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John Bence and Anna Perricci of the SAA Web Archiving Roundtable designed and administered a survey to assess the needs and preferences of community members who would like to learn more about web archives. This presentation gives more information about the findings of the survey and the path forward to meet the needs described by those who responded.
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Web Archiving Roundtable Needs Assessment Survey Results
John Bence and Anna Perricci
SAA 2014 August 13, 2014
Thanks to all who responded!
We will post these slides and more information on the
Web Archiving Roundtable blog
Who responded?
• 50 people – 41 SAA members, 8 non SAA members, 1 was not sure
• Range of insEtuEon types – Higher educaEon – Businesses and nonprofits – Museums and specialized research libraries – State and naEonal libraries
Tools & staffing
• What are people using? – 49% Archive-‐It, 12% HTTrack, 11% WaS-‐CDL, 6% Hanzo Archives; 28% other (alternately or addiEonally)
• Staffing # and % – 46% 1 FTE, 36% 2-‐3 FTE, 18% 4-‐6+ FTE – 80% 1-‐10 hours/week
What we learned about descrip?on & workflows
• DescripEve pracEces
– 37% catalog record, 25% finding aids (37% other)
• DACS use – Yes 39%, No 43%
• Local best pracEces manual/guide exists – Yes 15%, No 85%
Scale of collecting
On average, how many distinct URLs or seeds does your institution crawl per year?
Answers ranged from 1 seed URL every 4 years to 50,000,000
Flickr User: mynameisharsha Photo URL: https://www.flickr.com/photos/mynameisharsha/5427691534/ License: CC BY-SA 2.0
What do you want to learn about web archiving?
Do you have any suggestions on how the Web Archiving Roundtable can help you develop
your knowledge of web archiving?
Categories we iden?fied based on the 33 responses:
– DescripEon – PreservaEon – Access/ Use – Project Management/ CollaboraEon – Appraisal/ CollecEon Dev/ Policy – Technology/ Capture/ Tools – Business Case/ Costs/ Best PracEces
Breakdown on Categories
PreservaEon: 3
DescripEon: 4
Access / Use: 6
Project Management / CollaboraEon: 6
Appraisal / CollecEon Development / Policy: 7
Technology / Capture/ Tools: 11
Business Case / Costs / Best PracEces: 12
Inquiries about
Descrip?on
-‐Metadata best pracEces
-‐Decision-‐making for levels of descripEon and access
-‐SelecEon of others' policies and finding aids for insEtuEonal web archives
-‐Template for descripEon
Preserva?on
-‐ IntegraEon with repositories with respect to future access
-‐PreservaEon workflow in repository system
Inquiries about
Access & Use
-‐How are researchers using web archives? How can users be encouraged to use web archives?
-‐Outreach strategies for potenEal users of web archives
-‐What are opEons for access systems (including in-‐house/onsite or networked)
Project Management & Collabora?on
-‐ Deeper understanding of workflows, documentaEon, and policies
-‐ Examples of workflows, documentaEon, and policies from other insEtuEons
Inquiries about Appraisal/ Collec?on Development/ Policies
-‐ CreaEng collecEon development policies for insEtuEons
-‐ How to work with content creators for best capture of content
-‐ Workflows for appraisal before and aker capture
-‐ Policies for specific issues like permissions to acquire third-‐party content, robots.txt, etc.
-‐ More dialogue and development of best pracEces concerning appraisal of web content
Inquiries about Technology/ Capture / Tools
How to use specific tools better (e.g. scoping rules, QA methods)
Comparison of strengthens, benefits of various tools
How to keep up on tool development and new technologies
Best approaches for handling social media, complex web content (i.e. dynamically generated content) and proprietary systems (i.e. SharePoint)
Quality Assurance tools/options
Integration of web archiving tools with repository systems
Inquiries about Business Case/ Costs/ Best Prac?ces
-‐Explaining value, jusEfying expense and requesEng funding for web archiving (e.g. to administrators, colleagues & users)
-‐EsEmaEng size and cost model for web archiving
Are there any best prac?ces for:
-‐working with site creators -‐using web archiving tools -‐cataloging/metadata -‐permissions & policy making
If there are best prac?ces, how can I learn more about them?
Levels of interest in educa?on
• 30 interested in participating in some kind of online educational engagement
• 26 said ‘yes, podcasts or other prerecorded video is of interest (equally to interest in webinars or live demos)’
Image credit: http://imgur.com/gallery/NWJ12Pl
• 30 interested in participating in some kind of interactive online educational engagement
• Yes, I am interested in participating in a live online forum (virtual meeting) to share web archiving experiences –20
• Yes, I am interested in participating in an online forum that is text based (e.g. text based discussion board or wiki) –22
• Yes, I would like to teach a webinar -- 2
• 10 not interested in any option offered, 10 did not respond
• 26 Yes, podcasts or other prerecorded video is of interest (equally to interest in webinars or live demos)
• 13 people said they were less interested or not interested in , podcasts or other prerecorded video
• 3 were more interested in videos or podcasts than webinars or live demos
• 9 did not respond
Takeaways
Image source: http://www.thebraiser.com/wp-content/uploads/2012/12/chinese.jpg
Moving forward
Training next steps
Will reach out to community for instructors and develop curriculum
Will choose plaoorm(s) -‐explore opEons for
live and recorded video/demos
Image source: http://imgur.com/gallery/vG7KE48
Building beWer knowledge base on web archiving fundamentals and use cases
Text based community built resources (knowledge base / forum/wiki)
Building a tool kit for business cases for web archives
Developing better use cases
Option: reaching out to web archiving service providers
Documentation and troubleshooting (continuing)
Request training on specific topics (i.e. setting scoping rules)
Flickr User: Michael Wifall Photo URL: https://flic.kr/p/hr452t License: CC BY-SA 2.0
Opportunities for discussion: Today and on an ongoing basis
Image credit: http://www.idocampaigns.com/Editor/assets/iStock_000014314309_Large.jpg
How you can get involved!
Sugges?ons & ideas?
-‐Email us (WA RT steering commipee members)
-‐Email the WA RT list: [email protected]
-‐Tweet us @Web_ArchRT
Step up to the plate to help:
-‐Teaching/curriculum development
-‐Blog posts
-‐Weekly link roundup contribuEons
-‐Help build or share tools, policies and resources with community
Feedback or ques?ons about this presenta?on or the survey?
• John – [email protected] – @jdbence
• Anna – [email protected] – @AnnaPerricci
Thanks!
Image credit: Anna Perricci
