Safety Committe Training

This material is for training use only

OR-OSHA Safety for Small Business - Safety Committee Training

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Welcome!

Not many years ago, Oregon employers were saddled with the 6th highest workers compensationcosts of all 50 states. Approximately 45,000 Oregon workers a were being seriously injured,or made ill on the job every year.

In the late 1980s and early 1990s, management, labor, and government came together through thelegislative process to reform the workers’ compensation system and to make safety and health, onthe job, a top priority. One of the key elements, in this effort to prevent on-the-job injuries and illnesses,was the passing of a law that required employers to have a workplace safety committee. Althougheveryone acknowledges that a safety committee process is never perfect, imagine the benefit ofhaving workers and management in a large number of Oregon workplaces coming together on aregular basis to identify and solve everyday safety and health problems.

Purpose

The purpose of this workshop is to give safety committee members insight into their duties and responsibilities and to introduce them to the safety committee’s purpose and operation. The materials covered in this workshop will address the training requirements that apply to safety committee members in all workplaces.

This Workshop Covers;

Please Note: This material or any other material used to inform employers of compliance requirements of Oregon OSHA standards through simplification of the regulations should not be considered a substitute for any provisions of the Oregon Safe Employment Act or for any standards issued by Oregon OSHA.

Introduction

437-001-0765

(7) Safety and Health Training and Instruction

(a) The following items shall be discussed with all safety committee members:

(A) Safety committee purpose and operation;

(B) OAR 437-001-0760 through OAR 437-001-0765 and their application; and

(C) Methods of conducting safety committee meetings

(b) Committee members shall have ready access to applicable Oregon Occupational Safety and Health Codes which apply to the particular

establishment and verbal instruction regarding their use;

( c) All safety committee members shall receive training based upon the type of

business activity At a minimum, members shall receive training regarding;

(A) Hazard identification in the workplace; and

(B) Principles regarding effective accident and incident investigation.



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Safety Committee Training Workshop Agenda

Topic

Introduction / Workshop Agenda / How To Use This Workbook

Safety Committee Purpose

Safety Committee Operation / Duties / Functions

Formation and Membership

Agendas

Meetings

Written Records

Employee Involvement

Hazard Analysis and Control

Break

Hazard Analysis and Control (continued)

Safety and Health Planning

Accountability Evaluation

Accident Investigation

Break

Safety Meeting Management

Do’s and Dont’s of a Meeting

Safety Committee Problem Solving

Effective Recommendation Writing

Break

Rules For All Workplaces

Employer Responsibilities

Employee Responsibilities

Rules from 0760 Continued

Now It’s Up To You

Code Review (Using the OR-OSHA CD)

Safety Committee Checklist

Set Goals and Take Action

Reference Materials

Question and Answer / Evaluations

Page(s)

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48

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65

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How To Use This Workbook

This workbook has been designed so that the student has both workshop pages (left side - even numbered pages) and discussion points / notes pages (right side - odd numbered pages). The following describes what you could find on each left and right side page.

Safety Committees Training Workshop


Oregon OSHA’s Safety and the Small Business Employer

OAR 437-001-0765

(7) Safety and Health Training and Instruction(a) The following items shall be discussed with all safety committee members:

(A) Safety committee purpose

Purpose 437-001-0765 (1)The purpose of a safety committee is to bring workers and management together in a non-adversarial,cooperative effort to promote safety and health in each workplace. A safety committee assists theemployer and makes recommendations for change.

What can a safety committee do to accomplish its purpose(s)?

1. ________________________________________________________________________

2. ________________________________________________________________________

3. ________________________________________________________________________

4. ________________________________________________________________________

5. ________________________________________________________________________

What authority does the safety committee?

________________________________________________________________________

What role does the safety committee play?

________________________________________________________________________

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Oregon OS HA ’s Safety and the Sm all Business Employer

DiscussionPage 2

Point * Workers and management may not always see eye to eye when it comes to safety. A worker thatfinds themselves at risk of injury or il lness expects management to address the concern immediately. Theexpectation is that management has a moral and ethical obligat ion to protect the worker and thereforshould do so because it is the right thing to do regardless of the cost. If management does not respond in areasonable amount of time (which is very subjective and varies from person to person) then the employeemay feel compel led to take the legal approach (by get ting OR-OSHA involved)

Point * Management (including supervisors) l ive in an economic based world; year, month, day, hourminute. They learn quickly that their success will be largely based on their ability to meet budgetaryguidelines. They learn that they must respond to those things that interfere with their goals and objectives.Employees expect them to do this in al l areas of the operation because this is were “job security” comesfrom. But not so when it comes to safety.

Point * If an at risk worker believes that the moral , ethical and legal rational justifies the expenditure oftime and resources and management lives in an economy driven workplace then something has to give.Either the workers have to learn how to speak the language of management or the managers have to makethe connection between safety and efficiency and productivity. A third option is available:

Purpose 437-001-0765 (1)

The purpose of a safety committee is to bring workers and management together in a non-adversarial ,cooperative effort to promote safety and health in each workplace. A safety committee assists theemployer and makes recommendat ions for change.

Notes

Left Side

* A specific code/rule to be covered

* An exercise for the students. A discussion of the exercise will follow as part of the workshop.

* A referral to reference materials

Right Side

* Discussion “Points” for future reference

* Additional text of code/rule

* An area for student notes

* Examples of Forms



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“ Purpose”

List some things that a Safety Committee should do to meet it’s purpose?

1. ________________________________________________________________________

2. ________________________________________________________________________

3. ________________________________________________________________________

4. ________________________________________________________________________

5. ________________________________________________________________________

What authority does the safety committee need?

_________________________________________________________________________

_________________________________________________________________________

What role does the safety committee play?

_________________________________________________________________________

_________________________________________________________________________

Purpose 437-001-0765 (1)

The purpose of a safety committee is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.

Safety Committee



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Discussion

Notes

Point * Workers and management may not always see eye to eye when it comes to safety. A worker

that finds themselves at risk of injury or illness expects management to address the concern

immediately. The expectation is that management has a moral and ethical obligation to protect the

worker and therefore should do so because it is the right thing to do regardless of the cost. If

management does not respond in a reasonable amount of time (which is very subjective and varies

from person to person) then the employee may feel compelled to take the legal approach (by getting

OR-OSHA involved)

Point * Management (including supervisors) live in an economic based world; year, month, day,

hour, minute. They learn that their success can be largely based on their ability to meet budgetary

guidelines. They learn that they must respond to those things that interfere with their goals and

objectives. Employees expect them to do this in all areas of the operation because their “job security”

depends on it. But not so when it comes to safety.

Point * If an at risk worker believes that the moral, ethical and legal rational justifies the expenditure

of time and resources and management lives in an economy driven workplace then something has to

give. Either the workers have to learn how to speak the language of management or the managers

have to make the connection between safety and efficiency and productivity. A third option is

available:

437-001-0765 (1) PurposeThe purpose of a safety committee is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.



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“ Operation / Duties / Functions”

How many employees are their at your place of work, not counting seasonal workers?

Number of employees: ___________

(5)(a) The safety committees required by OAR 437-001-0765 (2) shall:

Safety Committee

Formation and Membership

Mark the box next to the rule that applies to your committee, based on the number you wrote in the space above.

(B) Consist of:

(i) No fewer than two members for each employer with twenty or less employees, or

(ii) No fewer than four members for each employer with more than twenty employees.

Mark One

(C) Have a chairperson elected by the committee members.

(A) * Be composed of an equal number of employer and employee representatives. * Employee representatives shall be volunteers or shall be elected by their peers

unless there is a provision in their collective bargaining agreement that addresses the selection of employee representatives. * When agreed upon by workers and management, the number of employees on the committee may be greater than the number of employer representatives. * Seasonal workers shall not be counted for the purpose of determining the number of members who will serve on the committee.

How did your safety committee’s “Chairperson” become the “Chairperson”?



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Discussion

Notes

437-001-0765 (2) General(a) Every public or private employer of 11 or more employees shall establish and administer a safety committee.

(b) Every public or private employer of 10 or fewer employees shall establish and administer a safety committee if the employer:

(A) Has a Lost Workday Case Incidence Rate (LWDCIR) in the top 10 percent of all rates for the employers in the same industry; or

(B) The employer is not an agricultural employer and the workers’ compensation premium classification assigned to the greatest portion of the payroll for the employer has a premium rate

in the top 25 percent of premium rates for all classes as approved by the Director pursuant to ORS 737.320

Point * If your company has 10 or fewer employees and you are not sure about your LWDCIR or you are

not sure if your company is in the top 25 percent of premium rates for all classes, refer to the OR-OSHA

CD - Other Information - Do I Need A Safety Committee? - for assistance.

( c) In making the determination of employment levels under sections (a) and (b) of this rule, the employer shall count all permanent, contract, temporary, and/or seasonal workers under the employer’s direction and control, and shall base the number on peak employment.

(d) Temporary services employers and labor contractors shall establish safety committees based upon the total number of workers over which the employer or contractor exercises direction and control

(e) Employers who hire only seasonal workers shall meet the intent of these rules by holding crew safety meetings prior to the commencement of work at each job site. Such meetings shall promote discussions of safety and health issues. All workers shall be informed of their rights to report workplace hazards, and shall be encouraged to make such reports during the meeting.

(f) Employers in the logging industry may meet the intent of these rules by complying with OAR 437, Division 6, Forest Activities.



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What is the purpose of an agenda?

________________________________________________________________________

________________________________________________________________________

What should the agenda include?

1. ________________________________________________________________________

2. ________________________________________________________________________

3. ________________________________________________________________________

4. ________________________________________________________________________

5. ________________________________________________________________________

When should the agenda be sent out to the safety committee members?

________________________________________________________________________

________________________________________________________________________

437-001-0765 (6) (A) (a)

The committee shall develop a written agenda for conducting safety committee meetings. The agenda shall prescribe the order in which committee business will be addressed during the meeting.

Safety Committee

Agendas



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Discussion

Sample AgendaNotesSAFETY COMMITTEE MEETING AGENDA

XYZ Safety CommitteeDate: October 10, 2001To: Each member, alternates, bulletin boardTime: 10-11 a.m.Place: Executive Conference Room

Agenda items Person Responsible

1. Old Business

a. Review September’s recommendation Joe Chair

b. Follow up on last quarterly inspection I. N. Spector

2. New Business

a. Annual safety and health policy review Harry Hardhat

b. Elect new members (2) Joe Chair

3. Monthly training (20 minutes) Tessie Trainer

Note: Please bring your notes on September’s workplace inspection.

Point * The chairperson should direct group discussion while adhering to the agenda. If the agenda

can be given to all members in advance (three days, at least), members will arrive at the meeting better

prepared. The agenda will also remind members of their responsibilities if, for example, their reports

are part of the agenda.

Point * A standard agenda form can be developed by the safety committee to fit its own needs. The

agenda should be attached to meeting minutes for distribution or posting. For a blank copy of an

agenda form, go to Appendix “F” in the back of this workbook.

Point * The agenda should be typed on company letterhead or printed by hand. Limit it to one page

and include the following: Date of meeting, Location, Starting and ending times (2-3 p.m., for

example), Topics to be discussed, Special guests or speakers.



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What happens when meetings that are scheduled get canceled or members are not allowed to attend?

1. ________________________________________________________________________

2. ________________________________________________________________________

3. ________________________________________________________________________

4. ________________________________________________________________________

5. ________________________________________________________________________

How can these problems be addressed?

________________________________________________________________________

________________________________________________________________________

Can a written “Safety Committee Policy” help and if so how?

________________________________________________________________________

________________________________________________________________________

437-001-0765 (6) (a) (B)

The safety committee shall hold regular meetings at least once a month except months when quarterly workplace safety inspections are made. This does not exclude other months from safety committee meetings if more frequent safety inspections are conducted.

Safety Committee

Meetings



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Discussion

Notes

437-001-0765 (6) (a) (C)Quarterly safety committee meetings may be substituted for monthly meetings where the committee’s sole area of responsibility involves low hazard work environments such as offices.

437-001-0765 (6) (a) (D)Small farms of five or fewer full time employees may substitute quarterly meetings for monthly meetings during the farms’ off season. The off season shall mean that period of time when only routine farm upkeep is being done.

437-001-0765 (4)Innovation. Upon application, the division may approve safety committees which are innovative or differ in form or function, when such committees meet the intent of these rules.

Point * To find out about the “Innovative safety committee program” for small businesses, go to

Appendix “A”, page 67.

