Sap Principiantes

EHP3 for SAP ERP 6.0

December 2008

English

External Financial Accounting Basics (102)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

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Icons

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Example

Note or Tip

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Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



Content

External Financial Accounting Basics.............................................................................................9

1 Purpose................................................................................................................................... 9

2 Preparation.............................................................................................................................. 9

2.1 Prerequisites..................................................................................................................9

3 Configuration........................................................................................................................... 9

3.1 General Settings (from 'SAP NetWeaver').....................................................................9

3.1.1 Set Countries.............................................................................................................9

3.1.1.1 Set Country-Specific Checks............................................................................9

3.2 Financial Accounting Global Settings (New)................................................................10

3.2.1 Ledgers...................................................................................................................10

3.2.1.1 Fields..............................................................................................................10

3.2.1.1.1 Define Field Status Variants - Field status variants...................................10

3.2.1.2 Define Field Status Variants (part 'Field Status Groups')................................11

3.2.1.2.1 Assigning Company Code to Field Status Variants...................................11

3.2.1.3 Ledger.............................................................................................................12

3.2.1.3.1 Define Currencies of Leading Ledger........................................................12

3.2.1.4 Fiscal Year and Posting Periods.....................................................................12

3.2.1.4.1 Maintain Fiscal Year Variant......................................................................12

3.2.1.4.2 Posting Periods.........................................................................................13

3.2.1.4.2.1 Define Variants for Open Posting Periods..........................................133.2.1.4.2.2 Assign Variants to Company Code....................................................133.2.1.4.2.3 Open and close posting periods.........................................................14

3.2.1.5 Parallel Accounting.........................................................................................15

3.2.1.5.1 Defining Accounting Principles..................................................................15

3.2.1.5.2 Assign Accounting Principle to Ledger Groups.........................................15

3.2.1.6 Real-Time Integration of Controlling with Financial Accounting......................16

3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes.................16

3.2.2 Global Parameters for Company Code...................................................................17

3.2.2.1 Enter Global Parameters (additional details)..................................................17

3.2.2.2 Tax..................................................................................................................18

3.2.2.2.1 Define Foreign VAT Registration Numbers...............................................18

3.2.3 Document................................................................................................................19

3.2.3.1 Document Number Ranges............................................................................19

3.2.3.1.1 Documents in Entry View..........................................................................19

3.2.3.1.1.1 Define Document Number Ranges for Entry View.............................19

3.2.3.1.2 Documents in General Ledger View..........................................................21

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View.............21

3.2.3.2 Document Types.............................................................................................23

3.2.3.2.1 Define Document Types for Entry View.....................................................23

3.2.3.3 Define Posting Keys........................................................................................24

3.2.3.4 Rules for Changing Documents......................................................................28

3.2.3.4.1 Document Change Rules, Line Item..........................................................28



3.2.3.5 Tolerance Groups...........................................................................................30

3.2.3.5.1 Define Tolerance Groups for Employees...................................................30

3.2.3.6 Default Values................................................................................................30

3.2.3.6.1 Change Message Control for Document Processing.................................30

3.2.4 Tax on Sales / Purchases........................................................................................32

3.2.4.1 Calculation......................................................................................................32

3.2.4.1.1 Define Tax Keys........................................................................................32

3.2.4.1.2 Define Tax Code Names...........................................................................35

3.2.4.1.3 Import/Create Tax Codes..........................................................................37

3.2.4.2 Posting............................................................................................................38

3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions.....................................38

3.2.5 Correspondence......................................................................................................38

3.2.5.1 Assign Programs for Correspondence Types.................................................38

3.2.5.2 Define Sender Details for Correspondence Form...........................................39

3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')......................40

3.3.1 Master Data.............................................................................................................40

3.3.1.1 G/L Accounts..................................................................................................40

3.3.1.1.1 Preparations..............................................................................................40

3.3.1.1.1.1 Edit Chart of Accounts List.................................................................40

3.3.1.1.2 Transport Chart of Accounts......................................................................41

3.3.1.1.2.1 Define Account Group........................................................................413.3.1.1.2.2 Create Accounts.................................................................................423.3.1.1.2.3 Define Account Determination for Real-Time Integration...................433.3.1.1.2.4 Define Account for Exchange Rate Difference Posting......................433.3.1.1.2.5 Create Accounts for Clearing Differences..........................................443.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting...........443.3.1.1.2.7 Define Retained Earnings Account....................................................443.3.1.1.2.8 Define Accounts for Materials Management.......................................453.3.1.1.2.9 Define Income Statement Accounts...................................................453.3.1.1.2.10 Define Balance Sheet Accounts.......................................................453.3.1.1.2.11 Define Accounts for Cash Discount Taken.......................................463.3.1.1.2.12 Define Accounts for Lost Cash Discount..........................................463.3.1.1.2.13 Define Accounts for Overpayments / Underpayments......................473.3.1.1.2.14 Define Account for Rounding Differences........................................473.3.1.1.2.15 Define Accounts for Payment Differences with Altern. Currency......473.3.1.1.2.16 Define Accounts for Bank Charges (Vendors)..................................483.3.1.1.2.17 Define Accounts for Cash Discount Granted....................................483.3.1.1.2.18 Define Accounts for Tax Clearing.....................................................483.3.1.1.2.19 Define Accounts for Automatic Offsetting Entry...............................493.3.1.1.2.20 Define Accounts for Bill of Exchange Transactions..........................493.3.1.1.2.21 Define Tax Accounts........................................................................503.3.1.1.2.22 Prepare Automatic Postings for Foreign Currency Valuation...........503.3.1.1.2.23 Define Adjustment Accounts for GR/IR Clearing..............................523.3.1.1.2.24 Define Adjustment Accounts for Receivables/Payables by Maturity 523.3.1.1.2.25 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts 543.3.1.1.2.26 Define Alternative Reconciliation Account for Customers................553.3.1.1.2.27 Define Alternative Reconciliation Account for Vendors....................563.3.1.1.2.28 Specify Accounts for Subsequent Adjustment..................................57

3.3.2 Business Transactions............................................................................................57

3.3.2.1 Open Item Clearing.........................................................................................57



3.3.2.1.1 Prepare Automatic Clearing......................................................................57

3.3.2.1.2 Define Tolerance Groups for G/L Accounts...............................................58

3.3.2.2 Adjustment Posting/Reversal..........................................................................59

3.3.2.2.1 Permit Negative Posting............................................................................59

3.3.2.2.2 Define Reasons for Reversal.....................................................................59

3.3.3 Periodic Processing.................................................................................................60

3.3.3.1 Report.............................................................................................................60

3.3.3.1.1 German Foreign Trade Regulations..........................................................60

3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations...........60

3.3.4 Customer Accounts.................................................................................................62

3.3.4.1 Master Data....................................................................................................62

3.3.4.1.1 Preparations for Creating Customer Master Data.....................................62

3.3.4.1.1.1 Create Number Ranges for Customer Accounts................................623.3.4.1.1.2 Define Account Groups with Screen Layout (Customers)..................633.3.4.1.1.3 Assign Number Ranges to Customer Account Groups......................64

3.3.4.2 Line Items.......................................................................................................64

3.3.4.2.1 Display Line Items.....................................................................................64

3.3.4.2.1.1 Define Line Layout.............................................................................643.3.4.2.1.2 Choose Additional Fields....................................................................65

3.3.5 Vendor accounts.....................................................................................................67

3.3.5.1 Master Data....................................................................................................67

3.3.5.1.1 Preparations for Creating Vendor Master Data.........................................67

3.3.5.1.1.1 Define Accounting Clerks...................................................................673.3.5.1.1.2 Create Number Ranges for Vendor Accounts....................................673.3.5.1.1.3 Define Account Groups with Screen Layout (Vendors)......................683.3.5.1.1.4 Define Screen Layout per Activity (Vendors)......................................69

3.3.6 Business Transactions............................................................................................70

3.3.6.1 Incoming Invoices/Credit Memos....................................................................70

3.3.6.1.1 Maintain Terms of Payment.......................................................................70

3.3.6.1.2 Incoming Invoices/Credit Memos – Enjoy..................................................71

3.3.6.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos...................71

3.3.6.2 Outgoing Payments........................................................................................72

3.3.6.3 Outgoing Payments Global Settings...............................................................72

3.3.6.3.1 Define Posting Keys for Clearing...............................................................72

3.3.6.3.2 Define Payment Block Reasons................................................................73

3.3.6.3.3 Define Default Values for Payment Block..................................................74

3.3.6.3.4 Manual Outgoing Payments......................................................................75

3.3.6.3.4.1 Define Tolerances (Vendors).............................................................753.3.6.3.4.2 Define Reason Codes (Manual Outgoing Payments).........................76

3.3.6.4 Automatic Outgoing Payments.......................................................................77

3.3.6.4.1 Payment Method/Bank Selection for Payment Program............................77

3.3.6.4.1.1 Set Up All Company Codes for Payment Transactions......................773.3.6.4.1.2 Set Up Paying Company Codes for Payment Transactions...............783.3.6.4.1.3 Set Up Payment Methods per Country for Payment Transactions.....793.3.6.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions 833.3.6.4.1.5 Create Bank Master Data...................................................................863.3.6.4.1.6 Define House Banks - House Banks..................................................87



3.3.6.4.1.7 Define House Banks - Bank Accounts................................................893.3.6.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order

903.3.6.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts 913.3.6.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts 923.3.6.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date.93

3.3.6.4.2 Payment Media.........................................................................................94

3.3.6.4.2.1 Define Sender Details for Payment Forms.........................................943.3.6.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method 953.3.6.4.2.3 Define Instruction Keys......................................................................95

3.3.6.5 Dunning..........................................................................................................96

3.3.6.5.1 Basic Settings for Dunning........................................................................96

3.3.6.5.1.1 Define Dunning Block Reasons..........................................................96

3.3.6.6 Dunning Procedure.........................................................................................97

3.3.6.6.1 Define Dunning Procedures......................................................................97

3.3.6.6.1.1 Define Dunning Procedures (Dunning Control)................................1013.3.6.6.1.2 Define Interest Rates........................................................................101

3.3.6.6.2 Printout....................................................................................................102

3.3.6.6.2.1 Allow Dunning with SmartForms......................................................102

3.3.6.7 Interest Calculation.......................................................................................103

3.3.6.7.1 Interest Calculation..................................................................................103

3.3.6.7.1.1 Define Reference Interest Rates......................................................1033.3.6.7.1.2 Define Time-Based Terms...............................................................1043.3.6.7.1.3 Enter Interest Values........................................................................105

3.3.6.7.2 Interest Posting.......................................................................................105

3.3.6.7.2.1 A/R: Calculation of Interest on Arrears.............................................105

3.3.6.8 Closing..........................................................................................................106

3.3.6.8.1 Count.......................................................................................................106

3.3.6.8.1.1 Define Reply Addresses for Balance Confirmation..........................106

3.4 Bank Accounting........................................................................................................107

3.4.1 Bank Accounts......................................................................................................107

3.4.1.1 Update House Bank Account with House Bank ID.......................................107

7. Make the following entries:....................................................................................................108

8. Save your entries.................................................................................................................... 108

3.4.2 Business Transactions..........................................................................................108

3.4.2.1 Check Deposit..............................................................................................108

3.4.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration............................................................................................................108

3.4.2.2 Payment Transactions..................................................................................110

3.4.2.2.1 Manual Bank Statement..........................................................................110

3.4.2.2.1.1 Make Global Settings for Electronic Bank Statement.......................1103.4.2.2.1.2 Create and Assign Business Transactions.......................................115

3.4.2.2.2 Electronic Bank Statement......................................................................116

3.4.2.2.2.1 Define Program and Variant Selection.............................................116

3.4.3 Import and assign Reporting Variants...................................................................117



3.4.3.1 Reporting Variants........................................................................................117

3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM).........................118

3.4.3.3 Assign Selection Variants.............................................................................120

3.5 Period End Activities..................................................................................................120

3.5.1 Bank-Account Interest Calculation........................................................................120

3.5.1.1 Prepare Account Balance Interest Calculation..............................................120

3.5.1.2 Define Reference Interest Rates...................................................................122

3.5.1.3 Define Time-Dependent Terms.....................................................................123

3.5.1.4 Enter Interest Values....................................................................................123

3.5.2 Prepare G/L Account Balance Interest Calculation...............................................124

3.5.2.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data............................124

3.5.2.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules..........................124

3.5.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables...126

3.5.2.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols.....................126

3.5.2.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions..127

3.5.3 Valuate.................................................................................................................. 128

3.5.3.1 Foreign Currency Valuation Methods............................................................128

3.5.3.2 Define Valuation Areas.................................................................................129

3.5.3.3 Assign Valuation Areas and Accounting Principles.......................................130

3.5.3.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences130

3.5.3.5 Foreign Currency Valuation: Account balances............................................132

3.5.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables.....133

3.5.3.7 Def. Sort Meth. and Adjustment Accts - Receivables....................................134

3.5.3.8 Def. Sort Meth. and Adjustment Accts - Payables........................................134

3.5.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity...................135

3.5.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts...................137

3.5.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: posting Keys137

3.5.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings..................................................................................................138

3.5.3.8.3 Define Alternative Reconciliation Account for Customers........................138

3.5.4 Period End Reporting............................................................................................140

3.5.4.1 Entering Company Data for German Foreign Trade Regulations.................140

3.5.4.2 Creating Financial Statement Version...........................................................141



External Financial Accounting Basics

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.

