PowerPoint Presentation

Microsoft Excel 2010 TrainingHow to create a basic chart in Excel 2010

[Notes to trainer: This presentation must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.To browse other downloadable Excel training presentations, see the Download Office 2010 training page (http://office.microsoft.com/en-us/powerpoint-help/download-office-2010-training-HA101901726.aspx).For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]1

Course contentsOverview: Transform spreadsheet dataLesson: Includes seven instructional moviesSuggested practice tasksTestQuick Reference Card

How to create a basic chart in Excel 2010

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Overview: Transform spreadsheet dataHow to create a basic chart in Excel 2010Charts make data visual. With a chart you can transform spreadsheet data to show comparisons, patterns, and trends.This course will provide an introduction to charts, showing you how to view data, change the look of your chart, create different kinds of charts, and more.

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Course goalsCreate a chart.Make changes to a chart after you create it.Understand basic chart terminology.How to create a basic chart in Excel 2010

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Introduction to chartsHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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How spreadsheet data appears in a chartHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Change the chart viewHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Add chart titlesHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Change the look of your chartHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Make a pie chartHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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More chart typesHow to create a basic chart in Excel 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Suggestions for practiceCreate a chart.Look at chart data another way; update chart data.Add titles; change chart layouts.Change the chart type; change the look of the chart.Format the chart title.Format a column; format other areas of the chart.Make a pie chart.How to create a basic chart in Excel 2010Online practice (requires Excel 2010)

[Note to trainer: With Excel 2010 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel 2010, with instructions to guide you. Important: If you dont have Excel 2010, you wont be able to access the practice instructions.]12

Test question 1You create a chart. But later on you dont see the Chart Tools. What do you do to get them back?How to create a basic chart in Excel 2010Create another chart.Click the Insert tab. Click inside the chart.

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Test question 1How to create a basic chart in Excel 2010Then the Chart Tools will be at hand with three tabs: Design, Layout, and Format.You create a chart. But later on you dont see the Chart Tools. What do you do to get them back?Answer:Click inside the chart.

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Test question 2You cant change the chart type after you create a chart. (Pick one answer.)How to create a basic chart in Excel 2010True.False.

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Test question 2How to create a basic chart in Excel 2010You can always change the chart type after you create your chart. Click inside the chart. On the Design tab, in the Type group, click Change Chart Type, and select another chart type.You cant change the chart type after you create a chart.Answer:False.

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Test question 3Youve created a chart. Now you need to compare data another way. To do this, create a second chart. (Pick one answer.)How to create a basic chart in Excel 2010True.False.

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Test question 3How to create a basic chart in Excel 2010You can quickly create another view of your spreadsheet data by clicking the Switch Row/Column button in the Data group on the Design tab.Youve created a chart. Now you need to compare data another way. To do this, create a second chart. Answer:False.

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Test question 4What must you do to refresh a chart when you revise the spreadsheet data that the chart displays? (Pick one answer.)How to create a basic chart in Excel 2010Press SHIFT+CTRL.Nothing. Press F6.

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Test question 4How to create a basic chart in Excel 2010When you revise a value in the spreadsheet, the chart is automatically refreshed. Just sit back and relax.What must you do to refresh a chart when you revise the spreadsheet data that the chart displays?Answer:Nothing.

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Test question 5Other than the pie shape, theres no difference between a column and a pie shape. (Pick one answer.)How to create a basic chart in Excel 2010True.False.

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Test question 5How to create a basic chart in Excel 2010A pie chart can show only one set of values.Other than the pie shape, theres no difference between a column and a pie shape. Answer:False.

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Quick Reference CardFor a summary of the tasks covered in this course, view the Quick Reference Card.How to create a basic chart in Excel 2010

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Using this templateSee the notes pane or view the full notes page (View tab, Notes Page) for detailed help on this template.

Using This TemplateThis Microsoft PowerPoint template has training content that provides an introduction to working with charts in Microsoft Excel 2010. Its content is adapted from the Office.com Training course called How to create a basic chart in Excel 2010.PowerPoint version: The template must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback: If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layouts title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. Its applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains links to the online version of this training course that take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for the course. Please take note: You must have Excel 2010 installed to view the hands-on practice sessions. If you dont have Excel 2010, you wont be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer. 24