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Monday9h00
5 Tasks
10
unread
emails
Brother’s
birthday on
tuesday
Dinner tonight
Someone iscalling!
Read my notes
I would like to
see that movie
Meeting with the team
at 14h00
Dive Trip needsplanning!
Look for a newhouse!
Too much to do, no time to do it!
Became Silent Water…
How many incomplete or open loops are pulling your attention? There are much more than you think.
1. Clear your mind by emptying it!
2. Clarify exactly what your commitment is.
3. Keep reminders organized in a system you review regularly.
Collect everything
10 unread emails
Brother’s birthday on tuesday
Dinner tonight
Someone is calling!
Read my notes
I would like to see that movie
Meeting with the team at
14h00
Dive Trip needs planning!Look for a new house!
Free up your mind for creativity and workflow!
Process your inbox
Not actionable:Trash it
Reference it
Less then 2 minutes!
Defer it, schedule for planning or add it to your task list or calendar.
Process it and review it regularly!
Process your inbox
Next action you need to take – Actions to be taken in the next day or week.
Projects - Large goals that require multiple actions (need to transfer these to action lists periodically).
Follow Up – Things you need others to complete.
Someday – Things you might like to do in the future.
Reference – Useful references for everyday tasks.
Calendar – Meetings, training, conferences, etc.
Use the structure that bestsuits you!
Prioritize next actions
Urgent support ticketGo to the doctor
Some calls
ExercisePlanningTrainning
Work
InterruptionsDistractionsOther calls
Trivial ThingsTime Wasters
Not UrgentNot Urgent
×
Imp
ort
an
tN
ot
Imp
ort
an
t First things, first!
Do it!
The key is deciding what to do and when to do it
Use your task list to determine what
you should be working on
Do the easy tasks when you are less
productive
Do hard and important tasks when you are
more productive
Always capture everything to your
inbox
You have to do things!
My recommendations
Should be optional
Evaluate if it is useful for you
Do not over manage
Shift the locus of fear, anxiety
or stressMake it simple
Use it for work and personal
stuff
You need to trust your system!
Outlook
Categorize your inbox, calendar and tasks.
Get actions where you can see them.
Set up time framed commitments in the calendar.
Automate recurrent tasks
Automate as much as possible!
Onenote
11
Use OneNote to note everything!
Send everything to Notes
Stay organized!
But care about the method, not the technology!
Final Review
12
