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School ClosingSchool ClosingRecommendationRecommendation

July 9, 2007July 9, 2007

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Charge from TCAPSCharge from TCAPSBoard of EducationBoard of Education

March 20, 20065. MOVED BY CRAMPTON, SUPPORTED BY CASLER, that the

Administration establish a long-range facility master plan. The master plan will address the following: exploration of changes in school grade configuration, creation of a long-term plan for the housing of the TCAPS’ Montessori and elementary Talented and Gifted programs, continued analyzation of organizational efficiencies/effectiveness of our buildings in relation to our enrollment, and re-examination of the order and scope of the elementary building reconstruction projects.

YES: Barr, Brooke, Casler, Crampton, Lyberg, MorrisNO: NoneMOTION PASSED

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Hiring of ConsultantHiring of ConsultantTCAPS Board of Education

June 26, 2006

6. MOVED BY CRAMPTON, SUPPORTED BY LYBERG, that the Board of Education authorized the hiring of Kingscott, Inc to facilitate the creation of a TCAPS Long Range Master Plan.

YES: Barr, Brooke, Casler, Crampton, Lyberg, MorrisNO: NoneMOTION PASSED

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5

100 Member100 MemberLong Range Master PlanLong Range Master Plan

Steering CommitteeSteering Committee

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Community Forum 1Community Forum 1November 6, 2006

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Community Forum 2Community Forum 2January 29, 2007

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Community Forum 3Community Forum 3March 19, 2007

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• Community Forum 1 275• Community Forum 2 400• Community Forum 3 400• Local Outreach Sessions 450

Community Community InvolvementInvolvement

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LRMP Steering CommitteeRecommendations to Superintendent

April 16, 2007

1. Change the grade configuration of TCAPS schools to k-5, 6-8, 9-12, with boundary changes, as early as the fall of 2008.

2. Close up to three elementary schools.3. Relocate the Montessori program to a

closed or to be closed elementary school building.

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Superintendent’s RecommendationSuperintendent’s Recommendationto Board of Educationto Board of Education

April 23, 2007April 23, 2007

Grade ConfigurationGrade ConfigurationRestructure grade configuration within the District to a K-5,6-8, 9-12 model with boundary changes. Implementation to take place as early as 2008-2009 but no later than 2009-2010.

Efficiency and Effectiveness of FacilitiesEfficiency and Effectiveness of FacilitiesClose up to 3 elementary schools.

Montessori and TAGMontessori and TAGRelocate Montessori to a closed or to be closed elementary school.

Order and Scope of Elementary SchoolOrder and Scope of Elementary SchoolBond Reconstruction PlanBond Reconstruction PlanA recommendation will be made on this issue following a decision on which elementary school(s) to close.

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Regular MeetingRegular MeetingMonday, May 14, 2007

5. MOVED BY BARR, SUPPORTED BY CRAMPTON, that the Board of Education approve the recommendation of the Superintendent to restructure the District’s grade configurations, moving from a K-6, 7-9, 10-12 model to a K-5, 6-8, 9-12 school building model with boundary changes; close up to 3 elementary schools (to be identified in the near future); and move the District’s Montessori program out of Central Grade to a closed school “X”.

YES: Barr, Brooke, Casler, Crampton, McNally, MorrisNO: NoneMOTION PASSED

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Why change grade configuration?Why change grade configuration?High School Graduation Requirements are Increasing

11 12 11 12

LA LA LA LA

SS SS

M M

SCI

PE PE PE PE LOTE LOTE

18 Required24 Possible

12 Required24 Possible

VPAA

M

SCI SCI

SS

M M

New State Requirementswith Class of 2011

9 10

LA LA

Current TCAPS Requirements

9 10

M

SS

SCI SCI

LA LA

SS SS

VPAA=Visual Performing Applied Arts

LOTE=Language Other Than English – added to graduation requirements with class of 2016

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The moving from K-6The moving from K-6thth grade grade buildings to K-5buildings to K-5thth grade buildings in grade buildings in the fall of 2008 means a reduction of the fall of 2008 means a reduction of over 700 students from our over 700 students from our elementary schools.elementary schools.

Why is TCAPS considering closing up to Why is TCAPS considering closing up to three elementary schools?three elementary schools?

While a number of factors have influenced this decision, the primary reasons are:

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Norris 274 247 300

Old Mission 208 179 275

Silver Lake 356 308 325

Traverse Heights 205 205 350

Westwoods 399 344 450

Willow Hill 337 287 350

Totals 5070 4369 5425

Enrollment/Capacities

Switching from K-6 to K-5 means 701 fewer elementary students.

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The costs associated with operating The costs associated with operating small elementary schools at a time small elementary schools at a time when state funding is not keeping when state funding is not keeping pace with inflation may cause an pace with inflation may cause an erosion in school programs.erosion in school programs.

