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Logistics for Webinar You Must Call In For Audio: 866-740-1260 access code 9870179# Participants muted Ask questions in chat any time 20 minutes for Q&A Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series DMPTool Webinar Series 4: Environmental Scan: Who’s Important on Your Campus | Sponsored by IMLS 25 June 2013

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Page 1: DMPTool Webinar Environmental Scan

Logistics for Webinar

You Must Call In For Audio: 866-740-1260 access code 9870179#

Participants mutedAsk questions in chat any time

20 minutes for Q&A

Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series

DMPTool Webinar Series 4: Environmental Scan: Who’s Important on Your Campus | Sponsored by IMLS25 June 2013

Page 2: DMPTool Webinar Environmental Scan

Environmental Scan: Who’s Important on Your Campus

Pers

onal C

olle

ctio

n:

Sherr

y L

ake

Sherry Lake | @shlakeuvaData Management Consultant, University of Virginia Library

DMPTool Webinar Series 4: Environmental Scan: Who’s Important on Your Campus | Sponsored by IMLS25 June 2013

Page 3: DMPTool Webinar Environmental Scan

28 May Introduction to the DMPTool

4 June Learning about data management: Resources, tools, materials

18 June Customizing the DMPTool for your institution

25 June Environmental Scan: Who's important on your campus

9 July Promoting institutional services; EZID Outreach Made Simple!

16 July Health Sciences & DMPTool - Lisa Federer, UCLA

23 July Digital humanities and the DMPTool - Miriam Posner, UCLA

13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue

How to give the data management sales pitch to various audiences

Other tools and resources that work with/complement the DMPTool

Beyond funder requirements: more extensive DMPs

Case studies 1 – How librarians have successfully used the tool

Case studies 2 – How librarians have successfully used the tool

Outreach Kit Introduction

Certification program introduction

blog.dmptool.org/webinar-series

Page 4: DMPTool Webinar Environmental Scan

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald

Goals of the Webinar

Environmental Scanning

Scan based on DMP for DMPTool Resources

Institutional Scan

Supporting the Research Lifecycle

Collaborations & Partnerships

Page 5: DMPTool Webinar Environmental Scan

Webinar Goals

• Identify places in a DMP for collaboration

• Match DMP service needs with institution service providers

• Add resource links to the DMPTool to promote campus services

• Identify services to support the research lifecycle

From Flickr by tbiytc

Page 6: DMPTool Webinar Environmental Scan

Roadmap

Goals of the Webinar

Environmental Scanning

Scan based on DMP for DMPTool Resources

Institutional Scan

Supporting the Research Lifecycle

Collaborations & Partnerships

https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald

Page 7: DMPTool Webinar Environmental Scan

Environmental Scan

• Formal assessment• Through informal

contacts• Different viewpoints• Different purpose

From Flickr: http://www.flickr.com/photos/svenwerk/

Page 8: DMPTool Webinar Environmental Scan

Scope of Scans

• Data Management Plan (DMP) for pre-proposal

• Institutional level• Scan of Library Data

Services (across the lifecycle)

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Page 9: DMPTool Webinar Environmental Scan

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald

Goals of the Webinar

Environmental Scanning

Scan based on DMP for DMPTool Resources

Institutional Scan

Supporting the Research Lifecycle

Collaborations & Partnerships

Page 10: DMPTool Webinar Environmental Scan

Parts of a NSF Data Management PlanI. Products of the Research: The types of data, samples, physical

collections, software, curriculum materials, and other materials to be produced in the course of the project.

II. Data Formats: The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies).

III. Access to Data and Data Sharing Practices and Policies: Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements.

IV. Policies for Re-Use, Re-Distribution, and Production of Derivatives.

V. Archiving of Data: Plans for archiving data, samples, and other research products, and for preservation of access to them.

10Grant Proposal Guide (GPG) Chapter II.C.2.jhttp://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#dmp

Page 11: DMPTool Webinar Environmental Scan

DMP Services & Service ProvidersI. Products of the Research: The types of data, samples, physical

collections, software, curriculum materials, and other materials to be produced in the course of the project.

II. Data Formats: The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies).

Services Provider

What is “data?” Subject Liaison, DM Consultant (Library)

Services Provider

Metadata Standards Subject Liaison, Metadata Librarian (Library)

Page 12: DMPTool Webinar Environmental Scan

DMP Services & Service ProvidersIII. Access to Data and Data Sharing Practices and Policies:

Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements.

