Managing library collections with friends, favours and a spoonful of sugar

SERVICES

Library Catalogue

Circulation – fines, reservations

Research Excellence Framework

Research Support –academics

School ID Cards

System:system processing

Data feeds into school public webpages

Library turnstiles – access control

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Classic Systems Librarian

Classic Information

Systems

CURRENT ENVIRONMENT

COLLECTIONS MANAGED

Print ElectronicInstitutional RepositoryArchives & Special CollectionsDigital CollectionsLanguage Archive

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SOAS DIGITAL COLLECTIONS

SOAS DIGITAL COLLECTIONS

Over 25 thousand digital resources grouped into thumbs for ease of access:

• the Land of Braj

• Old Kanembu Islamic Manuscripts

• Ukiyo-e Art

• Palm Leaf Manuscripts

Powered by SobekCM5

6http://digital.soas.ac.uk/braj

http://digital.soas.ac.uk/okim7

The Endangered Languages Documentation Programme (ELDP) was founded in 2002 as part of the Hans Rausing Endangered Language Project (HRELP) and renewed for a further five years from 2015.

AIMS:• to preserve and document endangered languages globally by

funding scholars worldwide to conduct field work • to archive these documentary collections • to make these resources freely available to researchers and

the participating communities --

http://www.eldp.net/en/our+projects/projects+list/8

SOAS LANGUAGE ARCHIVE

ISIMJEEG ---Tanzaniahttps://elar.soas.ac.uk/Collection/MPI971096 9

Powered by VuFind

SOAS LANGUAGE ARCHIVE

Language Archive

Technology

http://elar.soas.ac.uk/

Services:• Daily resource harvest• Access management• Requests for access• Usage statistics• Project pages

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SOAS LANGUAGE ARCHIVE

https://elar.soas.ac.uk/Collection/MPI12761311

SOAS LANGUAGE ARCHIVE

12https://elar.soas.ac.uk/Collection/MPI982753

SOAS LANGUAGE ARCHIVE

http://archives.soas.ac.uk/CalmView/

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ARCHIVES & SPECIAL COLLECTIONS

http://archives.soas.ac.uk/CalmView/

Planned end-March 2017

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SOAS DIGITAL LIBRARY

KUALI OLE at BLMS

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• Based on the Kuali Enterprise Suite • Well-structured system based around the Kuali Rice middleware • Evidence of support from Mellon Foundation • Strong systems integration functions • Strong governance via OLE foundation • Compelling narrative about the “bottom up” design using Library Subject Matter Experts • Roadmap covers all existing functionality (ERM, KB+)

WHY KUALI OLE?

KUALI OLE at BLMS

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PHASED INSTALLATION

Process Set LIVE date Rationale & Challenges

Phase 1 - Cataloguing and Acquisitions

December 2014Bibliographic records migrated into production-ready server

Acquisitions and Subject Librarians as targeted group to enrich existing records

Phase 2 - Basic Circulation and Full Cataloguing & Acquisitions

April 2015 Circulation: Borrow, return, renew

Phase 3 - Reservations June 2015 Circulation: Holds and Recalls via OLE Client and vuFind

Phase 4 - Notices and Fines

September 2015 Courtesy and Overdue Notices -Fines triggered and paid via OLE Client only

Fully functional LMS March 2016

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SELF-SERVICE STATIONS

❖ Borrow

❖ Renew

❖ Return

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https://openlibraryenvironment.atlassian.net/OLE-7536

...the sugar

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REPEATED UPGRADES

Release version Set LIVE date Functions and Services

OLE 1.6.2 November 2015 Upgraded circulation processingCustomisation for Duke and Penn – partnersOutcome: The batch import doesn't work at all, so at present we cannot order any new material, or do any overlays

OLE 2.0 May 2016 ERM- liteEnd-of-year processingOperational Reports

OLE 2.1 October 2016 Expanded circulations functionalityConfigurable emails

OLE 3.0 February 2017 Full LOST item processingBatch processing of Bibliographic data

TBC May 2017 sol-R upgradeEnd-of-year processing

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John Robinson, 2015-08-28

Further reading

• 10 ways to contribute to an open source project without writing code

• https://opensource.com/life/13/10/ten-ways-open-source-projects•SOAS experience:• http://www.ariadne.ac.uk/issue74/barron• https://www.soas.ac.uk/news/newsitem101924.html• ‘Open-source systems and shared services: the BLMS experience – A case

study’ --http://www.johnrobinson.org.uk/blog/wp-content/uploads/2016/10/2016-05-03_BLMS-Study-Web-version.pdf

Other implementers:• CHICAGO:

https://foss4lib.org/sites/default/files/inline/Kuali%20OLE%20at%20the%20University%20of%20Chicago%20Lib%20-%20Frances%20McNamara,%20Stuart%20Miller,%20Tod%20Olson.pdf

• https://foss4lib.org/case-study/uchicago

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