Point * Does your company do logging? Find out about safety meetings in logging by going to

Appendix “B”, page 79.

Point * If your company is involved in agriculture, you may want to go to the back of the book to

Appendix “C”, page 81.



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How would you define “reasonable time limit?

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

437-001-0765 (6) (b) (A)

Minutes shall be made of each meeting which the employer shall review and maintain for three years for inspection by the Division. Copies of minutes shall be posted or made available for all employees and shall be sent to each committee member.

Safety Committee

Written Records

437-001-0765 (6) (b) (B)

All reports, evaluations, and recommendations of the safety committee shall be made a part of the minutes of the safety committee meeting.

437-001-0765 (6) (b) (C)

A reasonable time limit shall be established for the employer to respond in writing to all safety committee recommendations.

What kinds of recommendations might a safety committee make?

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________



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Discussion

Notes

Point * Reasonable time limits are to be set by the safety committee. There may be different time

limits depending on the hazard or issue

Example: A hazard that could cause a permanent disability may require a time limit of very short

duration while on the other hand a hazard that needs some study or research to identify and approve

the needed correction may take longer.



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List a few ways that members could meet this objective.

1. ________________________________________________________________________

2. ________________________________________________________________________

3. ________________________________________________________________________

4. ________________________________________________________________________

5. ________________________________________________________________________

Which ways would work best in your workplace?

__________________________________________________________________________

__________________________________________________________________________

437-001-0765 (6) (c)

The committee shall establish a system to allow the members to obtain safety-related suggestions, reports of hazards, or other information directly from all persons involved in the operations of the workplace. The information obtained shall be reviewed at the next safety committee meeting, and shall be recorded in the minutes for review and necessary action by the employer.

Safety Committee

Employee Involvement



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Discussion

Notes

Point * Each employee, regardless of his or her position within the company, is expected to cooperate in

all aspects of the company’s safety and health program, including the following:

1. Accidents must be reported immediately to the supervisor

2. Required personal protective equipment must be worn by all employees

3. Hazardous conditions or other safety and health concerns must be reported to your supervisor

immediately

4. Employees participate in safety committee activities and support safety committee membership

Point * If employees are reluctant to tell the safety committee about their concerns, the committee will

need to discuss the possible reasons for this lack of participation. Many times the reason will stem from

past negative experiences. If an employee has informed the committee members or management about a

hazard and a recommendation or suggestion for a possible improvement, and there was no response, then

the employee may have become discouraged. The more times this happens, and the more people involved

in this experience, the bigger the problem.

Point * In the example given above, the root of the problem lies with the lack of “trust”. The perception

of employees may be that management doesn’t care about their employees, or that they are only

concerned with profits. If this is the case, the solution will be complex and reversal of these perceptions

may take a long time.

Point * A place to start is with the committee itself. Have a discussion about the safety committees

purpose. Understand it and have a plan in mind that will address this problem. Talk to employees about

your observations. Ask for their input. When they do give suggestions, recognize them for their help and

keep them in the information loop.



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How many work areas or departments are there in your company?

Number: ___________________________

Your committee should make a list of each area and/or department.

1. ______________________________________________________________________

2. ______________________________________________________________________

3. ______________________________________________________________________

4. ______________________________________________________________________

5. ______________________________________________________________________

6. ______________________________________________________________________

7. ______________________________________________________________________

8. ______________________________________________________________________

437-001-0765 (6) (d) (A)

The safety committee shall assist the employer in evaluating the employer’s accident and illness prevention program, and shall make written recommendations to improve the program where applicable. Additionally, the safety committee shall:

(i) Establish procedures for workplace inspections by the safety committee inspection team to locate and identify safety and health hazards:

(ii) Conduct workplace inspections at least quarterly; and(iii) Recommend to the employer how to eliminate hazards and unsafe work practices in the

workplace.

Safety Committee

Hazard Assessment and Control

Each area listed must be inspected each quarter!



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Discussion

Notes

Point * The entire work-site must be inspected each quarter. The inspection may be a quarterly

walk-through by the entire safety committee, divided up and covered by different members of the

team, or delegated to others within the organization and accomplished throughout the quarter.

437-001-0765 (6) (d) (B)The inspection team shall include employer and employee representatives and shall document in writing the location and identity of the hazards and make recommendations to the employer regarding correction of the hazard.

437-001-0765 (6) (d) (C)Quarterly inspections of satellite locations shall be conducted by the committee team or by a person designated at the location.

437-001-0765 (6) (d) (D)Mobile work sites or locations and activities which do not lend themselves to a quarterly schedule shall be inspected by a designated person as often as Oregon occupational safety and health rules require and/or the committee determines is necessary.

437-001-0765 (6) (d) (E)The person designated to carry out inspection activities at the locations identified in sections (C) and (D) of this rule shall be selected by the employer and shall receive training in hazard identification in the workplace.



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An u __ __ __ __ __ c __ __ __ __ __ __ __ __ or

p __ __ __ __ __ __ __ that could cause an I __ __ __ __ __

or I __ __ __ __ __ __ to an e __ __ __ __ __ __ __ and

is p __ __ __ __ __ __ __ __ __ __ .

Safety Committee

Hazard Assessment and Control

What is a “Hazard”? Complete the sentence below

Unsafe Conditions

Tools - - - -

- - - -Materials

Environment - -

- - - -Machinery

Equipment - -

System WeaknessesVision Culture

Objectives StrategiesPrograms PlansAccountability

Supervision Training

U n s a f e P r a c t i c e s

H o r s e p l a y - -

- - S h o r t c u t s

U n s a f e C o n d i t i o n s

T o o l s - - - -

- - - - M a t e r i a l s

E n v i r o n m e n t - -

- - - - M a c h i n e r y

E q u i p m e n t - -

Unsafe Practices

Horseplay - -

- - Shortcuts



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DiscussionPoint * Hazards are all around us. It would be impossible to eliminate all hazards. Hazards do not

become a concern unless employee enters the danger zone. The danger zone is an area around a

hazard in which an employee becomes exposed to the hazard and is at risk of an injury.

Example: There is a three foot wide hole in the floor and there is a 10 foot drop to the next level. The

guardrails are being installed. If there are no employees near the hole then there is no risk of falling

through it and therefore there are no employees in the danger zone. When the employees approach

the hole to install the guardrails there is a point at which they become at risk. When they cross this

point they have entered the danger zone. The closer to the hole, the higher the risk.

Point * Incidents are close calls or near misses. The only thing that stands between a near miss and

an accident is luck. And luck can’t be counted on. Incidents should be investigated right along with

accidents. This will also help the committee identify trends.

Point * A hazard is an unsafe condition or practice that could cause an injury or illness to an

employee and is preventable.

Point * Conditions are those things in the physical environment that could cause injury or illness.

They include faulty equipment, dangerous materials, improperly maintained tools, poorly designed

machinery, and environments that could cause physical harm to name a few.

Point * Practices are work habits, activities, and/or processes or procedures that in and of themselves

put an employee at risk of injury or illness. Left unchecked, these practices can turn an otherwise safe

workplace into one in which accidents occur.

Point * System weaknesses are also called root causes. Employers and/or employees that do not take

safety seriously contribute to these weaknesses. Unsafe conditions or practices, controlled by the

workers and usually labeled surface causes, only account for a small percentage of the overall safety

concern. Unsafe conditions or practices that are the result of weaknesses in the system are often

times wide spread and carry with them a negative impact on the workplace.

Point * Conditions account for 3% of all workplace accidents. Behaviors account for 95% and

uncontrollable acts account for 2% of all workplace accidents. What do these statistics tell us? Most

accidents are caused by unsafe behaviors. Management has control to some degree over 98% of the

accidents that occur in the workplace. It is a myth to say that lack of “common sense” is a cause of

accidents. There are too many variables for this to be true. Culture, age, experience, geographic

region, education, and motivation are just a few of these variables. There is no “common sense” when

it comes to safety. Just clearly stated expectations and follow up with appropriate consequences. This

will lead to safe behavior.



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1. Acceleration. When we speed up or slow down too quickly.

2. Vibration/Noise. Produce adverse physiological and psychological effects.

3. Toxics. Toxic to skin and internal organs

4. Radiation. Non-ionizing - burns. Ionizing - destroys tissue.

5. Ergonomics. Lifting, lowering, pushing, pulling, twisting.

6. Pressure. Increased pressure in hydraulic and pneumatic systems

7. Mechanical. Pinch points, sharp points and edges, weight, rotating parts, stability, ejected parts and

materials, impact.

8. Heat/Temperature. Extremes in either can cause trauma, illness.

9. Flammability/Fire. In order for combustion to take place, the fuel and oxidizer must be present in

gaseous form.

10. Explosives. Explosions result in large amounts of gas, heat noise, light and over-pressure.

11. Electrical Contact. Inadequate insulation, broken electrical lines or equipment, lightning strike, static

discharge, and so on.

12. Chemical Reactions. Chemical reactions can be violent, can cause explosions, dispersion of

materials and emission of heat.

13. Biologicals. Primarily airborne and bloodborne viruses.

Safety Committee

Hazard Analysis and ControlTypes Of Hazards

1. Engineering Controls: Eliminate the hazard by redesigning/replacing/repairing equipment, tools,

workstations, buildings. Examples: repair of a leak in the roof that causes a slippery floor when

it rains - building a guard that covers sprocket that workers are exposed to.

2. Management Controls: Reduce/eliminate the exposure to a hazard by changing the process/

procedure/practice. Example: changing procedures so that workers rotate jobs to reduce the

exposure when doing repetitive tasks.

3. Personal Protective Equipment: Does not eliminate the hazard or exposure. Equipment designed

to present a barrier between worker and hazard. Examples: gloves - boots - eye protection

Control Methods



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DiscussionPoint * Hazards come in many shapes and sizes. The list to the left helps to group these hazards based

on the characteristics of the hazard. The following are examples of each hazard type.

1. Acceleration. A forklift going down a ramp. A door that is swinging open with force.

2. Vibration/Noise. Chain saws, hand sanders, jack hammer. . .

3. Toxics. Solvents like paint thinner, parts cleaners, gasoline, insecticides . . .

4. Radiation. Microwaves, sun light, x-ray

5. Ergonomics. Repetitive motion, data entry, assembly line work, picking fruit, carrying objects . . .

6. Pressure. Gas filled pipes, hydraulic systems in heavy equipment, steam systems . . .

7. Mechanical. Exposed sprokets, gears, shafts, belts, pulleys, joints, shears . . .

8. Heat/Temperature. Closed rooms/compartments, freezers, near cookers, outdoors during extremes

. 9. Flammability/Fire. Chemical reactivity, flammable liquids and powders or dust . . .

10. Explosives. Gasoline, dynamite, compressed gasses . . .

11. Electrical Contact. Light circuits, direct current, high voltage, damaged wires . . .

12. Chemical Reactions. Alkalies and acids . . .

13. Biologicals. Diseases, contaminants, viruses . . .

14. Violence in the Workplace. Verbal and physical abuse . . .

Point * Engineering Controls: Engineering controls consist of substitution, isolation, ventilation, and

equipment modification. These controls focus on the source of the hazard, unlike other types of controls

that generally focus on the employee exposed to the hazard. Example: Design or redesign the facility,

equipment, or process to remove the hazard - Enclose the hazard to prevent exposure - Establish

barriers or local ventilation to reduce exposure.)

Point * Management Controls: Any procedure which significantly limits daily exposure by control

or manipulation of the work schedule or manner in which work is performed is considered a means of

management control. Management controls may result in a reduction of exposure through such methods

as changing work habits, improving sanitation and hygiene practices, or making other changes in the

way the employee performs the job. The use of personal protective equipment is not considered a

means of management control. (Examples: Improved housekeeping - a change in procedure or process

- a re-routing of employees around a hazard - using safety training to influence and change behavior.)

Point * Personal Protective Equipment (PPE): When exposure to hazards cannot be engineered

completely out of normal operations or maintenance work, and when safe work practices and

administrative controls cannot provide sufficient additional protection from exposure, PPE may be

required. Examples: face shields - steel-toed shoes - safety glasses - hard hats - knee guards - leather

aprons - mesh gloves - life jackets - respirators - ear muffs - safety goggles - harness.)



24


What other reports, logs, and documents should be reviewed?

1. ________________________________________________________________________

2. ________________________________________________________________________

3. ________________________________________________________________________

4. ________________________________________________________________________

5. ________________________________________________________________________

437-001-0765 (6) (e)

The safety committee shall establish procedures for the review of all safety and health inspection reports made by the committee. Based on the results of the review, the committee shall make recommendations for improvement of the employer’s accident and illness prevention program.

