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www.sap-topjobs.com Page1 of 1 SAP Consolidation Configuration SAP R/3 Published by Team of SAP Consultants at SAPTOPJOBS Visit us at www.sap-topjobs.com Copyright 2009-11@SAPTOPJOBS All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means electronic or mechanical including photocopying, recording or any information storage and retrieval system without permission in writing from SAPTOPJOBS.

Configuration of Consolidation in SAP

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SAP Consolidation Configuration

SAP R/3

Published by Team of SAP Consultants at SAPTOPJOBS

Visit us at www.sap-topjobs.com

Copyright 2009-11@SAPTOPJOBS

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means electronic or mechanical including photocopying, recording or any information storage and retrieval system without permission in writing from SAPTOPJOBS.

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Configuration Guide for Consolidation

Table of Contents

1 Check Global System Settings 3 2 Define Versions 5 3 Define Currencies 7 4 Define Ledgers 10 5 Define Dimensions 12 6 Maintain Hierarchies 14 7 Maintain Consolidation Groups Individually 15 8 Define Consolidation Frequencies 19 9 Maintain Consolidation Units Individually 21

10 Define Consolidation Chart of Accounts 25 11 Manually Creating a Chart of Accounts 27 12 Assign Transaction Chart of Accounts to Cons Chart of Accounts 28 13 Assign Group Chart of Accounts to CO-Code COA 30 14 Maintain Item Hierarchies for Consolidation Chart of Accounts 31 15 Maintain FS Items Individually 33 16 Copy Hierarchies 35 17 Define Breakdown Categories 37 18 Specify Selected Items for Posting 39 19 Data Monitor Define Task Group 41 20 Assign Task Group to Dimension 43 21 Define Financial Data Types 45 22 Assign Financial Data Types 47 23 Define Period Categories 49 24 Enable Data Entry for Consolidation Groups 51 25 Data Collection ± Define Task 53 26 Manual Posting ± Define Document Types 55 27 Manual Posting ± Define Tasks 57 28 Specify Items to be Carried Forward 59 29 Define Task ± Items to be Carried Forward 61 30 Define Task Group ± Consolidation Monitor 63 31 Assign Task Group to Dimension 65 32 Define Document Types 67 33 Define Tasks for Manual Posting 69 34 Define Methods for Inter Unit Elimination 72 35 Define Document Types for Inter Unit Elimination 74 36 Define Tasks for Inter Unit Elimination 76 37 Define Report Selection 78 38 Define Data Transfer 80

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39 Assign Consolidation Types to Dimensions 83 40 Evaluate the Master Data of Organizational Units 85 41 Copy FS Items from Accounts 87 42 Define Data Streams 89 43 Define Document Types for Real-time Updates 91 44 Retained Earnings: Define Task 94 45 Consolidation of Investment : Define Task 96 46 Determine System Utilization for C/I 97 47 Make Global Settings for Investment 98 48 Define Consolidation of Investments Methods 99 49 Define Document Type for Investment 102 50 Assign Doc Type to Task 104 51 Delete Transaction Data 105 52 C/I Method Assignment 106 53 Transfer from FI Accountings to Conc. Ledger 108

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1. Check Global System Settings

Menu path

IMG>Enterprise Controlling>Consolidation>Check Global System Settings

Transaction Code

CXB3

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Configuration Description

The following global System settings have been made: • Alpha conversion of CG/CU and Alpha conversion of FS Items have

been activated. • The length of the Value fields has been set to 17. • Sub item category has been set as 1 • Status management has been activated. • The open periods explicitly indicator has not been set. This permits

posting to any posting periods if required. If set, postings can only be made to posting periods, which are open, which may not be feasible in the case of Quarterly Consolidation at ABC Ltd.

Required Fields

Alpha conversion of CG/CU, Alpha conversion of FS Items, Length of sub item categories, Length of value fields, Status management activated

Configuration Prerequisites

Review the number of sub item categories required, and the maximum length of the value fields that may be required.

Configuration Rationale

Global Specifications are settings that apply to the global functions used in various areas of the Consolidation component. The settings made here therefore apply throughout the system. The following rationale has been followed in making Global settings: • Activation of Alpha conversion of CG/CU and Alpha conversion of FS

Items alleviates the need to enter any leading zeroes each time an entry is made for a Consolidation Group/ Consolidation Unit, and for entry of Financial Statement Items.

• The length of the Value fields has been set to 17 • Not more than 9 sub item categories are envisaged. Hence the sub

item field has been set as 1 to optimise system resources. • Status management has been activated to allow monitoring of Data

Entry and Consolidation tasks, and to provide a real time status of the Consolidation functions for ABC Ltd as a whole as well as Unit wise.

• In the case of ABC Ltd, where consolidation is carried out Quarterly, setting this indicator would require that posting periods be explicitly Re-opened every quarter.

