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MBA (WE) 2014-16 (Section-B)
Mr. Jiveshwar Sharma (Introduction and Principles)
Ms. Huma Tabassum (Principles Contd.)
Ms. Anupama - Do's and Don'ts
Mr. Kapil Khurana - Tips for Delivering
Mr. Jiveshwar Sharma – Tools for Creating & Delivering
http://bitly.com/ipuwe
Creating & DeliveringOnline Presentations
Business Communication
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Introduction2
There are 30 million presentations held each day*
* Estimate
Presentations can be Confusing
… might take
long hours
Or…...and if successful,
…even can
make you happyBut how?
Definition?
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principles36
Audience Message Content
SimplicityFormatVisuals
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 1: Know Your Audience (KYA)4
Have you ever filled a KYC Form?How will you know your Audience?
How will they get benefit ?
Find out, the bad
What to accomplish ?
Which design to use ?
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 2: Message5
What do you want
them to remember?
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 3: Content6
Consider
the content
Think how to deliver
the message…
Would you
like this?
6 W’sWhat
Why
Who
Where
When
How
…and tell your storyHave a story
Put it all
together
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 4: Keep it simple7
Less is MORE !!
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
8
Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled
Principle 4: Keep it simple contd.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 4: Keep it simple contd.9
Instructional Technology;
A process
involving people, procedures, tools
for solutions
to problems in learning
Even Better?
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 5 : Format 10
FONT
Color
Style
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Principle 6: Visual 11
Pictures to provide context
Photographs for realism
Charts and graphs to minimize data
Do not over do it!
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Images 2
How do we take information during a presentation ?
Text 7%
Visual 55%
Vocal 38%
Better ??
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Charts 13
Items Sold in Q1’2002
January February March April
Bat 20.4 27.4 90 20.4
Hockey 30.6 38.6 34.6 31.6
0102030405060708090
100
January February March April
BatHockey
Better ??
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
DO’s AND DON’TS OF ONLINE PRESENTATION14
• Success to Online Presentation lies in the work that we putinto designing our deck of Slides.
• In an in-person presentation, we are the main visual for ouraudience, and our slides are merely visual aids.
• But when it comes to a online presentation, our slides aren’tvisual aids; they are the visuals.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
1. START WITH THE RIGHT TOOL15
Lync
Go t
o M
eeti
ng
• How many people willthe tool accommodate?
• How much does it cost?
• Which features will weneed?
• How is audio handled?
• Do we want to recordthe presentation andmake them availablefor later viewing?
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
2. SCHEDULE YOUR ONLINE PRESENTATION16
TOPIC
DATE AND TIME
Custom URL to join Presentation.
INCLUDE MEETING AGENDA
Conference Call in
number
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3. HELP EVERYONE BE ON TIME17
CALENDARING Feature that can help
make sure everyone gets there on time
and knows the Topic.
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4. EFFECTIVE SLIDE DESIGN18
a. One point per slide b. Visually arrange bullet
points c. Add small graphics
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4. EFFECTIVE SLIDE DESIGN CONTD19
d. Animations
The less animation we use, the fasterour slides will load during onlinepresentation.
There is one type of animation that isacceptable – and very useful – andthat is the idea of a “build” or a“reveal”. This is simply where wekeep adding bits to a slide as we talkabout it.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
5. Find Ways to Interact With Your Audience20
•Nearly, All Online Presentationplatforms offers way to askpolling questions andimmediately report on them.
•We can even poll them todetermine what content they’lllike to focus on.
Passive
listening
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6. IT’s OKAY TO CHEAT21
In an online Presentationpreparing notes and keepingthem near at our desk ensuresno important point has beenmissed.
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7. FIND A QUIET LOCATION22
• Start giving presentation from alocation or room which is goingto have minimal backgroundnoise.
• Furthermore, if our presentationagenda includes topics that areconfidential, then it ispreferable to sit in a privateroom.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
238. CLEAN UP YOUR DESKTOP
• It’s an online Presentation sothose dirty coffee mugs on ourdesk can stay! Be Cautious!
• However, we should clean up allthe application and file icons onour computer desktop. They aredistracting for our participantsand could include somethingwhich is confidential.
