1. 1. Introduction To eProphet Payroll System (Also available separately: eProphet Store and eProphet Accounting) www.abcompos.com.au sales@abcompos.com.au 07 5530 7806
2. 2. eProphet Payroll - Overview eProphet Payroll provides comprehensive tools and reporting for: All Payroll Functions
3. 3. eProphet Graphical Interface
4. 4. eProphet Workflow Menus
5. 5. Store Integration Simplified Data Transfer Two Way Employee Masterfile Automatic Importing of Employee Meetings Automatic Importing of Employee Rosters Upgrade Options Complete Data Conversion Employee Masterfile Features Full Store Interface Improved employee history access Detailed leave history tracking Multiple employee bank accounts Superannuation Custom employee requirements eProphet Key Features
6. 6. eProphet Key Features Easy to use, Easy to learn Highly graphical User Interface Workflow-driven Menus Screens designed to provide instant feedback to users Clear, concise Reports
7. 7. eProphet Payroll Key Features Payment Processing Review Clockings Faster Advanced labor calculation engine Improved handling of fringe shifts Easily calculate manual payments Net Enabled Award CFM (Central File Maintenance) Background Updates Flexible Backup Options User Friendly Enhanced User Interface Reduced learning curve Extensive Help & Tutorials
8. 8. eProphet Payroll - Key Features Security Individual User Accounts Secure Database Reporting Meets your Payroll Reporting Requirements Report Previewing Acrobat PDF Archiving Quarterly & Yearly Reporting
9. 9. eProphet Navigation Mouse-driven Interface Easy navigation between Modules Each Module divided into task-oriented Sub-Modules Each Sub-module has an icon-based Menu Each Icon represents a clearly labelled Task, Function or Report
10. 10. eProphet Navigation
11. 11. eProphet Navigation
12. 12. eProphet Payroll - Main Open New Pay Week Operations Memo Maintain Employees Date Review Clocking Review Payroll Data Assembly Sales Labor Stat Report Further Entry & Calculate Preview Pay Slips Payroll Warnings Listing Payroll Reports Menu Create Deposit & Close Week
13. 13. eProphet Payroll Payroll Reports Print All Payroll Summary Labor Utilisation Summary Summary Labor Analysis Report Detailed Labor Analysis Report Payroll Listing by Employee 24 Hour Time Clock Listing Clocking Review Report Bank Deposits Listing Pay Slips Email Pay Slips Payroll Weekly Control Totals Non Home Store Costs Report Labor Cost Accrual Report
14. 14. eProphet Payroll Anytime Reports Leave History Report Leave History Summary Report Employee Pay History Report Standard Pay Rate Listing Labor Cost Accrual Report Retail Traineeship Details Employee Address Listing Employee Address Labels Employee Birthdays Upcoming Emp. Birthdays Year of Service Anniversaries Employee Email Address Listing Archived Payroll Reports Payroll Control Totals Register Employee Master File Listing Sick Leave Accrual Report Annual Leave Accrual Report Long Service Leave Accrual Report Time in Lieu Accrual Report
15. 15. eProphet Payroll - Setup Company Stores Departments Employees Public Holidays Income Types Tax Rates Awards Superfunds
16. 16. eProphet Payroll Month End Super Details Report Payroll Summary Super Contribution Advice YTD Super Report Deduction Report Labor Cost by Department Employee Analysis Report Annual Leave Accrual Report Retail Traineeship Details Perform Month End Close Labour Cost Accrual Report Print All
17. 17. eProphet Payroll Quarter End Quarterly Super Report Transfer Super to Pay slips
18. 18. eProphet Payroll Year End YTD Payroll Details Report YTD Payroll Summary Payment Summary Setup Print Payment Summaries Create ATO Disk Print ATO Lodgement Form Perform End of Year Close
19. 19. eProphet Payroll Tools Send Payroll Data to Store Recreate Bank Deposit File Backup Payroll Data User Maintenance Support Tools Change Password System Tools
20. 20. Main Open new pay week Operations Memo Date Review Maintain Employees Clocking Review Sales / Labor Stat Report Payroll Data Assembly Further Entry & Calculate Payroll Warnings Listing Preview Payslips Payroll Reports Menu Create Deposit & Close Week Payroll Reports Print all Payroll Summary Labor Utilisation Summary Summary Labor Analysis Report Detailed Labor Analysis Report Payroll Listing by Employee 24 Hr Time Clock Listing Clocking Review Report Bank Deposits Listing Payslips Email Payslips Labor Cost Accrual Report Non Home Store Costs Report Payroll Weekly Control Totals Setup Company Stores Departments Employees Public Holidays Income Types Tax Rates Awards Superfunds eProphet -Payroll System Layout Tools Send Payroll Data to Store Recreate Bank Deposit File Backup Payroll Data System Tools Support Tools User Maintenance Change Password Month End Print All Payroll Summary Super Details Report Super Contribution Advice YTD Super Report Deduction Report Labor Cost by Department Employee Analysis Report Annual Leave Accrual Report Labor Cost Accrual Report Retail Traineeship Details Perform Month End Close Year End YTD Payroll Details Report YTD Payroll Summary Payment Summary Setup Print Payment Summaries Create ATO Disk Print ATO Lodgement Form Perform End of Year Close Quarter End Quarterly Super Report Transfer Super to Payslips Anytime Reports Employee Masterfile Listing Sick Leave Accrual Report Annual Leave Accrual Report L. Service Leave Accrual Report Time in Lieu Accrual Report Leave History Report Leave History Summary Report Employee Pay History Report Standard Payrate Listing Labor Cost Accrual Report Retail Traineeship Details Employee Address Listing Employee Address Labels Employee Birthdays Upcoming Emp. Birthdays Year of Service Anniversaries Employee Email Address Listing Archived Payroll Reports Payroll Control Totals Register