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2. Define Versions

Menu path

IMG>Enterprise Controlling >Consolidation > Master Data > Define Versions.

Transaction Code

CXB1

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Configuration Description

Two versions have been defined for ABC Ltd Consolidation Dimension Z1. Version 100 has been defined for Actual Data and Version 200 has been defined for Plan Data. These are the two basic versions required for Consolidation activities.

Required Fields

Version, Description

Configuration Prerequisites

Define Consolidation Dimension, Consolidation Chart of accounts

Configuration Rationale

Versions in the Consolidation component are used to: o Simulate consolidation using different financial data, control

Parameters, and master data o Perform consolidation using different categories of data, such as

Actual and plan data For ABC Ltd, version 100 is the version to be used for Actual Data.

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3. Define Currencies

Menu path

IMG>Enterprise Controlling > Consolidation > Master data > Currencies > Check Currencies

Transaction Code

SPRO

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Configuration Description

For ABC Ltd the predefined currency AUD, Australian Dollor has been Defined. This is the Currency in which ABC Ltd consolidation units report financial data to Group headquarters, as well as the currency in which ABC Ltd Consolidated financial statements are created.

Required Fields

Currency, Description

Configuration Prerequisites

None required

Configuration Rationale

The following currencies must be defined: o All the currencies in which consolidation units report financial

Data to group headquarters o The currency in which consolidated financial statements are

Created

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4. Define Ledgers

Menu path

IMG>Enterprise Controlling > Consolidation > Master data > Currencies > Define Ledgers

Transaction Code

CXL1

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Configuration Description

The Consolidation Ledger PI has been defined for ABC Ltd with currency as AUD and Summary Table ECMCT: EC-CS Totals Table. The following Additional settings have been made: Ledger posting allowed, Rollup allowed, Write Line items, Store quantities from SD and MM applications.

The currencies stored in this ledger are, Transaction currency, Consolidation Unit currency, and Ledger currency.

Additionally Ledger P2 was delivered with the system and has been retained intact. Do not delete this ledger, which is to be used as a reference template, for future requirements.

Required Fields

Ledger name, Description, Summary Table, Application, Sub Application, Ledger posting allowed, Rollup allowed, Write Line items, Store quantities from SD and MM applications, Ledger Currency, Stored currencies

Configuration Prerequisites

Define Currencies

Configuration Rationale

At least one ledger has to be defined for Consolidation. This ledger is to be used for storing changes in values and quantities due to business transactions relevant for Consolidation. Rollups are not required from any other application; hence this feature has not been activated. Instead, the EC-CS functionality for Real-time update from other modules has been used.

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5. Define Dimensions

Menu path

IMG>Enterprise Controlling > Consolidation > Master data > Organisational Units > Define Dimensions

Transaction Code

CX1J

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Configuration Description

The Consolidation Dimension XY has been defined for ABC Ltd Company Consolidation. A single hierarchy level by Company is applicable in the case of ABC Ltd. Hence multiple hierarchy levels have not been activated. The maximum length of the Consolidation unit has been maintained as 6 since SAP supports a length of up to 6 characters for the organisational unit Company.

Required Fields

Short and Medium Texts, Hierarchy information, Field Length

Configuration Prerequisites

NA

Configuration Rationale

A dimension defines the specific characteristic in-group reporting. Each dimension has its own organizational units and control parameters. On the other hand, all dimensions share the same consolidation charts of Accounts and consolidation versions. At least one Dimension is required for Company Consolidation.

The Field selection Consolidation Groups /Units screens control the fields that appear at the time of maintenance of the Consolidation Groups /Units

individually. For ABC Ltd, the following screen selections are irrelevant andhave therefore been suppressed:

• Currency Translation – since Consolidation units has different currencies i.e. AUD & NZD and group the same currency is AUD, translation of currencies across consolidation groups or units is not a requirement.

• Tax Rate- Tax rates are applicable for Deferred Tax Liability calculation. Since ABC Ltd does not provide for future years tax liability (deferred tax), this field has been suppressed.

6. Maintain Hierarchies

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IMG>Enterprise Controlling > Consolidation > Master data > Organisational Units > Consolidation Groups > Maintain Hierarchies

Menu path

Transaction Code CX1X

Configuration Description

Two Consolidation Group hierarchies have been defined – ZA represents ABC and ZB represents XYZ. Consolidation Groups and Consolidation Units have been created and assigned to these hierarchies.

Required Fields

NA

Configuration Prerequisites

Create Dimension, Chart of accounts, Version

Configuration Rationale

A Hierarchy represents an orderly web of consolidation units and groups.

A hierarchy features a top consolidation group to which all of the other Consolidation groups and units are allocated. The top Consolidation group has been maintained as ‘XY’. When Consolidation is integrated with General Ledger accounting the consolidation units and groups used must be duly integrated with the company codes and companies used in the transactional applications.