Why is TCAPS considering closing up to Why is TCAPS considering closing up to three elementary schools? (continued)three elementary schools? (continued)

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Structural Deficit

7274767880828486889092

'02/03 '03/04 '04/05 '05/06 '06/07 '07/08 '08/09

Total RevenuesTotal Expenses

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Maintain small class sizesMaintain small class sizes

Preserve high quality programsPreserve high quality programs

Ensure every TCAPS graduate Ensure every TCAPS graduate is well prepared to succeed in is well prepared to succeed in the futurethe future

Driving Principles Behind the Driving Principles Behind the Proposed Changes:Proposed Changes:

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Board Approved Criteria for Closing a SchoolBoard Approved Criteria for Closing a School- Factors to Consider -- Factors to Consider -

Number of students displacedNet open enrollment – in vs. out Number of walkers Proximity to non-TCAPS public schools Historical significanceCurrent enrollment and projected trend Cost of renovation to meet 21st century needs Size and flexibility of building/site for TCAPS purposes Value of property for other uses Transportation implications – length and cost

The ten criteria listed below are based upon public input, previous The ten criteria listed below are based upon public input, previous TCAPS closings and an analysis of processes used in other districts TCAPS closings and an analysis of processes used in other districts and are in no particular order.and are in no particular order.

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Regular MeetingRegular MeetingMonday, May 21, 2007

5. MOVED BY CRAMPTON, SUPPORTED BY BARR, to approve the criteria established by administration to identify up to 3 elementary school closings; remove the two new reconstructs (Old Mission and Traverse Heights), and remove the four newest elementary schools (Silver Lake, Westwoods, Courtade, and Blair) from closing consideration.

YES: Barr, Brooke, Casler, Crampton, McNally, MorrisNO: NoneMOTION PASSED

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Schedule of ElementarySchedule of ElementarySchool Closings/Consolidation ProcessSchool Closings/Consolidation Process

Phase One: Phase One: May 22 - June 8May 22 - June 8

School meetings focused on sharing the school closing process, ten criteria, and gathering public input were held in each of the buildings under consideration.

Phase Two: Phase Two: June 11 – July 6June 11 – July 6

Administration developed school closing plan based on Board approved criteria.

Phase Three: Phase Three: July 9July 9

Recommendations presented to Board of Education.

Over 700 Over 700 interesteintereste

d d citizens citizens

attended attended the nine the nine meetingsmeetings

..

Over 700 Over 700 interesteintereste

d d citizens citizens

attended attended the nine the nine meetingsmeetings

..

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Analysis of Closing CriteriaAnalysis of Closing CriteriaUsing a 1-9 Ranking ModelUsing a 1-9 Ranking Model

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Weight

BV 253 7 21 -14 5 15 0 7.5 15 5.6 2 2 1 5.5 5.5 266 6 18 $5,168,235 1 2 3.66 8 16 94.5 4

CE (Incl. TAG) 370 1 3 109 1 3 46 3.5 7 NA 7 7 2 ½ 1 1.0 280 4 12

$15,230,000 - $21,960,000 9 18 10.98 2 4 55.0

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CK 328 4 12 12 4 12 0 7.5 15 0.2 1 1 1 5.5 5.5 380 1 3 $7,624,760 8 16 6.12 3 6 70.5 8

EA 311 5 15 18 3 9 64 1 2 NA 7 7 1 5.5 5.5 258 7 21 $5,371,130 2 4 5.04 4 8 71.5 6 & 7

GL 241 8 24 -31 7 21 46 3.5 7 NA 7 7 1 5.5 5.5 269 5 15 $6,432,685 7 14 4.26 7 14 107.5 1 & 2

IN 336 2 6 -54 9 27 0 7.5 15 6.3 3 3 1 5.5 5.5 291 2 6 $5,685,960 5 10 4.66 6 12 84.5 5

LL 235 9 27 -17 6 18 0 7.5 15 NA 7 7 1 5.5 5.5 240 9 27 $5,392,740 3 6 12.68 1 2 107.5 1 & 2

NO 334 3 9 -37 8 24 5 5 10 13.4 4 4 1 5.5 5.5 241 8 24 $5,475,805 4 8 3.62 9 18 102.5 3

WH 284 6 18 76 2 6 63 2 4 NA 7 7 1 5.5 5.5 285 3 9 $5,882,650 6 12 4.76 5 10 71.5 6 & 7

*Higher Score = Best Candidate for Closing

Rank

1 & 2 GL 108

1 & 2 LL 108

3 NO 103

4 BV 95

5 IN 85

6 & 7 EA 72

6 & 7 WH 72

8 CK 71

9 CE 55

School Score

3 3 2 22 1 1 3

EXAMPLE:

