Decentralized School Management with Google Apps Education

Sotogrande, 2014/02/01

Miguel Angel Elkoroberezibar System Manager maelkoro@ieaso.comKoldo Olascoaga ICT Coordinator ikt@ieaso.com

Donostia-San Sebastián

easo politeknikoa

Public high vocational training institute dependent on the Department of

Education of the Basque Government, that offers initial vocational training at

middle and high grades and also for both employed and unemployed people.

where we come from

1700 h training for employment

1620 h Lanbide courses

Distance VET

Competence recognition

18 training cycles

125 teachers average age: 47

18 non-teaching staff

1620 studentsaverage age: 27

classroom-workshop-laboratory-outdoor

9 professional families

1880 - 201408:00 - 21:3011.100 m²

professional familieswood, furniture and cork mechanical

manufacturing electricity and electronics sociocultural community services health

maintenance and production services physical and sporting activities

construction and civil engineering & safety and the environment

achievements● ISO 9001, since 2001● EFQM silver Q, since 2005● Erasmus Extended University Charter,

since 2007● Leonardo Quality Award, since 2009● ISO 14.001, since 2010● Sustainable School Certification, since 2010

reliable system

consolidated =?≠ solidifiedfrom

to

how?Trying to do it

SimpleAgile

Shared

Safe

mesh netw

ork

dec

entr

aliz

ed

shared autonomy

with appropriate toolkit

Google Apps Edu implementation timeline

Accounts for students on demand

Teachers’training (2h)

Teachers’ migration to ieaso.com starts

2010 201320122011

ieaso.com

First experiences with Gmail

Teachers’ and students’ training in one department Gmail / Docs / Calendar

Another department

in the project

Experimentation in Chemistry and Safety at Work Departments

Strategic plan: priority ICT & Simplification

Migration to Google Apps

All the staff in ieaso.com

Department heads’ training (4h)

ICT coordinators training (15h)

Teachers’ training (4+ 5h)

Management Site development

Management Site test

Not-teaching staff’s training (4h)

Google Apps Edu implementation timeline

Training about the use of departments’ Drive

Beginning of departments’ Sites

Accounts for every new student

Management site:widespread use

Students in ikasieason.com

ikasieason.com Site

Teachers’ training: Google Apps & eSafety(10 h)

Sociocultural Community Services department Site Safety and Health cycle Site

ISO 9001 & ISO 14001 audit with the new system

JuneMarch2013 SeptemberMay

Drive for Economic management

2014

Safety and Health at Work department Site

Sporting Activities department Site

Maintenance datasheets in Drive: first test

2 organizations

@ieaso.com

@ikasieason.com

development strategies

● Content more important than design● Most used resources: direct access● Unique documents: no duplicates● Distributed development

development strategies

● Site: the backbone● Drive: repository + working space● Google groups: sharing tool

development strategies

Training +Support +

Training +Support...

@ieaso.com

School General Management

EconomicManagement

Mechanical Production

Electricity and Electronics

Health Services

Physical and Sports Activities

Safety and Environment

...

Simple

@ieaso.com

Simple- Simple ≠ less, but what is strictly necessary

- Clear, intuitive and predictable

- Significant simplicity, value-adding and user-centred

- Revision of documentation, side by side with leaders and teams

through simplification

● Deletion, simplification and clarification of documents

● Less paper

● Reduction of processes, indicators, records...

● Validity of documents and no more revision number

through simplification

● No more signatures: revision history

● Templates and web format for basic documents

● Adaptable models: extendable basic content and optional format

● Monitoring: spreadsheets and forms

through simplification

● Task sheets: 1 sheet for 1 task

● Maps of documents: better accessibility and location

● Less non-compliance reports: only for structural corrective actions

department Sites

@ikasieason.com

● Accounts for every new student ● Site for

○ Management ○ Teaching-learning process

not the same

simple ≠ easy

Use of Google Apps tools with students (Teachers) (October 2013)

Use of Google Apps tools with students (Teachers) (October 2013)

eSafety

● Essential complement○ Safe infrastructure○ Policy○ Practice

teachers´ opinion¿Did the management system with Google Apps result in a substantial improvement in comparison to the previous system?

My opinion about the new management system with Google Apps is

1: negative / 5: positive

conclusion and starting point

transformation thank you eskerrik asko gracias

SASS.easowww.ieaso.net