2 Preparation

2.1 PrerequisitesBefore you start installing this scenario, you must install prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix for SAP Best Practices Baseline Package .

3 Configuration

3.1 General Settings (from 'SAP NetWeaver')

3.1.1 Set Countries

3.1.1.1 Set Country-Specific Checks

UseThe purpose of this activity is to include rules for checking the

Bank data

Postal data

Control data

Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and US have to be changed.

Procedure 1. Access the activity using one of the following navigation options:

IMG Menu SAP NetWeaver General Settings Set Countries Set Country-Specific Checks

Menú IMG SAP NetWeaver Parametrizaciones generales Configurar país Configurar verificaciones especificas de país.

Transaction code OY17


sapevent:DOCU_LINK%5CGL:ISO_standard


2. On the Change View “Field Country Field Checks”: Overview screen select country CL

3. On the Change View “Field Country Field Checks”: Details screen, make the following entries

Field name Description User action and values Note

Bank Key 1

Postal code length

Length: 07

Checking rule: 01

Bank account number

Length:

Checking rule:

Bank number length

Length: 15

Checking rule: 05

Post bank acct. no

Length:

Checking rule:

Tax Number 1 Length: 11

Checking rule: 05

Tax Number 2 Length:

Checking rule:

VAT registration no

Length:

Checking rule:

Length of bank key

Length: 15

Checking rule:05

Other data <select>

4. Select save (CTRL+S).

5. Insert the customizing request

3.2 Financial Accounting Global Settings (New)

3.2.1 Ledgers

3.2.1.1 Fields

3.2.1.1.1 Define Field Status Variants - Field status variants

UseIn this activity you create a field status variant with the corresponding field status groups

Procedure1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Campos Definir variantes de status de campos.

Transaction code OBC4



. Select the field status variant “0001”.

2. Choose Copy as… .

3. Make the following entries:

FStV Field status name

0010 Field Status BP

4. Go to the next activity.

3.2.1.2 Define Field Status Variants (part 'Field Status Groups')

UseIn this activity you create the field status groups.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Campos Definir variantes de status de campos.

Transaction code OBC4

Select the field status variant “1000”.

2. Choose Copy as… .


FStV Field status name

0010 Field Status BP

4. On the Specify object to be copied screen, Select copy all.

5. Save your entries.

3.2.1.2.1 Assigning Company Code to Field Status Variants

UseIn this activity you assign the company code to the field status variant.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Assign Company Code to Field Status Variants

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Campos Asignar sociedad a variantes status campos.



Transaction code SPRO

2. Make the following entries for company code 1000:

Company Code Field Status Variant

1000 0010


3.2.1.3 Ledger

3.2.1.3.1 Define Currencies of Leading Ledger

UseIn this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code:

The local currency (as company code currency) is specified in the company code settings.

You can define one or two additional local currencies that you store per company code parallel to the first local currency.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Ledger Define Currencies of Leading Ledger

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Libros Definir monedas de ledger principal


2. On the Change View ”Additional Local currencies for Company Code”: Overview screen select company code 1000 and choose Details.

3. On the Change View ”Additional Local Currencies for Company Code”: Details screen make the following entries:

2nd local Currency

Currency Exchange Rate Type

Source Currency

Type of Translation

40 USD M 1 2

4. Choose Save.

5. Chose Back.

3.2.1.4 Fiscal Year and Posting Periods

3.2.1.4.1 Maintain Fiscal Year Variant

Use



This activity is only necessary, if the standard fiscal year variants cannot be used.

For Baseline the standard customizing is required with fiscal year variant K4.

3.2.1.4.2 Posting Periods

3.2.1.4.2.1 Define Variants for Open Posting Periods

UseIn this activity, you define variants for open posting periods.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting Periods

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Ejercicio y períodos contables Periodos Contables Definir variantes para períodos contables abiertos


2. On the Change View “Posting Periods: Define Variants”: Overview screen make the following entries:


Variant 0010

Name Variant 0010

3. Save your entry.

3.2.1.4.2.2 Assign Variants to Company Code

UseIn this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de Gestión financiera (Nuevo) Libros Ejercicio y Períodos contables Períodos contables Asignar variantes a sociedad




5. On the Change View “Assing Com.Code-> Posting Period Variants”: Overview screen make the following entries:


COCd Company Code 1000

Variant 0010

6. Save your entry.

3.2.1.4.2.3 Open and close posting periods

Use

In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.

You close a period by selecting the period specifications so that the period to be closed does not fall within them.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Ejercicio y períodos contables Periodos Contables Abrir y Cerrar Periodos Contables


2. On the Change View “Posting Periods: Specify Time Intervals”:Overview screen make the following entries:

Var. A To accountFrom per. 1 Year

To period Year

From per. 2 Year

To period Year

0010 + 1 2000 12 2010 13 2000 16 2010

0010 A ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 D ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 K ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 M ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 S ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

3. Save your entry.



3.2.1.5 Parallel Accounting

3.2.1.5.1 Defining Accounting Principles

UseIn this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.

For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.

For Baseline Germany the HGB principle is necessary.


IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Define Accounting Principles

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Preparacion de cuenta Paralela Definir normas de presentacion de Cuentas


2. On the Change View “Accounting Principles”: Overview screen make the following entries:


ACC Accounting Principle

GAAP

Name/Description of Accounting Principle

US GAAP

3. Save your entry.

3.2.1.5.2 Assign Accounting Principle to Ledger Groups

UseIn this IMG activity, you assign the desired ledger group to your accounting principles.


IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Presentación de cuentas paralela Asignar norma de presentación de cuentas a grupos de ledgers




5. On the Change View “Assignment of Accounting Principle to Target Ledger Group”: Overview screen make the following entries:


Accounting IFRS

Target Ledger Group

0L

6. Save your entry.

3.2.1.6 Real-Time Integration of Controlling with Financial Accounting

3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes

UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.

Procedure

1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Assign Variants for Real-Time Integration to Company Codes

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Integración en tiempo real del Controlling con la gestión financiera Asignar variants para integración tmpo.real a sociedades


2. On the Change View “Assignment of Variants for Real-Time Integration for CoCo screen make the following entries:


Company C Company Code 1000

Variant for Real-Time Integration

0001 Standard-Variant



3. Save your entry.

3.2.2 Global Parameters for Company Code

3.2.2.1 Enter Global Parameters (additional details)

Use

In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.


IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Global Parameters for Company Code Enter Global Parameters

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Parámetros globales para la sociedad Verificar y completar parámetros globlales.

Transaction code OB37

2. On the Change View “Company Code Global Data”:Overview screen select Company Code 1000 and make the following entries:


Chart of Accts Chart of account CL01

Credit Control Area

1000

Fiscal Year Variant

K4

VAT Registration No.

DE123456789

Document entry screen variant

2

Field status variant

0010

Pstng period variant

0010

Max. echange rate deviation

10

Inflation Method

CL01

Cost of sales 2


sapevent:DOCU_LINK%5CDS:GLOS.fiscal_year_variant

sapevent:DOCU_LINK%5CDS:GLOS.chart_of_accounts



Negativ postings permitted

<select>

Cash Management activatetd

<select>

3. On the Change View “Company Code Global Data”:Details screen select Additional Data and make the following entries:


ZM permit memo

Antragsteller der Zulassung: SAP AG

ZM permit memo

Zulassende Behörde: BfF

ZM permit memo

Datum/Aktenzeichen: 26.04.1993 – S7427c – ZU 13

INTRASTAT ID number

10051962


3.2.2.2 Tax

3.2.2.2.1 Define Foreign VAT Registration Numbers

UseIn this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Global Parameters for Company Code Tax VAT Registration Numbers (VAT Reg. No.) Define Foreign VAT Registration Numbers

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Parámetros globales para la sociedad .Impuestos .Almacenar N.I.F comunitario para extranjero




2. On the Change View “View for ‘T001N-UINNR” :Overview screen make the following entries:


CoCD Company Code 1000

Cty Country FR

VAT Registration No.

FR94409514692


3.2.3 Document

3.2.3.1 Document Number Ranges

3.2.3.1.1 Documents in Entry View

3.2.3.1.1.1 Define Document Number Ranges for Entry View

UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento .Rango de números de documento .Documentos en vista de registro Definir rangos de numeros de documentos de la vista de entrada de datos


2. On the Number Ranges For Accounting Documents screen make the following entries:


Company Code 1000



1. Choose Change Intervals.

2. On the Maintain Number Range Intervals view, choose Insert Interval.

3. In the Insert Interval dialog boy make the following entries; after each entry choose Insert. Then again choose Insert Interval.

No To Fiscal Year From No. To No. External

01 9999 0100000000 0199999999

02 9999 0200000000 0299999999

03 9999 0300000000 0399999999

04 9999 0400000000 0499999999

05 9999 0500000000 0599999999

06 9999 0600000000 0699999999

07 9999 0700000000 0799999999

08 9999 0800000000 0899999999

09 9999 0900000000 0999999999

10 9999 1000000000 1099999999

11 9999 1100000000 1199999999

12 9999 1200000000 1299999999

13 9999 1300000000 1399999999

14 9999 1400000000 1499999999

15 9999 1500000000 1599999999

16 9999 1600000000 1699999999

17 9999 1700000000 1799999999

18 9999 1800000000 1899999999

19 9999 1900000000 1999999999

20 9999 2000000000 2099999999

21 9999 2100000000 2199999999

47 9999 4700000000 4799999999

48 9999 4800000000 4899999999

49 9999 4900000000 4999999999

50 9999 5000000000 5099999999

51 9999 5100000000 5199999999 X

52 9999 5200000000 5299999999

53 9999 5300000000 5399999999

81 9999 8100000000 8199999999

82 9999 8200000000 8299999999

83 9999 8300000000 8399999999

84 9999 8400000000 8499999999



No To Fiscal Year From No. To No. External

85 9999 8500000000 8599999999

90 9999 9000000000 9099999999

X1 9999 9100000000 9199999999

X2 9999 9299999999 9399999999

4. Choose Save.

5. Confirm the dialog box regarding transport of number range intervals.

6. Choose Back.

7. Choose Save.

8. Confirm the dialog box regarding transport of number range intervals.

9. Choose Back twice to leave the IMG activity.

3.2.3.1.2 Documents in General Ledger View

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View

UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in General Ledger View Define Document Number Ranges for General Ledger View

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Rangos de números de documento Documentos en vista de libro mayor Definir rangos de números de documento de la vista de libro mayor


Docu-ment type

Number range

Reverse Document type

Account types allowed( set the indicator:

A for Assets,D for Customer,K for vendor,M for Material,S for G/L account)

Trading partner

Net document type

Inter company Posting

AA 01 ADKMS



Docu-ment type

Number range




Trading partner

Net document type


AB 01 ADKMS X

AC 06 ADKMS

AD 01 ADKMS

AF 03 AS

AN 01 AKMS X

AP 02 KA AKS

CH 01 ADS

DA 16 ADS

DG 16 DS

DR 18 ADMS

DV 16 DS

DY 16 ADMS

DZ 14 DS

EU 02 ADKMS

EX 02 DKS

IF 07 KS

KA 17 AKMS

KG 17 AKMS

KN 01 AKMS X

KP 48 AMS

KR 19 AKMS

KZ 15 AKS

ML 47 MS

PR 48 MS

RA 51 AKMS

RB RB S

RE 51 AKMS

RK 53 AKMS

RN 51 AKMS X

RV Z1 ADS



Docu-ment type

Number range




Trading partner

Net document type


SA 01 ADKMS

SB 12 S

SK 13 S

SU 01 ADKMS X X

UE 04 ADKMS

WA 49 AMS

WE 50 AMS

WI 49 AMS

WL 49 AMS

WN 50 AMS X

Y1 52 AKMS

ZB 51 AKMS

ZC 51 AKMS

ZD 51 AKMS

ZG 00 ADS

ZL 00 ADS

ZT 51 AKMS

ZP 20 ADKMS

ZR 20 DKS

ZS 05 DKS

ZV 20 ADKMS

2. On the Number Ranges For Documents in General Ledger View screen make the following entries:


Company Code 1000

3. Make the following entries for company code 1000, refer to the previous chapter for the procedure.

No. To Fiscal Year

From No. To No. External

Z1 2099 1000000000 1099999999




3.2.3.2 Document Types

3.2.3.2.1 Define Document Types for Entry View

UseIn this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Types Define Document Types for Entry View

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Tipos de documento Definir clases de documento de la vista de entrada de datos

Transaction code OBA7

2. Please check, if the following settings are on the system:


3.2.3.3 Define Posting Keys

UseIn this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry have to be made (field status).


