes or keywords in the folders he is authorized for.

• OCR Search – User can search in the text extracted through inbuilt OCR Engine

• Query Builder – Users can search in MetaData entries by using query builder. Users can add multiple conditions for filtering and download the report in excel format.

Document Search

ShareDocs Enterpriser - Search


Where do documents get saved?1•All the documents, which are uploaded to DMS, are stored in a central

repository on a server. Nothing is stored on your local system.

What is Metadata?2•Metadata in DMS is a set of additional document properties which gets

stored with document. It helps you to search and retrieve your documentquickly.

Can DMS search inside a document?3•Yes. If your version is E-Office, when you are uploading the document, the

system performs OCR in the background. Thus, while performing search, it searches in the content of document.

What is version control in DMS?5•Version control is a system wherein the latest version of any file uploaded is

selected as default. DMS also stores the original/earlier versions for futurereference.

What type of documents can I upload in DMS?6•You can upload almost all type of standard document types like MS Word,

Excel, PowerPoint, pdf files, JPEG files, video files. ShareDocs Enterpriser’sInbuilt Universal file viewer enables you to view almost any type of file in abrowser, without any additional installation.

How can I make my office paperless with ShareDocsEnterpriser?7

• Scan your existing document, upload them to ShareDocs Enterpriser incategorized and indexed format. Start using ShareDocs functionalities foryour internal approvals, workflow management and file sharing. Eventuallyyou won’t need paper in your office.

Does it support multiple locations?4•Yes. If your locations are on intranet or accessible through VPN, all your files

are accessible from any of your location.

What security does ShareDocs Enterpriser offer?8• File access rights are controlled as per defined role in DMS. Every document

which is being uploaded to DMS gets encrypted and cannot be viewedoutside of DMS unless the user has a right to download the same in nativeformat.

Frequently asked questions


Hridayam Soft Solutions Pvt. Ltd.303, Thakkar Heights, Village Road,Nahur (West), Mumbai 400 078Maharashtra – India

Landline - +91-22-64567650 ( 16 Lines )Email – [email protected] – www.sharedocsdms.com / www.hridayamsoft.com

Thank You

mailto:[email protected]

http://www.sharedocsdms.com/

http://www.hridayamsoft.com/

Software

ShareDocs Enterpriser - Comprehensive Document Management Solution