Tendering Document for the Procurement of Works

Tender Document for the Procurement of Works

Alimuzzaman [email protected]

Aspects of the Presentation

Section 1. Instruction to Tenderers Section 2. Tender Data Sheet Section 3. General Conditions of Contract Section 4. Particular Conditions of Contract Section 5. Tender & Contract Forms Section 6. Bill of Quantities Section 7. General Specifications Section 8. Particular Specifications Section 9. Drawings

Section 1. Instruction to Tenderers

A. GeneralScopeCorrupt and Fraudulent casesTenderer’s Eligibility

B. Tender DocumentClarificationAddendum

C. Qualification CriteriaExperienceFinancial requirements

D. Tender PreparationLanguage, Prices, CurrencyTenderer’s DocumentsTender Security

E. Tender SubmissionSealing, Marking and SubmittingModification, Substitution and Withdrawal


F. Tender Opening & EvaluationTender OpeningPreliminary, Technical and Financial ExaminationPost-qualification

G. Contract AwardNotifying AwardPerformance Security


A. GeneralName of the Procuring Entity & WorksLot No. – Single Lot

B. Tender DocumentAddress of the Procuring Entity

C. Qualification CriteriaExperience – Tk. 1.5 million over 3 yearsAnnual Construction Turnover - Tk. 1 millionLiquid Asset – Tk. 500 thousand

Section 2. Tender Data Sheet

D. Tender PreparationAdditional DocumentsValidity Period – 90 daysTender Security – Tk. 60 thousand

E. Tender SubmissionAddress for SubmissionDeadline - 22/07/2013 up to 3:00pm


F. Tender Opening & EvaluationTender Opening AddressTime & Date - 22/07/2013 up to 3:30pm

G. Contract AwardPerformance Security – 10% of the contract

price


A. GeneralDefinitions

Corrupt, Fraudulent, Collusive or Coercive

Practices

Documents Forming the Contract and Priority of

Documents

Eligibility

Section 3. General Condition of Contract

A. GeneralPossession of the Site

Procuring Entity’s Responsibilities

Contractor’s Responsibilities

Taxes and Duties

Contractor’s Personnel


B. Time ControlStart Date

Intended Completion Date

Programme of Works

Extension of the Intended Completion


C. Time ControlExecution of Works

Identifying Defects

Testing

Rejection of Works

Remedial Work

Correction of Defects


D. Cost ControlContract Price

Bill of Quantities (BOQ)

Changes in the Quantities and Unit Rate or

Price

Variations

Costing of Variation Orders


D. Cost ControlPayment Certificates

Payments to the Contractor

Compensation Events

Retention Money

Liquidated Damages

Performance Security


E. Completion of ContractCompletion

Completion Certificate and Taking Over

Amendment to Contract

Final Account

Release from Performance


F. Termination and Settlement of DisputesTermination

Payment upon Termination

Property


G. Disputes and Arbitration Settlement of Disputes


Section 4. Particular Condition of Contract

Name of the Contractor and Project Manager

Name of the Procuring Entity

Location of site – Uttara, Sector-12, Dhaka

Brief Description of the Works

Other Documents forming the Contract


Date of Possession of Site

Date of Starting & Completion

Submission of Programme of Works – 10 days

of signing contract

Defect Liability Period – 12 months

Compensation Events – None


Contract Price

Portion of Payments to be Retained –

10% of Performance Security

Amount of Liquidated Damages –

0.1 of 1% of the final contract price

Max Amount of Liquidated Damages –

10% of final contract price


Procuring Entity’s additional cost for completing

uncompleted works –

10% of the contract value of the works not

completed

Location of Arbitration – Dhaka

Section 5. Tender & Contract Forms

Tender Formsa) Tender Submission Letterb) Tenderer’s Informationc) Bank Guarantee for Tender Security

Contract Formsd) Notification of Awarde) Contract Agreementf) Bank Guarantee for Performance

Security


Tender Forms

a) Tender Submission LetterTender Price and Validation Date LimitAttachment: Tender Security

(pay order/bank draft/ bank Guarantee)


Tender Forms

b) Tenderer’s InformationEligibility and Qualification InformationNational Identification of TendererWorking ExperienceSource of Financial Resources


Tender Forms

c) Bank Guarantee for Tender SecurityValid up to 28 days beyond the expiration date of tender validity period


Contract Forms

a) Notification of Award Given to selected tenderer and requests to-

Accept it in writing within 7 working daysFurnish performance security Sign the contract within 14 working days


Contract Forms

b) Contract AgreementMost important document on the contract

condition according to which the work will be executed

Payment of money to the contractor is done after signing this document by both party.