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Define Posting Keys

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Definir clave contabilización




2. Please check, if the following settings are on the system:

Clave de Cont. Nombre Debito/Credito Tipo de Cuenta

00 Act assignment model

01 Invoice Debit Customer

02 Reverse credit memo Debit Customer

03 Expenses Debit Customer

04 Other receivables Debit Customer

05 Outgoing payment Debit Customer

06 Payment difference Debit Customer

07 Other clearing Debit Customer

08 Payment clearing Debit Customer

09 Special G/L debit Debit Customer

0A CH Bill.doc. Deb Debit Customer

0B CH Cancel.Cred.memoD Debit Customer

0C CH Clearing Deb Debit Customer

0X CH Clearing Cred Debit Customer

0Y CH Credit memo Cred Debit Customer

0Z CH Cancel.BillDocDeb Debit Customer

11 Credit memo Credit Customer

12 Reverse invoice Credit Customer

13 Reverse charges Credit Customer

14 Other payables Credit Customer

15 Incoming payment Credit Customer

16 Payment difference Credit Customer

17 Other clearing Credit Customer

18 Payment clearing Credit Customer

19 Special G/L credit Credit Customer

1A CH Cancel.Bill.docDe Credit Customer

1B CH Credit memo Deb Credit Customer

1C CH Credit memo Deb Credit Customer

1X CH Clearing Cred Credit Customer

1Y CH Cancel.Cr.memo C Credit Customer

1Z CH Bill.doc. Cred Credit Customer

21 Credit memo Debit Vendor

22 Reverse invoice Debit Vendor



Clave de Cont. Nombre Debito/Credito Tipo de Cuenta

24 Other receivables Debit Vendor

25 Outgoing payment Debit Vendor

26 Payment difference Debit Vendor

27 Clearing Debit Vendor

28 Payment clearing Debit Vendor

29 Special G/L debit Debit Vendor

31 Invoice Credit Vendor

32 Reverse credit memo Credit Vendor

34 Other payables Credit Vendor

35 Incoming payment Credit Vendor

36 Payment difference Credit Vendor

37 Other clearing Credit Vendor

38 Payment clearing Credit Vendor

39 Special G/L credit Credit Vendor

40 Debit entry Debit G/L account

50 Credit entry Credit G/L account

70 Debit asset Debit Asset

75 Credit asset Credit Asset

80 Stock initial entry Debit G/L account

81 Costs Debit G/L account

83 Price difference Debit G/L account

84 Consumption Debit G/L account

85 Change in stock Debit G/L account

86 GR/IR debit Debit G/L account

89 Stock inwrd movement Debit Material

90 Stock initial entry Credit G/L account

91 Costs Credit G/L account

93 Price difference Credit G/L account

94 Consumption Credit G/L account

95 Change in stock Credit G/L account

96 GR/IR credit Credit G/L account

99 Stock outwd movement Credit Material



Posting Key

Account Type

Debit/Credit Indicator

Posting Key for Reversal/Reverse Entry

Indicator: Posting key for special G/L t

Indicator: Sales-related item?

Indicator: Is the posting key used in a

#90 S H ' ' ' ' ' ' ' '

#91 S H ' ' ' ' ' ' ' '

#93 S H ' ' ' ' ' ' ' '

#94 S H ' ' ' ' ' ' ' '

#95 S H ' ' ' ' ' ' ' '

#96 S H ' ' ' ' ' ' ' '

#99 M H ' ' ' ' ' ' ' '

#01 D S #12 ' ' X ' '

#02 D S #11 ' ' X ' '

#03 D S #13 ' ' ' ' ' '

#04 D S #14 ' ' ' ' ' '

#05 D S #15 ' ' ' ' X

#06 D S #16 ' ' ' ' X

#07 D S #17 ' ' ' ' ' '

#08 D S #18 ' ' ' ' X

#09 D S #19 X ' ' ' '

#0A D S 1A ' ' ' ' ' '

#0B D S 1B ' ' ' ' ' '

#0C D S ' ' ' ' ' '

#0X D S 1X ' ' ' ' ' '

#0Y D S 1Y ' ' ' ' ' '

#0Z D S 1Z ' ' ' ' ' '

#11 D H #02 ' ' X ' '

#12 D H #01 ' ' X ' '

#13 D H #03 ' ' ' ' ' '

#14 D H #04 ' ' ' ' ' '

#15 D H #05 ' ' ' ' X

#16 D H #06 ' ' ' ' X

#17 D H #07 ' ' ' ' ' '

#18 D H #08 ' ' ' ' X

#19 D H #09 X ' ' ' '

#1A D H #0A ' ' ' ' ' '

#1B D H #0B ' ' ' ' ' '



#1C D H #0C ' ' ' ' ' '

#1X D H #0X ' ' ' ' ' '

#1Y D H #0Y ' ' ' ' ' '

#1Z D H #0Z ' ' ' ' ' '

#21 K S #32 ' ' X ' '

#22 K S #31 ' ' X ' '

#24 K S #34 ' ' ' ' ' '

#25 K S #35 ' ' ' ' X

#26 K S #36 ' ' ' ' X

#27 K S #37 ' ' ' ' ' '

#28 K S #38 ' ' ' ' X

#29 K S #39 X ' ' ' '

#31 K H #22 ' ' X ' '

#32 K H #21 ' ' X ' '

#34 K H #24 ' ' ' ' ' '

#35 K H #25 ' ' ' ' X

#36 K H #26 ' ' ' ' X

#37 K H #27 ' ' ' ' ' '

#38 K H #28 ' ' ' ' X

#39 K H #29 X ' ' ' '

#40 S S #50 ' ' ' ' ' '

#50 S H #40 ' ' ' ' ' '

#70 A S #75 ' ' ' ' ' '

#75 A H #70 ' ' ' ' ' '

#80 S S ' ' ' ' ' ' ' '

#81 S S ' ' ' ' ' ' ' '

#83 S S ' ' ' ' ' ' ' '

#84 S S ' ' ' ' ' ' ' '

#85 S S ' ' ' ' ' ' ' '

#86 S S ' ' ' ' ' ' ' '

#89 M S ' ' ' ' ' ' ' '




3.2.3.4 Rules for Changing Documents

3.2.3.4.1 Document Change Rules, Line Item

UseIn this activity, you determine under which circumstances fields within posted documents can be changed.

Procedure


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Rules for Changing Documents) Document Change Rules, Line Item

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Reglas de modificación de documentos Reglas modificación documentos, posición documento


2. On the Change View “Rules for Changing Documents”: Overview screen select New Entries.

3. On the New Entires: Details of Added Entries screen make the following entries:

Field name Account Type Transact.type Company Code Field can be changed

Line item not cleared

BSEG-MWSKZ D X

BSEG-WMWST D X

BSEG-WRBTR D X

BSEG-MWSKZ K X

BSEG-PYAMT K X X

BSEG-PYCUR K X X

BSEG-WMWST K X

BSEG-WRBTR K X

BSEG-MWSKZ S X

BSEG-WRBTR S X



Field name Account Type Transact.type Company Code Field can be changed

Line item not cleared

COBL-AUFNR S X

COBL-KOSTL S X

COBL-PRCTR S X


3.2.3.5 Tolerance Groups

3.2.3.5.1 Define Tolerance Groups for Employees

UseIn this activity, you predefine various amount limits for your employees with which you determine:

the maximum document amount the employee is authorized to post

the maximum amount the employee can enter as a line item in a customer or vendor account

the maximum cash discount percentage the employee can grant in a line item

the maximum acceptable tolerance for payment differences for the employee.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Tolerance Groups Define Tolerance Groups for Employees

Menu IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Grupos de tolerancia Definir grupos de tolerancia para empleados


2. On the Change View “FI Tolerance Groups For Users”: Overview screen select New Entries.

3. On the New Entires: Details of Added Entries screen make the following entries:

Company Code

Currency Amount per document

Amount per Open Item Account Item

Cash Discount per Line Item

1000 CLP 999.999.999.900 999.999.999.900 5,000

Permitted Payment Differences:

Amount Percent Cash Discnt Adj. to

Revenue 500 2.0%

Expense 500 2.0%




3.2.3.6 Default Values

3.2.3.6.1 Change Message Control for Document Processing

Use

In this activity, you can configure the appearance of system messages according to requirements.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Default Values Change Message Control for Document Processing

Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Valores propuestos Modificar control mensajes para tratar documentos


2. On the Determine Work Area: Entry screen make the following entry:


Application Area

F5

3. On the Change View “Message Control by User”: Overview screen make the following entries:

Message Number

User Name Online Batchl Standard

671 W W

4. Select back.



Application Area

F2


Message Number


057 - - W

145 I I

144 I I



7. Select back.



Application Area

KI


Message Number


281 - - W

144 W W E

166 W W E


3.2.4 Tax on Sales / Purchases

3.2.4.1 Calculation

3.2.4.1.1 Define Tax Keys

UseIn this activity the additional tax codes are defined. Otherwise the standard tax codes for Germany are used.


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases

Menú IMG Gestión Financiera(nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negociosCalculoDefinir indicador de IVA

Transaction code FTXP



2. Choose Country CL.

3. On the next screen in field Tax Code enter C0 and choose Enter.

4. In the Properties dialog box, make the following entries:

Tax Code

Name Tax Type

C0 Tax-exempt (0% tax rate) V

5. Choose Enter.

6. On the Maintain Tax Code: Tax Rates screen make the following entry:

Field Name Description Tax Percent Rate Note

Input tax 0,000

7. Choose back.



Tax Code

Name Tax Type

C1 19% input VAT A

10. Choose Enter.



Input tax 19,00

12. Choose back.



Tax Code

Name Tax Type

C2 19% input VAT + 1% deductible fuel tax

V

15. Choose Enter.



Input tax 19,000

Fuel tax (ded.) 1,00

17. Choose back.



Tax Code

Name Tax Type

C3 19% input VAT + 1% nondeductible fuel tax

V



20. Choose Enter.



Input tax 19,000

Fuel tax (nonded.)

1,00

22. Choose back.

23. On the next screen in field Tax Code enter D0 and choose Enter.


Tax Code

Name Tax Type

DO Tax-exempt (0% tax rate)

A

25. Choose Enter.



Output tax 0,00

27. Choose back.



Tax Code

Name Tax Type

D1 Tax-exempt (0% tax rate)

A

30. Choose Enter.



Output tax 19,000

32. Choose back.



Tax Code

Name Tax Type

D2 19% VAT + 1% petrol tax, deduct.

A

35. Choose Enter.



Fuel tax (ded.) 1,00

Output Tax 19,00



37. Choose back.



Tax Code

Name Tax Type

D3 19% VAT + 1% petrol tax, non deduct.

A

40. Choose Enter.



Fuel tax (nonded.)

1,00

Output Tax 19,000

42. Choose back.

43. On the next screen in field Tax Code enter DX and choose Enter.


Tax Code

Name Tax Type

DX Bill of exchange tax 0.5% fixed

A

45. Choose Enter.



Output Tax 0,50

3.2.4.1.2 Define Tax Code Names

UseIn the standard, several tax code names has to be changed (for México).


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases

Menu IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Impuesto sobre el volumen de negocios Cálculo Definir indicador de IVA

Transaction code FTXP



2. Choose Country CL.



Tax Code Name

C0 Tax-exempt (0% tax rate)

5. Choose back.



Tax Code Name

C1 19% input VAT

8. Choose back.



Tax Code Name

C2 19% input VAT + 1% deductible fuel tax

11. Choose back.



Tax Code Name

C3 19% input VAT + 1% nondeductible fuel tax

14. Choose back.



Tax Code Name

D0 Tax-exempt (0% tax rate)

17. Choose back.



Tax Code Name

D1 19% output VAT



20. Choose back.



Tax Code Name

D2 19% VAT + 1% petrol tax, deduct.

23. Choose back.



Tax Code Name

D3 19% VAT + 1% petrol tax, non deduct.

26. Choose back.

27. On the next screen in field Tax Code enter DX and choose Enter.


Tax Code Name

DX Bill of exchange tax 0.5% fixed

3.2.4.1.3 Import/Create Tax Codes

Use

PrerequisitesThe activity “Define Tax Codes for Sales and Purchases” of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.

Procedure You have to correct the percentage rate.

1. Access the activity as follows:

IMG Menu System Services Reporting

Menu IMG Sistema Servicios Reporting

Transaction code SA38

1. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.

2. Choose Execute.

3. On the Import Tax Codes After Transport screen make the following entries:



Field name Description User action and values

Transport number

No. of transport request that you created in the previous activity

Enter the transport request no. that contains the required tax codes and tax rates

Country country key CL

3. Choose Execute.

4. On the next screen the session ID and a log are displayed. Make sure the log says “1 Session(s) successfully processed”.

ResultThe system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors

3.2.4.2 Posting

3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions

UseIn this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.