Safety Committee

Safety and Health Planning

Make a list of programs that could fall under accident and illness

prevention?

___________________________________ _________________________________

___________________________________ _________________________________

___________________________________ _________________________________

___________________________________ _________________________________



25

Discussion

Notes

Point * Each quarterly inspection conducted by the safety committee should be reviewed as soon as

possible so that detail of the findings is not lost over time. The rule allows the committee to skip the

meeting during the month of the quarterly inspection. However, the benefits of scheduling a meeting

within a few days of the inspection can prove can prove to be cost effective.

Point * Other reports, logs, and documents to be review could include: accident investigations, 300

logs, incident reports, near miss reports, first aid logs, maintenance records, training records . . .

Point * Recommendations that are called for in this part of the rule should address weaknesses in

existing accident and illness prevention programs. Recommendations for programs that are needed

but not in place would also fall in this category.

Point * Accident and illness prevention programs could include the following: Hazard Identification

and Control, Hazard Communication, Job Hazard Analysis, Safety Committee Operations, Incident

Reporting, Lockout / Tagout, Back Safety Awareness, Job Rotation . . .



26


Safety Committee

Accountability Evaluation

437-001-0765 (6) (f)

The safety committee shall evaluate the employer’s accountability system and make recommendations to implement supervisor and employee accountability for safety and health

What is an accountability system?

________________________________________________________________________

________________________________________________________________________

Who is responsible for what?

Employer(Owner, Managers, Supervisors)

____________________________________________________________________________________________________________________________________________

Employees(Everybody)

___________________________________________________________________________________________________________________________________________



27

Discussion

Notes

Point * The following six essential elements must be in place for there to be an effective “Accountability

System”:

1. Established formal standards of behavior and performance

* Programs, policies, plans, processes, procedures, practices

2. Resources provided to meet those standards

* Physical = tools, equipment, materials, workstations, facilities

* Psychosocial = education, training, scheduling, culture

3. An effective system of measurement

* Behaviors are observed and quantified

* Behaviors are detected and corrected before an injury

* Informal and formal observation procedures are used

4. Application of effective consequences

* Soon - certain - significant - sincere

* Must change behavior in the desired direction

5. Appropriate application of discipline

* Discipline is based on fact not feeling

* Consistent throughout the organization: top to bottom and laterally

* Applied only after it’s determined management has met obligations to employee

* Appropriate to the severity of the infraction and impact on the organization

6. Evaluation of the accountability system.

* Examine the first five elements

* Analysis/evaluation headed up by safety committee, safety coordinator

* Improvements headed up by line management

Point * The importance of consequences can not be overstated. Without consequences there is no

accountability. The following are three types of consequences:

1. Positive - Increases required and voluntary behavior - Examples: Pay check, individual and

group recognition.

2. Negative - Increases required behavior only - Examples: Verbal reprimand, written reprimand,

time off without pay, loss of job.

3. None - Withdrawal of positive and negative reinforcement - Examples: No verbal, nonverbal

or written response regardless of the actions of the employee.



28


What’s the difference between an incident and an accident?

________________________________________________________________________

________________________________________________________________________

Why would we want to take time investigating both incidents and accidents?

________________________________________________________________________

________________________________________________________________________

What two key conditions must exist before an accident can occur?

H_______________________ and E ________________________

437-001-0765 (6) (g)

The safety committee shall establish procedures for investigating all safety-related incidents including injury accidents, illnesses and deaths. This rule shall not be construed to require the committee to conduct the investigations.

Safety Committee

Accident Investigation



29

Discussion

Notes

Point * The main purpose for an accident investigation is to prevent a repeat. It is not to place

blame.

Point * If someone deliberately sets out to produce loss or injury, that is called a crime, not an

accident. Yet many accident investigations get confused with criminal investigations. Whenever the

investigative procedures are used to place blame, an adversarial relationship is inevitable. The

investigator wants to find out what actually happened while those involved are trying to be sure they

are not going to be punished for their actions. The result is an inadequate investigation. (Kingsley

Hendrick, Ludwig Benner, Investigating Accidents with STEP, p 42. Marcel Dekker, Inc. 1987.)

Point * Tracking and investigating incidents gives the employer another opportunity to intervene and

take corrective action before and accident occurs.



30

Step 2 - Collect facts about what happened

Step 1 - Secure the accident scene


Safety Committee

Accident InvestigationThe basic steps for conducting an accident investigation.

List some ways to secure the accident scene

______________________________________________________________

____________________________________________________________

Why is it important to secure the scene?

______________________________________________________________

____________________________________________________________

What documents might need to be reviewed?

______________________________________________________________

____________________________________________________________

What methods can be used to collect facts about an accident?

______________________________________________________________

______________________________________________________________

__________________________________________________________



31

Discussion

Notes

Point * The primary goal in step one is to insure that the accident scene remains the same as it was at the

time of the accident. Making sure that the investigators have an opportunity to document the scene, before

it changes, is critical to the quality of the investigation.

Point * The methods used to secure the scene vary from case to case. In some cases the scene will have

to be secured to prevent others from entering for their own protection. In other cases the scene may have

to be entered by medical personnel to aid an injured person. Once the injured person is taken care of,

someone should note any changes in the scene that took place, and this information should be given to the

investigator.

Point * Step two is to collect facts about what happened. The investigator should use various tools and

techniques to collect pertinent information about the accident to determine the:

* Direct cause of the injury;

* Hazardous conditions and unsafe employee/management behaviors (surfaces causes) that

produced the accident;

* System weaknesses (root causes) that produced the surface causes for the accident.



32

Step 4 - Determine the causes

Step 3 - Develop the sequence of events


Safety Committee


No recognition plan

No accountability policy No inspection policy

No discipline procedures

No orientation process

Unguarded machine Horseplay

To much work

Defective PPE Fails to report injury

Fails to enforce

Untrained worker

Ignore a hazard

Inadequate labeling

No recognition

CutsBurns

La

ck o

f vi

sio

n

Strains

No

mis

sio

n s

tate

me

nt

Chemical spill

AccidentWeed

Surface Causes

The hazardous condition(s) or unsafe behavior(s) that caused the injury or illness. Usually exists or occurs close to the time of the event and involves the victim, and/or others.

Root Causes

Weaknesses in the safety systems that could include poorly planned prevention programs, lack of accountability at all levels of the organization, poor supervisionor inadequate training and/or follow-up.



33

Discussion

Notes

Point * In this step, the investigator organizes the information gathered in step two so that the

information helps determine the events prior to, during, and after the accident. The objective is to

create a timeline that will help in the analysis of the facts.

Point * There are several techniques that can be used to organize the information. One popular

methods is to write down each fact on a “post-it” and then move the “post-its” around on a board to

form a sequence of events. A second method might be to categorize the facts on three pieces of paper

labeled “Events prior to accident”, “Events during accident”, and “Events after accident” for example.

After all the events have been listed, they can be organized in a sequence or timeline.

Point * Step four is the analysis phase of the investigation.

“The occurrence of an injury invariably results from a completed sequence of factors, the last one of

these being the accident itself. The accident in turn is invariably caused or permitted directly by the

unsafe act of a person and/or a mechanical or physical hazard.” (W.H. Heinrich, Industrial Accident

Prevention, 1931)

Behind every accident there are many contributing factors, causes, and subcauses. These factors

combine in a random fashion causing accidents. We must find the fundamental root causes and

remove them to prevent a recurrence. (Dan Petersen, Safety Management: A Human Approach, ASSE,

p. 10-11)

Point * The “Accident Weed” is a visual aid that helps to understand the differences between surface

and root causes, and conditions and practices. If the weed in the front yard is just snapped off at the

surface, the weed will return. If the recommendation that comes from the analysis of the accident only

addresses the surface causes then a recurrence of the same accident is very likely.



34

Step 5 - Recommend corrective action


Safety Committee


Recommendations that are made because of an accident will resemble those that are made in

hazard control.

____ 1. Engineering Controls:

____ 2. Management Controls:

____ 3. Personal Protective Equipment:

A Little Review - Match the control with the definition

Does not eliminate the hazard or exposure. Equipment designed to present a barrier between worker and hazard. Example: gloves - boots - eye protection

Eliminate the hazard by redesigning/replacing/repairing equipment, tools, workstations, buildings . Example: repair leak in roof - build guard to cover sprocket

Reduce/eliminate the exposure to a hazard by changing the process/procedure/practice. Example: route workers around hazard - job rotation

A.

B.

C.

Use one or more of the following for each “Surface Cause” identified in the investigation.



35

Discussion

Notes

Point * One of the primary purposes for having a safety committee is to “assist the employer and

make recommendations for change”. The reasons why an employer may need assistance can very

greatly from employer to employer. In most cases, the greatest assistance a safety committee can

provide is to get answers to questions that the employer will need in order to take effective corrective

action. Questions could include but are not limited to the following:

* How serious is the problem?

* How many people does it effect?

* What will it take to correct it?

* How much will it cost and what is the justification for capital expenditure?

* When can corrective action be taken with the least amount of interruption?

* Who can make the change?

* Will any training be needed as a result of the change?

Point * As indicated, the hierarchy of control strategies is similar for hazard control and the control

of surface and root causes identified as the result of an accident investigation. In fact, many safety

professionals believe that the same six step investigation process should occur for both.



36

Step 5 - Recommend corrective action (cont.)


Safety Committee


1. Management Commitment

2. Accountability

3. Employee Involvement

4. Hazard Identification/Control

5. Incident/Accident Investigation

6. Training

7. Evaluation

For each “Root Cause” identified in the investigation, make recommendations that will improve the policies, programs, plans, processes, and/or procedures in the safety and health management system that created the problem. Usually you will find the system weakness in one or more of the following:

Correcting “Root Causes” can be more difficult as they are usually imbedded in the system.



37

Discussion

Notes

Point * Getting to the root cause and making recommendations that will address weaknesses in the

system can be very difficult and at time intimidating to safety committee members. These root causes

often time have to do with the culture in the workplace. Perceptions at the top may not be what they

are at the bottom. Actions taken may not reflect the desired outcomes. A lax attitude may be fed by

unclear company goals and objectives. Priorities based on operations may pressure employees to take

short cuts or supervisors to accept inappropriate behaviors.

Point * Sometimes a long term plan will need to be developed to address the deeply rooted problems.

Surveys of management, supervisors, and workers can help the safety committee to understand the

weakness. Patience, perseverance, and understanding are the keys.

Point * Making system improvement might include some of the following:

* Writing a comprehensive safety and health plan that include all of the seven elements.

* Improving a safety policy so that it clearly establishes responsibility and accountability.

* Changing a training plan so that the use of checklists are taught.

* Revising purchasing policy to include safety considerations as well as cost.

* Changing the safety inspection process to include all supervisors and employees.



38

Step 6 - Write the report


Safety Committee


What is a comprehensive “Accident Investigation Report”?

List the kinds of information that should be

included in an “Accident Investigation Report”.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

NOTE: An “Accident Investigation Report” form that can be copied and used is located in the appendix section (Appendix “D” page 85) of this workbook.



39

Point * The most common causes for repeat accidents include ineffective investigations, if conducted at all,

incomplete documentation, and lack of follow-up based on the findings. Correcting surface causes will give you

short term results. Correcting root causes will give you long term results.

Point * The “Accident Investigation Report” is an open document until all actions are complete! When the

accident investigator completes the report, he or she will give it to someone who must do something with it.

That’s the job of the decision-maker. For accident investigation to be effective, management must consider the

findings and develop an action plan for taking corrective action and making system improvements. Finally,

periodic evaluation of the quality of accident investigations and effectiveness of the reports that result is critical to

maintaining an effective program.

The Safety Committee is required to do this periodic evaluation and report on their findings.

Point * There are seven sections in a comprehensive “Accident Investigation Report”.

SECTION I. Background (Information regard “Who”, “When”, and Where.)

SECTION II. Description of the accident (Describe the sequence of relevant events prior

to, during, and immediately after the accident. Attach separate page(s) if

necessary.)

SECTION III. Findings and justification (Surface Causes: Unsafe conditions and/or

behaviors at any level of the organization - Justification: Describe evidence

or proof that substantiates the findings. Root Causes: Missing/inadequate

Programs, Plans, Policies, Processes, Procedures - Justification: Describe

evidence or proof that substantiates the findings.)