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7. Maintain Consolidation Groups Individually

IMG>Enterprise Controlling > Consolidation > Master data > Organisational Units > Consolidation Groups > Maintain Consolidation Groups Individually

Menu path

Transaction Code CX1Q

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Configuration Description

The following Consolidation Groups have been maintained:

ZANZ Consolidation Group for ANZ ZEUR Consolidation Group for Europe ZAMR Consolidation Group for America

Required Fields

Consolidation Group, Short/Medium texts, Consolidation frequency, Country, Language, Ledger, Currency, Correspondence address, Financial Data type, CG/CU Assignments

Configuration Prerequisites

Create Consolidation Group

Configuration Rationale

Individual maintenance is particularly useful if you want to access the Master data of a consolidation group that you have already created. For example, you might only want to go into the master data to change an Indicator or entry in a field. Individual Maintenance is also required when Consolidation Groups are Added subsequently to a Consolidation hierarchy. The following parameters have been maintained for the aforementioned Groups: Consolidation frequency: 5 – Monthly Quarterly statement Country: AU Australia Language: EN - English Financial Data Type: 4 – All cons units Chart of Accounts C1 Currency: AUD – Australian Dollars

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8. Define Consolidation Frequencies

Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational

Units > Consolidation Groups > Define Consolidation Frequencies

Transaction Code

CXB2

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Configuration Description

The Consolidation Frequency for ABC Ltd has been defined as 5 – Monthly Consolidation.

Required Fields

Consolidation frequency, Description, Period assignments

Configuration Prerequisites

Define Dimension, Chart of Accounts, Version

Configuration Rationale

A frequency for Consolidation has to be determined, e.g. Annually, Monthly, Quarterly, Semi –Annually. The intervals at which time consolidation will be run need to be specified Descriptions and period intervals are to be maintained as required.

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9. Maintain Consolidation Units Individually

Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational

Units > Consolidation Units > Maintain Consolidation Units Individually

Transaction Code

CX1M

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Configuration

Consolidation Units have been defined and assignment of these units to Consolidation groups has been made as defined in Companies Financial Accounting. The following Consolidation units have been maintained:

CAUS: Confectionery Australia CNZ: Confectionery New Zealand CUK: Confectionery UK

Description

CFR: Confectionery France CUSA: Confectionery USA

The following settings have been made for individual consolidation units : Country : Language : EN - English Local Currency : eg AU for Australia Financial Data Type : 4 – All Cons Units ABC Ltd Chart of Accounts C1 Data Transfer Method : R –Real time Update from Financial Accounting Type of Consolidation : 1 – Company Consolidation

Required Fields Consolidation unit, Short/Medium description, Correspondence, Country,

Language, Local Currency, Financial Data Type, Data Transfer Method, Type of Consolidation, Company.

Configuration Prerequisites

Define Dimension, Chart of Accounts, Define Consolidation units.

Configuration Consolidation units are the smallest element of the corporate group structure on whose basis a complete consolidation can be performed. Consolidation units must be assigned to Consolidation groups. Relationships from business transactions occurring between consolidation units in a consolidation group are eliminated during the consolidation process. Consolidation Units have been defined and assignment of these units to

Rationale

Consolidation groups has been made.

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10. Define Consolidation Chart of Accounts

Menu path

IMG>Enterprise Controlling > Consolidation > Master data > Financial Statement Items > User Defined Chart of Accounts > Define Consolidation Chart of Accounts

Transaction Code

CX10

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Configuration Description

The Consolidation Chart of accounts C1 has been defined for ABC Ltd. The Length of the FS Items has been maintained as 10, and Appropriation of RE in Income Statement has been selected.

Required Fields

Consolidation Chart of accounts, Description, Output length of FS items, Appropriation of RE in Income Statement

None required Configuration

Prerequisites

Configuration A consolidation chart of accounts is a systematic classification of

Financial statement items. The length of FS items has been maintained as 7 in keeping with the ABC Ltd G/L account length of 7 digits. The

Rationale

Appropriation of RE in Income Statement has been selected since ABC Ltd makes appropriations of Income in the Profit and Loss Appropriation account, forming part of the Income Statement.

11. Manually creating a Chart of Accounts

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Menu path

Consolidation>Integration: Preparation For Consolidation>Preparation in Consolidation System>Manually creating a Chart of Accounts>Assign Group Accounts to Group Chart of Accounts

Transaction Code

OB13

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12. Assign Transaction Chart of Accounts to Cons Chart of Accounts

Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Copying FS Items > Assign Transaction Chart of Accounts to Consolidation Chart of Accounts

Transaction Code

CXNF

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Configuration

The transaction Chart of accounts ‘CSGP’ has been assigned to the Consolidation chart of accounts C1 Description

Required Fields Transaction chart of accounts, Consolidation Chart of accounts

Configuration Prerequisites

Define Transaction chart of accounts, Consolidation Chart of accounts

Configuration Rationale

The transactional chart of accounts is linked to the Consolidation Chart of accounts, thereby establishing the link between G/L accounts in the transactional applications and FS Items in Consolidation.