IMG Menu Financial Accounting (NEW) Asset Accounting Asset Accounting (Lean Implementation) Organizational Structures Assign Input Tax Indicator for Non-Taxable Acquisitions

Menu IMG Gestión financiera (Nuevo) Contabilidad de activos fijos Contabilidad AF (cotización valoración) Estructuras de organización Asignar ind.IVA soportado para altas no relevantes p.impuestos

Transaction code OBCL

2. On the Change View “Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen make the following entry:


CoCd Company Code 1000

Input tax Input tax CO

Output tax Output tax DO




3.2.5 Correspondence

3.2.5.1 Assign Programs for Correspondence Types

UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Assign Programs for Correspondence Types

Menu IMG Gestión financiera (Nuevo) ® Parametrizaciones básicas de gestión financiera (Nuevo) ® Correspondencia ®Fijar asignación report. para clase correspondencia


2. On the Change View “Allocate Programm for Automatic Correspondence”: Overview screen select New Entries

3. On the New Entries: Details of Added Entries screen make the following entry:

Company code

Correspondence Name of the Print Program

Name of Variant

Text Proposal

1000 ZFI09 RFKORD30 ZFI09


3.2.5.2 Define Sender Details for Correspondence Form

Use

In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:

letter header

letter footer

sender address


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Define Sender Details for Correspondence Form

Menú IMG Gestión financiera (Nuevo) ® Parametrizaciones básicas de gestión financiera (Nuevo) ® Correspondencia ® Almacenar



datos remitente p. formulario correspondencia.


2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen select New Entries


Company code

Correspondence Name of the Print Program Name of Variant

Text Proposal

1000 RFKORD00

1000 RFKORD10

1000 RFKORD40

1000 RFKORD80


3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')

3.3.1 Master Data

3.3.1.1 G/L Accounts

3.3.1.1.1 Preparations

3.3.1.1.1.1 Edit Chart of Accounts List

UseIn the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

For Baseline Chile the standard chart of accounts CL01 is used


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List

Menu IMG Gestión financiera (Nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Tratamiento inicial Tratar índice planes de cuentas



sapevent:DOCU_LINK%5CDS:GLOS.3526B884AFAB52B9E10000009B38F974

sapevent:DOCU_LINK%5CDS:GLOS.35280744EC0521BAE10000009B38F984


2. On the Change View “List of All Charts of Accounts: Overview screen, select New Entries.



Chart of Accts CL01

Description Chart of Accounts Chile

Maint. Language ES

Length of G/L account number

10

Contolling Integration

Manual creation of cost elements


3.3.1.1.2 Transport Chart of Accounts

UseIn the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.

To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.3.1.1.2.1 Define Account Group

Use

The procedure for copying G/L account groups is described in this chapter.

For Baseline Chile the chart of accounts CL01 is used with the listed standard G/L account groups.

If you want to use this chart of accounts with the listed G/L account groups skip this activity!

Only perform this activity if you want to use another chart of accounts and/ or other G/L account groups, e.g. for a personalized configuration.

Chrt/Accts Acct Group Name From acct To account

CL01 AS Fixed assets accounts 9999999999

CL01 CASH Liquid funds accounts 9999999999

CL01 GL General G/L accounts 9999999999

CL01 MATMaterials management accounts 9999999999

CL01 PLIncome statement accounts 9999999999



Chrt/Accts Acct Group Name From acct To account

CL01 RECNRecon.account ready for input 9999999999


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group

Menu IMG Gestión financiera (Nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Tratamiento inicial Definir grupo de cuentas.

Transaction code OBD4

2. Select the account group from the chart of accounts you want to copy.

3. Choose Copy.

4. On the next screen overwrite the chart of accounts and or the account group name and description.

5. Choose Enter.To adapt the field status make a double click on the line with the newly created entry.On the next screen make your settings for the field status and save your entries.Copy the next account group and repeat the above mentioned steps as required.


3.3.1.1.2.2 Create AccountsIf the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.

In the Excel sheet you find all accounts <ChartOfAccount_CL01_2008.xls> that are used in Baseline Chile. Refer to this file for the data to maintain for each account. If you use chart of accounts CL01, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts.

SAP Menu SAP Menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally

Menu IMG Menú SAP Finanzas Gestión Financiera Libro Mayor Datos maestros Cuentas de mayor Tratamiento individual Central

Transaction Code FS00

To maintain data for an account:



1. On the Edit G/L Account Centrally view enter the account number and the company code 1000.

2. Choose Create (the icon right to the company code field).

3. Maintain the data as stated in the file.


3.3.1.1.2.3 Define Account Determination for Real-Time Integration


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration

Menu IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Integración en tiempo real del Controlling con la gestión financiera

Transaction code OK17

2. Enter the controlling area 1000 and choose Continue.

3. Choose Change Account Determin. Confirm the warning message by choosing Enter.

4. Enter account 4900000001.


3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting

Menu IMG Gestión financiera (Nuevo Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocio Contabilización Almacenar cuenta para contabilizar diferencias de cambio

Transaction code OBYY

2. Enter the chart of accounts CL01. Choose Continue.

3. Make the neccesary entries.




3.3.1.1.2.5 Create Accounts for Clearing Differences 1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Business Transactions → Open Item Clearing → Clearing Differences → Create Accounts for Clearing Differences

Menú IMG Gestión financiera (Nuevo) → Contabilidad principal nuevo → Operaciones contables → Compensación de partidas abiertas → Diferencias a compensar → almacenar cuentas para diferencias en compensaciones

Transaction code OBXZ


3. Enter accounts


3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting


IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Report → Sales/Purchases Tax Returns → Define Accounts for Automatic Tax Payable Transfer Posting

Menu IMG Gestión financiera (Nuevo) → Contabilidad principal (Nuevo) → Operaciones periódicas → Declarar → Declaración del IVA → Almacenar cuentas para traslado automático del cargo de impuestos



3. Enter accounts.


3.3.1.1.2.7 Define Retained Earnings Account 1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Carry Forward → Define Retained Earnings Account

Menu IMG Gestión financiera (Nuevo) → Contabilidad principal (Nuevo) → Operaciones periódicas → Arrastrar → Especificar cuenta de remanente





3. Make the following entry:

Field Name Value

P&L statmt acct type X

Account 2305500000

3.3.1.1.2.8 Define Accounts for Materials Management1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) General Ledger Accounting (New) → Periodic Processing → Integration → Materials Management → Define Accounts for Materials Management

Menu IMG Gestión financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periódicas Integración Gestión de materiales Almacenar cuentas para gestión de materiales

Transaction code OBYC

Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.

3.3.1.1.2.9 Define Income Statement Accounts1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Income Statement Accounts

Menu IMG Gestión financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periódicas Integración Calculo de nomina Almacenar cuentas de beneficio

Transaction code OBYE

2. Choose Automatic Postings - Account Determination.


4. Make the necessary entries.


3.3.1.1.2.10 Define Balance Sheet Accounts1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Balance Sheet Account

Menu IMG Gestión financiera (Nuevo) Contabilidad principal (Nuevo)



Operaciones periódicas Integración Calculo de nomina Almacenar cuentas de balance

Transaction code OBYG




3.3.1.1.2.11 Define Accounts for Cash Discount Taken1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Cash Discount Taken

Menu IMG Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para ingresos por descuentos

Transaction code OBXU



4. Save your entry.

3.3.1.1.2.12 Define Accounts for Lost Cash Discount1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Lost Cash Discount

Menu IMG Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para perdidas por descuentos

Transaction code OBXV



4. Save your entry.



3.3.1.1.2.13 Define Accounts for Overpayments / Underpayments


IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Overpayments/Underpayments

Menu IMG Gestión Financiera(nuevo) Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos

Transaction code OBXL



4. Save your entry.

3.3.1.1.2.14 Define Account for Rounding Differences1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Account for Rounding Differences

Menu IMG Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para diferencias en redondeo



3. Enter account Debit4230000027, Credit 4230000028

4. Save your entry.

3.3.1.1.2.15 Define Accounts for Payment Differences with Altern. Currency


IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Payment Differences with Altern. Currency

Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos definir cuentas p.diferencias de pago en moneda diferente

Transaction code OBXO




3. Enter account Debit4230000025, Credit 4230000027

4. Save your entry.

3.3.1.1.2.16 Define Accounts for Bank Charges (Vendors)1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Bank Charges (Vendors)

Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para gastos bancarios (acreedores)

Transaction code OBXK

2. Double-click on transaction BSP (Bank Charges).




3.3.1.1.2.17 Define Accounts for Cash Discount Granted1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Define Accounts for Cash Discount Granted

Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contablesEntradas de pagos Parametrización básica entradas de pagos Almacenar cuentas para gastos por descuentos

Transaction code OBXI




3.3.1.1.2.18 Define Accounts for Tax Clearing 1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Received → Define Account for Tax Clearing

Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contablesAnticipo recibidoAlmacenar cuenta p.compensación de impuestos

Transaction code OBXB

2. Double-click on Input tax clearing on down payments (transaction VVA).





Input tax clearing Account

A 2108000010

B 2108000010

I 2108000010

M 2108000010

V 2108000010


6. Choose Back.

7. Double-click on Output tax clearing on down payments (transaction MVA).

Output tax clearing Debit

A 2108000011


3.3.1.1.2.19 Define Accounts for Automatic Offsetting Entry1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry

Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contablesContabilizaciones con cuenta asociada diferente Otras operaciones CMEAlmacenar cuenta para contrapartida automática

Transaction code OBXS




3.3.1.1.2.20 Define Accounts for Bill of Exchange Transactions2. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Bank Accounting → Business Transactions → Bill of Exchange Transactions → Bill of Exchange Receivable → Post Bill of Exchange Receivable → Define Accounts for Bill of Exchange Transactions

Menu IMG Gestión Financiera(nuevo) → Contabilidad bancaria → Operaciones contables → Operaciones con efectos → Efecto en cartera → Contabilizar efecto en cartera → Almacenar cuentas para operaciones con efectos

Transaction code OBYH



3. Double-click on the transaction from the table below.


5. Enter the relevant account as stated in the table below.

Description Transaction Account determ.

Bank discount charges BDS select

Bank collection charges BIK select

Bank bill of exchange tax BWS select

Revenue from discount charges

DSKselect

Revenue from collection charges

INKselect

Bill of exchange payment request

WAN

Bill of exchange from request WBW

Bill of exchange charges - debit

WSB

Revenue from bill of exchange tax

WSTselect

Bill of Exchange Usage WVW


3.3.1.1.2.21 Define Tax Accounts 1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts

Menu IMG Gestión financiera(Nuevo)→ Parametrizaciones basicas de gestión financiera(Nuevo)→ Impuesto sobre el volumen de negocios → Contabilización → Almacenar cuentas de Impuestos


Enter the accounts for the specified transaction keys according to the Excel sheet. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose Rules pushbutton and set the indicator according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.




3.3.1.1.2.22 Prepare Automatic Postings for Foreign Currency Valuation


IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Valuate → Foreign Currency Valuation → Prepare Automatic Postings for Foreign Currency Valuation

Menu IMG Gestión financiera → Contabilidad principal(nuevo) → Operaciones periódicos → valorar → Valoración de moneda extranjera → Preparar contabilizaciones automáticas para valoración en ME


2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).


4. Enter the relevant accounts as stated in the table below.

Exchange rate difference key Expense account E/R Gains acct

4230000025 4230000026

USD 4230000025 4230000026

5. Choose Back (F3).

6. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).

G/L Account Currency Loss Gain Val.loss 1 Val.gain 1 Bal.sheet adj.1

1104000100 4230000025 4230000026 4230000013 4230000029 1104000199

1104000100 CLP 4230000025 4230000026 4230000013 4230000029 1104000199

1104000100 USD 4230000025 4230000026 4230000013 4230000029 1104000199

1104000110 4230000025 4230000026 4230000013 4230000029 1104000199

1104000110 CLP 4230000025 4230000026 4230000013 4230000029 1104000199

1104000110 USD 4230000025 4230000026 4230000013 4230000029 1104000199

1104000200 4230000025 4230000026 4230000013 4230000029 1104000299

1104000200 CLP 4230000025 4230000026 4230000013 4230000029 1104000299

1104000200 USD 4230000025 4230000026 4230000013 4230000029 1104000299

1104000210 4230000025 4230000026 4230000013 4230000029 1104000299

1104000210 CLP 4230000025 4230000026 4230000013 4230000029 1104000299

1104000210 USD 4230000025 4230000026 4230000013 4230000029 1104000299

2105001000 4230000025 4230000026 4230000013 4230000029 2105001004

2105001000 CLP 4230000025 4230000026 4230000013 4230000029 2105001004

2105001000 USD 4230000025 4230000026 4230000013 4230000029 2105001004

2105001001 4230000025 4230000026 4230000013 4230000029 2105001004

2105001001 CLP 4230000025 4230000026 4230000013 4230000029 2105001004



2105001001 USD 4230000025 4230000026 4230000013 4230000029 2105001004

2105002000 4230000025 4230000026 4230000013 4230000029 2105002004

2105002000 CLP 4230000025 4230000026 4230000013 4230000029 2105002004

2105002000 USD 4230000025 4230000026 4230000013 4230000029 2105002004

2105002001 4230000025 4230000026 4230000013 4230000029 2105002004

2105002001 CLP 4230000025 4230000026 4230000013 4230000029 2105002004

2105002001 USD 4230000025 4230000026 4230000013 4230000029 2105002004

7. Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.23 Define Adjustment Accounts for GR/IR Clearing 1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting (New → General Ledger Accounting (New) → Periodic Processing → Reclassify → Define Adjustment Accounts for GR/IR Clearing

Menu IMG Gestión financiera → Contabilidad principal (nuevo) → Operaciones periódicas → valorar → Reclasificar → Almacenar cuentas regularización p.compensacion EM/RF

Transaction code OBYP

2. Double-click on the transaction BNG (Invoiced but not yet delivered).



Reconciliation account Adjustment Account

Targ. Acct.

