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HEREEuropean CommissionEnterprise and Industry

How to write a successful proposal?

PLACE PARTNER’S LOGO

HEREEuropean CommissionEnterprise and Industry

Outline

• Key elements on the 2011 call

• How to write a proposal ?

• What cost can be cofinanced ?

• Get support

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The 2011 call in a snapshot

• 2011 budget: 36.000.000 €

• About 1,4 m € total costs per project

• 50% co-financing

• 2010: 45/50 projects selected out of 287

Budget

Timetable

•Deadline for submission: 08.09.2011 (17:00 – Brussels time)-> 4 months to write your proposal : start now !

• Selected projects will start from April 2012 : costs occurred before that won’t be eligible

• Project duration : maximum 3 years

• Priority given to SME and private beneficiaries but any legal persons can apply…

• … if established in EU and other countries that have joined the initiative (see Website)

• No EU partnership required (but EU added value, an award criteria)

Who can apply

How to write a (successful) proposal ?

To start, you need

• A good idea matching with the call and EU priorities

-> Get inspired checking out current projects: http://ieea.erba.hu/eco/page/Page.jsp?op=home

• A clear understanding of the applicant’s instruction

-> read the application pack: http://ec.europa.eu/environment/eco-innovation/getting-funds/application-packs/index_en.htm

Ask yourself

• What are the objectives of your project ? You will need to quantify both the economic and

environmental performance (realistic & ambitious)! Not only potential : the application/replication of

the solution must occur during the project !

• How will you achieve it ? How will you remove the barriers to create/extend

the market for your eco-innovative solution ? Need to look for partners ? What types ?

Part B

Cost & effort breakdowns

Work description

+ info on project team

Structure set up to provide info on all award criteria

Part C - Detailed Budget

Part A

A1: Summary

A2: Participant data

A3 : Budget

Annexes+ + +

Letters of intent and legal documents

Overview of a proposal

Performance indicators

Work description

• A proposal is made of work packages

3 mandatory work packages : management, exploitation and business plan, dissemination

activities

Technical work packages : breakdown activity in tasks, think of concrete deliverables, duration of

the WP, role and contribution of each participant etc.

DO

• Keep in mind the objectives of your project: all WP and task aims to achieve it

• Ensure you have the necessary skills to perform all the tasks

• Explain the choice of partners and subcontractors: their skills is in coherence with planned actions

DO• Propose a realistic time planning (don’t

forget necessary time for permits/certification)

• Provide answers to all award criteria !

• Explain how you will measure your impact (include one task for this)

• Have a coherent and complete budget

DON’T• Let evaluators guess or imagine : your

proposal must be self explanatory

• Be too general : « my project will fight climate change… »

• Underestimate electronic aleas (cf electronic submission): submit your proposal early enough…

What costs can be cofinanced?

General principles

• Cost-sharing !

50% EU co-funding (why EC money instead of local loan ?)

In case of co-financing from 3rd party, state the status of negociation ( state aid ceiling)

Income generated by selling the solution can be

used as co-financing but NON-PROFIT principle

• Based on actual costs (vs budgeted costs)

17

NO PROFIT RULE

Cost categories• Direct costs

Staff costs (you will have to prove it with pay slips and time sheets)

Equipment and Infrastructure

Subcontracting (but no core tasks and below 35% of total eligible costs)

Meetings and travel (cf internal or EC rules)

Other specific costs

• Overheads = 7% of the total eligible direct costs

Equipment infrastructure

• Required for the action, described in the WP and acquired during the project

• Directly linked to the innovative action

• Entered (an depreciated) in the books of the participant according to applicable accounting rules

• Only the portion of the equipment’s depreciation corresponding to the duration of the action and to the

actual use

Get support from BEA

BEA’s supportNCP Team

• Project drafting :

Searching partners from EU and beyond

Answers to any administrative/financial questions

Proofreading of your proposal

• Project negociation and implementation

Greentech / Sustainable constructionTeam

• Business plan and market studies

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Merci !Dank u !

Camille Le Borgneclb@abe.irisnet.be