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13. Assign Group Chart of Accounts to CO-Code COA

Menu path

Consolidation>Integration: Preparation For Consolidation>Preparation in Consolidation System>Manually creating a Chart of Accounts>Assign Group Accounts to Group Chart of Accounts

Transaction Code

OB13

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14. Maintain Item Hierarchies for Consolidation Chart of Accounts

Menu path

IMG>Enterprise Controlling > Consolidation > Master data > Financial Statement Items > User Defined Chart of Accounts > Maintain Item Hierarchies for Consolidation Chart of Accounts

Transaction Code

CX16

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Configuration Description

An Item Hierarchy has been defined for Consolidation Chart of accounts Z1 with the following Hierarchy nodes:

• BS Balance Sheet • PL Profit and Loss account • APPR Appropriation Statement • STAT Statistical Items •

Required Fields

NA

Configuration Prerequisites

NA

Configuration Rationale

The Hierarchy nodes BS (Balance Sheet ) and PL (Profit and Loss account ) contain the Financial statement items relating to

Sources /Application of Funds and Income/Expenses respectively. The node APPR (Appropriation Statement ) may be assigned items relating to the P&L Appropriation statement. Purely Statistical items, if any, may be assigned to the node STAT (Statistical Items )

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15. Maintain FS Items Individually

Menu path

MG>Enterprise Controlling > Consolidation > Master data > Financial Statement Items > User Defined Chart of Accounts > Maintain FS Items Individually

Transaction Code

CX14

Configuration Description

Financial Statement Items have been defined as per the ABC Ltd Chart of accounts, and assigned to the relevant hierarchy nodes in the Consolidation Chart of Accounts C1. For each Financial Statement item, the following parameters have been maintained wherever relevant:

• Financial Statement Item Type • Debit/Credit sign indicator • Where applied indicator • Item category • Breakdown category

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• Short, Medium and Long Texts for the FS item

Required Fields

Financial Statement item, Financial Statement Item Type, Debit/Credit sign indicator, Where applied indicator, Item category, Breakdown category, Short, Medium and Long Texts for the FS item

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Configuration Prerequisites

Define Financial Statement Items, Maintain Consolidation Chart of Accounts

Configuration Rationale

Each G/L account in Chart of accounts ABC Ltd, must be mapped to the Consolidation Chart of accounts C1. This is achieved by assigning each item to the relevant Hierarchy node, e.g. Balance Sheet items would be assigned to the Hierarchy node ‘BS’, and P&L items to the node ‘PL’.

For each FS item master data has to be maintained. This includes Financial Statement item, Financial Statement Item Type, Debit/Credit sign indicator, Where applied indicator, Item category, Breakdown category, Short, Medium and Long Texts for the FS item

• Financial Statement item types include:

1. Value item

2. Totals item

3. Text item

• Debit/Credit sign indicators include:

+ Debit (increase)

- Credit (decrease)

• Where applied indicators include:

A Asset

B Liability/stockholders' equity

C Income statement

D Statistical

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16. Copy Hierarchies

Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Copying Organisational units > Copy Hierarchies

Transaction Code

CX1X

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Configuration Description

The consolidation Hierarchies ZA, and ZB have been created for ABC Ltd

Required Fields Hierarchy, hierarchy description

Configuration Prerequisites

Define dimension, version, chart of accounts, consolidation groups, consolidation units

Configuration Rationale

All the consolidation units and groups must be contained in an orderly web, which is known as a hierarchy.

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17. Define Breakdown Categories

Menu path

IMG>Enterprise Controlling > Consolidation > Master data > Financial Statement Items > Account assignment information > Define breakdown categories

Transaction Code

CX1I4

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Configuration Description

The following Breakdown categories have been defined for ABC Ltd : EQTY- For equity related items INCO – For inter-company items which will be used for Inter-unit Elimination ASST – For all fixed asset related items – acquisition and accumulated depreciation GEN – For all other items to be broken down by transaction currency 5 STAT - For statistical items

Required Fields Breakdown Category, Description, Specify Partner units

Configuration Prerequisites

Define Consolidation Chart of accounts

Configuration Rationale

Additional account assignments are grouped into breakdown categories. These breakdown categories must then be assigned to FS items in their master data so that Elimination functions can be processed within Consolidation. The Trading Partner account assignment is necessary for Elimination of Receivables/Payables

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18. Specify Selected Items for Posting

Menu path IMG>Enterprise Controlling > Consolidation > Master data > Financial Statement Items > Specify selected items for posting

Transaction Code CXE5

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Configuration Description

FS items for retained earnings have been defined as follows: Balance Sheet item: 8111000 Retained Earnings – Balance Sheet Income Statement: 5090000 Retained Earnings – P&L Statement

Required Fields

Retained Earnings- B/S item, Retained Earnings- P&L item, Retained Earnings Carried forward – Item Debit, Item Credit

Configuration Prerequisites

Define Dimension, Chart of accounts, Version.

