Sharing Your Digital Collection

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Andrea Coffin (WiLS) and Rose Fortier (Marquette University) presentation at the Brown Deer Public Library to Milwaukee County librarians. March 24th, 2014.


  • 1.Sharing Your Digital Collection Rose Fortier, Coordinator of Digital Programs, Marquette University Andrea Coffin, Community Liaison/Service Specialist, WiLS

2. South Wood County Historical Museum m/collection/swch/id/1229/rec/232 Why digitize? Connect to your community Reach new audiences Improve access to invisible materials Protect fragile or heavily used materials Learn more about your collections Contribute to our collective knowledge 3. What do you mean, digitize? Selecting materials Reformatting materials (scanning or photographing) Adding metadata (descriptive information) Making available online Storing and maintaining digital files and data (digital preservation) Wisconsin Historical SocietyMilwaukee Public Library,1319 4. Defining a digital collection A good digital collection Is publicly accessible Is searchable - Includes keywords and other descriptive information (metadata) so users can find what theyre looking for Uses software that is sustainable (will be around for a long time) and interoperable (can be migrated or shared) Remains true to the original materials Respects intellectual property rights 5. Selecting materials Decisions to make Digitize selections from a collection Good for collections with like materials Digitize an entire collection If its very large, how will the project be staged? Do you have the rights to put up the collection? Physical ownership doesnt translate to copyright 6. Digital reproduction Assess/choose the collection based on your digitizing capabilities Can it be done in-house Where to outsource reproduction if not Great area for fund-raising Make sure your images are being reproduced to current standards NISOs A Framework of Guidance for Building Good Digital Collections 7. Image editing How much image editing should you engage in? Two schools of thought Carroll University, Charles & Rufus King Digital Collections http://content- http://content- 8. Metadata Probably the most important step Describes the object and adds access points Allows users to find the item and to know what theyre looking at Metadata adds context and allows it to stand on its own Milwaukee Public Library, Horace Seaman Wisconsin Infantry Collection 9. Keys to metadata Be consistent!!! Use controlled vocabularies Update and maintain the CVs Create a local style guide We modeled ours after the one provided by Recollection Wisconsin Wisconsin Heritage Online Metadata Guidelines 10. Where do I start Most people start with image collections Advantages and disadvantages to starting with images Get your feet wet Start with a small, well-described collection Bring in enthusiastic staff members Foster collaboration Both within and without your institution 11. Collaborations Many tools exist Google Drive for metadata entry Spreadsheet with Forms Social media Collections on social media MPL has a Flickr photostream Soliciting metadata through librarys Facebook page A type of crowd-sourcing 12. provides free access to a growing set of state and local history resources from the collections of libraries, archives, museums and historical societies across Wisconsin. South Wood County Historical Museum, Wisconsin Rapids,64 13. Recollection Wisconsin also provides guidelines, training and support to contributing partners and offers opportunities for visitors to share their own stories, images and comments. UW-Madison Archives RecIDSearch?repl1=UW&repl2=UW.uwar 00831.bib 14. Program sponsors and partners WiLS Milwaukee Public Library University of Wisconsin-Madison Wisconsin Historical Society Nicholas Family Foundation Academic libraries, public libraries, archives, museums, and historical societies around the state Wisconsin Historical Society 15. Founded as Wisconsin Heritage Online in 2004 Original mission: to inspire education and discovery by making Wisconsins cultural heritage available to the public via the World Wide Web New name, Recollection Wisconsin, and new website launched in 2013 Addition to mission: and provide opportunities for audiences to discover personal connections to the past. Three Lakes Historical Society,88 16. February 2014: includes: 132,142 historical resources from 208 digital collections and more content is added every month. McMillan Memorial Library, Wisconsin Rapids,1319 17. Apply Recollection Wisconsin standards and guidelines for digital imaging, metadata, and digital preservation Ensure that digitized resources are freely available to the public for personal, educational, informational, recreational and research use Ensure that digitized resources are in the public domain or cleared for public access Accept responsibility for preservation of digital master files Contributing Partners are expected to . . . Mount Horeb Public Library l1=WI&repl2=WI.hitch0187.bib 18. File naming Digital preservation Protecting your physical collections Metadata Project promotion Video tutorials on photo scanning and assigning titles to historic photos Project planning Selecting materials Copyright Creating digital images Woodville Community Library SRecIDSearch?repl1=WI&repl2=WI.ind h0078.bib 19. Ways to participate Add up to 50 items to the Recollection Wisconsin Shared Collection in Omeka, on Build a collection hosted in CONTENTdm by Milwaukee Public Library Build a collection using an OAI-compliant platform of your choice More info: anizations Wisconsin Historical Society ref/collection/march/id/663 20. Recollection WI Shared Collection Hosted in Omeka by WiLS User-submitted content and small, first-time collections from libraries and historical societies Submit content using form at 21. CONTENTdm Produced and distributed by OCLC Hosted by Milwaukee Public Library through Recollection Wisconsin $200 one-time setup fee Annual hosting fees starting at $75 for 500 items Hosted by OCLC Quick Start version (up to 3,000 items) free for OCLC FirstSearch Base Package subscribers Hosted on your own server 22. 23. 24. 25. 26. ResCarta Web Free and open source Host it yourself; or hosting available through Northern Micrographics (fee-based) ResCarta Foundation based in La Crosse OAI-compliant (metadata can be harvested by Recollection Wisconsin) 27. 28. 29. 30. Omeka Free and open source Host it yourself; or subscribe to hosted version, Developed by the Center for History and New Media, George Mason University OAI-compliant (metadata can be harvested by Recollection Wisconsin) 31. 32. 33. 34. Digital Public Library of America Bringing Wisconsin collections to a national stage 35. Digital Public Library of America The Digital Public Library of America (DPLA) brings together the riches of Americas libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of Americas heritage, to the efforts and data of science. Conversations are underway to establish a content hub for DPLA in Wisconsin. Hubs are the on-ramp to the DPLA for local organizations. Minnesota Digital Library reported a 50% increase in digital collections use after joining the DPLA. DPLA Community Representatives in Wisconsin: Dorothea Salo, UW-Madison SLIS and Mark Merrifield, Nicolet Federated Library System 36. Other tools for online sharing Historypin Flickr Tumblr Pinterest Picasa Facebook Consider these as ways to expand your reach, not your primary digital archive. Milwaukee Public Library,1302 37. Milwaukee County Historical Society 38. Milwaukee County Historical Society 39. Milwaukee County Historical Society 40. Lester Public Library, Two Rivers 41. 42. For more information Find out how your organization can start a digital project at organizations Get in touch with Recollection Wisconsin at contact or McMillan Memorial Library ollection/mcml/id/178/rec/33 43. Thank You! Mineral Point Historical Society eitem/collection/mphs/id/3/rec/29