Update a previously saved baseline plan. Record actual work for
tasks and assignments. Record actual work by time period. Interrupt
work on a task and specify the date on which the task should start
Recall that a baseline is a collection of important values in a
project plan, such as the planned start dates, finish dates, and
costs of tasks, resources, and assignments. When you save (or set)
a baseline, Project takes a snapshot of the existing values and
saves it in the Project plan for future comparison.
To keep an accurate baseline for later comparison, you have
several options: Update the baseline for the entire project. This
simply replaces the original baseline values with the currently
scheduled values. Update the baseline for selected tasks. This does
not affect the baseline values for other tasks or resource baseline
values in the project plan. Save a second or subsequent baseline.
You can save up to 11 baselines in a single plan. The first one is
called Baseline, and the rest are Baseline 1 through Baseline
Exercise : compare the project plan as it is currently
scheduled with the baseline plan and update the baseline for the
project plan. View > Task Views > Gantt Chart > Tracking
Task Name > task 18, Original art review > Scroll to Task
View > Zoom > Timescale > Weeks
To conclude this exercise, you will resave the baseline for the
project plan. Doing so will update all baseline information for
tasks, resources, and assignments prior to tracking progress.
Project > Schedule > Set Baseline > Set Baseline Make sure
that the Set Baseline option is selected. In the For area, make
sure that the Entire project option is selected
Click OK to update the baseline. Project alerts you that you
are about to overwrite the previously saved baseline values. Click
Yes. Project updates the baseline values for the project plan.
Exercise, you record task-level and assignment-level actuals
and see how the information is rolled up or down between tasks and
assignments. Change to Task Usage. Task Name > task 18, Original
art review > Scroll to Task. View tab > Data > Tables >
For example, The work, total for task 18, 160 hours = the sum
of Hany Morcos 80 hours of work on the task and Jane Dows 80
Next, youll change the details shown on the timephased grid on
the right side of the view. Format > Details > Actual
Next, youll enter task-level and assignment-level actual work
values and see how they are reflected in the timephased details.
Using the mouse, drag the vertical divider bar to the right until
you can see all the columns in the Work table
In the Actual column for task 18, Original art review, type or
click 90h, and then press the Enter key
Several important things occurred when you pressed Enter:
Several important things occurred when you pressed Enter:
Project applied change highlighting to the updated values in the
table. The amount of actual work you entered was subtracted from
the Remaining column. The actual work was distributed to the two
assignments on the task, resulting in 44.5 hours of actual work
being recorded for one resource and 45.5 hours for the other
resource. (The difference in assignments is due to Hanys previously
customized assignment values.) Likewise, the updated remaining work
value was recalculated for each assignment. The updated actual and
remaining work values were rolled up to the Acquisition summary
task. The actual work values were also redistributed to the task
and assignment timephased values.
To conclude this exercise, you will enter actual work values at
the assignment level and see the effect on the task. In the Actual
column for Hany Morcoss assignment to task 18, type or click 60h,
and then press Enter.
Drag the vertical divider bar back to the left to see more of
the updated timephased values for the task.
Exercise C: you enter some actuals for tasks for specific time
periods. Click the minus sign next to task 15, Acquisition, to
collapse this phase of the project plan. Task Name column >
click the name of task 22, Organize manuscript for copyedit >
Scroll to Task. Project scrolls the timephased grid to display the
first scheduled work values of the Editorial phase.
The first timephased actual work values that you will enter are
at the task level and not for specific assignments. In the
timephased grid, click the cell at the intersection of the
Wednesday, May 23 column and the task 22 actual work row. The
actual work row is directly below the work row, which contains the
Type 9h, and then press the Tab key.
In the Thursday, May 24 actual work cell, type 15h, and then
For task 22, enter the following actual work values for the
dates listed. Date Actual Hours Friday, May 25 12 Monday, May 28 12
Tuesday, May 29 15
For task 23, Copyedit, you have weekly actual work values from
the assigned resource. The copyeditors have completed the task. For
this task, youll adjust the timescale to record weekly actual
values. View tab > Zoom group > Timescale box > Weeks.
Enter the following actual work values into the timephased grid for
the Copyeditors assignment to task 23, Copyedit Date (Week of)
Actual Hours May 27 60 June 3 80 June 10 48
The resources actual work values were rolled up to the tasks
actual work values. The original work values were saved in the
baseline should you ever need to refer to them later.
Here is how Project handles tasks in relation to the
rescheduled date: If the task does not have any actual work
recorded for it prior to the rescheduled date and does not have a
constraint applied, the entire task is rescheduled to begin after
that date. If the task has some actual work recorded prior to but
none after the rescheduled date, the task is split so that all
remaining work starts after the rescheduled date. The actual work
is not affected. If the task has some actual work recorded for it
prior to as well as after the rescheduled date, the task is not
Exercise D: you reschedule uncompleted work View tab > Gantt
Chart. In the Task Name column, click the name of task 31,
Proofread and index > Scroll to Task
You have learned that over the weekend of July 28, a water pipe
burst in the proofreaders office. None of the projects equipment or
material was damaged, but the cleanup will delay work until
Wednesday, August 1. This effectively stops work on the
proofreading task for a few days. Next, you will reschedule
incomplete work so that the project can begin again on Wednesday.
Project > Status > Update Project.
Select the Reschedule uncompleted work to start after option,
and in the text box, type or select 7/31/12.
Project splits task 31 so that the incomplete portion of the
task is delayed until Wednesday