2108000001 2108000099 2108000004

2108000003 2108000099 2108000004


6. Double-click on transaction GNB (Delivered but not yet invoiced).


Targ. Acct.

2108000001 2108000099 2108000005

2108000003 2108000099 2108000005


3.3.1.1.2.24 Define Adjustment Accounts for Receivables/Payables by Maturity


IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts



for Receivables/Payables by Maturity

Menú IMG Gestión Financiera(nuevo) → Contabilidad financiera (nuevo) → reclasificar →trasladar y clasificar créditos y deudas→ Almacenar ctas regularización p.deu./acreed.segun RDV

Transaction code OBBV

2. Double-click on the transaction V00 (Receivables <= 1 year).




Targ. Acct.

2105001000 2105001004 1107000200

2105001001 2105001004 1107000200

2105002000 2105001004 1107000200

2105002001 2105001004 1107000200


6. Double-click on transaction V01 (Receivables > 1 year).


Targ. Acct.

1104000100 1104000199 1104000120

1104000110 1104000199 1104000120

1104000200 1104000199 1104000120

1104000210 1104000199 1104000120

1107000100 1104000199 2107000000

2105001000 2105001004 2107000000

2105001001 2105001004 2107000000

2105002000 2105001004 2107000000

2105002001 2105001004 2107000000


8. Double-click on transaction V02 (Liabilities <= 1 year).


Targ. Acct.

1104000100 1104000199 2105003000

1104000110 1104000199 2105003000

1104000200 1104000220 2105003000

1104000210 1104000220 2105003000




10. Double-click on transaction V03 (Liabilities > 1 and <= 5 years).


Targ. Acct.

1104000100 1104000200 1106000100

1104000110 1104000200 1106000100

1104000210 1104000210 1106000100

2105002000 2105001004 2105002002

2105002001 2105001004 2105002002


12. Double-click on transaction V04 (Liabilities > 5).


Targ. Acct.

1104000100 1104000199 1106000100

1104000110 1104000199 1106000100

1104000210 1104000220 1106000100

2105002000 2105001004 2105001003

2105002001 2105001004 2105002003


3.3.1.1.2.25 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts


IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts

Menu IMG Gestión Financiera (nuevo) → Contabilidad financiera (nuevo) → reclasificar → trasladar y clasificar créditos y deudas → Almacenar ctas regularización p.deu./acreed.segun RDV

Transaction code OBBW



1104000100 1104000199

1104000110 1104000199

1104000120 1104000220

1104000200 1104000299

1104000210 1104000299

1107000000 1104000199




1107000100 1104000199


3.3.1.1.2.26 Define Alternative Reconciliation Account for Customers


IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers

Menú IMG Gestión financiera → Contabilidad de deudores y acreedores → Operac,contables → Contabilizaciones con cuenta asociada diferente → Otras operaciones CME→ Almacenar cuenta asociada alternativa para deudores

Transaction code OBXY

2. Double-click on Doubtful Receivables.



Recon. acct Special G/L account

1104000100 1104000199

1104000110 1104000199

1104000200 1104000299

1104000210 1104000299

5. Choose Back.

6. Double-click on Reserve for bad debt.




1104000100 1104000199

1104000110 1104000199

1104000200 1104000299

1104000210 1104000299

9. Choose Back.

10. Double-click on Security deposit.






1104000100 1105000100

1104000110 1105000100

1104000120 1105000100

1104000200 1105000100

1104000210 1105000100


3.3.1.1.2.27 Define Alternative Reconciliation Account for Vendors


IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors

Menú IMG Gestión financiera → Contabilidad de deudores y acreedores→ Operac,contables → Contabilizaciones con cuenta asociada diferente → Otras operaciones CME → Almacenar cuenta asociada alternativa para acreedores

Transaction code OBXT

2. Double-click on Discounts.



Recon. Acct Special G/L account

5. Choose Back.

6. Double-click on Guarantee received. (Este movimiento no se encuentra en el sistema, pro hace falta el de Payment request)



8. Choose Back.



9. Double-click on Security deposit.



11. Choose Back.


3.3.1.1.2.28 Specify Accounts for Subsequent Adjustment 1. Access the activity using one of the following navigation options:

IMG Menu Enterprise Controlling → Consolidation> Integration: Preparation for Consolidation → Preparation in the Sender System → Further Settings for Business Area Consolidations → Financial Accounting → Specify Accounts for Subsequent Adjustment

Menu IMG Controlling empresarial → Consolidación → Integración :Preparativos para la consolidación → Otras parametrizaciones para las consolidaciones de divisiones → Contabilidad financiera → Almacenar cuentas para cargo posterior

Transaction code OBXM

2. Double-click on Clearing account (transaction GA0).




3.3.2 Business Transactions

3.3.2.1 Open Item Clearing

3.3.2.1.1 Prepare Automatic Clearing

UseIn this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:

The account type

The account number or number range

You can also enter five additional criteria.

Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ABAP Workbench Dictionary.

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):



Criterion 1: ZUONR (Assignment)

Criterion 2: VBUND (Trading Partner)


IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Open Item Clearing Prepare Automatic Clearing

Menú IMG Gestión financiera → Contabilidad de deudores y acreedores →Operaciones contables → Compensación de partidas abiertas → Preparar compensación automática


2. On the Change View “Additional Rules For Automatic Clearing”: Overview screen select New Entries.

ChtAcct Acct Ty From acct To account Criterion1 Criterion2

CL01 S 0000000000 9999999999 ZUONR VBUND

CL01 D 1 9999999999 ZUONR VBUND

CL01 D A Z ZUONR VBUND

CL01 K 0000000000 9999999999 ZUONR VBUND

CL01 K A Z ZUONR VBUND


3.3.2.1.2 Define Tolerance Groups for G/L Accounts

UseWhen G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.


IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts

Menú IMG Gestión financiera (nuevo) → Contabilidad principal(nuevo) →Operaciones contables → Compensación de partidas abiertas → Diferencias al compensar → Definir grupos de tolerancia para cuentas de mayor




2. On the Change View “Tolerances for Groups of G/L Acounts in Local Currency”: screen select New Entries.

3. On the Change View “Tolerances for Groups of G/L Acounts in Local Currency”: screen make the following entries:

Company Code

Tol. Group

Name Debit Posting

Credit Posting

Percentage (Deb.)

Percentage(Cre.)

1000 Tolerance Group for BP 100 100 1,0 1,0


3.3.2.2 Adjustment Posting/Reversal

3.3.2.2.1 Permit Negative Posting

UseIn this activity you specify whether reverse documents can be comprised of negative postings for each company code.

Negative postings have been permitted for company code 1000.


IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Permit Negative Posting

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Contabilización de corrección/Anulación Permitir contabilización negativa


2. On the Change View “Maintain Negative Postings in Company Code”: Overview screen make the following entry

Company Code Negative Postings Allowed

1000 Set the indicator


3.3.2.2.2 Define Reasons for Reversal

UseReverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.




IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal

Menú IMG Gestión financiera (nuevo); Contabilidad principal (nuevo) Operaciones contables Contabilización de corrección/ AnulaciónPermitir contabilización negativa


2. On the Change View “Reasons for Reverse Posting”: Overview screen, select New Entries:

3. On the New Entries: Overview of Added Entries screen, make the following entry


Reason 05

Text Accrual/Deferral posting

Neg. postng Negativ posting <select>

Alt.pos.dt Alternative posting date allowed

<select>


3.3.3 Periodic Processing

3.3.3.1 Report

3.3.3.1.1 German Foreign Trade Regulations

3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations

UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations

Menú IMG Gestión financiera (nuevo); Contabilidad principal (nuevo) Operaciones Periódicas Declararreglamento alemán del comercio exterior Reglamento alemán comercio exterior: Introducir dat.empresa




2. Double-click on entry with company code 1000.


Company data Parameter Value Description

Number Enter the Registration Number for Z5A Report.Example: 123456

Number of those subject to reporting including the check digit as assigned by the State Central Bank responsible. Initial zeros do not have to be entered as these are added for the report.

Industry Enter the industry. Example: Gewerbe

Specification requested in words in full (no key numbers). If an organization is active in multiple divisions, you should make the allocation according to the principal activity of the organization.

Country Enter the federal state key. Example: 13

Federal state key; see the list of keys issued by the Bundesbank, page 121. For private persons, you should allocate this key according to place of residence; companies are allocated according to their company headquarters.

Legal form Enter the legal form key. Example:1

Legal form/status; see the list of keys issued by the German Central Bank, page 121.

Actg clerk Enter the name of the accounting clerk. Example: Sachbearbeiter

Use F1 Help

Telephone no. Enter the telephone number of the accounting clerk.

Example: 101020

Telephone number of account clerk

Fax number Enter the fax number of the accounting clerk

Fax number of account clerk

For SCB Enter the location of the (recipient) State Central Bank here.

Example: BW

Location of the (recipient) State Central Bank here.

E-Mail Address Enter the e-mail address of the accounting clerk.

Example: [email protected]

E-Mail Address of the accounting clerk


The entries in column Parameter Value are examples. You have to replace them by your own values.



For a detailed description see: http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php

3.3.4 Customer Accounts

3.3.4.1 Master Data

3.3.4.1.1 Preparations for Creating Customer Master Data

3.3.4.1.1.1 Create Number Ranges for Customer Accounts

UseIn this activity you create the number ranges for the customer accounts.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedoresCuentas de acreedorDatos maestrosPreparar creación de datos maestros de deudores Asignar rangos de números a grupos de cuentas para deudores

Transaction code XDN1

2. On the Customer Number Ranges view select Change Intervals.

3. On the Maintain Number Range Intervals view select Insert Interval.

4. On the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

Maintain the following number range intervals

No From number To number Extl

01 0000100000 0000199999 X

02 0000200000 0000299999 X

05 0005000000 0005999999 X

06 0006000000 0006999999 X

MM 3100000000 3199999999

VD 0000900000 0000999999

XX A ZZZZZZZZZZ X

Y1 0001000000 0001999999

Y2 0002000000 0002999999

Y3 0003000000 0003999999

Y4 0000400000 0000499999 X



6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.

3.3.4.1.1.2 Define Account Groups with Screen Layout (Customers)

UseIn this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of number assignment)

whether it is an one-time account

which fields are ready for input or must be filled when creating and changing master records (field status)


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudoresDefinir grupo de cuentas con formato de pantalla (deudor.)


2. The following account groups are provided:

Account Group Name

YB01 Sold-to party

YB02 Customer (ext.number assgnmnt)

YB03 Sold-to party Demo (int.Numb.)

YBAC Affiliated Companies - BP

YBEC Export Customers - BP

YBOC One-time cust.(ext.no.assgnmt)

YBPC Dummy customer

YBVC Vendor_AT




3.3.4.1.1.3 Assign Number Ranges to Customer Account Groups

UseIn this activity you assign the number ranges to the customer account groups.


IMG Menu Financial Accounting (NEW) Accounts Payable Accounts Receivable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudores Asignar rangos de números a grupos de cuentas para deudores


2. On the Change View “Assign Customer Acct Groups -> Number Range”:Overview screen, make the following entries

Group Number range

YB01 01

YB02 XX

YB03 Y3

YBAC Y4

YBEC 01

YBOC XX

YBPC XX

YBVC 02


3.3.4.2 Line Items

3.3.4.2.1 Display Line Items

3.3.4.2.1.1 Define Line Layout

UseTo display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.

Procedure




IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Define Line Layout

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Definir estructura de línea

Transaction code O7Z3

2. On the Maintain Line Layout Configuration: List screen, choose Create….


Line Layout Text Fields with this specific series

Z02 Reference document number Document Number

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

Z03 Affiliated Company Assignment

Document Number

Document Date

Trading Partner

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text


3.3.4.2.1.2 Choose Additional Fields

UseField VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose



Additional Fields

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos adicionales

Transaction code O7F8

2. Enter Account type K (Vendors).

3. Choose Enter.

4. Select the fourth line. Choose Insert after….

5. On the dialog box choose Line Item.

6. Search for the field name VBUND and double-click on the line to select the field

7. Choose Save.

8. Choose Back.

9. Enter Account type D (Customers).

10. Choose Enter.

11. Select the tenth line. Choose Insert after….

12. In the dialog box in field Field Name enter VBUND.

13. Choose Save.

14. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields.