SECTION IV. Recommendations (Corrective Actions: Eliminate or reduce hazardous

conditions/unsafe behaviors that directly caused the accident. Describe the

intended results and positive impact of the change. System Improvements:

To revise and improve the programs, plans, policies, processes, and

procedures that indirectly caused/allowed the hazardous conditions/unsafe

behaviors. Describe the intended results and positive impact of the change.)

SECTION V. Summary (Estimate costs of accident. Required investment and future

benefits of corrective actions.)

SECTION VI. Review and follow-up (Describe equipment/machinery repaired, training

conducted, etc. Describe system components developed/revised. Indicate

persons responsible for monitoring the quality of the change.)

SECTION VII. Attachments (Photos, sketches, interview notes, etc.)

Discussion



40

“Meeting Management”

What is the primary purpose of a safety committee meeting? List a few things that a successful safety committee gets done.

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

Safety Committee

Do’s and Don’ts of a MeetingWhy have a meeting in the first place?

Sour Attitudes

Personal Agendas

Finger

Poin

ting

Bullying

Raising VoicesBeing Positive

Being Respectful

Professionalism

ParticipationOutbursts of Anger Promptness

Paying Attention

Being Creative

Looking For Facts

Speaking Out Of Turn

Mark out anything that doesn’t belong

in a safety committee meeting?

Now make a list of those attributes that you did not mark out and add a few of your

own.

2

_________________________

_________________________

_________________________

_________________________

_________________________

_________________________

_________________________

_________________________

_________________________

_________________________

_________________________

______________________

1



41

Discussion

Notes

Point * Meeting management means “organized” and “functional”. The safety committee policy

statement empowers the committee and establishes the purpose in writing. The agenda becomes the

road map and needs to be clear to all. Respect for others opinions, ideas, and perceptions sets the

tone. Commitment to do what is needed becomes the motivation. The safety committee will only be

as strong as it’s weakest member. Meetings that focus only on the strongest members input will not

be as successful as ones that encourage participation of all the members. Meetings need to include

training that will improve the member’s understanding of safety and health and strengthen their

meeting skills.

Point * A safety committee that lacks credibility will not be able to achieve the desired results.

Meetings with no ground rules or organization, members with hidden agendas, and debates with no

resolution must be avoided. Ineffective methods of communication that prevent safety and health

issues from being conveyed to the managers, supervisors, and workers must be improved. The

workers need to be involved and recognized especially when their needs and ideas lead to improved

safety and health. These are just a few of the issues that will need to be addressed early in the life of

the safety committee.

Always Remember

The purpose of a safety committee is to bring workers and management together in a non-adversarial,

cooperative effort to promote safety and health in each workplace. A safety committee assists the

employer (mainly through the activities in the safety committee meeting) and makes recommendations

for change.



42


The “Problem Solving Worksheet” Page 1 (opposite page)

The following pages describe activities that will help solve problems that come up in safety committee meetings. The worksheets have been completed to give examples for future comparison. The following problem statement has been entered at the top of the worksheet on the opposite page: “What are the problems that cause unsuccessful safety committee meetings”?. A copy of the blank worksheets (page 1, 2, and 3) from the “Reference Materials” section (Appendix “E” page 91) of this workbook can be used and new information entered and analyzed.

1. Brainstorming

Example: Using brainstorming techniques, list as many problems, frustrations and time wasters, etc., that contribute to unsuccessful safety committee meetings.

Brainstorming: Wait to pass judgement on the ideas that are expressed. Be freewheeling and allow as much creativity as possible. Hitch hike or piggyback on ideas of others. The more ideas the better. Avoid detail.

2. Refining the list

Briefly discuss each a put a “star” or “check mark” next to the six that the members believes are the most common problems facing safety committees.

3. Prioritizing

In the left hand column, list the six problems that stars were placed next to in the last exercise (Everyone will need to write the problems down in the exact same order). Once the left hand column has been completed, assign a column to each individual group member. Everyone write in each others names at the top of each column.

4. Determining the Importance

Each committee member determines the importance of each problem by giving it a value (score). The total of all individual scores (down) must equal 100. The more important the higher the value.

5. Share the ratings

Share the ratings with the other members. Everyone is to write down each others ratings on their own worksheet in the columns that were assigned to each member.

6. Total the results

Everyone add the rows, left to right, and write the totals in the next to last column. The totals indicate the priority order that each problem should be assigned, starting with the greatest number first. Write the priority number in the last column.

Safety Committee

Problem Solving



43

Problem Solving Worksheet Problem Statement:

Brainstorming List:

RevisedBrainstorming

List

Member’s Names Total

Priority

Page 1 of 3

“What are the problems that cause unsuccessfulSafety committee meetings”?

Personal agendasNo agendaNot organizedWasting timeArguingNo supportNo moneyPoor attendanceNot enough timeDominate member

No follow-upToo much to doLack of trainingLack of input from employeesNot taking it seriousLack of interest

Personal agendasNot organizedPoor attendanceNot enough timeLack of trainingLack of interest

Jim Mary Jane Tom Fred

15105

251035

100

5203515205

100

251015152015

100

1530153055

100

102520155

25

100

709590

1006085

523164



44


“Problem Solving Worksheet” Page 2 (opposite page)

Write in the priority number in the blank space and describe the problem. In this exercise we will take a look at priority one from the last exercise.

1. Brainstorming

Using brainstorming techniques, list as many possible causes for the problem.

2. Refining the list

Briefly discuss each a put a “star” or (check mark” next to the six that your group believes are the most common or logical causes for the problems existence.

3. Prioritizing

In the left hand column, list the six causes that stars were placed next to in the last step. Once the left hand column has been completed, assign a column to each individual group member. Everyone write in each others names at the top of each column.

4. Determining the importance

Each committee member determines the importance or degree of impact that each cause has on the problem by giving it a value (score). The total of all individual scores (down) must equal 100. The more important the higher the value.

5. Share the ratings)

Share the ratings with the other members. Everyone is to write down each others ratings on their own worksheet in the columns that were assigned to each member.


Everyone add the rows, left to right, and write the totals in the next to last column. The totals indicate the priority order that each cause should be assigned, starting with the greatest number first. Write the priority number in the last column.

Safety Committee

Problem Solving



45

1 Not enough time

Endlessly debating issuesRushed by managementNot taking it seriously

Only allowed one hourToo many side chatsInterruptionsLate arrivalsEndlessly debating issuesNot taking it seriously


35105

251015

100

1520355

205

100

2520155

2015

100

15305

305

15

100

255

2055

40

100

1158580706090

134562

Problem Solving Worksheet Priority :

Brainstorming the causes for the above stated problem:


List


Priority

Page 2 of 3

Not organizedOnly allowed one hourToo many side chatsWasted timeArguingNeed trainingInterruptionsPoor planningDistractionsLate arrivals



46


“Problem Solving Worksheet” Page 3 (opposite page)

Assign a priority number to each member of the group. Hand each group member a blank copy of page three of the worksheet. Each group member writes in the priority number in the blank space on their page 3 and describes the cause for that number.

1. Mind Meld

Each member writes a solution statement that will correct the cause for the priority assigned to them.

2. Pass it on

Once everyone has completed a solution statement, pass all of the page 3’s to the group member to the right.

3. Add a solution

Read the cause description and the solution statement given by the previous member. Write a solution statement that is different from the one given.

4. Repeat

Repeat step 4 until everyone has had an opportunity to give a solution for each cause. If someone cannot come up with a solution then they should pass.

5. Rating the solutions

When all of the page 3’s have returned to their originating member, each member is to read and rate the solution based on their opinions about the degree of success that the proposed solutions will have on the cause. Once everyone has scored the first set of solutions, pass the page 3’s to the right. Continue until all solutions for all causes have been scored by everyone.


When all of the page 3’s have returned to their originating member, add the rows from left to right, enter to total in the next to last column, and number them according to highest score first.

7. Report

Report the finding of the problem solving exercise.

Safety Committee

Problem Solving



47

Problem Solving Worksheet Cause :

Solution Statements:

Solution Statements


Priority

Page 3 of 3

Member’s 1:

Member’s 2:

Member’s 3:

Member’s 4:

Member’s 5:

Member’s 6:

Solution One

Solution Two

Solution Three

Solution Four

Solution Five

Solution Six

1 Only allowed one hour

Justify more time for meetings by showing management

Recommend changing the time of the meeting to right

Invite management to the meeting so that they can see

Ask management what it would take to get a little more

Learn more about safety committee meeting management

how much money is being saved.

after work.

how quickly time goes by and why.

time for the meetings.

so that the committee will be more productive and therefore be ableto sell the need for more time much easier.


1035102025

15355

2520

2520152020

155

304010

3015153010

9511075

13585

32514



48


When recommendations are not acted upon it may be because the supervisor does not have enough information to make a decision and therefore doesn’t act right away. To speed up the process and to improve the approval rate, make sure that each recommendation contains the following:

Purpose 437-001-0765 (1)

The purpose of a safety committee is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.

Safety Committee

Effective Recommendation Writing

Food for thought:

A brief but detailed description of the problem.

Answers to questions that can be anticipated.Examples:

How serious is the problem?What is the history of the problem?What were the causes?What are the options and anticipated cost for each?

- High cost -- Medium cost - - Low cost - - No cost - (short term)

What are the benefits of taking action?When can it be done?Will it interrupt operations?Who will do it?Will training be required?

A summary of the key points

If a recommendation is worth acting upon, then it is worth whatever time it takes to prepare it for approval! The more successful you are in selling management on the problem, the more successful you will be in selling management on the solution!



49

Discussion

Notes

Point * There are a variety of theories regard what make one recommendation better than another. In

general there are a few common denominators that all recommendations contain. The following list a

few of the major considerations.

1. What exactly is the problem (surface and root causes)?

* Hazardous condition, unsafe practice.

* Inadequate policies, procedures, rules.

2. What is the history of the problem? Any similar accidents in the past?

* What were the direct costs?

* What were the costs that were not in the budget, and what caused them?

3. What are the options that would correct the problem? Include at least three. These options must

address the hazards and the exposures.

* Low/high cost solutions that eliminate the problems now/soon.

* Low/high cost solutions that reduce the problem now/soon.

* What are the advantages and disadvantages of each solution?

4. Who is the decision maker? Who can approve, authorize, and act on the corrective measure and

when can it be carried out once approved?

* What are possible objections the decision maker might raise?

* What arguments are most likely to be successful against those objections?

5. What will be gained (the benefits) by approving the recommendation and what is the predictable

result (costs) if not approved?

* Estimate costs of corrective action.

* Review employer obligations under administrative law. (Oregon OSHA)

* Address probability and severity.

* Probability is defined as: the chance that a given event will occur and is based on the

number of employees exposed, the frequency and duration of exposure, and the

proximity of employees to the danger zone. In OR-OSHA terminology, the

probability is defined as “Low” (unlikely), “Medium” (likely), or “High” (very likely).

* Severity is defined as: the degree of injury or illness which is reasonably

predictable. In OR-OSHA terminology, the severity is expressed as “Other Than Serious”,

“Serious Physical Harm”, or “Death”.

* Estimate insured and uninsured costs if corrective action not taken.

* Discuss the “message” sent to the workforce as a result of action or inaction.



50

“Rules For All Workplaces”

Who is the employer?

_______________________________________________________________________

What part of the work environment is made up of machinery, tools and/or equipment?

_______________________________________________________________________

What are “Processes” and “Practices”?

_______________________________________________________________________

_______________________________________________________________________

List some examples of “Processes” and “Practices”.

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

437-001-0760 (1)

The employer shall see that workers are properly instructed and supervised in the safe operation of any machinery, tools, equipment, process, or practice which they are authorized to use or apply.

Safety Committee

Employers’ Responsibilities

The employer is responsible for the entire work environment.



51

Discussion

Notes

437-001-0760 (3) (c ) Any supervisors or persons in charge of work are held to be the agents of the employer in the discharge of their authorized duties, and are at all times responsible for:

(A) The execution in a safe manner of the work under their supervision; and(B) The safe conduct of their crew while under their supervision; and(C) The safety of all workers under their supervision.

437-001-0760 (1)(a) The employer shall see that workers are properly instructed and supervised in the safe operation of any machinery, tools, equipment, process, or practice which they are authorized to use or apply. This rule shall not be construed to require a supervisor on every part of an operation nor to prohibit workers from working alone.