21. 21. eProphet Payroll Summary of FunctionsAnytime Reports Employee Masterfile Listing Lists all standard masterfile details for each employee Sick Leave Accrual Report Detailed breakdown of employee sick leave accruals Annual Leave Accrual Report Detailed breakdown of employee annual leave accruals L. Service Leave Accrual Report Detailed breakdown of employee long service leave accruals Time in Lieu Accrual Report Detailed breakdown of employee time in lieu accruals Leave History Report Detailed history of leave paid to an employee Leave History Summary Report Summarized history of pay and leave paid to an employee Employee Pay History Report Detailed history of pay and leave paid to an employee Standard Payrate Listing Listing of standard employee payrate criteria Labor Cost Accrual Report Detailed breakdown of cross month labor costings Retail Traineeship Details Detailed breakdown of traineeship employee payments made for the month end Employee Address Listing Listing of employee addresses Employee Address Labels Self adhesive label printable employee address listing Employee Birthdays Listing of all employee birthdays Upcoming Emp. Birthdays Listing of upcoming employee birthdays Year of Service Anniversaries Listing of employee service commencement dates and anniversaries Employee Email Address Listing Listing of employee email addresses Archived Payroll Reports Archived weekly, monthly and year end reports Payroll Control Totals Register Used to maintain a manual written backup of Payroll system totals
22. 22. eProphet Payroll Summary of Functions Main Open new pay week Start a new payrun Operations Memo Review memos passed from the store regarding this payroll run Date Review Review & authorize updates made to the employee details at the store level Maintain Employees Update the employee masterfile Clocking Review Review the timeclock clockings imported Sales / Labor Stat Report Compare sales to variable labor for efficiency purposes Payroll Data Assembly Generate autopay / salary employee payroll data to be processed Further Entry & Calculate Perform last minute data changes affecting the final payroll calculation Payroll Warnings Listing Review the payroll warnings to ensure there are no pay conflicts Preview Payslips Preview the employee payslips before the final calculation Payroll Reports Menu Shortcut to the payroll reports menu Create Deposit & Close Week Create a payroll bank deposit for bank processing Payroll Reports Print all Print multiple reports from the list below at once Payroll Summary Summarizes the payroll totals for the last payroll run processed Labor Utilization Summary Summarizes labor usage for the last payroll run processed Summary Labor Analysis Report Summarizes department labor and leave hour totals for the last payroll run processed Detailed Labor Analysis Report Detailed breakdown of employee labor and leave hour totals for the last payroll run processed Payroll Listing by Employee Listing of hourly rates, pay totals and awards for each employee for the last payroll run processed 24 Hr Time Clock Listing Listing of all employee clockings for the last payroll run processed Clocking Review Report Listing of clockings that may need to be reviewed Bank Deposits Listing Listing of all employee bank deposits for the last payroll run processed Payslips Employee payslips for the last payroll run processed Email Payslips Email employee payslips for the last payroll run processed Labor Cost Accrual Report Detailed breakdown of cross month labor costings Non Home Store Costs Report Detailed breakdown of labor costings that should be costed to other payrolls Payroll Weekly Control Totals An automated internal check of Payroll system totals
23. 23. eProphet Payroll - Summary of Functions Month End Print All Print multiple reports from the list below at once Payroll Summary Summarizes payroll totals for the month end Super Details Report Detailed breakdown of Superannuation contribution amounts for the month ended Super Contribution Advice Listing of all Super funds and contributions to be made to those funds for the month ended YTD Super Report Detailed breakdown of year to date Superannuation contribution amounts before and as of the month ended Deduction Report Detailed breakdown of employee deduction amounts for the month ended Labor Cost by Department Detailed breakdown of labor costs by department for the month ended Employee Analysis Report Detailed breakdown of employee wage types and turnover for the month end Annual Leave Accrual Report Detailed breakdown of employee annual leave accruals for the month ended Labor Cost Accrual Report Detailed breakdown of cross month labor costings Retail Traineeship Details Detailed breakdown of traineeship employee payments made for the month ended Perform Month End Close Confirm calculated month end totals and close the currently open month Setup Company Set up the company that each store is owned and operated under Stores Set up the stores that you wish to administer from eProphet administration Departments Set up the departments that apply for each job type Employees Set up employees for your business Public Holidays Set up the public holidays that apply for each job type Income Types Set up the income types available for each award Tax Rates Set up the tax rates that will be used to determine employee income tax amounts Awards Set up the awards that will apply for each job type Superfunds Set up the super funds that will be used for employee superannuation contributions
24. 24. eProphet Payroll - Summary of Functions Tools Send Payroll Data to Store Export payroll data to the store Recreate Bank Deposit File Recreate the bank deposit file for the current payroll week Backup Payroll Data Backup the Payroll database to a file System Tools System tools and miscellaneous maintenance functions Support Tools Utilities used by technical support User Maintenance Maintain user accounts that can access eProphet administration Change Password Change you user account password Year End YTD Payroll Details Report Detailed history of pay and leave paid to all employees for the financial year ended YTD Payroll Summary A summary of all YTD payroll totals processed Payment Summary Setup Set up any payment summary header information such as itemized allowances and deductions for printing on the payment summaries Print Payment Summaries Print employee payment summaries for the financial year ended Create ATO Disk Create a payment summary magnetic media copy for lodgement with the ATO Print ATO Lodgement Form Print a compiled payment summary form for lodgement with the ATO Perform End of Year Close Confirm calculated financial year end totals and close the currently open financial year Quarter End Quarterly Super Report Detailed breakdown of superannuation contribution amounts for the quarter ended Transfer Super to Payslips Transfer employee superannuation contribution amounts to the next payroll run payslips