Microsoft®

Word 2010Core

Skills

Lesson 5: Formatting Documents

Courseware #: 3240

Microsoft Office Word 2010

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Lesson 5 Objectives

•Working with document backgrounds•apply backgrounds or themes

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Document Backgrounds•Backgrounds can be used to enhance online documents, e-mail documents or Web pages

•Backgrounds use colors, patterns, pictures, gradients, textures, or watermarks to make documents more interesting

•To add background to document, on Page Layout tab, in Page Background group, click background to apply

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Using Page Colors• Use background colors for online documents or Web pages– They do not print with the document text

• Be careful as colors can detract from message of document– How easy is it for your audience to read the text if

you use a dark background with a light text color?

– If you use a picture for the background, will the audience focus on the picture rather than the message?

– Is the background more suitable for a Web page?

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Using Page Colors

•When applying a page color the live preview is available to see the effect of this color– This is useful when comparing the

background color with watermark text, changing the font colors, or for any pictures that may also be inserted in the document

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Choosing Page Colors•Use More Colors to fine-tune color for backgrounds

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Using Page Colors Use Fill Effects to set a gradient or texture

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Using Page Colors A pattern or a picture - such as a logo

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Applying Page Borders• Page borders are an effective way to draw the reader’s eye to the document

• The border appears on every page unless a section break is inserted & the page border is removed for that section

• Borders should be enhancements to a focal point

• To add a page border to the document, on Page Layout tab, in Page Background group, click Page Borders to apply

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Applying Page BordersSetting List of existing types

of border settings.

Style Line style for border.

Color Color of border.

Width Width of border.

Art Use art shapes instead of lines

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Applying Page BordersPreview Displays preview of all

settings selected, and buttons to turn specific border sides on or off.

Apply to Which part of document will have borders applied.

Options Set other options.

Horizontal Line

List of horizontal lines to insert different line style.

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Adding Watermarks•Watermarks are text, graphics,

shapes, or pictures that appear

behind text and are paler than

regular graphics (they appear

washed out)

•Watermarks are used for printed

documents while other backgrounds

are used for online documents

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Adding Watermarks• To add a watermark to the

document, on the Page Layout

tab, in the Page Background

group, click on Watermark

• You can choose watermark from

gallery list, customize, or remove it

– Can also save watermark

design to gallery

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Learn The Skill (pp. 111-112)

•In this exercise, you will learn how to add different types of backgrounds for print and online use

•Open Corporate Profile. Save as Corporate Profile

14

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Using Themes•Themes are sets of integrated document designs that make your online documents attractive & effective

•Each theme provides a look by using colors, fonts and graphics.

•Apply a theme to achieve a professional & well-designed document for viewing

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Using Themes•Themes are best for Web pages, HTML documents, e-mail documents or online documents

• Theme options such as styles, lines & graphics appear when printed, but backgrounds & animated graphics will not appear when the document is printed

• To see the animation of theme graphics, view the document using the Web Layout view mode or in a web browser

• Can apply new theme, change or remove theme– Can also customize existing theme or create own

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Applying Themes• Applying a theme to a document is a matter of matching a theme to the message.

• Word includes a live preview to help you decide if theme is appropriate

• To apply theme, on Page Layout tab, in Themes group, click Themes

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Customizing Themes

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Learn The Skill (pp. 115-116)

•In this exercise, you will learn how to apply a theme to the draft online corporate profile, & then modify certain parts of the theme

•Open Corporate Profile. Save as Corporate Profile

19

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Summary of Lesson 5

•work with document formatting

•change the paper size•change the orientation•change the margins • insert page breaks• insert page numbers

• insert headers or footers• customize headers or footers

•work with odd/even pages

•apply backgrounds or themes

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Review Questions

1. Explain the purpose of setting margins for a document.

2. Explain the difference between a soft and manual page break.

3. Explain what the different section breaks are and how you might use each one.

4. Explain what a header or footer is.

5. How can you use themes?