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Six principles for extreme productivity

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Page 1: Six principles for extreme productivity

Six Principles For Extreme Productivity

Maran B

Page 2: Six principles for extreme productivity

Comparative Advantage

▪ When it comes to what you do best or what a company needs, what the company

needs is more important.

▪ So don’t focus just on what you do best.

▪ You’re more likely to succeed if you look around and gauge how you can be most

useful.

▪ Spending too much time on operational details when it can be delegated will affect

your productivity.

▪ When delegating tasks or authority, it must be made sure that it is delegated to a

responsible person.

Page 3: Six principles for extreme productivity

It’s Not The Time You Spend But The Result You Produce

▪ It may be necessary during a crisis to stay back to complete the job but other than

that success is measured by the results you produce and not the number of hours

you log.

▪ Focusing on results than the hours will create a balance between work and family.

▪ It will in turn boost up the productivity.

▪ More productivity in lesser hours can be achieved by quality work.

Page 4: Six principles for extreme productivity

Think First, Read or Write Second

▪ Before reading any official document, take a moment to think and analyse what it is

about.

▪ With e-mails, First priority is to be given on which ones to be read first.

▪ Respond Immediately to important ones. It saves time than procrastinating.

▪ Draft an outline before you start writing what you want to write.

Page 5: Six principles for extreme productivity

Prepare your Plan But Be Ready to Change it

▪ Have a very clear line of argument. But when your argument does not reach its

target be ready to change it accordingly.

▪ Prepare for the next day in advance.

▪ Write a schedule and jot down what you want to accomplish.

▪ Compose a list of task accordingly based on its priority.

▪ But be prepared to revise the schedule as the day progresses based on the

requirement.

▪ Try to keep one hour of the day open in order to accommodate new requirements

Page 6: Six principles for extreme productivity

Let Others Own their Space

▪ Address the problem, share your views and receive inputs from subordinates too

rather than giving orders.

▪ Give them the freedom to disagree and voice out their opinions.

▪ Make sure the participants agree to their deliverables and fix a time limit.

▪ The boss’s role is to provide reports with resources, give them guidance.

Page 7: Six principles for extreme productivity

Keep Things Short and Simple

▪ Try to complete any meeting in an hour or to the maximum of 90 minutes.

▪ The agenda of the meeting should always be discussed at the start to set a clear

understanding.

▪ Avoid using power points and try to involve active discussions.

Page 8: Six principles for extreme productivity

Maran B