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Quality Assurance at Aalto University School of Arts, Design and Architecture (Aalto ARTS) Iina Ekholm Quality Manager, Aalto ARTS June 9, 2014

Quality Assurance at Aalto University School fo Arts, Design and Architecture

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Page 1: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Quality Assurance at Aalto University School of Arts, Design and Architecture (Aalto ARTS) Iina Ekholm Quality Manager, Aalto ARTS June 9, 2014

Page 2: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Strategy & Vision

Page 3: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Summary of the Aalto University Strategy Vision The best connect and succeed at Aalto University, an institution

internationally recognised for the impact of its science, art and learning.

Goal A world-class university by year 2020

Universal mission

Contributions to a better world

National mission

Competitiveness and welfare of Finland

Strategic enablers Leadership; Internationalisation; Services; Infrastructure

Culture built on common values Passion; Courage; Freedom; Responsibility; Integrity

Core strategies and KPIs Research

excellence Original, impactful,

interdiciplinary

Pioneering education

Students in focus, a new learning culture

and approaches

Trend- setting art

Art, architecture and design as key drivers for improving living

environments

Societal impact

Adding value through entrepreneurship,

business liaison and societal interactions

Schools Arts, Design and Architecture; Chemical Technology; Economics; Electrical Engineering; Engineering; Science

Page 4: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Aalto ARTS Vision

Aalto ARTS is an open and creative community, which strives for better future viewed from alternative perspectives through innovative and responsible rethinking. Aalto ARTS is an international actor that shakes up Finnish and global society

Page 5: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Aalto ARTS Approach

HUMAN    User  driven  art,  design  and  architecture  

BRIDGE      Bridging  art,  technology  and  business  

CULTURE    TradiBon  based  ground  breaking  culture  

EXPERIENCE  Sense  based  and  hands  on  skills  and  knowledge  

•  Applicable to all research and art we do •  Acts as our filter on any topic

Page 6: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Aalto ARTS Focus Areas and Strategic Initiatives

HUMAN      

BRIDGE        

CULTURE      

EXPERIENCE    

6

Living+

Future    Media  Centre  

Ar#s#c  research  prac#ce  

Digital  society  

Meanings  and  

expressions,  storytelling  

Design  in  all  scales  of  human  

environment  and  everyday  

life  Culture  of  

sharing;  new  ways  of  planning,  

producing  and  distribu#ng  

Page 7: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Key Performance Indicators KPI     Act.    

2012  Act.  2013  

Obj.  2013  

Obj.  2014  

Obj.  2015  

Preliminary    plan  2016  

Aalto  Crown  indicator   -   -   -   -   -   -­‐  Interna#onal  refereed  publica#ons  (number  of)   29   29   38   40   40   50  Peer  reviewed  ar#s#c  outputs       60   60   60   60  Significant  ar#s#c  outputs         10   10   15  Doctoral  degrees  (number  of)   12   17   15   15   15   15  Master’s  degrees,  total  (number  of)   238   264   250   250   250   250  •  Master’s  degrees,  Arts  (number  of)       -   210   210   210  •  Master’s  degrees,  Architecture  (number  of)       -   40   40   40  Bachelor’s  degrees  (number  of)   142   188   155   160   160   160  Students  with  >  55  credits  per  year  (number  of)   441   391   -   -   539   637  Total  income  from  non-­‐academic  partners  (MEUR)   6,3   5   5   5   5   7,2  Impact  on  the  societal  and  cultural  development,  number  of  jury  memberships,  evalua#ons,  commiVee  memberships  and  other  expert  tasks  

      10   10   12  

School specific KPI(s)  Number of students’ artistic outputs         10   10   15  Number of monographs         4   4   6  

Page 8: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Quality Culture

Page 9: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Quality Assurance (QA) at Aalto ARTS is

•  Sharing best practices and learning from each other

•  Students, faculty and staff know what they are doing and what they are responsible for

•  Continuous development and documentation of actions taken

•  Reliable information systems

Aalto ARTS QA follows the Aalto University's QA plan

Page 10: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Handbooks

Aalto Handbook Ver 1.1.

