New Graduate Student Online Orientation

School of Engineering and Applied Science (SEAS)

2014-2015

In this presentation there are five sections for you to review:1. Introduction & Requirements

2. Items to Submit

3. Your GW Accounts

4. Academic Planning & Course Registration

5. Student Policies

Then you need to pass the quiz (Available on Blackboard)If you don’t successfully complete the quiz, a hold will be placed on your academic record. If you have a hold on your record, then you won’t be able to register for classes in the next semester.

Hold on Your Record = No Course Registration

Welcome to SEAS!

Intro Submit Accounts Academics Policies Quiz

Your Module RequirementsAll Students Must Complete:1. New Graduate Student

Orientation Module

2. Your Department Module• Computer Science (CS)• Electrical and Computer Engineering

(ECE)• Civil and Environmental Engineering

(CEE)• Engineering Management and Systems

Engineering (EMSE)• Mechanical and Aerospace

Engineering (MAE)• Biomedical Engineering (BME) 

3. Academic Expectations Module

International Students Must Also Complete:

• International Module (J1 & F1)

Intro Submit Accounts Academics Policies Quiz

SEAS: School of Engineering and Applied Science

GWid

Your student number. Your GWid is the letter 'G' followed by an eight-digit number. Example: G12345678

GWorld Card

Your student identification card.

Marvin Center

The student center

and book store located at

800 21st Street NW

Important GW Terms

Intro Submit Accounts Academics Policies Quiz

Colonial Central

A one-stop-shop for student accounts, student financial assistance, and the registrar. It is located on the bottom floor of the Marvin Center.

Tompkins Hall

The main engineering building,

located at 725 23rd Street NW

SEH

Science and Engineering Hall, this will be the home of the School of Engineering and Applied Science, as well as other science departments, beginning Spring 2015.

See the construction on the corner of H & 22nd or watch the live cam

Important GW Terms

Intro Submit Accounts Academics Policies Quiz

Gelman

The Estelle and Melvin Gelman Library is the main library located on the Foggy Bottom Campus diagonally across from the SEH

on H & 22nd streets. More information about our library resources.

Lerner

The Learner Health and Wellness Center is located on the corner of 23rd and G. More information about the wellness center.

Important GW Terms

Intro Submit Accounts Academics Policies Quiz

Do I need to submit my transcripts? Check your admission letter. It will say if you are required to submit transcripts.

If yes…

Submit final, official transcripts for all post-secondary courses you’ve completed.

View our official transcript policy

Deadlines to submit final, official transcripts:• Fall: November 1st of the year you started• Spring: March 15th of the year you started• Summer: July 1st of the year you started

What if I don’t submit my transcripts on time?

Failure to submit your transcripts will result in a hold being placed on your record.

Are you from China, Iran, or India?

You will need to follow additional steps to submit your transcripts.

Submit: Final Transcripts

Intro Submit Accounts Academics Policies Quiz

Send transcripts to:Office of Graduate Admissions 725 23rd Street NW, Room 103Washington, DC 20052

Are you under 26 years old? If you were under 26 years of age on the first day of your first semester, you are required to submit your immunization

record.

For your privacy, submit this form directly to Student Health Services.

More information about the mandatory health immunization form (Chinese & English versions available)

Submit: Immunization Form

Intro Submit Accounts Academics Policies Quiz

Deliver your forms to by hand, by mail, or by fax (Include your GWID) to:

Student Health ServiceAttn: Immunization Record

2141 K Street, NW Suite 501Washington, DC 20037

Fax: 202-973-8220Alternate Fax: 202-973-1572

Your GWid is your student number.

This unique identifier is a “G”, followed by an eight-digit number.

Example: G12345678

Where can I find my GWid?

Your GWid is on your admissions letter and is used to access many of our online systems.

GWid FAQs

Your GWid

Intro Submit Accounts Academics Policies Quiz

GW uses a Google-based email system.

NetID

You are assigned a NetID, which is the first part of your new email address (the part of the email address that’s before ____@gwu.edu)

Your NetID is used to access our online systems.

Get your NetID

Reminder: Check your GW email account on a regular basis, because this is where all GW communication is sent.

Your GW Email Account

Intro Submit Accounts Academics Policies Quiz

After you register for classes, you can get your GWorld card.

This is your student ID and it gives you access to various campus resources, such as the library, the health and wellness center, and after-hours laboratories.

What do I need to bring to get my GWorld card?•Your photo ID •Your GWid number

Where do I get my GWorld card?Colonial Central, on the bottom floor of the Marvin Center, which is at 800 21st Street NW, to get your GWorld card.

GWorld Card

Intro Submit Accounts Academics Policies Quiz

Follow GWorld Card on social media. Gworld Card and @GWorldCard

SEAS Computing Facilities, located on the 4th floor of Tompkins Hall, provides, coordinates, and manages a comprehensive integrated set of computers, software, and network resources dedicated to engineering and computer science programs.

