Microsoft®

Word 2010Core

Skills

Lesson 5: Formatting DocumentsCourseware #: 3240

Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

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Lesson 5 Objectives

•insert page breaks•insert section breaks

Microsoft®

Word 2010Core

Skills

Page Breaks• The place where one page ends and another begins is a page break. Word automatically inserts page breaks or you can insert one manually.

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• A manual page break would prevent an automatic page break from separating a heading from the text that follows, or you might want to start a new section of a document on a new page

Microsoft®

Word 2010Core

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Page Breaks•When inserting manual page breaks avoid creating widows and orphans.

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–An orphan is when the last line of a paragraph appears at the top of a page.

–A widow is when the first line of a paragraph appears at the bottom of a page

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Word 2010Core

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Viewing Page Breaks•When Word calculates that enough text fills the page, a soft page break is inserted.– In Draft view, when non-printing characters display,

the soft page break appears as:

– When a manual page break is inserted it appears at the indicated location as:

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Word 2010Core

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Inserting Page Breaks•To enter a manual or hard page break:

– On Insert tab, in Pages group, click Page Break, or

– press + or

– on Page Layout tab, in Page Setup group, click Breaks and click Page

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Word 2010Core

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Deleting Page Breaks•To remove code if cursor is:

–At beginning of next page, press Backspace

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Press Backspace

–At end of paragraph where page break code is, press Delete Press

Delete

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Word 2010Core

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Learn the Skill (pp. 95-96)•In this exercise, you will practice how to add & remove page breaks

•You will need the Staff Retreat Presentation Notes document to complete the practice. Save the document as Staff Retreat in your Word Lesson 5 folder

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Word 2010Core

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Document Sections

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You can divide a document into two or more sections.

A section is a part of a document where you can create a different layout from the rest of the document.

You can have different headers and footers, page numbers, margins, orientation, and other formatting features in different sections.

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Working with Section Breaks • Separates page formatting

changes in document– Ex. Word will automatically insert a

section break between envelopes when creating a mail merge

• To insert section break, on Page Layout tab, in Page Setup group, click Breaks:

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Word 2010Core

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Types of Section Breaks

Next Page Starts new section on next page.

Continuous Starts new section on same page.

Even Page Starts new section on next even page.

Odd Page Starts new section on next odd page.

Microsoft®

Word 2010Core

Skills

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Learn the Skill (pp. 96-97)•In this exercise, you will insert a front page & insert a section break to change the page orientation in the Staff Retreat Presentation Notes document

•You will need the Staff Retreat document to complete the practice.

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