Contract Forms

c) Bank Guarantee for Performance SecurityFor the execution of work under this contract it must be supported by a bank guarantee for performance security

Section 6. Bill of Quantities

Main parts of ‘Bill of Quantities’Earth WorkRCC WorksReinforcementsBrick soling, CC, DPC Brickwork, Plastering & Floor finishDoor and Window Materials


EarthworkLayout & Marking Earthwork in excavation Sand filling Earth filling

RCC WorksFormwork in footing,

column, grade beam etc.Concrete in footing,

column, grade beam etc.


ReinforcementReinforcement in-FootingGrade beamColumnSlab etc.

Brick soling, CC, DPCBrick flat soling in

foundation and in floor Mass concrete (1:3:6) in

foundation, Floor Damp proof course (DPC)

(1:1.5:3)

Brickwork, plastering and floor finishBrick works in

superstructure(cement sand (F.M. 1.2) mortar (1:6))

Cement sand plaster with fresh cement to wall both inner-and outer surface(Minimum 12 mm thick sand (F.M. 1.2) plaster (1:4)) etc.


Door and window materialsDoor frames.( Preferable

natural seasoned Mehgoni) Door shutter. (Preferable

solid Gamari wood)Windows. (Preferable

Aluminum sliding silver colour)


The tenderers have to estimate the materials according to the design of the project

The tenderers have to input unit price of the materials as per specification given

The tenderers have to provide with the sub total and gross total cost of the materials

The tenderer offering lowest gross total maintaining the specifications and demand will be preferred for the contract of the project

Section 7. General Specifications

General Items for Site Facilities Drawings

Scaffolding

Protection of Works

Samples

Temporary and Permanent Services

Section 7. General Specifications

Safety and Security Measures Safe Stairways, Ladders & Platforms Preserve & Protect all existing Public Properties

Environment Protection & Disposal of Wastes Dust Protection Weather Protection Demolished & Salvaged Materials

Section 8. Particular Specifications

Specification Materials Excavation Backfilling

Concrete Materials Cement

• Comply with relevant ASTM• Only OPC shall be used in all of the Structural Elements

Fine & Coarse Aggregates All Aggregates Shall however be tested and

quarry shall be proved to comply with the Contract Specifications

Crushed Lime Stone Fines shall not be used

Admixtures Resistance to workability, impermeability

shrinkage cracks No other admixture will be permitted unless it has

been approved by the Design Professional


Reinforcement Reinforcing Steel: High yield deformed weld able steel

bars (BS Standard)

Grade Minimum Yield Strength

High Yield Steel 414 MPa

Mild Steel 278 MPa


Specification for Workmanship Shall be of good commercial quality

Materials’ Testing The contractor to accompany the required

materials with a testing certificate from a laboratory approved by the Engineer

Any materials that don’t pass the test shall be rejected


Basis of measurement and payment is provided in BOQ

In case of confusion/conflict or the items which have not been covered here including Cast in Place Concrete, Concrete Curing, Floor Tile Work, Wall Tile Work, Metal Fabrication, Windows and Doors, Painting Works, Drainage Electrical Installations Plumbing and sanitary Installations, Fire fighting, Local Government Engineering Department (LGED) Specification on “Building Works” shall govern.


Section 9. Drawing

Ground Floor Plan

Column Layout Plan

Grade Beam Layout Plan & Long Section

Roof Beam Layout Plan & Long Section

Reinforcement Details of Roof

Footing Layout Plan

Footing & Column Schedule

Section 9. Drawing

Section 9. Drawing

Section 9. Drawing

Section 9. Drawing

Section 9. Drawing

THANK YOU