(b) The employer shall take all reasonable means to require employees:(A) To work and act in a safe and healthful manner;(B) To conduct their work in compliance with all applicable safety and health rules;(C) To use all means and methods, including but not limited to, ladders, scaffolds, guardrails, machine guards, safety belts and lifelines, that are necessary to safely accomplish all work where employees are exposed to a hazard; and(D) Not to remove, displace, damage, destroy or carry off any safety device, guard, notice or warning provided for use in any employment or place of employment while such use is required by applicable safety and health rules.

(c ) Every employer shall be responsible for providing the health hazard control measures necessary to protect the employees’ health from harmful or hazardous conditions and for maintaining such control measures in good working order and in use.

(d) Every employer shall inform the employees regarding the known health hazards to which they are exposed, the measures which have been taken for the prevention and control of such hazards, and the proper methods for utilizing such control measures.



52


Who are the employees?

_______________________________________________________________________

437-001-0760 (2)

(a) Employees shall conduct their work in compliance with the safety rules contained in this code.

Safety Committee

Employees’ Responsibilities

The three employee responsibilities/accountabilities to the employer:

Does this include first aid?

_______________________________________________________________________

437-001-0760 (2)

(b) All injuries shall be reported immediately to the person in charge or other responsible representative of the employer.

How can the safety committee help the employees comply with this

rule?

_______________________________________________________________________

_______________________________________________________________________

437-001-0760 (2)

(h) Hazardous conditions or practices observed at any time shall be reported as soon as practicable to the person in charge or some other responsible representative of the employer.

Work safe Report Injuries Report Hazards

11 22 33

True False Hazards that employees are authorized and able to correct, should be corrected immediately and then reported.



53

Discussion437-001-0760 (2) (c ) It is the duty of all workers to make full use of safeguards provided for their protection. It shall be a worker’s responsibility to abide by and perform the following requirements:

(A) A worker shall not operate a machine unless guard or method of guarding is in good condition, working order, in place, and operative.(B) A worker shall stop the machine or moving parts and properly tag-out or lock-out the

starting control before oiling, adjusting, or repairing, except when such machine is provided with means of oiling or adjusting that will prevent possibility of hazardous

contact with moving parts.(C) A worker shall not remove guards or render methods of guarding inoperative except for

the purpose of adjustment, oiling, repair, or the setting up a new job.(D) Workers shall report to their supervisor any guard or method of guarding that is not properly adjusted or not accomplishing its intended function.(E) Workers shall not use their hands or any portion of their bodies to reach between moving parts or to remove jams, hang-ups, etc. (Use hook, stick, tong, jig or other accessory.)(F) Workers shall not work under objects being supported that could accidentally fall (such as loads supported by jacks, the raised body of a dump truck,. etc.) until such objects are properly blocked or shored.(G) Workers shall not use defective tools or equipment. No tool or piece of equipment should be used for any purpose for which it is not suited, and none should be abused by straining beyond its safe working load.

(d) Workers shall not remove, deface, or destroy any warning, danger sign, or barricade, or interfere with any other form of accident prevention device or practice provided which they are using, or which is being used by any other worker.

(e) Workers must not work underneath or over others exposed to a hazard thereby without first notifying them and seeing that proper safeguards or precautions have been taken.

(f) Workers shall not work in unprotected, exposed, hazardous areas under floor openings.

(g) Long or unwieldy articles shall not be carried or moved unless adequate means of guarding or guiding are provided to prevent injury.

(i) Workers observed working in a manner which might cause immediate injury to either themselves or other workers shall be warned of the danger.

(j) Before leaving a job, workers shall correct, or arrange to give warning of, any condition which might result in injury to others unfamiliar with existing conditions.



54


437-001-0760 (3) Investigations of Injuries

(a) Each employer shall investigate or cause to be investigated every lost time injury that workers suffer in connection with their employment, to determine the means that should be taken to prevent recurrence. The employer shall promptly install any safeguard or take any corrective measure indicated or found advisable.

Safety Committee

Rules from 0760 Continued

437-001-0760 (4) Intoxicating Liquor and Drugs

The use of intoxicating liquor on the job is strictly prohibited. Anyone whose ability to work safely is impaired by alcohol, drugs, or medication shall not be allowed on the job while in that condition.

437-001-0760 (5) Horseplay

There must be no horseplay, scuffling, practical jokes, or any other activity of a similar nature.

The safety committee needs to know the following:

437-001-0760 (7) Inspections

(a) All places of employment shall be inspected by a qualified person or persons as often as the type of operation or the character of the equipment requires. Defective equipment or unsafe conditions found by these inspections shall be replaced or repaired or remedied promptly.

(b) Wherever required in this code, a written and dated report, signed by the person or persons making the inspection, shall be kept.

437-001-0760 (6) Extraordinary Hazards

When conditions arise that cause unusual or extraordinary hazards to workers, additional means and precautions shall be taken to protect workers or to control hazardous exposure. If the operation cannot be made reasonably safe, regular work shall be discontinued while such abnormal conditions exist, or until adequate safety of workers is ensured.



55

Discussion437-001-0760 (3) Investigation of Injuries (continued)(b) At the request of authorized Department representatives, it shall be the duty of employers, their superintendents, supervisors and employees to furnish all pertinent evidence and names of known witnesses to an accident and to give general assistance in producing complete information which might be used in preventing a recurrence of such accident.

Point * The rule only requires that lost time injuries be investigated but remember the following:

This means that the procedures must be such that even a near miss or the use of first aid can be

investigated.

Point * The rule requires a drug-free workplace. It does not tell the employer how to reach

compliance. That part is up to them.

Point * Horseplay causes injuries and illnesses, both physically and emotionally. The elimination of

horseplay is essential. An employee that has a good since of humor, a positive attitude, and enjoys

work and working with others can be uplifting and a positive force in the workplace.

Point * Webster ‘s Dictionary defines “Extraordinary” as: beyond what is usual, regular, or

customary. In this context, the employer must immediately commit whatever resources are required

to protect the worker when unexpected hazards and exposures are identified. This means that work

may need to be discontinued until corrective action has taken care of the problem. Examples:

Workers using a small quantity of a dangerous chemical and well protected with personal protective

equipment and trained in the handling, accidentally tip over and spill a 55 gallon drum of this

chemical and the chemical go into a concrete gutter that circulates the chemical through other areas of

the facility and in close proximity to workers who are not protected and now are exposed to the

dangerous fumes. This could be considered extraordinary and unusual, and the employer must be

prepared to evacuate the areas at once.

This rule does not exclude hazards and exposures that could become a reality, even if there is no

history of it happening before in a particular workplace. These possibilities must be investigated,

planned for, and including in your safety and health plan. Examples of the later: Fire, earthquake,

chemical exposures the come from outside the physical workplace, etc.

Point * The safety committee conducts quarterly inspections, a qualified person or persons conducts

an inspection as often as the type of operation or the character of the equipment requires. This could

mean weekly, daily, hourly, or every time the activity takes place. The more hazardous the job the

more frequent the inspection.

437-001-0765 (6) (g)The safety committee shall establish procedures for investigating all safety-related incidents including injury accidents, illnesses and deaths. This rule shall not be construed to require the committee to conduct the investigations.



56

“Codes and the OR-OSHA CD”

Purpose 437-001-0765 (7)

(b) Committee members shall have ready access to applicable Oregon Occupational Safety and Health Codes which apply to the particular establishment and verbal instructions regarding their use.

Safety Committee

OR-OSHA On lineCD-ROMOR-OSHA Rules

Program Directives (By Subject)

Program Directives (By Number)

Letters of Interpretation

Other Information

Publications

Searching :For information and/or help withsearching the OR-OSHA CD-ROM,please click here.

350 Winter St. NE, Rm 430, Salem OR 97301-3882Phone: (503) 378-3272 - 1-800-922-2689 (All numbers V/TTY)

OR-OSHAOR-OSHA

In compliance with the Americans with Disabilities Act (ADA) the information on this CD-ROM is available inalternative formats by calling (503) 378-3272 (V/TTY). Information in the OR-OSHA CD-ROM is in the publicdomain and may be used without permission of the Oregon Occupational Safety & Health Division



57

CD-ROMHome

PDs (By Subject)

PDs (By Number)

Letters of Interp.

Other Information

All standards are in the Adobe Acrobat © PDF format. Ifyou don’t have an Acrobat viewer, visit the Adobe Website for the free software

OAS 654 - The Oregon Safe Employment Act - (1999)

Division 1 - General Administrative Rules

Division 2 - General Occupational Safety and Health Rules

Division 3 - Construction

Division 4 - Agriculture

Division 5 - Maritime Activities

Division 6 - Forest Activities

If you have questions regarding OR-OSHA rules, please contact OregonOSHA Standards & Technical Section, (503) 378-3272 toll free inOregon, (800) 922-2689 Or send e-mail to [email protected]

OR-OSHA Rules

Publications


OR-OSHA On line

5 7

C D - R O M

L e t t e r s o f I n t e r p .

O t h e r I n f o r m a t i o n

P u b l i c a t i o n s

N o t i c e

C o m p l i a n c e g u i d a n c e p r o v i d e d b y O R - O S H A r e p r e s e n t s t h ee x p l a n a t i o n , c l a r i f i c a t i o n , o r a p p l i c a t i o n o f t h e p r o v i s i o n s o ft h e O r e g o n S a f e E m p l o y m e n t A c t ( O R S C h a p t e r 6 5 4 ) a n d O R -O S H A ’ s a d m i n i s t r a t i v e r u l e s . I t d o e s n o t a d d t o , a l t e r , o rr e p l a c e t h o s e p r o v i s i o n s , w h i c h a l o n e a r e l e g a l l y b i n d i n g .

C o m p l i a n c e g u i d a n c e d e p e n d s o n t h e p a r t i c u l a r f a c t s a n dc i r c u m s t a n c e s d e s c r i b e d i n t h e r e q u e s t f o r g u i d a n c e . T h ee x i s t e n c e o f o t h e r f a c t s o r c i r c u m s t a n c e s m a y l e a d t o d i f f e r e n tc o n c l u s i o n s .

Y o u s h o u l d b e a w a r e t h a t O R - O S H A ’ s c o m p l i a n c e g u i d a n c e i ss u b j e c t t o p e r i o d i c r e v i e w a n d c l a r i f i c a t i o n , a m p l i f i c a t i o n , o rc o r r e c t i o n a n d c a n b e a f f e c t e d b y s u b s e q u e n t r u l e m a k i n g o rc h a n g e s i n t h e l a w .

C l i c k h e r e t o c o n t i n u e

I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t ( A D A ) t h e i n f o r m a t i o n o n t h i s C D - R O M i s a v a i l a b l e i na l t e r n a t i v e f o r m a t s b y c a l l i n g ( 5 0 3 ) 3 7 8 - 3 2 7 2 ( V / T T Y ) . I n f o r m a t i o n i n t h e O R - O S H A C D - R O M i s i n t h e p u b l i cd o m a i n a n d m a y b e u s e d w i t h o u t p e r m i s s i o n o f t h e O r e g o n O c c u p a t i o n a l S a f e t y & H e a l t h D i v i s i o n

O R - O S H A R u l e s

P r o g r a m D i r e c t i v e sP r o g r a m D i r e c t i v e s

P u b l i c a t i o n s

H o m eO R - O S H A O n l i n e



58

CD-ROMOR-OSHA On line

Home

PDs (By Subject)

PDs (By Number)

Letters of Interp.

Publications


OR-OSHA Rules

Other Information

Frequently Asked Question about the OR-OSHA CD-ROM FAQs

Frequently Asked Question about the OR-OSHA CD-ROMSearch Program

Search FAQs

A list of industries that must have safety committees evenwhen the employer had ten or fewer employees any timeduring the calendar year.

Do I Need a Safety Committee?

Interactive software developed by OSHA to assistemployers in assessing the impact of occupational injuriesand illnesses (with Lost Work Days) on their profitability.

Safety Pays

This page provides information on agricultural issues. Agriculture

This manual provides general guidance on some of theinternal operations of OR-OSHA.

Field Inspection Reference Manual (FIRM)

Alerts are prepared by Oregon OSHA’s standards andTechnical Research Section to help employers andemployees recognize workplace safety and health hazards.

Hazard Alerts

Use these forms to order copies of rules, publications, andtraining videos.

Order forms

OR-OSHA has developed an innovative option to make iteasier for the small construction employers to meet SafetyCommittee Rules.

Safety Committee Option for Small Construction Employers

This reference list provides information on individual safety and health topics found on OR-OSHA’s Web site.

Subject index

Memorandums prepared by OR-OSHA’s Standards andTechnical Section concerning compliance, technical, andtraining information relating to specific topics.

