Elc2203 Giving Oral Presentations

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  • 1.Supplementary MaterialsELC 2203University English for Business Students Unit 6Giving Oral Presentations

2. Activity - Discussion

  • Discuss with a partner and come
  • up with some guidelines for the use offonts, colours, and graphicswhen designing PowerPoint slides for presentations.

3. PowerPoint Presentation Guidelines

  • The following slides present guidelines for the use offonts, colours, and graphicswhen designing PowerPoint slides for presentations.

4. PowerPoint Slides

  • Highlight key points and / or reinforce what the facilitator is saying.
  • Should be short and to the point, include only key words and phrases for visual reinforcement.

5. Consistency of Layout

  • Convey a sense of completeness.
  • Show headings and logos in the same spot on each frame.
  • Use the same margins, font type, font size, and colours.

6. Fonts

  • Font style should be readable.
    • Recommended fonts:Arial , Tahoma,Veranda
  • Standardise the font throughout
    • This presentation is inTahoma .

Do! 7.

  • This is a good title size
  • Tahoma 40 point.
  • A good subtitle or bullet point size - Tahoma 32 point
  • Content text should be no smaller than Tahoma 24 point.
  • This font size is not recommended for content. Tahoma 12 point.

Font Size Your slides must be readable, even at the back of the room. 8. Fonts

  • Dont Sacrifice Readability for Style.
  • Dont Sacrifice Readability for Style.
  • Dont Sacrifice Readability for Style.
  • Dont Sacrifice Readability for Style.

Dont! 9. Caps and Italics

    • Makes text hard to read
    • Conceals acronyms
    • Denies their use for EMPHASIS
  • Italics
    • Used for quotes
    • Used tohighlightthoughts or ideas
    • Used for book, journal, or magazinetitles

10. Using a Template

  • Use a set font and colour scheme.
  • Different styles are disconcerting to the audience.
  • Make the audience focus on what you present.
  • Remember NOT to sacrifice readability for style.

11. Using the SameBackground on Each Slide Do!! 12.

  • Dont use multiplebackgroundsin your presentation.
  • Changing the style is distracting.

Dont! 13. C o l ou r s

  • Reds and oranges are high-energy but can be difficult to stay focused on.
  • Greens , blues, and browns are softer, but not as attention grabbing.
  • RedsandGreenscan be difficult to see for those who are colour blind.

14. Avoid These Combinations

  • Examples:
    • Green on Blue
    • Dark Yellow on Green
    • Purple on Blue
    • Orange on Green
    • Red on Green

Dont! 15. This is a good mix of colours. Readable! Background C o l ou r s Remember:Readability! This is a bad mix of colours. Low contrast. Unreadable! This is a good mix ofcolours. Readable! This is a bad mix ofcolours.Avoid bright colours on white. Unreadable! 16. Graphs and Charts Make sure the audiencecan read them! 17. 8 Graphs and Charts Can you see what this graph is about? 18. Graphs and Charts

  • Avoid using graphics that are difficult to read.
  • In the previous example, the bright colours on a white background and the small font make the graph hard to read.
  • It would be very difficult to see, especially at the back of a room.

19. This graph contains too much information in an unreadable format. 10 Dont! 20. These are examples of readable graphs, with nice line widths and good colours. ReadableGraphs Do! 21. Charts and Graphs Dont! 22. Charts and Graphs 0 10 20 30 40 50 60 70 80 North America Europe Australia Mode A Mode B Mode C Do! 23. Charts and Graphs

  • Look at the previous slide again.
  • What exactly is the chart about?
  • What should be put above or underneath the chart to tell the audience what it is about!

24. Charts and Graphs

  • Remember that a chart / graph should always carry atitlewhich explains what it is about !

25. Example of areadable&understandablechart Gross flat production in public and private sectors from the years 1988 to 1997 Title 26. Example of areadable&understandablechart Factors leading to serious air pollution % of respondents Title 27. Illustrations

  • Use only when needed, otherwise they become distracters instead of communicators.
  • Should relate to the message and help make a point.
  • Ask yourself if it makes the message clearer.
  • Use simple diagrams they are great communicators.

Do! 28. Limit Each Slide to One Idea

  • UseBullet Pointsto Cover Components of Each Idea.

29. Bullets

  • Limit each bullet point to only a few words - avoid long sentences that go on and on!
  • Keep each bullet to 1 to 2 lines, 3 at the most.
  • Limit the number of bullets on a screen to 6,
  • 4 if there is a large title, logo, picture, etc.


  • To make a slide stand out, change the font, background, or add animation.

Attention Grabber 31. Limit Animation!

  • Use the same animation throughout the entire presentation.
  • Using more than one can be very distracting.
    • The audience will only see the animation and not the message youre trying to get across .

32. During the presentation

  • YOU are the presenter
  • DONT let the media dominate the presentation.
  • Stand aside DONT block the visual !
  • Expand on points Dont read word for word !
  • Remove the slide when not talking about it DONT leave it up when its not needed.

33. Source

  • Adapted from the website of
  • ARMA International (2008)
  • http://www.arma.org/LearningCenter/Facilitator/uploads/PowerPointGuidelines.ppt
  • (Accessed on 12 April 2008)