Services Provider

Access to data Central IT, High Performance Computing

Data sharing policies Vice President for Research

Privacy, confidentiality Institutional Review BoardSecurity of data Central IT

IP – other rights Copyright Librarian (Library)

IP – other rights General Counsel

Page 13: DMPTool Webinar Environmental Scan

DMP Services & Service ProvidersIV. Policies for Re-Use, Re-Distribution, and Production of Derivatives.

V. Archiving of Data: Plans for archiving data, samples, and other research products, and for preservation of access to them.

Services Provider

Polices Vice President of ResearchGeneral Counsel’s OfficePatent & Trademark Office

Services Provider

Domain Repositories Subject Liaison (Library)

Institutional Repository Library, Central IT

Page 14: DMPTool Webinar Environmental Scan
Page 15: DMPTool Webinar Environmental Scan
Page 16: DMPTool Webinar Environmental Scan

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald

Goals of the Webinar

Environmental Scanning

Scan based on DMP for DMPTool Resources

Institutional Scan

Supporting the Research Lifecycle

Collaborations & Partnerships

Page 17: DMPTool Webinar Environmental Scan

Institutional Scan

Not Current – prior to 2010

Page 18: DMPTool Webinar Environmental Scan

Current as of June 2013

Page 19: DMPTool Webinar Environmental Scan

Department ContactsHoward-Tilton Memorial LibraryThe main branch of the university's library system, Howard-Tilton's instruction and research librarians are working hard to provide data management and research project assistance to researchers of all levels, from undregraduate to faculty. Specializing in metadata standards and data management plans, librarians also offer assistance in ontology creation, cataloging, and search tools.Name, PositionPhone

Matas Health Sciences LibraryThe library supports the educational mission, teaching, research, and patient care functions of the health sciences center through the acquisition, organization, and dissemination of biomedical information.

Tulane Technology ServicesTechnology Services manages and maintains the university's technology assets, including storage servers, archives, the university network, Innovative Learning Center, computing clusters, and much more. For help with consultation about your project's infrastructure, backup and storage needs, long-term preservation, or remote data transfers, they're happy to help.

Technology Transfer and Intellectual Property Development The Office of Technology Transfer and Intellectual Property Development is responsible for Tulane's technology transfer program. It provides advice and service to Tulane faculty and staff regarding the management of intellectual property.

Sponsored Projects AdministrationThe Office of Research Administration provides both pre and post

award services to Tulane University Researchers. Staff members aid investigators in the development of budgets for grant and contract proposals, and in filing required compliance documents.

Office of ResearchThe Vice President for Research is a university-wide post responsible for overseeing all aspects of research at Tulane University. Priorities for the office include fostering interdisciplinary collaboration, aiding in the recruitment and retention of leading investigators, and building the research portfolio in a manner compliant with government regulation.

Office of Graduate Studies and ResearchThe Office of Graduate and Postgraduate Studies advances graduate education and enhances postdoctoral training through program oversight, policy development, and implementation of focused activities.

Faculty AffairsAna's responsibilities include assisting the Provost on all faculty issues, including promotion and tenure, hiring plans, and recruitment. She serves as a liaison to the School of Liberal Arts, the School of Architecture, Newcomb-Tulane College, the Center for Public Service, the Stone Center for Latin American Studies, the H. Sophie Newcomb Memorial College Institute, and Student Affairs.

Researcher Services, Tulane University Libraryhttp://library.tulane.edu/researchers/contacts

Page 20: DMPTool Webinar Environmental Scan

Formal Assessment

Page 21: DMPTool Webinar Environmental Scan

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald

Goals of the Webinar

Environmental Scanning

Scan based on DMP for DMPTool Resources

Institutional Scan

Supporting the Research Lifecycle

Collaborations & Partnerships

Page 22: DMPTool Webinar Environmental Scan

Research Life Cycle

Data Life Cycle

Re-Purpose

Re-Use

Deposit

DataCollectionDataCollection

DataAnalysisDataAnalysis

DataSharingDataSharing

Proposal Planning Writing

Proposal Planning Writing

Data DiscoveryData Discovery

End of ProjectEnd of Project

DataArchiveDataArchive

ProjectStart UpProjectStart Up

Data Mining

Data Curation & Preservation

Publication Rights & Restrictions

DMP ConsultingGrant Writing & Planning

DM Planning

Metadata & Documentation

Data ProcessingHPC/VisualizationTool Development

Data Storage

Data Search

UVa Library: Data Management Consulting Grouphttp://dmconsult.library.virginia.edu/

