Institutional Repositories

Institutional RepositoriesInstitutional Repositories

Dr. Sarika SawantDr. Sarika Sawant

SHPT School of Library ScienceSHPT School of Library Science

SNDT Women’s UniversitySNDT Women’s University

1Open Archives and IRs Seminar

02/12/2010

Defines…Defines…

An institutional repository is a digital An institutional repository is a digital archive of the intellectual product archive of the intellectual product created by the faculty, research staff, created by the faculty, research staff, and students of an institution and and students of an institution and accessible to end users both within accessible to end users both within and outside of the institution, with and outside of the institution, with few if any barriers to access. few if any barriers to access.

Open Archives and IRs Seminar Open Archives and IRs Seminar 02/12/201002/12/2010 22

In other words, the content of an In other words, the content of an institutional repository is:institutional repository is:

Institutionally defined;Institutionally defined; Scholarly;Scholarly; Cumulative and perpetual; andCumulative and perpetual; and Open and interoperable.Open and interoperable.

33Open Archives and IRs Seminar Open Archives and IRs Seminar

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To the institution, an IR offersTo the institution, an IR offers Increasing visibility and prestigeIncreasing visibility and prestige Centralisation and storage of all Centralisation and storage of all

types of institutional outputtypes of institutional output Support for learning and teachingSupport for learning and teaching Standardisation of institutional Standardisation of institutional

recordsrecords Leverage of existing systemsLeverage of existing systems Possible long term cost savingsPossible long term cost savings


Benefits to authorsBenefits to authors Increased dissemination and impactIncreased dissemination and impact Storage and access to a wide range Storage and access to a wide range

of materialsof materials Feedback and commentaryFeedback and commentary Provision of added value services Provision of added value services


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For SocietyFor Society

Provide access to the world’s Provide access to the world’s researchresearch

Ensures long-term preservation of Ensures long-term preservation of institutes’ academic outputinstitutes’ academic output


Contents of an IRContents of an IR Pre-prints / post prints Pre-prints / post prints Research reports, Conference papers / postersResearch reports, Conference papers / posters Book reviewsBook reviews Teaching materialsTeaching materials Student’s assignments / projectsStudent’s assignments / projects Doctoral theses and dissertationsDoctoral theses and dissertations Audio / video materials such as speech Audio / video materials such as speech Photographs / imagesPhotographs / images Convocation address, Convocation address, Annual reports / manuscripts / mapsAnnual reports / manuscripts / maps Newspaper clippings / articlesNewspaper clippings / articles Profiles of faculty members / administrative staff / scientists Profiles of faculty members / administrative staff / scientists

etc.etc.


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Authorised contributorsAuthorised contributors

Students, Students, Research scholars, Research scholars, Teachers, Teachers, Scientists, Scientists, Administrative staffAdministrative staff Academic support staffAcademic support staff


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Peer-review and Quality Peer-review and Quality ControlControl

No review processNo review process Review of subject content with Review of subject content with

selected group of peersselected group of peers Only for certain documents ( for eg Only for certain documents ( for eg

no need of quality control no need of quality control mechanism for any article published mechanism for any article published in peer reviewed journal submitted to in peer reviewed journal submitted to IR with due permission from IR with due permission from publisher )publisher )


Issues…Issues…

PromotionPromotion Intellectual Property IssuesIntellectual Property Issues AssessmentAssessment IR Software'sIR Software's Interoperability StandardsInteroperability Standards


Challenges / Inhibiting factorsChallenges / Inhibiting factors

CostCost Difficulties with generating contentDifficulties with generating content Barriers to faculty participation are Barriers to faculty participation are

numerousnumerous Sustaining support and commitmentSustaining support and commitment Rights managementRights management


How does IR workHow does IR work Research material is hosted and managed on an Research material is hosted and managed on an

Institutional Repository server, using appropriate Institutional Repository server, using appropriate IR softwareIR software

Accessible on the organizational LAN (intranet) + Accessible on the organizational LAN (intranet) + Internet/private networkInternet/private network

Scientists use a web browser to submit (deposit) Scientists use a web browser to submit (deposit) research material and also search the repositoryresearch material and also search the repository

Through OAI inter-operability protocol, a central Through OAI inter-operability protocol, a central search service ‘Harvests” metadata from search service ‘Harvests” metadata from individual IR’s, builds a cross-index and provides individual IR’s, builds a cross-index and provides single point cross-repository search servicesingle point cross-repository search service

Security concerns could be handled at network, IR Security concerns could be handled at network, IR and publication leveland publication level



Institutional Repositories : Institutional Repositories : India - 55India - 55



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Institutional Repositories World Scenario: Country Wise

Sl. No.

Country OpenDOAR ROAR

1. United States 292 26.11 226 22.96

2. Germany 124 11.09 83 8.43

3. United Kingdom 118 10.55 107 10.87

4. Australia 53 4.74 33 3.35

5. The Netherlands 44 3.93 23 2.23

6. Canada 40 3.57 42 4.26

7. France 37 3.30 39 3.96

8. Sweden 30 2.68 35 3.55

9. Brazil 26 2.32 55 5.58

10. Italy 38 3.39 29 2.94

11. India 29 2.59 28 2.84

12. Belgium 22 1.96 15 1.52

13. Japan 68 6.08 45 4.57

14. Spain 24 2.14 32 3.25

15. Others 229 20.48 192 19.51

16. TOTAL 1118 100.00 984 100.00

No. % No. %


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Directories of Open Access Repositories

OpenDoar (http://www.opendoar.org/) ROAR (http://archives.eprints.org/)

The University of Illinois OAI-PMH Data Provider Registry (http://gita.grainger.uiuc.edu/registry/Info.asp)

Openarchives.eu (http://www.openarchives.eu/home/home_do.aspx)

OpCit: The Open Citation Project (http://opcit.eprints.org/opcitabout.shtml)

RoMEO (Rights MEtadata for Open archiving (http://romeo.eprints.org /publishers.html)


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Institutional Repositories:Institutional Repositories:Indian ScenarioIndian Scenario

Nearly 50 InstitutionsNearly 50 Institutions Public Domain (Internet): 35Public Domain (Internet): 35 Campus Network/LAN : 15Campus Network/LAN : 15

Leading IRsLeading IRs

IISc, ISI, NAL, NCL, NIO, RRI, DU, IITsIISc, ISI, NAL, NCL, NIO, RRI, DU, IITs







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https://sites.google.com/site/drsarikasawant/about-me/talks-presentations

Education

Institutional Repositories