Technical notes

Other Information



59

CD-ROM Home

PDs (By Number)

Letters of Interp.

Other Information

2001 AV Catalog 1089 (1/2001)

OR-OSHA On line

Publications

All publications are in the Adobe Acrobat © PDF format. If you don’t have an Acrobat viewer, visit the Adobe website for the free software

PDs (By Subject)

OR-OSHA Rules

Stakeholders Report

1999 Report2000 Report

3342

Are you getting loss-prevention services from your workers’ compensation

insurance carrier? 0994

(12/2000)

Agricultural Labor Housing

Inspection Checklist 1876

(5/2000)

Some Of The Publication On The OR-OSHA CD(More than 80 and growing)

* AV Catalog* Stakeholders Report* Agricultural Labor Housing Inspection Checklist* Agricultural Season Worker Orientation* Back Injury Prevention for Health Care* Be Trained* Breathe Right* Lockout/Tagout* Occupational Hazards Common to Construction & Remodeling In Oregon* Occupational Hazards Common to Retail Food Industry in Oregon* OR-OSHA Road Map* Oregon Safety Guide for Pulp & Paperboard Mills* Portable Ladders: Type, Use, & Care* Powered Industrial Truck Operator Training Materials* Public Education Workshop Catalog* Put It In Writing* OSHA Recordkeeping Guidelines* Recording Work-Related Injuries and Illnesses (OSHA 300 - Forms Packet)* Safety & Health Poster English Version* English - Spanish Dictionary* Excavations (pocket publication)* Fall Protection (5) (Residential, Roofing Work, Structural Steel, Construction, Responding to emergencies.* Self-Inspection Checklist



60

“Evaluation Checklist”

Safety Committee

Use the following “Evaluation Checklist” to find out how your safety committee is doing regarding the duties and responsibilities outlines in 437-001-0765.

Item

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

Question

Is the safety committee composed of an equal number of employer and employee representative?

Are the employee representatives either volunteers or elected by their peers?

For employers of twenty or more employees, are there at least four members on the safety committee?

Is the safety committee chairperson elected by the committee?

Are safety committee members compensated at their normal hourly wage during safety committee training and meetings?

Do employee representatives serve terms that last at least one year?

Are terms of service alternated or staggered so that at least one experienced member is serving on the committee?

Are reasonable efforts made to ensure that committee members represent the major work activities of the firm?

Does the safety committee hold regular meetings at least once a month except in months in which workplace inspections are performed?

Does the safety committee work from a written agenda?

Are minutes kept at each meeting?

Are the minutes made available to all employees?

Are the minutes maintained for at least three years?

Are all reports, evaluations, and recommendations of the safety committee made part of the safety committee minutes?

Has a reasonable limit been set within which the employer must respond in writing to safety committee suggestions?

Has the safety committee set up a system for collecting safety-related suggestions, reports of hazards, or other information directly from those involved in workplace operations?

Yes No



61

Item

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

Question

Is such information reviewed during the next safety committee meeting and recorded in the minutes?

Does the safety committee assist the employer in evaluating the employer’s accident and illness prevention program?

Does the safety committee make written recommendations to improve the safety and health program?

Has the safety committee established procedures by which the safety committee inspection team can find and identify safety and health hazards?

Does the safety committee conduct workplace inspections at least quarterly?

Does the safety committee recommend ways for the employer to eliminate or correct hazards and unsafe work practices in the workplace?

Does the safety committee inspection team include employer and employee representatives?

Does the safety committee inspection team document I writing the location and identity of hazards?

Are quarterly inspections of satellite locations done by the safety committee inspection team or by a person designated at the location?

Has the safety committee established procedures to review all safety and health inspection reports made by the committee?

Based on the results of the above review, does the safety committee make recommendations for the improvement of the employer’s safety and health program?

Has the safety committee evaluated the employer’s accountability system?

Has the safety committee made recommendations o implement supervisor and employee accountability for safety and health?

Has the safety committee established procedures for investigating all safety-related incidents, including injury accidents, illnesses, and deaths?

Has safety committee purpose and operation been discussed with all safety committee members?

Have the safety committee rules and their application been discussed with all committee members?

Do safety committee members have ready access to applicable Oregon Occupational Safety and Health Codes?

Have safety committee members received safety training based on your company’s activity, hazard identification training, and effective accident investigation training?

Yes No



62



63

“Set Goals & Take Action”

Safety Committee

Now that you know the basics, it’s time to take action. Having an effective safety and health program, one that truly helps to reduce workplace injuries through prevention, is hard work. It takes commitment.

List a few of your personal safety and health goals and a next to them

some action steps that will help you reach these goals.

Goal Action

_________________________________ __________________________________

__________________________________

__________________________________

Goal Action

_________________________________ __________________________________

__________________________________

__________________________________

Goal Action

_________________________________ __________________________________

__________________________________

__________________________________



64



65

Appendix “A” = Innovative Safety Committees for Small Business

(Fewer than 11 employees)

Appendix “B” = Safety Meetings In Logging

Appendix “C” = Safety Committees In Agriculture

Appendix “D” = Accident Investigation Report Form

Appendix “E” = Problem Solving Worksheet

Appendix “F” = Safety Committee Report Forms* Meeting Agenda* Meeting Minutes* Hazard Alert

“Reference Materials”



66

Appendix “A”

Appendix “A”



68

About this guideIf you’re a small-business owner or manager, and you have 10 or feweremployees, your workplace must have a safety committee if it meets oneof the following conditions:• Has a lost-workday cases incidence rate in the top 10 percent of

those rates for employers in your industry. (This rate is the number oflost-workday injuries and illnesses per 100 full-time workers peryear. The rate for your organization is based on the number of lost-workday injuries and illnesses you record on your OR-OSHA Injuryand Illness Log and Summary forms.)

• Has an NCCI classification and premium rate in the top 25 percent ofrates for all NCCI classifications. (NCCI stands for National Councilon Compensation Insurance. The NCCI groups employers intoapproximately 600 industrial classifications and calculates a premiumrate for each classification that reflects the risk of injury to workers.The NCCI ranks the classifications by the premium rates.)

The purpose of a safety committee is to involve employees in achievingand maintaining a safe, healthful workplace. However, many smallbusiness owners have told us that their safety committees should be lessformal and require less paperwork than the safety committees we requirefor larger workplaces. We agree. Now you can have a safety committeethat meets the needs of your small business and meets the intent of oursafety-committee rules – we call it an innovative safety committee. Thisguide tells you how to develop an effective innovative safety committeeand gives you all the record-keeping forms you need to keep yourpaperwork to a minimum.

How to become an innovativesafety committee employerIf you’d like to participate, just fill out Part A of the attached Innovativesafety committee participation agreement and drop it in the mail. You’reeligible to participate as long as you have 10 or fewer employees. Youcan terminate your participation at any time, unless you are participatingin lieu of an OR-OSHA citation, as stated under Part B of the agreement.

Questions?Call the OR-OSHA Standards and Technical Resources Section at(503) 378-3272.2



69

Contents

How to develop an effectiveinnovative safety committee.......................................... 4

Hold weekly safety meetings............................................ 4

Be accountable ............................................................... 4

Be involved ..................................................................... 5

Identify, report, and control hazards ................................ 5

Educate and train ............................................................... 5

Hazard assessment checklist ......................................... 6What you and your employees can do to achieveand maintain a safe, healthful workplace.

Innovative safety committee meeting forms ......... 8One-page forms to document what you’vedone at your safety committee meetings. (“Master For Copy” follows page 8)

Innovative safety committeeparticipation agreement ...............

Tear-out insert, fill out form, add postage, and mail in.(follows safety committee meeting forms “Master for Copy”)

3



70

4

4

How to develop an effectiveinnovative safety committeeEffective safety committees find solutions to problems that cause accidents,injuries, and illnesses. Fewer accidents, injuries, and illnesseslower your workers’ compensation costs and insurance premium ratesand can increase your bottom-line profit. Here’s what you can do to do tomake your safety committee an effective one.

Hold weekly safety meetingsMake all your employees safety committee representatives.Because your business has 10 or fewer employees, your safety commit-teeincludes all of them. Once a week, bring them together to discusswhat everyone can do to achieve – or maintain – a safer, more healthfulworkplace. To keep each meeting short but effective, focus the discussionon just one important topic; for example, controlling an existing hazardor identifying an unsafe work practice and determining how to make itsafer.

If you have a construction business

You must hold a pre-job planning meeting with the general contractor todiscuss worksite hazards. You must also have a pre-job meeting withyour work crew to evaluate the hazards, inspect tools and equipment, andreview safe work practices.

Take minutes at each meeting.

Minutes are the written record of your committee’s activities and accom-plishments. It’s an easy – but important – task. At each meeting, justcomplete one of the weekly safety meeting forms included in this guide.Record the meeting date, location, who attended, and a brief summary ofthe discussion topics. Keep the forms on file for three years.

Compensate employees while they attend meetings.

Employees must receive their regular wages while they attend a safetycommittee meeting.

Be accountableAccountability means that your employees know the safe work practicesthat apply to their jobs and they follow them; they know how to identifyhazards and they’re willing to discuss how to control them during weeklysafety committee meetings.

Accountability also means that you make your commitment to workplacesafety and health a company policy and that you require your employeesto follow safe work practices as a condition of employment. You ensure



71

that your employees have the appropriate tools, equipment, and thematerials they need to do their jobs safely.

Be involvedRequire your employees to attend the weekly safety meetings. Encourage them to report hazards and unsafe work practices. Act on their suggestions and recognize their contributions.

Identify, report, and control hazardsPrevent workplace hazards and unsafe practices by doing the following:• Ensure that employees know how to recognize hazards and that theyunderstand the basic principles for controlling them.• Focus on identifying hazards and unsafe practices that are likely tocause serious injuries.•Conduct thorough walk-around inspections at least quarterly.•Document hazards during the inspections and discuss how to controlthem at weekly meetings.

Did you know?

If your business has an informal conference with OR-OSHA to discuss a citation, employees can also attend. Informal conferences are an excel-lent opportunity to educate employees about hazard identification and about OR-OSHA’s safety and health requirements.

Educate and trainEmployees need to understand how they can contribute to achieving and maintaining a safe, healthful workplace. The best time to teach them is during a weekly safety committee meeting. Your employees should know that you have a safety and health policy and that you expect them to follow it. In addition, they should understand the safe work practices that apply to their jobs, how to identify and report hazardous conditions and unsafe work practices, and how to make suggestions for controlling hazards.

Who can do the training? You can do the training if you’re confident you can accomplish the objectives or you can choose someone who hasrelevant training experience and understands the objectives.

Did you know?

OR-OSHA’s Education Section offers no-cost workshops on hazardidentification and accident investigation. You can also have an OR-OSHA consultant or technical specialist attend one of your safety com-mittee meetings to answer questions or to conduct a walk-around safetyinspection. Register for a workshop or schedule a consultation atwww.orosha.org. 5



72

6

Hazard assessment checklistUse these lists to help you avoid common workplace hazards.

Construction workplacesEmployees are protected by personal fall-arrest systems, guardrails,

or safety nets when they work on unguarded surfaces more than six feet above a lower level.

Employees who work on low-slope roofs that have unprotectedsides six feet or more above a lower level are protected by personal fall-arrest systems, guardrails, or safety nets.

All floor holes six feet or more above a lower level are blocked byguard rails or covered by material that can hold at least twice theweight of any object placed on it.

Employees are protected from electrical hazards by ground faultcircuit interrupters or an assured-equipment-grounding program.

Employees inspect cords and plugs daily and remove from servicethose that are defective.

Electrical power cords are connected to equipment and outlets so that they won’t stress joints or terminal screws.

Employees who may be exposed to hazardous chemicals have been trained and informed about the chemicals’ hazards and understandthe information on container warning labels and material safety

data sheets.Stairways that have four or more risers have hand rails on unpro-

tected sides.Employees receive and wear hardhats when they’re exposed to

falling object or other hazards that could cause a head injury.Employees use appropriate metal or plastic containers to handle

flammable liquids in quantities greater than one gallon.Employees place straight portable ladders so that they extend at

least 36 inches above the upper level.Defective ladders are removed from service and marked so that

employees know they are defective.Employees keep the worksite clean and free of scrap lumber and

other debris.Employees who work in excavations deeper than five feet are

protected from cave-ins.Scaffolds have securely tied off access ladders.Scaffolds higher than 10 feet have guardrails and end rails.



