Guide to Giving Presentations

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Text of Guide to Giving Presentations

  • 1. One Fools Survival Guide to Presentations
    • Presented by Greg Robleto

2. Why are we here?

  • Presentation anxiety is not uncommon.
  • We get nervous
  • We get derailed
  • We omit/forget key points
  • We were coerced/bribed

3. Why are we here?

  • We want to avoid this.

4. Why are we here?

  • You tell me:
  • Greatest presentation youve ever seen?
  • Worst presentation youve ever seen?
  • How does The Fool do on presentations?

5. Why are we here?

  • Sometimes its REALLY important.

6. What is a presentation? Outline: Page 1 7. Overview and summary

  • A great presentation involves:
  • Reading(your audience)
  • Writing(your story)
  • Riveting(their attention)

8. Reading

  • your audience

9.

  • Ask and answer three questions about your audience
  • What do they do?
  • What do they know?
  • What do they care?

Reading your audience Reading 10. What do they do?

  • Knowing your audience means knowing their function in their organization.
  • Level
  • Locus
  • Leanings

Reading 11. What do they know?

  • A presentation lives and dies by appropriate granularity. So what do they know
  • About the background?
  • About the topic?
  • About you?

Reading 12. What do they care?

  • If your audience leaves without being educated and/or moved to action, you have failed.So it has to
  • Affect them
  • Affect their department
  • Affect their company
  • Affect you

Reading 13. Overview and summary

  • A great presentation involves:
  • Reading(your audience)
  • Writing(your story)
  • Riveting(their attention)

Reading 14. Writing

  • your story

15. Pre-writing: thinking it through

  • Before you even open PowerPoint, take the time to think it through.
  • Take notes
  • Ask yourself some questions
  • Get some feedback
  • What is the appropriate format ?

Writing 16. Writing (your story)

  • Writing a presentation should be just like writing an essay .
  • Introduction
  • Thesis
  • Body
  • Conclusion
  • Implications
  • But dont do them in this order!

Writing INTRODUCTION THESIS BODY CONCLUSION IMPLICATIONS 17. Thesis Statement

  • This is the very reason you are meeting
  • Clear, concise, yet comprehensive
  • Resist temptation to do a reveal

Writing 18. Conclusion & Implication

  • Wrap it up.
  • Dont Make Them Think
  • Call to Action
  • Accountability

Writing 19. Body

  • Make your argument!
  • Get organized
  • Write a story
  • Keep your backup info handy

Writing 20. Introduction

  • You did not call this meeting to give an introduction.
  • Keep it short
  • Stick to universals
  • Gauge your audience

Writing 21. Review, then review again.

  • What could possibly go wrong?
  • Put yourself in your audiences shoes
  • Does it flow?

Writing 22. Overview and summary

  • A great presentation involves:
  • Reading(your audience)
  • Writing(your story)
  • Riveting(their attention)

23. Riviting

  • their attention

24. Riveting (their attention):

  • Its all about eliminating distractions
  • In your deck
    • Design
    • Data
    • Density
  • In your demeanor

PageOutline: Page 3 Riveting 25. Distractions in Design

  • Lets keep it clean .
  • Eliminate (if not, minimize)
    • Clip-Art
    • Font changes
    • Layout changes
    • Sound effects
    • Transitions
  • Maximize
    • Consistency in all respects

Riveting 26. Distractions in Design Riveting 27. Distractions in Design Riveting 28. Distractions in Design Riveting 29. Distractions in Design Riveting 30. Could our sites load faster? 31. People are remarkably bad at predicting their own behavior. 32. Distractions in Design

  • http://www.youtube.com/watch?v=lpvgfmEU2Ck

Riveting 33. Distractions in Data

  • Show what you mean.
  • Minimize (if not, eliminate)
    • Spelling errors
    • Data-laden tables
    • Misleading charts
    • Chart bling
  • Maximize
    • Helpful, pertinent, clean charts and tables that support your thesis

Riveting 34. Distractions in Data

  • http://movieclips.com/H8VE-an-inconvenient-truth-movie-drastic-rise-in-co2-concentration/

Riveting 35. Distractions in Density

  • When you just cant cut anything else from a presentation
  • Minimize(if not, eliminate)
    • Lengthy paragraphs
  • Maximize
    • Page numbers (and references to other page numbers)
    • Repetition
    • Wayfinding systems
    • Tables of contents
    • Repetition

Riveting 36. Distractions in your Demeanor

  • Heres looking at you.
  • Eliminate(if not, minimize)
    • Distracting handouts
    • Reading your presentation
    • Nervousness
    • Um
    • Post screw-up bleh
    • Words you or other business people have made up
      • Collaborately
      • Irregardless
    • Technical Glitches
  • Maximize
    • Eye contact
    • Continuity

Riveting 37. Distractions in your Demeanor

  • http://www.youtube.com/watch?v=9NZOt6BkhUg

Riveting 38. Summary

  • A great presentation involves:
  • Reading(your audience)
  • Writing(your story)
  • Riveting(their attention)

39. Discussion

  • Any questions?

40. Homework

  • (Its optional)

41. Homework

  • Prepare your own Presentation
  • Explain your job to a new Fool (or another topic of your choosing)
    • Presented in about 1 week
    • ~ 6 minutes in length
    • ~ 20 slides(if you use PowerPoint at all)