15. Access the activity as follows:

IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Selection Fields

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos de selección

Transaction code O7F4

16. Enter Account type K (Vendors).

17. Choose Enter.

18. Select the third line. Choose Insert after….


20. Choose Save.

21. Choose Back.

22. Enter Account type D (Customers).

23. Choose Enter.

24. Select the third line. Choose Insert after….





3.3.5 Vendor accounts

3.3.5.1 Master Data

3.3.5.1.1 Preparations for Creating Vendor Master Data

3.3.5.1.1.1 Define Accounting Clerks

UseYou define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Definir responsable de la contabilidad


1. Choose New Entries.


Company Code Accounting Clerk Accounting Clerk Descr. User Name

1000 AM Anna Meier

1000 01 Mrs. Moneypenny


3.3.5.1.1.2 Create Number Ranges for Vendor Accounts

UseIn this activity you create the number ranges for the vendor accounts.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Crear rangos números para cuentas acreedor



Transaction code XKN1

2. On the Vendor Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

6. Maintain the following number range intervals:

No From number To number Extl

01 0000000001 0000099999

02 0000100000 0000199999

MM 3100000000 3199999999

XX A ZZZZZZZZZ X

Y1 0000100000 0000199999

Y2 0000200000 0000299999

Y3 0000300000 0000399999 X

Y4 0000400000 0000499999 X

Y5 0000500000 0000599999 X

Y6 0000600000 0000699999

Y7 0000700000 0000799999

Y8 0000800000 0000899999

Y9 0000900000 0000999999

When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.

7. Choose Back twice to leave the IMG activity.

3.3.5.1.1.3 Define Account Groups with Screen Layout (Vendors)

UseIn this step, you determine the account groups for vendors.

The following account groups are provided:

Account Group Name

YB01 Vendor

YB02 Employees Vendor

YB03 Services Vendor

YB04 Taxes Vendor



YB05 Parafiscal Vendor

YB06 Financial Vendors

YB07 Transports

YBAC Affiliated Companies - BP

YBIV Foreign Vendor

YBOV One-time vend.(ext.no.assgnmt)

YBVE Vendor (ext.number assgnmnt)

YREI Commercial traveller


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparation for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedoresDefinir grupo de cuentas con formato de pantalla (acreed.)


2. On the Vendor Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).

On the Maintain Number Range Intervals view choose Insert Interval to maintain the next

3.3.5.1.1.4 Define Screen Layout per Activity (Vendors)

UseFor the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 “Change Vendor (Accounting)” and XK02 “Change vendor (centrally)”.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Activity (Vendors)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Definir formato de pantalla por actividad (deudores)




4. Double-click on transaction type Change Vendor (Accounting).

5. Change the field status for all fields to optional.

6. Double-click on transaction type Change vendor (centrally).

7. Change the field status for all fields to optional.


3.3.6.1 Incoming Invoices/Credit Memos

3.3.6.1.1 Maintain Terms of Payment

UseYou can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.

The key can be

stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),

entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.

The standard terms are used.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Actualizar condiciones de pago

Transaction code OBB8

2. On the Change View “Terms of Payment”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Pay. terms

Sales text Own expla-nation Account type

Fixed day

Add. months

NT00 Payable upon receipt Payable upon receipt Customer

Vendor

0 0

NT30 Net due in 30 days Net due in 30 days Customer

Vendor

0 0


Vendor

0 0



Pay. terms

Sales text Own expla-nation Account type

Fixed day

Add. months


Vendor

0 0

Pay. terms

No default % No. of days

Fixed day Add. months

% No. of days

NT00 <select> 0 0 0 0 0 0

NT30 <select> 0 30 0 0 0 0

NT45 <select> 0 45 0 0 0 0

NT60 <select> 0 60 0 0 0 0


3.3.6.1.2 Incoming Invoices/Credit Memos – Enjoy

3.3.6.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos

Use

Here you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Incoming Invoices/Credit Memos – Enjoy Define Posting Key for Incoming Invoices/Credit Memos

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Entrada facturas/Entrada abonos Enjoy SAPAlmacenar clave contabilización para entrada de factura/recibo

Transaction code OBXJ

2. On the Maintain FI Configuration: Auitomatic Posting - Procedures screen, select Transaction EGX.

3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the following entries:


Debit 29

Credit 39




3.3.6.2 Outgoing Payments

3.3.6.3 Outgoing Payments Global Settings

3.3.6.3.1 Define Posting Keys for Clearing

UseIn this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Parametrización básica salida de pagos Almacenar clave de contabilización para compensación

Transaction code OBXH

2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select Clearing Transaction UMBUCHNG.

3. On the Maintain Configuration: Clearing Procedures – Data Screen screen, make the following entries:


Customers: Clearing Debit 07

Customers: Clearing Credit 17

Customers: Residual Item Bal. Debit

04

Customers: Residual Item Bal. Credit

14

Customers: Special G/L Debit 09

Customers: Special G/L Credit 19

Vendors: Clearing Debit 27

Vendors: Clearing Credit 37

Vendors: Residual Item Bal. Debit

24

Vendors: Residual Item Bal. Credit

34

Vendors: Special G/L Debit 29

Vendors: Special G/L Credit 39




G/L Accounts Debit 40

G/L Accounts Credit 50

Document type (A/R) AB

Document type (A/P) AB

Document type (G/L) AB


3.3.6.3.2 Define Payment Block Reasons

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Payment Block Reasons

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Parametrización básica salida de pagos Causas del bloqueo de pago Definir causas del bloqueo de pago


2. On the Change View “Payment Block Reasons”: Overview screen, make the following entries:

Block ind.

Description Change in paymnt prop. Manual payments block

Not changeable

Free for payment <select>

* Skip account

A Blocked for payment <select> <select>

B Blocked for payment <select>

I CML:InvestorContract

N Postprocess inc.pmnt <select>

P Payment request <select> <select>



Block ind.

Description Change in paymnt prop. Manual payments block

Not changeable

R Invoice verification <select>

S Payment clearing <select> <select>

V Payment clearing <select>


3.3.6.3.3 Define Default Values for Payment Block

UseYou can set up an automatic payment block reason for terms of payment.

For terms of payment 0004 payment block reason A have to be set up.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Default Values for Payment Block

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Parametrización básica salida de pagos Causas del bloqueo de pago Definir valores propuestos para bloqueo pago

Transaction code OBBC

2. On the Change View “Pmnt Termns: Default Values For Pmnt Block”: Overview screen, make the following entries:

Payment Terms Day Limit Block Key

0004 00


3.3.6.3.4 Manual Outgoing Payments

3.3.6.3.4.1 Define Tolerances (Vendors)

Use

In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:



Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items

The handling of the terms of payment for residual items, if they are to be posted during clearing


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Define Tolerances (Vendors)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos manual Definir tolerancias (acreedores)


2. On the Change View “Customer/Vendor Tolerances”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries, screen, make the following entries:

Company Code

Tolerance Group

Text Gain Loss Percent (Gain)

Percent (Loss)

Adj. Disc.

1000 BP FIN Tolerance

32,0 32,0

1000 DEB1 31,0 39,0

1000 DEB2 39,0 31,0

1000 DEB3 35,0 320

1000 DEB4 39,0 30,0

1000 KRE1 31,0 39,0

Company Code

Tolerance Group

Adj. Disc. By

Grace Days

PT from Inv.

Fixed PT Partial Discount

1000 00

1000 DEB1 X X

1000 DEB2 02 X X

1000 DEB3 03

1000 DEB4 03

1000 KRE1 01 X X




3.3.6.3.4.2 Define Reason Codes (Manual Outgoing Payments)

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos manual Diferencias de pago Definir origen de diferencias (salida pagos manual)


2. On the Determine Work Area_ Entry pop-up, choose Company Code 1000.

3. On the Change View “Classification of Payment Differences”: Overview screen, make the following entries:

RCd Short Text Long Text CorrT

050 Cash discount period

Cash discount period exceeded SAP50

051 Cash discount rate Cash discount rate not kept to SAP51

052 Cash discount f. net Cash discount deduction for net terms

SAP52

053 Cash discount retro.

No csh disc.retrograde calc.frm crd.memo

SAP53

054 Disc. period and rate

Disc. per. exceeded and disc. rate incorr.

SAP54

055 Pmnt on acct General payment on account SAP55

056 Pmnt advice error Pmt adv.on acct is missing or incomplete

SAP56

057 Calculation error Customer calculation error SAP57

058 Debit reduced Debit reduced instead of paid SAP58

059 Debit paid twice Debit paid twice SAP58

060 Credit memo paid Credit memo paid instead of reduced

SAP60

061 Credit memo twice Credit memo reduced twice SAP60




3.3.6.4 Automatic Outgoing Payments

3.3.6.4.1 Payment Method/Bank Selection for Payment Program

3.3.6.4.1.1 Set Up All Company Codes for Payment Transactions

UseSpecify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.

Cash discount strategy: determination of maximum cash discount for the company code.

Special G/L transactions: are to be settled for customers and vendors.

Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment)

Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up All Company Codes for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar todas las sociedades para pagos


2. On the Change View “Company Codes”: Overview screen, choose New Entries.

3. On the New Entries: Details o Added Entries screen, make the following entries:


Company Code 1000

Sending Company Code 1000

Paying Company Code 1000

Max. Cash Discount X

Vendors: Sp. G/L transactions to be paid

ABFIMV

Customers: Sp. G/L transactions to be paid

AF




3.3.6.4.1.2 Set Up Paying Company Codes for Payment Transactions

UseMinimum amount for which an incoming (€ 1,-) or outgoing payment (€ 5,-) is created.

(SAP standard is used with minor changes.)


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Paying Company Codes for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos


2. On the Change View “Paying Company Codes”: Overview screen, choose New Entries.

3. On the Change View “Paying Company Codes”. Details screen, make the following entries:

Field Value

Company Code 1000

Min. Amount Incoming Payment

Min. Amount Outgoing Payment

4. Choose Forms.


Field Value

Form Payment Advice SAPscript - Y_F110_D_AVIS

EDI Accompanying Sheet

6. Choose Sender Details.

7. Make the following entries in section Sender Details for SAPscript Forms:

Field Value

Text ID ADRS

Letter Header ADRS_HEADER

Footer Text ADRS_FOOTER

Signature text ADRS_SIGNATURE



Field Value

Sender ADRS_SENDER


3.3.6.4.1.3 Set Up Payment Methods per Country for Payment Transactions

UseIn this activity, you specify which payment methods are to be used in each country.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Country for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar vías de pago por país para pagos


2. On the Change View “Payment Method/Country”: Overview screen, select country CL and choose New Entries.

3. On the Change View “Payment Method/Country”. Details screen, make the following entries:


Country CL

Pymt Method Payment Method C

Description Cheque

Outgoing Payment

<select>

Bank transf Bank transfer

Check Check <select>

Allowed for personnel payment

<select>

Street,PO box or PO box pst code


Bank details





Doument type for payment

ZP

Clearing document type

ZV

Account number required

Payment medium program

RFFOUS_C

Name of print dataset

LIST1S

4. Select back.




Country CL

Pymt Method Payment Method E

Description Efectivo

Incoming Payment

<select>

Debit memo <select>

Check Check


<select>



Bank details


ZP


ZV



RFFOD__V


CASH



7. Select back.




Country CL

Pymt Method Payment Method F

Description Cheque a fecha

Outgoing Payment

<select>

Check <select>

Check Check



Bank details <select>

Account Number Required

<select>


ZP


ZV



RFFOUS_C


CHCKS1

10. Select back.




Country CL

Pymt Method Payment Method T

Description Transferencia Bancaria




Outgoing Payment

<select>

Bank transf Bank transfer <select>

Check Check


<select>



Bank details <select>

Account Number Required

<select>


ZP


ZV


<select>


RFFOM100


LIST3S

13. Select back.


3.3.6.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions

UseIn this activity, you specify which payment methods are to be used in each company code.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Company Code for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección




vía de pago/bancos p.programa pagos Instalar vías de pago por sociedad para pagos




2. On the Change View “Maintenance of Company Code Date for a Payment Method”: Overview screen, select company code 1000 and choose New Entries.

3. On the Change View ““Maintenance of Company Code Date for a Payment Method””. Details screen, make the following entries:

Paying co. code 1000

Pymt Method C

Amount Limits

Minimum amount 1,00

Maximum amount 999.999.999.999

Distribution amnt

Foreign Payments/Foreign Currency Payments

Foreign Business partner allowed SET

Foreign Currency allowed SET

Cust/Vendor bank abroad allowed? SET

Grouping of items

Single payment for marked item

Payment per due date

Bank selection Control

No optimization SET

Optimize by bank group

Optimize by postal code



4. Select back.




Pymt Method E

Amount Limits

Minimum amount 5,00

Maximum amount 20.000.000

Distribution amnt


Foreign Business partner allowed


Cust/Vendor bank abroad allowed?

Grouping of items




No optimization SET





7. Select back.




Pymt Method F

Amount Limits

Minimum amount 100


Distribution amnt





Grouping of items




No optimization SET





10. Select back.




Pymt Method T

Amount Limits

Minimum amount 1


Distribution amnt





Grouping of items




No optimization SET



13. Save your entry.

3.3.6.4.1.5 Create Bank Master Data

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.


SAP Menu SAP Menu Accounting Financial Accounting Banks Master Data Bank Master Record Create

Menú SAP Menú SAPFinanzas Gestión financiera Bancos Datos maestros Maestro de banco Crear

Transaction code FI01



2. On the Create Bank: Initial Screen screen, make the following entries:


Bank Country CL

Bank Key 001

3. On the Create Bank: Detail Screen screen, make the following entries:


Bank Name Banco de Chile

Region

Street

City Santiago

Bank Branch

Swift Code

Bank Group

4. Repeat activiy 2 and 3 with following bank entries:

Bank Key Bank country key

Name of bank House number and street

City Bank Branch

#016 CLanco Crédito e Inversiones Santiago

#037 CLBanco Santander - Santiago Santiago


3.3.6.4.1.6 Define House Banks - House Banks

Use

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID.