73

7

General industry workplacesEach reported workplace accident and near-miss incident is docu-

mented and investigated.Fire extinguishers are located where employees can reach them

easily in an emergencyEmployees receive and wear appropriate personal protective

equipment when their work requires it.Walkways are dry or slip resistant.Walkways keep employees a safe distance from hazardous

operations and equipment.Walkways that are more than four feet above a lower level have

standard guardrails.Stairways that have four or more risers have handrails on unpro-

tected sides.Ladders are in good condition; the joints between steps and side

rails are tight and the fittings are securely attached.Grinders and saws have safety guards.Employees lock out equipment that could start or move

unexpectedly before they do service or maintenance work.Compressed gas cylinders are secure when they’re stored or trans-ported so that they won’t tip over.Employees who may be exposed to hazardous chemicals have

been trained and informed about the chemicals’ hazards and understand the information on container warning labels and material safety data sheets.

Agriculture workplacesAppropriate containers and tanks are used to handle flammable

and combustible liquids.Farm labor housing is registered with OR-OSHA yearly.Employees are prohibited from entering areas such as vats or pits

that may have atmospheres immediately dangerous to life or health

(IDLH).Pesticide storage areas have posted signs that read, “Pesticides

Poison, Keep Out.”Employees receive appropriate respirators and are required to wear

them when they are exposed to respiratory hazards.Drive shafts, belts, pulleys, and gear mesh points are properly

guarded.



74

8

Employees who may be exposed to hazardous chemicals have beentrained and informed about the chemicals’ hazards and understandthe information on container warning labels and material safety data sheets.

Employees who apply pesticides have received Worker ProtectionStandard training.

Working surfaces and open-sided floors higher than four feet above a lower level have standard guardrails.Stairways that have four or more risers have handrails on unpro-

tected sides.Ladders are in good condition; the joints between steps and side

rails are tight and the fittings are securely attached.Exits are clearly marked and unobstructed.Fuel cylinders are at least 20 feet from oxygen cylinders and are

secured so that they won’t tip over.Employees receive and wear appropriate personal protective equip-

ment when their work requires it.Toilet facilities with potable water are available for employees at

fixed work sites and at hand labor sites.Appropriate first-aid supplies are available and employees know

where to find them.Employees who use forklifts have been trained to operate them and

receive refresher training annually.Employees are required to wear seat belts when they ride in equip-

ment that has rollover protection.

Innovative safety committeemeeting formsUse these forms to record the minutes for each weekly safetycommittee meeting. Complete one form at each meeting. Recordthe meeting date, location, and who attended, and include a briefsummary of the discussion topics. (We suggest that you leave thecompleted forms in this guide. When you complete all the forms, callthe OR-OSHA Resource Center and we’ll send you another booklet oryou can download one from our Web site: www.orosha.org.) Don’tthrow the completed forms away! You must keep them on file forthree years.



75

Innovative safety committee meeting form

Meeting date: / / Meeting location:

Attending: Attending:

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

dentifying and controlling hazar

Hazard How to control it

________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

Employee trainin

Description of training

_________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

Identifying and controlling hazards

Employee Training



76

Innovative safety committee meeting form

Meeting date: / / Meeting location:

Attending: Attending:

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

dentifying and controlling hazar

Hazard How to control it

________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

_________________________ ____________________________

Description of training

_________________________________________________________

_________________________________________________________

_________________________________________________________

_________________________________________________________

Identifying and controlling hazards

Employee Training



77

Remove this page from booklet - tear along perforated line)

Innovative safety committee participation agreement

Part A - To establish and participate in an innovative safety committee

If you want to establish and participate in an innovative safety committee for employers with 10 or feweremployees, complete Part A (this part). Use the attached, Safety committees, a guide for workplaces with 10 orfewer employees for information on how to participate. (There’s no need to wait for our reply. You can begin assoon as you mail us this form.)

This agreement satisfies OR-OSHA’s innovative safety committee requirement for employers with 10 or feweremployees, which states: “Upon application, the division may approve safety committees which are innovative ordiffer in form or function, when such committees meet the intent of these rules.” Safety Committees -- Innovation437-001-0765(4)

Business name: __________________________________________ Business phone: ____________________________(please type or print clearly)

Address: ___________________________________________________________________________________________

City: ______________________________________________________________________________________________

State: ___________________________________________________ ZIP:______________________________________

Business owner/manager: ____________________________________________________________________________

Part B - For employers who have been cited for a safety committee violation

Complete Part B (this part) in addition to Part A only if you have been cited by an OR-OSHA complianceofficer for a safety-committee violation and you have agreed to establish and participate in an innovative safetycommittee in lieu of an OR-OSHA citation.

I agree to establish and participate in an innovative safety committee for the next 36 months, and OR-OSHA willissue an order to correct in lieu of a citation for the alleged violation.

OR-OSHA will use the information in the attached, Safety committees, a guide for workplaces with 10 or feweremployees to evaluate my innovative safety committee for the term of this agreement.

OR-OSHA may offer assistance in helping me establish my innovative safety committee.

Note: failure to successfully participate for the 36-month term will result in immediate reinstatement of theoriginal citation and penalty, with full payment due within 15 days of notice by OR-OSHA of failure to comply.

X Employer representative signature __________________________________________________________ Date: ______________________________

X OR-OSHA representative signature________________________________________________________ Date: ______________________________

Optional report number: ______________________________________ Compliance officer number: _________________________________________

OR-OSHA office use only



78

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(fold on line and mail)

Oregon OccupationalSafety & Health Division

Oregon OSHA

ATTN: Technical Section

350 Winter St. NE. Room 430

Salem, Oregon 97301-3882

PLACE

FIRST CLASS

POSTAGE

HERE



79 Appendix “B”

Safety Meetings In Logging

Appendix “B”

SUBDIVISION B - SAFETY AND HEALTH PROGRAM437-006-0015 A safety and health program shall be developed and implemented by each employer. The program shall be in writing and at a minimum, the program shall include the following elements:

(1) Management commitment to the safety and health program, which shall include:(a) A written statement of commitment;(b) Management commitment of necessary safety personnel and resources to carry out the company’s health and safety program.(c) Provisions for regular monthly inspection of all work-sites, equipment, work methods, and

work practices as the type of operation or character of the equipment requires, including a method for correction of hazardous conditions;

(d) A system for investigation of all known safety and health related and recordable injuries or illnesses and prompt corrective action;(e) An accountability system for labor and management which provides for ongoing evaluation of employees’ safety performance and a disciplinary policy for unsafe work practices; and(f) Assignment of responsibility and authority for safety of workers to all supervisory personnel.

(2) Supervisory practices which shall include;(a) Designation of an authorized person for each job with the authority and responsibility to supervise all employees at the site and to enforce the company’s safety and health program; and(b) Periodic, informal of the safety performance of each employee by the employer.

(3) Provision for employee involvement in the safety and health program which includes:(a) Monthly safety meeting program for all employees. Meetings may be conducted individually, in separate crew meetings or in larger groups. Meeting minutes and attendance records shall be documented and made available to employees and Oregon OSHA upon request. Minutes and attendance records shall be maintained for three years from date of

issue.(b) Provision for employee involvement in the safety and health program, through a system which encourages employees to report safety and health hazards and provides for prompt response and corrective action.

(4) Training and follow-up training. Training and follow-up training shall be conducted which provide for job safety instruction and training for all employees. Prior to commencing any new work assignment, each employee shall be instructed, or shall previously have been trained, in the safe operation of any machinery, tools, equipment, processes or practice which the employee will use or apply.

(5) Annual evaluation of safety and health program. Each employer shall make provision for an annual evaluation of the employer’s safety and health program which shall include:

(a) Methods and procedures to be used to assure that program deficiencies are identified and revised; and(b) Written findings of the annual evaluation which shall be maintained for three years from the date of issue.



80



81 Appendix “C”

Safety Committees In Agriculture

Appendix “C”

437-004-0240 SAFETY OREIENTATION FOR SEASONAL WORKERS

Seasonal Worker - a person employed in a job tied to a certain time of year by an event or pattern for not more than 10 months in a calendar year.

(1) This applies to agricultural employers with 10 or fewer non-seasonal workers. (See the notice at the end of this page.)

(2) All seasonal workers must receive at least the following information in their orientation meeting before beginning work for the first time or when work conditions or locations change in a way that reasonably could affect their safety or health;

(a) OR-OSHA publication 1951, “Safe Practices - Working With Hazardous Agricultural Chemicals” if their work is covered by OAR 437-004-9800, Hazard Communication and/or the Worker Protection Standard for Agricultural Chemicals.

NOTE: This paragraph satisfies the training requirements under 437-004-9800, Hazard Communication for workers doing field and hand labor. It also satisfies the requirement for training under the Worker Protection Standard, 437-004-40 CFR 170.130(c). See chapter W.

(b) Employer’s safety and health rules for the work they will do.

(c) The employer’s procedures for workers to contact supervisors or managers in case of accident, illness or any problem related to safety or health.

(d) The employer’s procedures for workers treatment of injured or sick workers and the summoning of emergency assistance.

(e) The location of posted safety and health information.

NOTE: These are only minimum requirements and are not al inclusive. Other parts of the Agriculture standard require specific or general training for certain types of work. Those requirements are in addition to these general orientation requirements.

NOTICE: If you employ more than 10 non-seasonal workers, read and comply with OAR 437-004-0250 which follows this standard. If you employee 10 or fewer non-seasonal workers but have had 2 or more accepted disabling claims in any 12 month period, read and comply with OAR 437-004-0250 which follows this standard.



82 Appendix “C”

437-004-0250 SAFETY COMMITTEES

(1) Application

(a) Agricultural employers with more than 10 non-seasonal workers must have an effective safety committee.

(b) Agricultural employers with 10 or fewer non-seasonal workers do not need a safety committee unless they had two or more accepted disabling claims during a 12 Month period.

Note: Under (b) above, you must have your first safety committee meeting the month after your second accepted disabling claim during any 12 month period. You can stop the meetings after

you complete a 12 month period without 2 accepted disabling claims.

(c) Labor contractors must have a committee based on the number of workers over which they exercise direction and control.

(2) Purpose. The purpose of a safety committee is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.

(3) Effective committee. An effective committee must produce at least the following results:

(a) Workers must be aware of the committee, who is on it, how it functions, when it meets and how information passes from workers to management and from management to workers.

(b) Workers must be aware of their right to have matters placed on the committee’s agenda and into the meeting minutes.

(c) Workers must know the employer’s method or system for the reporting of safety and health concerns, incidents and accidents.

(d) Workers must know the committee’s responsibility to review all incident and accident report.

(4) Definitions.

Management - includes all supervisors and persons who regularly exercise direction and control over workers.

Seasonal Worker - a person employed in a job tied to a certain time of year by an event or pattern and employed for not more than 10 months in a calendar year.

Workers - for the purposes of determining the need for a safety committee, include both full and part time employees.

(5) General requirements

(a) Employers who also hire seasonal workers must hold safety orientation meetings for those crews. See paragraphs OAR 437-004-0250(8)



83 Appendix “C”

(b) If you have more than one geographic employment location, use a combined committee only

if:

(A) The locations are close enough to assure that a joint committee meets the requirements of OAR 437-004-0250(8)

(B) The locations employ some of the same workers; and

(C) The joint Committee represents safety and health concerns of all workers at all locations.

(c) The safety committee of employers with 20 or fewer non-seasonal workers must have at least one manager and one worker. Employers with more than 20 non-seasonal workers must have at least 2 managers and 2 workers on the committee.

(A) Do not coerce workers to serve on the committee. Give all workers the opportunity to volunteer to serve on the committee. If there are no volunteers, the employer may appoint the member(s).

Note: Do not count seasonal workers when calculating the number of members needed on the committee.

(d) Employers must pay workers their regular hourly rate for attending safety committee meetings or instruction or training required as part of their safety committee duties.

(6) Duties and functions.

(a) Regular safety committee meetings must be held monthly except in months when there are inspections under OAR 437-004-0099(3). Committees for employers with 10 or fewer

workers, under (1)(b), must meet quarterly in addition to their inspection months.

(b) Keep a record of all safety committee meetings and make the records available to workers. Keep the record for three years for inspection by OR-OSHA.

(c) All reports, inspections, evaluations, recommendations and items brought before the committee must be part of the record.

(d) The employer must respond to safety committee recommendations in a reasonable time.

(e) The committee must:

(A) Establish procedures for the committee to do the safety inspections in

OAR 437-004-0099(3)

(B) Review all reports of the quarterly inspections in OAR 437-004-0099(3)

(C) Establish procedures for investigating all safety incidents, accidents, illnesses and

deaths.