First get your GWorld card, then visit SEAS Computing Facilities to request a SEAS account.

SEAS Computing Facilities

Intro Submit Accounts Academics Policies Quiz

If you receive any grade below B− you are required to review your program of study with your advisor.

Masters (MS) Students: If you receive 2 grades of F OR 3 grades below B− , then you will be barred from further enrollment in graduate courses, and will not be readmitted as a degree candidate.

 

Doctoral (PhD) students: If you receive 2 grades of F OR 3 grades below B−, then your graduate study will be terminated and further enrollment prohibited. Courses that you earn grades below B− are not included in the total credit-hour requirement for the degree.

Repeat Courses

You may not repeat for credit a course where you received a grade of C− or above, unless required to do so by the department Chair.

Please consult the Bulletin for more details and for requirements for certificate and professional degree students.

Important: SEAS Academic Requirements

Intro Submit Accounts Academics Policies Quiz

You must meet with your academic advisor and complete an individual Student Educational Plan in DegreeMAP before the end of your first semester.

Details about DegreeMAP, an online advising software, will be sent to you within the first month of classes.

Note: If you have missing or incomplete program plans, you will have a hold placed on your record that will prevent you from registering for classes.

Academic Advising

Intro Submit Accounts Academics Policies Quiz

How do I know who my academic advisor is?

Your academic advisor’s name and contact information can be found on your admissions letter.

I have been in touch with the Advanced Degree Program Coordinator in my department. Can he or she advise me?No. The Advanced Degree Program Coordinator is there to guide you through the administrative processes of being a student and are not qualified to advise you on academic matters.

Can I request to change my academic advisor?Yes. Please ask your department’s Advanced Degree Program Coordinator for instructions on requesting a new advisor.

How do I go about meeting with my advisor?Visit your advisor during his or her advising hours or request an appointment.

Academic Advising FAQs

Intro Submit Accounts Academics Policies Quiz

Register for classes online through the GWeb Banner system

How to Register for Classes (Office of the Registrar)

Don’t Wait!You should register for classes as soon as possible because sections fill up quickly.

Know the Deadlines for Registration and Drop/Add CoursesThere are significant fees for late registrations and/or dropping a course after the semester starts. Check the Office of the Registrar's website carefully to avoid penalties.

Contact your academic advisor or Advanced Degree Program Coordinator for specific questions about registration.

Register For Classes with GWeb

Intro Submit Accounts Academics Policies Quiz

For the most up-to-date information on registration, check your GW email and follow Colonial Central on social media. Colonial Central @ColonialCentral

Grading System

The following grading system is used: •A = Excellent •B = Good•C = Minimum Pass•F = Fail •Other grades that may be assigned are A−, B+, B−, C+, and C−.

Symbols that may appear include: •CR = Credit•NC = No Credit •AU = Audit•I = Incomplete •IPG = In Progress •W = Authorized Withdrawal•Z = Unauthorized

Intro Submit Accounts Academics Policies Quiz

Prerequisite Courses Are Included in Your GPA

Prerequisite courses (including EAP) do not count towards your degree requirements, however, the grades earned in these courses are calculated in your GPA.

GPA Calculations

Intro Submit Accounts Academics Policies Quiz

Full-Time Graduate Course Load9 credit hours is the normal full-time course load for Graduate students

If you withdraw from a course before the start of the semester you will have 100% of the tuition charges cancelled.

After that, the full amount of tuition will not be refunded.

Learn more about the withdrawl and refund policy

Withdrawal and Refund Policy

Intro Submit Accounts Academics Policies Quiz

If you drop a course before the end of the…

% Tuition Refunded

1st week of classes 90%

2nd week of classes 60%

3rd week of classes 40%

4th week of classes 25%

After the 4th week None

As a GW student, you must be familiar with and abide by the Code of Academic Integrity.

More information about the Code of Academic Integrity.

The Academic Expectations module will go over this content in more detail.

Academic Integrity

Intro Submit Accounts Academics Policies Quiz

You must be enrolled every Spring and Fall

semester for the duration of your program.

Unable to Enroll for a Semester?Then you must request a formal Leave of Absence. You may take up to a maximum of two Leaves of Absence during the duration of your program.

Get Approval and Make a Formal Request

Requests must be approved by your academic advisor. See your department’s Advanced Degree Program Coordinator for information on how to make a formal request.

If you don’t formally request a Leave of Absence, you will be withdrawn from your program. Then you will be required to reapply if you want to continue in the program.

Leave of Absence

Intro Submit Accounts Academics Policies Quiz

As a GW student, you must be familiar with and abide by the provisions of the Code of Student Conduct.

Review the code carefully, Download the PDF version.

Student Conduct

Intro Submit Accounts Academics Policies Quiz

Thank you for reviewing these slides. Please save a copy to refer to later if necessary.

Questions?

Contact your Advanced Degree Program Coordinator.

After completing the quiz,

review the module for your department.

Now Take the Quiz in Blackboard

Intro Submit Accounts Academics Policies Quiz