Configuration Rationale

These FS items are required in order for the system to determine transfer of net income to the balance sheet, and also control which item receives the debit or credit of profit/loss from the balance carry forward program.

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19. Data Monitor Define Task Group

Menu path IMG>Enterprise Controlling >Consolidation > Data > Data Monitor

> Define Task Group

Transaction Code CXE0

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Configuration Description

Task Group ZDATA has been defined as ABC Ltd Data Monitor Task group, with the following tasks: Z110 Balance Carry forward Z111 Retained Earnings, Item Substitution Z120 Data Entry Z130 Validation of Reported Financial Data Z160 Validation of Standardised Financial Data

Required Fields

Task Group, Description

Configuration

Define Dimension, Chart of Accounts, Version, Define Tasks

Prerequisites

Configuration Rationale

Tasks must be defined that are to be executed within the Data Monitor. These tasks must then be assigned to a Task Group. All tasks assigned to a task group must, with the exception of manual postings and irrelevant tasks, be executed from within the Data Monitor individually for all the Consolidation Units.

Reference COEs NA

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20. Assign Task Group to Dimension

Menu path IMG>Enterprise Controlling >Consolidation > Data > Data Monitor > Assign Task Group to Dimension

Transaction Code CXP1

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Configuration Description

The Task Group ZDATA has been assigned to the version 100, Dimension XY and Consolidation Chart of Accounts CI

Required Fields Data Monitor task group

Configuration Prerequisites

Define Dimension, Chart of accounts, and version

Configuration Rationale

Data Monitor tasks are to be assigned to a Dimension to enable processing of data within that dimension. These tasks are also version specific and therefore require to be assigned to Dimension and Version.

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21. Define Financial Data Types

Menu path

IMG>Enterprise Controlling > Consolidation > Data > Data Collection > Online and Offline Data Entry > Settings for Online and Offline Data Entry > Define Financial Data Types

Transaction Code

CXCA

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Configuration Description

Data Type 4 – All Consolidation units Chart of Accounts C1 has been Defined for ABC Ltd

Required Fields

Data Type, Description

Define Dimension, Cons Chart of accounts, Version Configuration

Prerequisites

Configuration Rationale

Financial data types enable a distinction between different levels or detail of data, and between the reporters of the data. For example it is possible assign a different data type to consolidation units that consolidate data more frequently due to their size or importance, than to consolidation units oflesser importance. The financial data types are valid in all dimensions and consolidation versions in the Consolidation system. For ABC Ltd all data is consolidated on a quarterly basis, the same level of detail applies across all consolidation units. Hence a single financial data type is required for all consolidation units.

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22. Assign Financial Data Types

Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection

> Online and Offline Data Entry > Settings for Online and Offline Data Entry > Define Financial Data Types

Transaction Code

CX19

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Configuration Description

In the case of ABC Ltd Financial Data type ‘4’ All consolidation units ABC Ltd been assigned uniformly across all units.

Required Fields

Period category, Description.

Configuration Prerequisites

Define Dimension, Consolidation Chart of Accounts, Version.

Configuration Rationale

Assignment of Financial Data types is necessary in the case of consolidation units and groups where financial data is entered online in the R/3 System. The system uses the financial data type to determine the data entry profile of a consolidation unit or group at start of data entry. Since There is uniformity of data collection across all the consolidation units of ABC Ltd single Financial Data type has been applied to all.

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23. Define Period Categories

Menu path

IMG>Enterprise Controlling > Consolidation > Data > Data Collection > Online and Offline Data Entry > Settings for Online and Offline Data Entry > Define Period Categories

Transaction Code

CXC9

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Configuration Description

In case of ABC Ltd SAP defined period category 1 has been used. This period category covers the accounting periods 1 through 16.

Required Fields Period category, Description.

Configuration Prerequisites

Define Dimension, Consolidation Chart of Accounts, Version.

Configuration Rationale

This period category covers the accounting periods 1 through 16, corresponding on a one to one basis with the accounting periods used in Financial Accounting.