DON’T
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9. TURN OFF MESSAGING APPLICATIONS24
If you are logged into any instantmessaging services on yourcomputer, it is advisable to logout completely or set yourstatus to “do not disturb”.
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10. OPEN YOUR PRESENTATIONS FILES 25
As participants join online presentation, they will be able to see your
computer desktop live – so be ready! Have your meeting presentation
file open so it’s the first thing they see. A nice touch would be if you
have written a welcome note on the first slide, for example: “Welcome
to the meeting! Topic: …..”
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation26
Following are some of the reasons….
What is the need to learn the tips on delivering online presentation ??
Giving presentations to audiences, large or small, can be scary, intimidating & overwhelming.
Every word, content of the presentation, your appearance, tone of your voice will be inspected in every
way .
(Audience criticism)
Business presentations can take many forms. Some are highly formal with detailed information.
(Keep it simple & short)
The technical aspects – what will you do if the projector goes out. Do you have a backup plan ??
(Rare case). Come early and inspect the functioning of all the appliance (laptop, projector, CD..)
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)27
For professionals today, presentation and public-speaking skills are more important than ever.
At the end of the day each presenter would want that when audience leaves, they will remember the
Information and be impressed with the overall presentation.
Strong presentation skills and the ability to engage and connect can truly set you apart from the crowd.
Following are some of the tips on how to accomplish the purpose.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)28
1. Know your audience & understand its perspective -
• Whether your goal is persuasion or simply to inform, you need to understand your audience.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)29
• 2. Research thoroughly –
• You should be an expert on the subject , you should have critical facts as well as much of little known information.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)30
• 3. Write your speech –
• You cannot afford Spontaneous\unprepared with lots of attendees.
• Give the appearance of talking to audience instead of reading to them.
• Words and phrases should be precise and predetermined.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)31
• 4. Rehearse Alone –
• Do this repeatedly. Read your speech and watch your presentations dozens of times.
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Tips On Delivering Online Presentation (contd..)32
• 5. Do a dress rehearsal –
a) Enlist some people you trust to give honest opinions.
b) Give them the presentations.
c) Have them make notes.
d) Have them also concentrate on your body language.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)33
• 6. Tweak the presentation -
a) Take what you learned from dress rehearsal and make modifications.
b) Put yourself in audience when you give presentation.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)34
• 7. Prepare yourself –
• Unless you give presentations for living, you are going to be nervous and hence prepare yourself before you perform.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)35
• 8. Present the material –
a) Remember you are an expert
b) Also remember you will be nervous
c) Imagine them in their underwear
d) Use eye contact.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tips On Delivering Online Presentation (contd..)36
• 9. End the presentation –
a) Thank everyone for their attention
b) Mention if you are available for personal consultation.
c) Do not spend lot of time in exit, you’re done.
d) Exit gracefully.
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tools for Creating Online Presentations37
Microsoft
Powerpoint
Presentations
Prezi Photosnack
1. Microsoft Office - Powerpoint
2. PowToon
3. Open Office Impress
4. Lotus Notes Presentation
5. Oomfo
6. Keynote
7. Slide Bureau
8. Haiku Deck
9. Projeqt
10.Emaze
11.Camtasia
12.EWC Presenter
13.SlideRocket
14.Vuvox
15.Empressr
16.Scrollshow
17.Knovio
18.Present.Me
19.VCASMO
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Tools for Delivering Online Presentations38
1. Microsoft Office - Presentation Online Service
2. Google Presenter
3. Adobe Presenter
4. SlideShare
5. SlideDog
6. Presentation Assistant
7. authorSTREAM
8. Zentation
9. Prezi
10.Brainshark
11.Vcasmo
12.ViewletBuilder
13.Zoho Show
MBA (WE) 2014-16 (Section-B)http://bitly.com/ipuwe
Bibliography / References39
• Presenting to Win (Jerry Weissman)
• The Presentation Secrets of Steve Jobs (Carmine Gallo)
• Everyone Communicates, Few Connect (John C. Maxwell)
• Hubspot.com
• Hongkiat.com
• MakeUseOf.com
• LifeHacker.com
Thank You
Comments and opinions would be appreciated.
Questions?
Presentation available at Forum – http://ipu.jiveshwarsharma.com