Number of students displaced – range 370 - 235

370 = 1 (least best candidate)235 = 9 (best candidate)

School Score RankGlenn Loomis 108 1 & 2Long Lake 108 1 & 2Norris 103 3Bertha Vos 95 4Interlochen 85 5Eastern 72 6 & 7Willow Hill 72 6 & 7Cherry Knoll 71 8Central 55 9

Example:Number of students displaced - range 370 - 235

370 = 1 (least likely candidate)235 = 9 (most likely candidate)

Example:Number of students displaced - range 370 - 235

370 = 1 (least likely candidate)235 = 9 (most likely candidate)

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Analysis of Closing CriteriaAnalysis of Closing CriteriaUsing a 3 Scale Rubric ModelUsing a 3 Scale Rubric Model

School Score RankGlenn Loomis 41 1Long Lake 37 2Bertha Vos 35 3Interlochen 34 4 & 5Norris 34 4 & 5Eastern 32 6Cherry Knoll 31 7 & 8Willow Hill 31 7 & 8Central 27 9

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Analysis of Closing CriteriaAnalysis of Closing CriteriaUsing a Proportionate Variance ModelUsing a Proportionate Variance Model

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Weight: 3 3 2 1 1 3 2 2

Bertha Vos BV 253 6.84 20.51 -14 2.45 7.36 0 0 0.00 1.00 54 4.35 4.35 2,644 7.60 22.81 5,168,235 7.22 14.44 1.83 3.66 74.14 1Central Grade CE 370 10 30.00 109 10 30.00 46 7.19 14.38 1.00 124 10.00 10.00 3,031 8.72 26.15 18,595,000 0.00 0.00 5.49 10.98 122.51 9Cherry Knoll CK 328 8.86 26.59 12 4.05 12.15 0 0 0.00 1.00 51 4.11 4.11 3,477 10.00 30.00 7,624,760 5.90 11.80 3.06 6.12 91.77 6Eastern EA 311 8.41 25.22 18 4.42 13.25 64 10 20.00 1.00 50 4.03 4.03 2,929 8.42 25.27 5,371,130 7.11 14.22 2.52 5.04 108.03 7Interlochen IN 336 9.08 27.24 -54 0 0.00 0 0 0.00 1.00 57 4.60 4.60 3,118 8.97 26.90 5,685,960 6.94 13.88 2.33 4.66 78.28 3Long Lake LL 235 6.35 19.05 -17 2.27 6.81 0 0 0.00 1.00 49 3.95 3.95 2,843 8.18 24.53 5,392,740 7.10 14.20 6.34 12.68 82.23 4Glenn Loomis GL 241 6.51 19.54 -31 1.41 4.23 46 7.19 14.38 1.00 50 4.03 4.03 2,881 8.29 24.86 6,432,685 6.54 13.08 2.13 4.26 85.38 5Norris NO 334 9.03 27.08 -37 1.04 3.13 5 0.78 1.56 1.00 52 4.19 4.19 2,587 7.44 22.32 5,475,805 7.06 14.12 1.81 3.62 77.03 2Willow Hill WH 284 7.68 23.03 76 7.98 23.93 63 9.84 19.69 1.00 58 4.68 4.68 3,202 9.21 27.63 5,882,650 6.84 13.68 2.38 4.76 118.39 8

Total 218.27 100.86 70.00 9.00 43.95 230.47 109.42 55.78 837.76

*Lower Score = Best Candidate for Closing

Rank Order For Closing Based on Above CriteriaRank School Name Abbrev Score

1 Bertha Vos BV 742 Norris NO 773 Interlochen IN 784 Long Lake LL 825 Glenn Loomis GL 856 Cherry Knoll CK 927 Eastern EA 1088 Willow Hill WH 1189 Central Grade CE 123

EXAMPLE:

Number of students displaced – range 0 - 370 370 = 10 185 = 5.0 0 = 0

School Score RankBertha Vos 74 1Norris 77 2Interlochen 78 3Long Lake 82 4Glenn Loomis 85 5Cherry Knoll 92 6Eastern 108 7Willow Hill 118 8Central 123 9

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I recommend that we close the following I recommend that we close the following elementary schools at the close of the 2007/08 elementary schools at the close of the 2007/08 school year:school year:

Bertha Vos Elementary SchoolBertha Vos Elementary School

Glenn Loomis Elementary SchoolGlenn Loomis Elementary School

Norris Elementary SchoolNorris Elementary School

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Next Steps:Next Steps:

1. Plan developed for:Assignment of studentsOpen enrollmentTransportationFacility Modifications

2. Work closely with affected school communities to ensure the best possible transition to a new building in the fall of 2008 to support improved student achievement.