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24. Enable Data Entry for Consolidation Groups

Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection

> Online and Offline Data Entry > Settings for Online and Offline Data Entry > Enable Data entry for Consolidation Groups

Transaction Code

CX3B

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Configuration

Data Entry for Consolidation Groups has not been activated in the case of AUST. Description

Required Fields Consolidation Group, Data Entry activation indicator

Configuration Prerequisites

Define Consolidation Groups, Period categories

Configuration Rationale

In ABC Ltd entry takes place at the company code level, which corresponds to the Consolidation Unit level. No data entry is required for Consolidation Groups. Hence the indicator for data entry has not been activated

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25. Data Collection – Define Task

Menu path

IMG>Enterprise Controlling > Consolidation > Data > Data Collection > Define Task

Transaction Code

CXP3

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Configuration Description

The following task has been defined for data Entry: Z120 Data Entry

Required Fields Task, Task Description

Define Dimension, Cons Chart of Accounts, Version Configuration

Prerequisites

Configuration Rationale In the Consolidation system, consolidation is performed using tasks. At

least one task is required for Data Entry into the Consolidation system.

26. Manual Posting – Define Document Types

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Menu path

IMG>Enterprise Controlling > Consolidation > Data > Manual Posting > Define Document Types

Transaction Code

CXEG

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Configuration

The following Document types have been defined for Manual Posting: 05 Adjustments to Reported Data 10 Reclassifications with Deferred Taxes

Description

15 Manual standardizing entry with deferred taxes

Required Fields Document type, Description, Number Range

Define Dimension, Cons Chart of Accounts, Version Configuration

Prerequisites

Configuration Rationale Document types in the Consolidation system, assist in classifying the

various types of Consolidation postings, such as Adjustments, Reclassifications, and Manual Standardizing entries either with or without Deferred Taxes

27. Manual Posting – Define Tasks

Menu path IMG>Enterprise Controlling > Consolidation > Data > Manual Posting

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> Define Tasks

Transaction Code

CXP5

Configuration Description

The following tasks have been defined for Manual Posting:

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Z135 Manual standardizing entry

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Z250 Manual elimination of IU payable/receivable Z270 Manual elimination of IU revenue/expenditure

Required Fields Task, Description

Define Dimension, Cons Chart of Accounts, Version Configuration

Prerequisites

Configuration Rationale Consolidation is performed using tasks in the Consolidation system.

While regular consolidation tasks for automatic elimination have been separately configured, it may be necessary to perform various tasks manually in addition to those performed automatically. For example, eliminations or adjustments of a non-routine or exceptional nature can be carried out manually if the relevant tasks are defined. This lends additional flexibility to the operations performed in the consolidation system. Keeping in view all the various kinds of manual consolidation activities possible in ABC Ltdexhaustive set of tasks for manual elimination has been defined.

28. Specify Items to be Carried Forward

Menu path IMG>Enterprise Controlling > Consolidation > Data > > Carrying forward balances > Specify items to be carried forward

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Transaction Code CXS3

Configuration Description

The financial Statement item 8999999 Retained Earnings Current year Income statement has been defined as carried forward to the Retained Earnings Balance Sheet item 8111000 in the next year.

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Required Fields FS item in old year, Debit item in new year, Credit item in new year

Configuration Prerequisites

Define Financial statement items

Configuration Rationale

The Retained Earnings Current year Income Statement (Financial Statement item 8999999 has been configured to be carried forward in the next year as a debit or a credit to the Retained Earnings Balance Sheet item (Financial Statement item 8111000. This ensures that the profit / loss for the year is carried over to the Retained Earnings in the Balance Sheet.

29. Define Task - Items to be Carried Forward

Menu path

IMG>Enterprise Controlling > Consolidation > Data > > Carrying forward balances > Define task – items to be carried forward

Transaction Code

CX5TB

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Configuration Description

A Task, Z110, Balance carry forward, has been defined to execute the carry forward of the retained earnings and other balances into the new year in the consolidation system.

Required Fields Task, short description, medium description

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Define Dimension, Version Configuration Prerequisites

Configuration Rationale When the Fiscal year change takes place, balances from the old fiscal year

must be transferred into the new fiscal year, in the consolidation system. This includes the retained earnings, as well as all other balance sheet accounts. By defining a separate task for this carry forward, it can be ensured that such carry forward is correctly executed for each consolidation unit without exception, and that balances are carried forward to the correct financial statement items.

30. Define Task Group –Consolidation Monitor

Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >

> Consolidation Monitor > Define task Group

Transaction Code

CXE0

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Configuration Description

A Task Group ZCONS, ABC Ltd Monitor Task Group has been defined for the Consolidation Monitor, containing the following tasks: Z210 Elimination of Inter unit Payable/ Receivable

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Z220 Elimination of Inter unit Sales/Purchases Z230 Elimination of Inter unit Revenue/Expense

Required Fields

Task, short description, medium description

Configuration Prerequisites

Define Dimension, Version

Configuration Rationale

The various consolidation tasks to be executed at ABC ltd be defined in a task group. This set of tasks must then be executed for each consolidation group in the ABC Ltd Hierarchy separately via the Consolidation Monitor.

31. Assign Task Group to Dimension

Menu path

IMG>Enterprise Controlling > Consolidation > Consolidation functions > > Consolidation Monitor > Assign Task Group to Dimension

Transaction Code

CXP1

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Configuration Description

Consolidation Monitor Task group ZCONS has been assigned to Dimension Z1 and Version 100.