84 Appendix “C”

(D) Evaluate accident and illness prevention programs.

(E) Set guidelines for the training of safety committee members.

(7) Training.

(a) Discuss OAR 437-004-025 (these rules) and the purpose and operation of the committee with safety committee members.

(b) Committee members must have timely access, through the employer, to all OR-OSHA standards that apply to their work.

(c) Committee members must receive training in hazard identification

(d) The employer must respond to safety committee recommendations in a reasonable time.

(8) Safety orientation for seasonal workers. All seasonal workers doing hand labor and field work must receive at least the following information in their safety orientation meeting before beginning work for the first time or when work conditions or locations change in a way that reasonably could affect their safety or health.

(a) OR-OSHA publication 1951, “Safe Practices - Working With Hazardous Agricultural Chemicals” if their work is covered by OAR 437-004-9800, Hazard Communication and/or the

Worker Protection Standard for Agricultural Chemicals.

NOTE: This paragraph satisfies the training requirements under 437-004-9800, Hazard Communication for workers doing field and hand labor. It also satisfies the requirements for training under the Worker Protection Standard, 437-004-40 CFR 170.130©. See chapter W.

(b) Employer’s safety and health rules for the work they will do.

(c) The employer’s procedures for workers to contact supervisors or managers in case of accident, illness or any problem related to safety or health.

(d) The employer’s procedures for treatment of injured or sick workers and the summoning of emergency assistance.

(e) The location of posted safety and health information.

NOTE: These are only minimum requirements and are not al inclusive. Other parts of the Agriculture standard require specific or general training for certain types of work. Those requirements are in addition to these general orientation requirements.



85 Appendix “D”

The following is an “Accident Investigation Report” form that can be copied and used for documentation of the incident.

If more room is needed for documentation of the information, more pages should be added.

Appendix “D”



86



87

Accident Investigation Report

Accident Number _______________ Date________________

Accident Investigator ________________________________________ Dept. ______________ Tel # ________________



Section I. BACKGROUND

WHO was involved or injured? Date Accident Reported _________________

Name ________________________________ Witnesses (1) ___________________________ Tel # ________________

Address ______________________________ (2) ___________________________ Tel # ________________

_____________________________________ (3) ___________________________ Tel # ________________

Phone (H) _____________ (W) ____________

Job Title _______________________________ Length of Service ________________

WHEN did accident/incident occur?

Date _______________ Time of day __________________

Work shift __________

WHERE did accident/incident occur?

Department __________________________ Equipment __________________________

Location ___________________________________________________________________

Section II. DESCRIPTION OF ACCIDENT (Describe sequence of events. Attach separate page if necessary)

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Page 1 of 4



88


Section III. FINDINGS (Attach separate page if necessary)

Surface Cause(s) (symptoms) (Unsafe conditions and/or work practices)

1. __________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

2. __________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

3.__________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

4.__________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Root Cause(s) (Policies, procedures, supervision, training, decision making, other factors)

1. __________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

2. __________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

3.__________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

4.__________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Page 2 of 4



89


Section IV. RECOMMENDATIONS (Attach separate page if necessary)

Immediate Corrections. (To reduce or eliminate unsafe conditions and/or work practices)

1. __________________________________________________________________________________________________

____________________________________________________________________________________________________

2. __________________________________________________________________________________________________

____________________________________________________________________________________________________

3.__________________________________________________________________________________________________

____________________________________________________________________________________________________

Long Term Corrections. (Policies, procedures, training, etc. to ensure unsafe conditions and/or practices do not recur.)

1. __________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

2. __________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

3.__________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

4.__________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Page 3 of 4



90

Page 4 of 4Accident Investigation Report

Section V. SUMMARY (Est. costs of accident. Costs and benefits of corrective action)

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

FOLLOW-UP. ACTIONS/COMMENTS (appropriate, timely, etc.)

Corrective Actions Taken:Immediate____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Long Term____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Prepared by _____________________________________ Reviewed by ______________________________________

Title ___________________________ Date ___________ Title ___________________________ Date ___________

Department _____________________________________ Reviewed by ______________________________________

Title ___________________________ Date ___________

ATTACHMENTS: (Photos, sketches, interview notes, etc. )



91 Appendix “E”

The following is a “Problem Solving Worksheet” (page 1, 2, and 3) that can be copied and used for analysis and documentation.

Appendix “E”



92



93

Problem Solving WorksheetProblem Statement:

Brainstorming List:


List


Priority

Page 1 of 3



94

Problem Solving Worksheet Priority :

Brainstorming the causes for the above stated problem:


List


Priority

Page 2 of 2



95

Problem Solving Worksheet Cause :

Solution Statements:

Solution Statements


Priority

Page 3 of 3

Member’s 1:

Member’s 2:

Member’s 3:

Member’s 4:

Member’s 5:

Member’s 6:

Solution One

Solution Two

Solution Three

Solution Four

Solution Five

Solution Six



96



97 Appendix “F”

Safety Committee Report Forms

* Meeting Agenda

* Meeting Minutes

* Hazard Alert

* Hazard Tracking Log

Appendix “F”



98



99

Safety Committee Meeting Agenda

Date: __________________

To: All committee members, alternates, bulletin board

Meeting Date and Time: ________________________________

Place: ____________________________________________

Agenda Items Person Responsible

1. Old business

a. Review last months recommendations ______________________

b. Follow-up on last quarterly inspection ______________________

2. New business

a. Hazard reports All

b. Accident investigation reviews ______________________

c. Recommendations review ______________________

d. ________________________________________________________ ______________________

e. ________________________________________________________ ______________________

f. ________________________________________________________ ______________________

3. Safety Committee Members Training

a. ________________________________________________________ ______________________

b. ________________________________________________________ ______________________

Notes:

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

______________________________________ ______________________Chair Persons Signature Date



100



101

Safety Committee Meeting Minutes

Chairperson: ___________________________________________ Date: ___________________________________

Department: ___________________________________________ Time meeting started: _____________________

PRESENT ABSENT

__________________________________________ ___________________________________________

__________________________________________ ___________________________________________

__________________________________________ ___________________________________________

__________________________________________ ___________________________________________

__________________________________________ ___________________________________________

__________________________________________ ___________________________________________

Previous meeting minutes from _______________________ were read. Date

Old Business

a. Review of last months recommendationsRecommendation Not

Number Description Completed Completed Date

_______ ___________________________________ _______

_______ ___________________________________ _______

_______ ___________________________________ _______

_______ ___________________________________ _______

_______ ___________________________________ _______

_______ ___________________________________ _______

_______ ___________________________________ _______

b. Follow-up on last quarterly inspection:_________________________________________________________

________________________________________________________________________________________________

New Business

a. Hazard (inspection) reports reviewed:__________________________________________________________ Hazard Recommendation Number Description

Number

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

R-

Page 1 of 2

H-

H-

H-

H-

H-

H-

H-

H-

H-



102

Safety Committee Meeting Minutes

b. Accident/incident investigation reviews:Accident Near RecommendationNumber Miss Description Number

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

_______ ____________________________________________________________ _______

Safety Committee Members Training Report: _________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

Miscellaneous New Business: ________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

Activity/ Assignment Report:Description Person Assigned

_____________________________________________________________ _____________________________

_____________________________________________________________ _____________________________

_____________________________________________________________ _____________________________

_____________________________________________________________ _____________________________

_____________________________________________________________ _____________________________

_____________________________________________________________ _____________________________

Committee Remarks: ______________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

Meeting adjourned: _______________ Next meeting: _____________________________________________

Time/ date Time/ date Secretary Signature

_____________________________Chair Person Signature

A-

A-

A-

A-

A-

A-

A-

A-

A-

R-

R-

R-

R-

R-

R-

R-

R-

R-

Page 2 of 2



103

Hazard Alert Date: _______________

Department: _______________________________________________________________________

Location: _______________________________________________________________________

Description of Hazard: ______________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

Person who discovered hazard: _____________________________________________________

Supervisor actions:

Root Cause (s): ________________________________________________________

_____________________________________________________________________________

Control (s): ________________________________________________________

_____________________________________________________________________________

Date corrected: __________________________ Reviewed by: _____________________

Hazard Alert Date: _______________

Department: _______________________________________________________________________

Location: _______________________________________________________________________

Description of Hazard: ______________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

Person who discovered hazard: _____________________________________________________

Supervisor actions:

Root Cause (s): ________________________________________________________

_____________________________________________________________________________

Control (s): ________________________________________________________

_____________________________________________________________________________

Date corrected: __________________________ Reviewed by: _____________________



104



105

Hazard Tracking Log

Hazard Reported Date Corrected Responsible DateNumber Description by Reported by Supervisor Corrected



106

Hazard Tracking Log

Hazard Reported Date Corrected Responsible DateNumber Description by Reported by Supervisor Corrected

Department of Consumer and Business ServicesOregon Occupational Safety and Health Division (OR-OSHA)Public EducationWorkshop Evaluation

Workshop Title: _________________________________ Date: ______________ Instructor: ______________________

4. Please rate the overall effectiveness of the instructor in providing quality training

…Not Effective... … Effective...

1 2 3 4 5 6 7

WE VALUE YOUR COMMENTSAgree Disagree

1. I found the course materials easy to understand and useable

2. The information I learned today can help me reduce hazards and prevent work-related injuries and illnesses at my workplace

3. Please rate the overall usefulness of this workshop in helping you to understand your safety and health issues and possible solutions:

…Not Effective... … Effective...

1 2 3 4 5 6 7

We value your comments. Please tell us how we can improve. Thanks !!

Course Content:

Materials:

Instructor:

Facility:

Other Subjects I’d like to see offered:

How did you learn about this workshop? (Please check only ONE)

Brochure/Flyer ________ Web site ________ Consultant ________

TV/Radio ________ Newspaper ________ Association ________

Other _________________________________________

Safety Committee Training

0502-03

Presented by

The Public Education SectionOregon Occupational

Safety and Health Division (OR-OSHA)

An Introduction To Safety Committee Training Requirements

OR-OSHA 800

OR-OSHA Services

Oregon OSHA offers a variety of safety and health services to employers and employees:

Consultative Services (all field offices)

Offers no-cost, confidential on-site safety, health, and ergonomic assistance to Oregon employers for help in recognizing and correcting safety and health problems in their workplaces.

Our consultants can also introduce you to the Safety & Health Achievement Recognition Program (SHARP) and Oregon’s Voluntary Protection Program (VPP).

Standards and Technical Resources (Salem Central)

Adopts, amends, and formally interprets occupational safety and health standards and provides technical assistance such as reviewing variances.

Operates a resource center containing books, topical files, technical periodicals, pamphlets and brochures, more than 200 technical data bases, and an audiovisual lending library.

Enforcement (all field offices)

Inspects places of employment for occupational safety and health rule violations and investigates workplace safety and health accidents, complaints, and referrals.

Provides compliance assistance, specific abatement assistance to employers who have received citation, and offers pre-job conferences for construction employers.

Public Education & Conferences (Portland, Salem Central, Eugene)

Conducts no-cost statewide educational workshops in a wide variety of safety and health subjects.

Co-sponsors statewide conferences including the biennial Governor’s Occupational Safety and Health Conference in Portland.

Portland Field Office (503) 229-5910Salem Field Office (503) 378-3274Eugene Field Office (541) 686-7562Medford Field Office (541) 776-6030Bend Field Office (541) 388-6066Pendleton Field Office (541) 276-9175

Salem Central Office: (800) 922-2689 or (503) 378-3272

Web Site: www.orosha.org

OR-OSHA Mission StatementTo advance and improve workplace safety and health for all workers in Oregon.

Check out our series of five specific safety and health training program certificates!

Additional Public Education Services

Safety for Small Business workshops

Interactive Internet courses

Training Series Certificates

On-site training requests

Access workshop materials

Spanish training aids

Training and Education Grants

Continuing Education Units/Credit Hours

For more information on Public Education services, please call (888) 292-5247 Option 2

DateAugust 19, 2003Michelle Cattanach

Manager

For the completion of 32 hours of training in occupational safety and health

Your Name

The Oregon Occupational Safety and Health Division of the Department of Consumer and Business Services presents this

certificate to commend

Safety Committee Member Training Series

Award of Completion

In Compliance with the Americans with Disabilities Act (ADA), this publication is available in alternative formats by calling the OR-OSHA Public Relations Manager at (503) 378-3272 (V/TTY).

Health & Medicine

Safety Committe Training