In the SAP system, you use the bank ID and the account ID to specify bank details


IMG Menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks

Menú SAP Gestión financiera (nuevo) Contabilidad bancariaCuentas bancariasDefinir bancos propios




2. On the Determine Work Area: Entry pop-up, choose company code 1000.

3. On the Change View “House Banks”: Overview screen the first one.



House Bank BCHI

Bank Country CL

Bank Key 001

5. Select create

6. On the bank data pop-up, make the following entries:


Bank Name Banco de Chile

City Santiago

7. Select back.

8. On the Change View “House Banks”: Overview screen, select New Entries.



House Bank BBCI

Bank Country CL

Bank Key 016

10. Select create



Bank Name Banco Crédito e Inversiones

City Santiago

12. 12. Select back.

13. On the Change View “House Banks”: Overview screen, select New Entries.



House Bank BSANT

Bank Country CL

Bank Key 037

15. Select create



Bank Name Banco Santander - Santiago

City Santiago




3.3.6.4.1.7 Define House Banks - Bank Accounts

Use

For each house bank several bank accounts have to be maintained.


IMG Menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks

Menú IMG Gestión financiera (nuevo) Contabilidad bancariaCuentas bancarias Definir bancos propios


2. On the Determine Work Area: Entry pop-up, choose company code 1000.

3. On the Change View “House Banks”: Overview screen, select house bank BCHI

4. In the left side press double clic in folder Bank accounts

5. Select New Entries.

6. On the New entries : details of Added Entries screen, make the following entries:


Company Code 1000

House Bank BCHI

Account ID 00200

Description Cuenta 1 BAN02

Bank account number

00000000002

G/L 1101010010

Currency CLP

7. Select back.

8. On the Change View “House Banks”: Overview screen, select house bank BBCI





Company Code 1000

House Bank BBCI

Account ID 00100

Description Cuenta 1 BAN0

Bank account number

00000000001

G/L 1101010000




Currency CLP

12. Select back.

13. On the Change View “House Banks”: Overview screen, select house bank BSANT





Company Code 1000

House Bank BSANT

Account ID 00300

Description Cuenta1 BAN03

Bank account number

00000000003

G/L 1101010020

Currency CLP

17. Select back.


3.3.6.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order

UseThe program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:

Ranking order of banks: specify which house banks are permitted and rank them in a list.

Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.

Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.

Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/



Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos


2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.

3. Select Ranking Order.


5. On the New Entries: Overview of Added Entries screen, make the following entries:

PM Crcy Rank Order House Bk

C CLP 1 BBCI

C CLP 2 BCHI

C CLP 3 BSANT

E CLP 1 BBCI

E CLP 2 BCHI

E CLP 3 BSANT

F CLP 1 BBCI

F CLP 2 BCHI

F CLP 3 BSANT

T CLP 1 BBCI

T CLP 2 BCHI

T CLP 3 BSANT


3.3.6.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts

UseIn this chapter you determine the available amounts of each bank.








3. Select Available Amounts.



House Bank

Account ID Days Currency Available for outgoing payment

Scheduled incoming payment

BBCI 00100 0 CLP

NCHI 00200 0 CLP

BSANT

00300 0 CLP


3.3.6.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts

UseIn this chapter you determine the available bank accounts.



Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos



3. Select Bank Accounts.



House Bank Payment Method Currency Account ID Bank subaccount

BBCI C CLP 00100 1101010002

BBCI E CLP 00100 1101010001

BBCI F CLP 00100 1101010002

BBCI T CLP 00100 1101010005



House Bank Payment Method Currency Account ID Bank subaccount

BCHI C CLP 00200 1101010012

BCHI E CLP 00200 1101010011

BCHI F CLP 00200 1101010012

BCHI T CLP 00200 1101010015

BSANT C CLP 00300 1101010022

BSANT E CLP 00300 1101010021

BSANT F CLP 00300 1101010022

BSANT T CLP 00300 1101010025


3.3.6.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date

UseIn this chapter you determine the value date.






3. Select Value Date.



Prnt. Methd. House Bank Account Amount Limit Curreny Days

C BBCI 00100 0 CLP

C BCHI 00200 0 CLP

C BSANT 00300 0 CLP

E BBCI 00100 0 CLP

E BCHI 00200 0 CLP



Prnt. Methd. House Bank Account Amount Limit Curreny Days

E BSANT 00300 0 CLP

F BBCI 00100 0 CLP

F BCHI 00200 0 CLP

F BSANT 00300 0 CLP

T BBCI 00100 0 CLP

T BCHI 00200 0 CLP

T BSANT 00300 0 CLP


3.3.6.4.2 Payment Media

3.3.6.4.2.1 Define Sender Details for Payment Forms

UseIn this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Define Sender Details for Payment Forms

Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automática Medios de pago Almacenar datos del remitente para formularios de pago


2. On the Change View “Sender details (Payment program)”: Overview screen, make the following entries:

Co.Cd.

ID Letter header Footer text Signatue Sender

1000 ADRS

ADRS_HEADER

ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


3.3.6.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method

Use



In this activity you assign the payment medium format to a combination of payment method and country. You also determine the note to payee to be used, depending on the country and origin.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Assign Payment Medium Format and Note to Payee to Payment Method

Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automática Medios de pago Parametrizar formatos del Payment Medium Workbench Asignar formato de medio de pago y destino de utilización a vía de pago


2. On the Change View “Payment Method/Country”. Overview screen, make the following entries (double-click on the payment method:

Payment Method (for Chile)

Format Format supplement


Print dataset

Key Print dataset b/exch.

C RFFOUS_C LIST1S

E RFFOD__V CASH

F RFFOUS_C CHCKS1

T RFFOM100 LIST3S


3.3.6.4.2.3 Define Instruction Keys

UseInstruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.

For payment method K (check), L (foreign bank transfer) and R (EU internal transfer) an instruction key is specified.

No instruction key is defined for payment method U (Bank transfer), since you can also carry out bank transfers to foreign vendors that have a bank account in your country. However you do not need an instruction key here, since a message (Z1) is not required.

You need an instruction key for payment method A because a bank direct debit is also allowed for foreign customers and banks.


IMG Menu Financial Accounting (NEW) Accounts Receivable and



Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Data Medium Exchange Define Instruction keys

Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automática Medios de pago Intercambio de soportes de datos Definir clave de instrucción


2. On the Determine Work Area: Entry pop-up, make the following entries.


Bank Country CL

3. On the Change View “Instruction Keys”: Overview screen, make the following entries:

PM IK Explanation of Instruction Key IK1 2 3 4 CA Pmnt Type

C 01 Check payment 20

T 01 For.bk transf., domest.bk transf. in for. currency

1 4 1

T 02 Foreign bank transfer, payer pays bank charges

1 4 6 1 10


3.3.6.5 Dunning

3.3.6.5.1 Basic Settings for Dunning

3.3.6.5.1.1 Define Dunning Block Reasons

UseYou define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Block Reasons

Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Parametrizaciones básicas de reclamación Definir motivos bloqueo p.reclamaciones




2. On the Change View “Dunning Block Reasons”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen,, make the following entries.


Lock A

Text blocked for dunning


3.3.6.6 Dunning Procedure

3.3.6.6.1 Define Dunning Procedures

UseYou enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:

0001 Four-level dunning notice, every two weeks

YB30 Interest calculation after 30 days

The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures

Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir procedimiento de reclamación

Transaction code FBMP

2. On the Maintain Dunning Procedure: List screen,, choose Procedure 0001.

3. On the Maintain Dunning Procedure: Overview screen,, make the following entries:


Name Four-level dunning notice, every two weeks




Dunning intervals in days

14

No. of dunning levels

4

Total due items from dunning level

Min. days in arreas (acct)

6

Line items grace periods

2

Interest calculator

01

Public hol cal ID

holiday calendar

Standard transaction dunning

<select>

Ref. Dunning procedures for texts

0001

4. Choose Dunning Levels.

5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:


Days in arrears

1 2 3 4

2 16 30 44

Calculate interest

1 2 3 4

<select> <select> <select>

Always dun? 1 2 3 4

<select>

Print all items

1 2 3 4

<select> <select> <select>

Payment deadline

1 2 3 4

10 7

6. Choose Charges.

7. On the Dunning Charges pop-up,, choose CLP.

8. On the Maintain Dunning Procedure: Charges screen,, make the following entries:



Dunn. Level Dunn. Charge

9. Choose Minimum amounts.

10. On the Minimm amounts pop-up,, choose CLP.

11. On the Maintain Dunning Procedure: Minimum amounts screen,, make the following entries:

Dun Mimimum amount Min. amount for interst

12. Choose Dunning texts..

13. On the Company Code/Account type pop-up,, choose company 1000.

14. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:

Normal dunning procedure

Form

1 YBAA_FIMA

2 YBAA_FIMA

3 YBAA_FIMA

4 YBAA_FIMA

Legal dunning procedures YBAA_FIMA


16. Choose Back and back and maintain the next dunning procedure.

17. On the Maintain Dunning Procedure: List screen, choose New procedure.

18. On the Maintain Dunning Procedure: Overview screen,, make the following entries:


Dunn. Procedure

Dunning procedure Z030

Name Interest Calculation after 30 Days

Dunning intervals in days

14

No. of dunning levels

1




Total due items from dunning level

Min. days in arreas (acct)

Line items grace periods

Interest calculator

01

Public hol cal ID

holiday calendar 08 08 = Germany (Baden-Würrtemberg)

Standard transaction dunning

<select>

Ref. Dunning procedures for texts

Z030

19. Choose Dunning Levels.

20. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:


Days in arrears

1

Calculate interest

1

<select>

Always dun? 1

Print all items 1

<select>

Payment deadline

1

7

21. Choose Dunning texts..

22. On the Company Code/Account type pop-up,, choose company 1000.

23. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:


Form

1

2

3

4




Form

Legal dunning procedures


3.3.6.6.1.1 Define Dunning Procedures (Dunning Control)

UseIn this activity you enter the settings that control the dunning program.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir procedimiento de reclamación

Transaction code OBVU

2. Choose Environment Company Code Data.

3. On the Change View “Company Code Dunning Control”: Overview screen, choose New Entries.

4. On the New Entries: Overview of Added Entries screen,, make the following entries.



By don. Ar. by dunning area <deselect>

Ref.CoCode Reference company code

1000

Sort. MHNK K1

Sort. MHND P1

Dun CoDC 1000


3.3.6.6.1.2 Define Interest Rates

Use

In this activity, you specify for each interest indicator

Which interest rate is to be used for debit or credit balances

The currency in which the interest is to be calculated



The date as of which the entry for the interest indicator is valid


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Interest Rates

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir tipos de interés


2. On the Change View “Interest Rates”: Overview screen, make the following entries.


Int ID 01

Crcy Currency CLP

Valid from 01.01.1991 select latest date

Debit % 7,68

Cred. % 9,68


3.3.6.6.2 Printout

3.3.6.6.2.1 Allow Dunning with SmartForms

UseYou have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of your system.


IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Tools Customer Enhancements Business Transaction Events

Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) HerramientasAmpliaciones de clienteBusiness Transaction Events

Transaction code BF31

2. From the menu choose Settings P/S Modules … of an SAP Application.



3. On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.


Event Event (Business Transaction Event)

00001720 This entry already exists.

Country Ctr (Country ISO Code)

Blank

Appl. Appl. (Application Indicator for BTE)

FI-FI

Funct Function Module

FI_PRINT_DUNNING_NOTICE_SMARTF This function module needs to be entered if Smartforms should be used.


3.3.6.7 Interest Calculation

3.3.6.7.1 Interest Calculation

3.3.6.7.1.1 Define Reference Interest Rates

UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir tipos de interés de referencia

Transaction code OBAC



2. On the Change View “Define Reference Interest Rate”: Overview screen, choose New Entries.



Ref.Int.Rate Reference Interest rate

LIBOREUR01

Long Text Libor 1 Month EUR

Description Libor 1 Monat

Date from 01.01.1996

Currency CLP

Finan. center

4. Choose New Entries.


3.3.6.7.1.2 Define Time-Based Terms



IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir condiciones dependientes del tiempo


2. On the Change View “Time-Dependent Interest Terms”: Overview screen, choose New Entries.


Int. Calc. Indicator

Currency Key

Eff. from Sequential number

Term (Debit/Credit Interest)

Reference Interest

Premium

02 CLP 01.01.2000 1 Credit interest: balance interest calc.

1,000000-

04 CLP 01.01.2000 4 Debit interest: balance interest calc.

5,000000




3.3.6.7.1.3 Enter Interest Values

UseAn interest rate has been defined for the discount rate.


IMG Menu Financial Accounting (NEW) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Introducir valores de intereses


2. On the Change View “Reference Interest Rate Values”: Overview screen, choose New Entries.



Reference LIBOREUR01

Valid from 01.01.1999

Int.Rate Interest Rate 7,0000000



Reference UIDEUR

Valid from 01.01.2001

Int.Rate Interest Rate 7,0000000


3.3.6.7.2 Interest Posting

3.3.6.7.2.1 A/R: Calculation of Interest on Arrears

UseIn this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.