Required Fields

Task Group

Configuration Prerequisites

Define Dimension, Version, Task Group

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Configuration Rationale The various consolidation tasks to be executed at ABC Ltd be defined in a task group. This set of tasks must then be assigned to the Dimension to enable them to be executed via the consolidation monitor.

32. Define Document Types

Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >

> Automatic Postings > Inter unit Elimination >Define Document Type

Transaction Code CXEJ

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Configuration The following document types have been defined for Consolidation related

manual postings: Description 21 Elimination of IU payables/revenue 22 Elimination of IU revenue/expenses

Required Fields Document type, Description

Configuration Prerequisites

Define Dimension, Version, Consolidation Chart of accounts

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Configuration Rationale The various document types are used for posting of different types of Manual consolidation transactions.

33. Define Tasks for Manual Posting

Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >

> Manual Postings > Define Tasks

Transaction Code

CXP5

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Configuration The following tasks have been defined for Consolidation related manual

postings: Description Z135 Manual elimination entries

Required Fields Task, short text, Medium text

Define Dimension, Version, Consolidation Chart of accounts Configuration

Prerequisites

Configuration Rationale The various tasks for manual consolidation must be defined so that the

appropriate manual entries may be posted within the system via the Consolidation monitor.

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34. Define Methods for Inter unit Elimination

Menu path

IMG>Enterprise Controlling > Consolidation > Consolidation functions > > Automatic Postings > Define Methods

Transaction Code

CXE7

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Configuration Description

The following methods have been defined for Consolidation related elimination postings:

Z210 IU payables/receivables Z220 IU Sales Z230 IU revenue/expenditure

Required Fields Method, Description

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Define Dimension, Version, Consolidation Chart of accounts Configuration Prerequisites

Configuration Rationale The various methods for elimination postings in consolidation must be

defined so that the appropriate elimination entries may be posted within the system via the Consolidation monitor.

35. Define Document Types for Inter Unit Elimination

Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >

> Automatic Postings > Define Document types

Transaction Code

CXEM

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Configuration

The following document types have been defined for Consolidation related elimination postings: 21 Elimination of IU payables/receivables 22 Elimination of IU revenue/expense

Description

Required Fields Document type, Description

Configuration Prerequisites

Define Dimension, Version, Consolidation Chart of accounts

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Configuration Rationale The various document types for elimination postings in consolidation must be

defined so that the appropriate elimination entries may be posted within the system via the Consolidation monitor, using these document types.

36. Define Tasks for Inter Unit Elimination

IMG>Enterprise Controlling > Consolidation > Consolidation functions > Menu path > Automatic Postings > Define Tasks

Transaction Code

CXE6

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Configuration Description

The following tasks have been defined for Consolidation related elimination postings: Z210 Elimination of IU payables/receivables Z220 Elimination of IU Sales Z230 Elimination of IU revenue/expense

Required Fields Task, short text, medium text

Configuration Define Dimension, Version, Consolidation Chart of accounts

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Prerequisites

Configuration Rationale The various tasks for elimination postings in consolidation must be defined so

that the appropriate elimination entries may be posted within the systemvia the Consolidation monitor, using these tasks.

37. Define Report Selection

IMG>Enterprise Controlling > Consolidation > Information System > Define Menu path Report Selection

Transaction Code

CXCY

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Configuration Description

The Reports for ECCS are contained in a report tree, which has to be defined under this step.

Required Fields

Report Tree Name, Reports

Configuration Prerequisites

Define Reports

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Configuration Rationale

Standard reports as delivered by SAP in the report tree ECCS have been retained as such.

38. Define Data Transfer

Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the Sender System > Define Data Transfer

Transaction Code

OCCI

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Configuration Description

The data transfer method ‘R’ Realtime update has been defined for the consolidation group ABC Ltd Company consolidation..

Required Fields

Group Name, Consolidation fiscal year variant, consolidation system

Configuration Prerequisites

Define Groups, Define consolidation fiscal year variant, Define dimension

Configuration Rationale

When the data transfer method is defined and the settings saved the system checks for consistency of the organizational units within ECCS and in the transactional applications, and accordingly updates the master records of the consolidation units automatically

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39. Assign Consolidation Types to Dimensions

Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Assign Consolidation types to Dimensions

Transaction Code

CXN6

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Configuration Description

The Integrated consolidation type 1, Company consolidation, has been assigned to ABC Ltd Company consolidation Dimension 01

Required Fields

Integrated Consolidation type, Dimension

Configuration Prerequisites

Define dimension

Configuration Rationale

The link between the dimension and the type of consolidation for which the dimension is to be used is established by means of this assignment.

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40. Evaluate the Master Data of Organizational Units

Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Copying Organisational units > Evaluate the Master Data of Organisational Units

Transaction Code

CXNG

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NA

This utility is used to check whether the data transfer method has been correctly transferred by the system to all the consolidation units.