10.4. 2014

Aalto  ARTS  Department  of  x  

Handbook  2014  

Page 11: Quality Assurance at Aalto University School fo Arts, Design and Architecture
Page 12: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Annual Planning

Strategic planning

and dialogues for the coming year March-April

Resource

planning and dialogues for the

coming year October

Check point for Reseda results

December

Check point for Reseda results

March Qualititative assessment in every 6

years (SAAB)

Performance agreement

June

Results presented in Aalto ARTS

annual review Febuary

Students´ results presented in MoA, final thesis, demo

days, exhibitions… May

Artistic activity part of Education

and Research processes

Page 13: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Scientific and Artistic Advisory Board (SAAB) Terms of Reference 2014: •  To provide a critical evaluation of the strategic plans and goals of the school and its

departments, and a critical evaluation of the implementation and effectiveness of the plans in the light of Aalto’s strategy and the previous evaluations.

•  To follow up on the academic quality of the research achievements, scientific and societal visibility, research environment and future potential of the schools and the departments.

•  To assess and present recommendations regarding arrangements, quality and efficiency of the doctoral education (doctoral courses, supervision, funding and results) taking into account how far the implementation of the doctoral programmes has proceeded.

•  To look into any school-specific issues determined by the school and to follow up on the SAAB recommendations made in the previous meeting.

The evaluations described above are done in order: •  To support and encourage the departments in their activities, development and

transformation process. •  To support the Dean in managing and developing the school and in revising and

sharpening the strategic plans of the school. •  To provide the President with feedback for developing the whole University.

Page 14: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Aalto University Career Systems

Page 15: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Tenure Track System

Page 16: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Lecturer Track System

Page 17: Quality Assurance at Aalto University School fo Arts, Design and Architecture

University /School

Degree programme /Department

Main user

Course feedback system

Teacher

Student

Processing the feedback Collecting the feedback

Makes decisions on the collection and processing of online course feedback

Degree programme leader is committed to and ensures the collection of feedback for the courses of the degree programme

Feedback will be dealt e.g. in development discussions with the teacher’s superior

3. Can add questions specific to the course

4. The feedback form is complete

5. Receives a feedback request from the system

6. Gives feedback

7. Informs the teacher of the feedback

8. Processes feedback and responds to feedback given by students, documents development targets

9. Receives the teacher’s response to feedback

10. Contributes to ensuring that the development targets are implemented

11. Submits the course feedback summary (and documented development targets) to the degree programme leader, the head of the department or similar

1. Add/edit questions that are specific to the school

2. Receives information about courses to be launched, and sends a reminder to the teacher

Degree programme leader decides on the development targets together with the relevant teaching development/quality group and prepares a report to the management of the department.

Management (of the dept.) deals with the development targets coming from the degree programmes and prepares a report to the management of the school

Overview by the university management (AAK, AATU)

The Academic Affairs Committee of the school is informed about the development targets. The management of the school deals with the development targets coming from the departments.

Page 18: Quality Assurance at Aalto University School fo Arts, Design and Architecture

Support Systems

•  Course information and feedback: Weboodi •  Information for students: Aalto Into •  Information for faculty, staff and students: Inside •  Research publications and artistic activity: Reseda

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Roles and Responsibilities

Page 20: Quality Assurance at Aalto University School fo Arts, Design and Architecture

QA Organization of Aalto ARTS Position Responsibility

Dean •  QA of Aalto ARTS

Quality Team •  QA coordination and development

Quality Manager Development manager

•  Coordination and guidelines of QA work •  Follow up and development •  Connection between QA on the university

level and the strategy

Academic Committee for Arts, Design and Architecture Dean Vice Dean (education) Heads of Departments

QA in education

Dean Vice Dean (artistic activity, communication and research) Heads of Departments

QA in artistic activity

Doctoral Programme committee Dean Vice Dean (artistic activity, communication and research) Heads of departments

QA in research

Deans Heads of departments

QA in societal impact

Page 21: Quality Assurance at Aalto University School fo Arts, Design and Architecture