An Alfresco Share Case Study with BPA Technologies

© BPA Technologies, 2009 | Email: [email protected] | T:925.600.1012

Using Alfresco Share as an

Intranet& Collaboration platform


Agenda

• Introduction• Intranet Usage• Challenges• BPA Technologies – Company background• Drivers for BPA Intranet• Product options considered• Solution: Alfresco Share• Alfresco Share Features• Methodology• How does BPA Tech use Alfresco Share?• DEMO• Benefits of this implementation• Conclusion


Introduction

• Intranets have evolved from corporate communications portals to dynamic hubs of activity due to the following reasons– Collaboration needs– Distributed Virtual teams– Need for time sensitive information

dissemination – Need for single point of entry to various apps– Web 2.0 apps becoming game changers


Intranet Usage

Collaboration

Communication

Content Activity


Challenges

• Overpriced solutions• Customization and Personalization

issues• Complex Collaboration needs not met• Maintenance issues• Scalability issues• Not User-Friendly• Enterprise application integration issues


BPA Technologies - Company Background

• BPA Technologies is a Technology Services company established in 2004 and is based out of Pleasanton, California.

• BPA Technologies specializes in providing Content Management, Portal, Search and eDiscovery Solutions.

• BPA Technologies is a Global organization with a distributed workforce.

• BPA Technologies is an Alfresco Gold Partner.


Drivers for BPA Intranet

• Employee Portal (Profiles, Policies, Benefits, Holiday schedules, PTO forms etc)

• Collaboration for BPA’s Distributed team – more than three offices and consultants in customer sites

• Project Collaboration• Knowledge Base and Training Portal• Content Repository


Product Options Considered

• Sharepoint• Joomla• Alfresco Share• Custom built


Solution: Alfresco Share

• Intuitive User interface• Out-of-the box collaboration features• Web 2.0 Features and look and feel• Scalable• Customizable and Maintainable• Community Backed – Enhancements• Built on enterprise class Document

Repository• Cost Effective


Alfresco Share Features

– Personalized Dashboard– Site Dashboard– Wiki– Blog– Document Library– Activity Feeds– Search– Calendar– Forums and Discussions– Members


Methodology

The options for implementing Intranet are:

• Big Bang – Top Down approach

• Evolution – Bottom Up approach

BPA chose the Evolution approach to deploying and using Share as the Intranet

and collaboration platform.


How does BPA use Alfresco Share?

• Employee Portal• Wikis and Blogs to push information and

encourage participation• Document Management and Workflow• Company Calendar and Project Calendars• Employee Profiles• Photo Sharing – Fun Stuff• COE site for Training and Knowledge Base• Project Management


DEMO


Benefits of this implementation

• Find information with less searching• Effective Collaboration between distributed

teams • Building a Community with Web 2.0

features and multi-directional flow of information

• Better capture of Knowledge assets• Workflow automating Review and Approval

processes• Project Dashboards for all ongoing projects


Conclusion

• Alfresco Share has proved to be the ideal Intranet and Collaboration solution for BPA Technologies.

• Q & A


BPA Technologies, Inc

As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share

is the right fit for you and share our experiences and lessons learned.

Contact Details:

• Vasu Maganti

• 925.600.1012/1013 ext 104 (office)

• 510.456.5013 (cell)

• [email protected]

• www.bpatech.com


Alfresco Partner ECM Solution Provider Alfresco Partner ECM Solution Provider Alfresco Partner ECM Solution Provider Alfresco Partner ECM Solution Provider

As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share is the right fit for you and share our experiences and lessons learned. Please contact [email protected] for an apointment.

As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share is the right fit for you and share our experiences and lessons learned. Please contact [email protected] for an apointment.

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An Alfresco Share Case Study with BPA Technologies