Required Fields

Hierarchy, hierarchy description

Configuration Prerequisites

Define dimension, version, chart of accounts, consolidation groups, consolidation units

Configuration Rationale

All the consolidation units and groups must be consistent and contain the data transfer method in their master records before the data can flow from the transactional applications. The system automatically checks this in this step.

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41. Copy FS Items from Accounts

Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Copying FS Items > Copy FS Items from Accounts

Transaction Code CXN1

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Configuration Description

The transaction Chart of accounts ‘CSGP’ has been copied to the Consolidation chart of accounts C1

Required Fields

Transaction chart of accounts, Consolidation Chart of accounts

Configuration Prerequisites

Define Transaction chart of accounts, Consolidation Chart of accounts

Configuration Rationale The transactional chart of accounts is copied to the Consolidation Chart of

accounts, thereby establishing the link between G/L accounts in the transactional applications and FS Items in Consolidation.

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42. Define Data Streams

Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in

the ECCS System > Collection Of data > Define data Streams

Transaction Code CXN4

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Configuration The Consolidation chart of accounts C1 was defined as the target Chart of

accounts for ABC Ltd company consolidation. Description

Required Fields Consolidation Chart of accounts, Version

Define Consolidation Chart of accounts, Version Configuration

Prerequisites

Configuration Rationale The target Consolidation Chart of accounts, and the version have to be

defined. The system collects data for consolidation under the specified chart of accounts and version

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43. Define Document Types for Real-time Updates

Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Collection Of data > Define Document Types for Real time updates

Transaction Code CXEO

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Configuration The Document Type ‘01 ‘ was defined for Real time update from the

transactional applications Description

Required Fields Document type, Description

Configuration Prerequisites

Define Consolidation Chart of accounts, Version, Dimension

Configuration Rationale

Posting documents are created during real time updates from the transactional applications into the consolidation system, therefore a unique document type is required to separately identify such transactions

44. Retained Earnings: Define Task

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Menu path

IMG>Enterprise Controlling > Consolidation > Integration > Preparation in the ECCS System > Collection Of data > Retained Earnings: Define Task

Transaction Code

CXEE

Configuration The Task Z111 has been defined for Retained Earnings calculation.

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Description

Required Fields

Document type, Description

Define Consolidation Chart of accounts, Version, Dimension Configuration

Prerequisites

Configuration Rationale

When reported financial data is collected from the transactional; applications via real time update, the retained earnings must be calculated and the corresponding FS Items in consolidation updated. The automatic retained earnings calculation program achieves this. However, in order to run this program, a separate task in consolidation must exist.

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45. Consolidation of Investment: Define Task

Consolidation >Consolidation Function >Automatic Posting >Consolidation Of Inv >Define Task

Menu path

Transaction Code

CXIA

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46. Determine System Utilization for C/I

Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation Of Inv>Determine System Utilization for C/I

Transaction Code

CXI2

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47. Make Global Settings for Investment

Menu path

Consolidation>Consolidation Function>Automatic Posting>Consolidation Of Inv>Make Global Settings

Transaction Code

CXIO

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48. Define Consolidation of Investments Methods

Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation

Of Inv>Methods> Define Methods

Transaction Code CX14

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49. Define Document Type for Investment

Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation

Of Inv>Document Type> Define Doc Type

Transaction Code CXEN

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50. Assign Doc Type to Task

Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation

Of Inv>Document Type> Assign Doc Type to Task

Transaction Code CXIB

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51. Delete Transaction Data

Menu path Consolidation>Preparation For Production>Delete Transaction Data

Transaction Code CXNO

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52. C/I Method Assignment

Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation

Of Inv>Methods>Assign Method to Con Unit

Transaction Code CXM1

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53. Transfer from FI Accounting to Conc Ledger

Menu path This program subsequently posts data to the Special Purpose Ledger. It is

mainly used to fill a new ledger with data from other applications. If your ledger already contains data, you should use this program with caution since it transfers a great deal of data. If the program terminates when it is running, it is difficult to find out which data has already been transferred. Therefore, line items should also be written in the case if possible.

The program cannot check whether the documents to be transferred have already been posted to the ledger.

In the test run, however, the program checks whether the document has already been updated in a ledger and prints out a list of these ledgers. However, this is only possible for ledgers with line item update and for documents that were posted beginning with Release 3.0

Transaction Code CXNM

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For further documents visit the site www.sap-topjobs.com

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SAP Consolidation Configuration

SAP R/3

Published by Team of SAP Consultants at SAPTOPJOBS

Visit us at www.sap-topjobs.com

Copyright 2009-11@SAPTOPJOBS

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means electronic or mechanical including photocopying, recording or any information storage and retrieval system without permission in writing from SAPTOPJOBS.