Data Services

Page 23: DMPTool Webinar Environmental Scan

Research Life CycleInstitutional Support

Data Life Cycle

Re-Purpose

Re-Use

Deposit

DataCollectionDataCollection

DataAnalysisDataAnalysis

DataSharingDataSharing

Proposal Planning Writing

Proposal Planning Writing

Data DiscoveryData Discovery

End of ProjectEnd of Project

DataArchiveDataArchive

ProjectStart UpProjectStart Up

Data Mining

Data Curation & Preservation

Publication Rights & Restrictions

DMP ConsultingGrant Writing & Planning

DM Planning

Metadata & Documentation

Data ProcessingHPC/VisualizationTool Development

Data Storage

Data Search

Policy

Infrastructure

Researcher Code of Practice

UVa Library: Data Management Consulting Grouphttp://dmconsult.library.virginia.edu/

Page 24: DMPTool Webinar Environmental Scan

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald

Goals of the Webinar

Environmental Scanning

Scan based on DMP for DMPTool Resources

Institutional Scan

Supporting the Research Lifecycle

Collaborations & Partnerships

Page 25: DMPTool Webinar Environmental Scan

Library: Center of Collaboration

• Neutral: works across the entire institution

• Strong in relationship building: fosters discussions and relationships, and cultivates an existing support network

• Service-oriented: uniquely positioned as an intellectual service unit within the institution

Flickr by http://www.flickr.com/photos/sergimontes/

Page 26: DMPTool Webinar Environmental Scan
Page 27: DMPTool Webinar Environmental Scan

Librarians to inform policy

Librarians to inform policy

Page 28: DMPTool Webinar Environmental Scan

Institutional Partners

• Library working closely with others

• Policy development• Planning across

departments & services• Facilitate service

integration• Ensure shared learning

From Flickr: http://www.flickr.com/photos/openthreads/

Page 29: DMPTool Webinar Environmental Scan
Page 30: DMPTool Webinar Environmental Scan

☛ ARL E-Science Institute: http://www.arl.org/focus-areas/e-research/e-science-institute

☛ Oregon State: Research Data Services: http://ir.library.oregonstate.edu/xmlui/handle/1957/38794

☛ Cornell University Library Data Working Group: http://ecommons.library.cornell.edu/handle/1813/10903

☛ Research Data Stewardship at UNC: http://sils.unc.edu/sites/default/files/general/research/UNC_Research_Data_Stewardship_Report.pdf

☛ Data Curation Profiles Toolkit: http://datacurationprofiles.org/

☛ Data Asset Framework: http://www.data-audit.eu/

☛ Lyon, L. (2012). The Informatics Transform: Re-Engineering Libraries for the Data Decade. International Journal of Digital Curation, 7(1), 126–138. doi:10.2218/ijdc.v7i1.220

Looking for More Information

Pers

onal C

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ctio

n:

Sherr

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ake

Page 31: DMPTool Webinar Environmental Scan

blog.dmptool.org/webinar-series

From Flickr by Jeff Keacher

Next webinar in 2 weeks: Promoting Institutional Resources: EZID Outreach Made Simple Presenter: Joan Starr & Carly StrasserTuesday 9 July @ 10am PT

Register now!

Page 32: DMPTool Webinar Environmental Scan

blog.dmptool.org/webinar-series/

Page 33: DMPTool Webinar Environmental Scan

28 May Introduction to the DMPTool

4 June Learning about data management: Resources, tools, materials

18 June Customizing the DMPTool for your institution

25 June Environmental Scan: Who's important at your campus

9 July Promoting institutional services; EZID Outreach Made Simple!

16 July Health Sciences & DMPTool - Lisa Federer, UCLA

23 July Digital humanities and the DMPTool - Miriam Posner, UCLA

13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue

How to give the data management sales pitch to various audiences

Other tools and resources that work with/complement the DMPTool

Beyond funder requirements: more extensive DMPs

Case studies 1 – How librarians have successfully used the tool

Case studies 2 – How librarians have successfully used the tool

Outreach Kit Introduction

Certification program introduction

blogs.dmptool.org/webinar-series

Page 34: DMPTool Webinar Environmental Scan

Email

TwitterBlog

Facebook

[email protected]@[email protected]/DMPTool

Questions?