IMG Menu Financial Accounting (NEW) Accounts Receivable and



Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Contabilización de intereses Deudores: Cálculo de intereses de demora

Transaction code OBV1

2. On the Change View “Maintain Account Determination: Posting Specifications”: screen, choose Accounts.

3. On the Chart of Accounts pop-up, choose chart of accounts CL01.

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Account Symbol Currency G/L acct

0001 + 4211000105

0002 + 4230000001

1000 + +


3.3.6.8 Closing

3.3.6.8.1 Count

3.3.6.8.1.1 Define Reply Addresses for Balance Confirmation

UseIn this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transaction Closing Count Balance Confirmation Correspondence Define Reply Addresses for Balance Confirmation

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contablesCierreContar Correspondencia confirmación de saldos Almacenar direcciones de respuesta p.confirmación de saldos




2. On the Change View “Company Code-Dependent Address Data”: Overview screen, choose New Entries..




AdrID Adress-Identification 100

4. On the screen Edit address: 1000 0100 make the following entries:

Field name User action and values

Name México

Street/House number Av. Prolongación de Rforma

Postal code/City 55670

country CL

Time zone UTC-6

Language English


3.4 Bank Accounting

3.4.1 Bank Accounts

3.4.1.1 Update House Bank Account with House Bank ID

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.


SAP menu Accounting Financial Accounting (NEW) General Ledger Master Records G/L Accounts Individual Processing In Company Code

Menú IMG Finanzas Gestión financiera Libro mayor Datos maestros Cuentas de mayor Tratamiento individual En la sociedad

Transaction code FSS0

2. On the Edit G/L Account Company code data screen, make the following entries:


G/L Account 1101010000

Company Code 1000



3. Choose Create/bank/interest.



House bank BBCI

Account ID 00100


6. On the Edit G/L Account Company code data screen, make the following entries:


G/L Account 1101010010

Company Code BCHI

7. Make the following entries:Field name Description User action and values Note

House bank 1101010020

Account ID BSANT



3.4.2.1 Check Deposit

3.4.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration

UseIn this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

The variants contain the following fields:

YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)

YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)


IMG Menu Financial Accounting (NEW) Bank Accounting Business Transactions Check Deposit Define Variants for Check Deposits

Menú IMG Gestión financiera (nuevo) Cuentas bancarias Operaciones contablesPresentación de cheques al



cobroDefinir clave y reglas de contabilización para presentación de cheques

Transaction code OT45

1. Line Layout Fast Entry: Administration- Make the following entries:

Prog. Name Fast Entry Applic.

Fast Entry Variant

Fast Entry Variant Active?

Fast Entry Activation Date

No. following Screen

SAPMF40S SCHKR YB01 X 11.09.2000 8002

SAPMF40S SCHKR YB02 X 11.09.2000 8001

2. Line Layout Fast Entry: Variants. Make the following entries:

Prog. Name Fast Entry Applic. Fast Entry Variant Fast Entry No. of Lines

SAPMF40S SCHKR YB01 1

SAPMF40S SCHKR YB02 1

3. Line Layout Fast Entry: Description of Variants. Make the following entries:

Language Prog. Name Fast Entry Applic.

Fast Entry Variant Fast Entry Variant Descr.

EN SAPMF40S SCHKR YB01 Check (Check no/Ref./Customer)

EN SAPMF40S SCHKR YB02 Check (Matchcode

4. Line Layout Fast Entry: Variant Fields. Make the following entries:

Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry No. of Lines

Fast Entry No. of Column

Fast Entry Offset

Compl. Field Name Fast Entry Field Output Length

SAPMF40S

SCHKR YB01 1 01 03 FEBSCA-KWBTR 14

SAPMF40S

SCHKR YB01 1 02 18 FEBSCK-SCH10_PRSC

10

SAPMF40S

SCHKR YB01 1 03 29 FEBSCK-AUSST_PR

13

SAPMF40S

SCHKR YB01 1 04 43 FEBSCK-BNK08_PRBL

08

SAPMF40S

SCHKR YB01 1 05 52 FEBSCK-XBLNR 16

SAPMF40S

SCHKR YB01 1 06 69 FEBSCK-KUNNR 10

SAPMF40S

SCHKR YB02 1 01 03 FEBSCA-KWBTR 14

SAPMF40S

SCHKR YB02 1 02 18 FEBSCK-SCH10_PRSC

10

SAPMF40S

SCHKR YB02 1 03 29 FEBSCK-AUSST_PR

14

SAPMF40S

SCHKR YB02 1 04 44 FEBSCK-BNK08_PRBL

08



Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry No. of Lines

Fast Entry No. of Column

Fast Entry Offset

Compl. Field Name Fast Entry Field Output Length

SAPMF40S

SCHKR YB02 1 05 53 FEBSCK-XBLNR 16

SAPMF40S

SCHKR YB02 1 06 70 FEBSCK-KUNNR_MC

07


3.4.2.2 Payment Transactions

3.4.2.2.1 Manual Bank Statement

3.4.2.2.1.1 Make Global Settings for Electronic Bank Statement

UseIn this activity you make the global settings for the account statement. There are four main steps to be carried out:

Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.

Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.

Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.

Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.


SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement



Menú SAP Gestión financiera (nuevo) Cuentas bancarias Operaciones contables Pagos Extracto de cuenta electronico Realizar parametrizaciones básicas p.extracto de cuenta electrónico


2. Enter chart of accounts CL01. Choose Continue.

3. Create Account and assign them to Account Symbols:

You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.

Account Text Acct Mod.

Currency G/L Acct

AUSG-UEBERW-AUS Foreign out. transf. + + +++++++++3

AUSG-UEBERW-INL Domestic out. transf. + + +++++++++2

BANK Bank account + + ++++++++++

BANKEINZUG Bank collection + + +++++++++4

BANKGEBUEHREN Bank cost + + 675000

BARAUSZAHLUNG Cash payment + + ++++++++14

BAREINZAHLUNG Cash deposit + + ++++++++15

GELDEINGANG Cash receipt + + +++++++++9

SCHECKAUSGANG Outgoing checks + + +++++++++1

SCHECKEINGANG Incoming checks + + +++++++++8

SCHECKVERRECHNG Check clearing acct + + ++++++++13

SONSTIGE Other bank trans. + + +++++++++5

TREASURYAUSGANG Treasury outg. trans + + ++++++++16

TREASURYAUSGANG Treasury outg. trans + USD ++++++++55

TREASURYEINGANG Treasury inc. trans. + + ++++++++16

TREASURYEINGANG Treasury inc. trans. + USD ++++++++55

ZINSAUFWAND Interest paid + + 751000

ZINSERTRAG Interest received + + 571000

4. Create Keys for Posting Rules:

In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.



Posting Rule Text

001+ Cash inflow via interim account

002 + check credit memo through bank

003- Cashed check

004- Domestic transfer

005- Foreign transfer

006- Other disbursements

007+ Other receipts

008- Cash payment

009+ Cash receipt

010+ Collection/direct debit

011- Returns collection/direct debit

012- Bank free

013+ Interest received

014- Interest paid

015+ Payment by credit card

016- Vendor direct debit

017+ Treasury receipts

018- Treasury disbursements

5. Define Posting Rules/Posting Specifications:

In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.

Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).

Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.

Pstg Rule

PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type

Pst Ty

Cash inflow via interim account

001+ 1 40 BANK 50 GELDEINGANG SA 1

001+ 2 40 GELDEINGANG DZ 8

Check credit memo through bank

002+ 1 40 BANK 50 SCHECK-EINGANG

SA 1

Cashed check 003- 1 SCHECK- 50 BANK SA 4



Pstg Rule

PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type

Pst Ty

AUSGANG

Domestic transfer

004- 1 AUSG-UEBERW-INL

50 BANK SA 4

Foreign transfer

005- 1 AUSG-UEBERW-AUS

50 BANK SA 4

Other disbursements

006- 1 40 SONSTIGE 50 BANK SA 1

Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1

Cash payment 008- 1 BARAUS-ZAHLUNG

50 BANK SA 4

Cash receipt 009+ 1 40 BANK BAREIN-ZAHLUNG

SA 5

Collection/direct debit

010+ 1 40 BANK BANK-EINZUG SA 5

Returns collection/direct debit

011- 1 40 SONSTIGE 50 BANK SA 1

Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1

Interest received

013+ 1 40 BANK 50 ZINSERTRAG SA 1

Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1

Vendor direct debit

016- 1 40 AUSG-UEBERWSG INL

50 BANK SA 1

2 50 AUSG-UEBERWSG INL

KZ 7

Treasury receipts

017+ 1 40 BANK TREASURY-EINGANG

SA 5

Treasury disbursements

018- 1 TREASURY-AUSGANG

50 BANK SA 4

Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.

6. Create Transaction Type:

In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.

Trans. Type Name

MC MultiCash



7. Assign External Transaction Types to Posting Rules:

In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.

Ext Trans +/- Post. Rule Int. Algthm.

001 - 003- 012 Outgoing check: check number same as payment doc. no.

002 - 003- 012 Outgoing check: check number same as payment doc. no.

004 - 016- 021 Reference document number search

005 - 016- 021 Reference document number search

009 - 011- 000 No interpretation

020 - 004- 019 Reference no. (DME management)

051 + 001+ 021 Reference document number search

070 + 002+ 000 No interpretation

071 + 010+ 019 Reference no. (DME management)

082 + 009+ 001 Standard algorithm

083 - 008- 001 Standard algorithm


202 + 001+ 021 Reference document number search















814 + 013+ 000 No interpretation


833 + 017+ 001 Standard algorithm



Ext Trans +/- Post. Rule Int. Algthm.

833 - 018- 001 Standard algorithm

UNALLOCATED + 007+ 000

UNALLOCATED - 006- 000

To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.

The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.

8. Assign Bank Accounts to Transaction Types:

In this step, you assign each of your bank accounts to a transaction type.

Bank Key Bank Account Transaction Type

66220020 1000002 MC

50070010 1133698 MC

82080000 5566645 MC

50070010 5689555 MC

50070010 5689500 MC

3.4.2.2.1.2 Create and Assign Business Transactions

UseIn this step, you define an indicator and assign a posting rule for each business transaction.


SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions

Menú SAP Gestión financiera (nuevo) Cuentas bancarias



Operaciones contables Pagos Extracto de cuenta manual Crear y asignar operaciones comerciales



Trans. Type Transaction +-

Post. Rule Acct Mod

Int. Algthm.

Text

1 001+ + 001+ + 021 Cash inflow via interim account

1 002+ + 002+ + 000 Check credit memo through bank

1 003- - 003- + 012 Cashed check

1 004- - 004- + 019 Domestic transfer

1 005- - 005- + 019 Foreign transfer

1 006- - 006- + 000 Other disbursements

1 007+ + 007+ + 000 Other receipts

1 008- - 008- + 001 Cash payment

1 009+ + 009+ + 001 Cash receipt

1 010+ + 010+ + 019 Collection/direct debit

1 011- - 011- + 000 Returns collection/direct debit

1 012- - 012- + 000 Bank fee

1 013+ + 013+ + 000 Interest received

1 014- - 014- + 000 Interest paid

1 016- - 016- + 021 Vendor direct debit

1 017+ + 017+ + 019 Treasury receipts

1 018- - 018- + 019 Treasury disbursements

3.4.2.2.2 Electronic Bank Statement

3.4.2.2.2.1 Define Program and Variant Selection

UseIn this step, you can specify which programs the system offers for electronic bank statement processing.

Transaction FF.5 and FF_5 uses program RFEBKA00.



Transaction FF.6 and FF_6 uses program RFEBKAP0.

Transaction FEBC has no restriction.

You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.


IMG Menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection

Menú SAP Gestión financiera (nuevo) Cuentas bancarias Operaciones contables Pagos Extracto de cuenta electronico Definir selección de reports y variantes



Transaction Code Program Name Variant Do not display Prog.

FF.6 RFEBKAJ0 X

FF_6 RFEBKAJ0 X

3.4.3 Import and assign Reporting Variants

3.4.3.1 Reporting Variants

UseThe reporting variants needed for classic payment medium

programs are created.

Procedure1. Access the activity using one of the following navigation options: Access the activity using

one of the following navigation options:

SAP Menu Tools ABAP Workbench Development ABAP Editor

Menú SAP ABAP Workbench Desarrollo Editor ABAP

Transaction code SE38

2. On the ABAP Variants: Initial Screen, provide the program.

3. Select “Variants” and choose Change..

4. On the ABAP Variants: Initial Screen, provide the variant, select “Values” and choose Create.

5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data and choose “Attributes”.

6. On the Variant Attributes screen enter the description in field “Meaning” and save your entries.

Repeat the steps for following entries: Program RFKORD30



Program Variant Description

RFKORD30 BPFIDE/RFKORD3 Variant RFKORD30

Repeat the steps for following entries: Program RFFOD__S

Program Variant Description Paym. Meth.

Print checks

Print checks: Printer

Print Payment Summary

Print Payment Summary: Printer

RFFOD__S BPFIDE_S_10 Variant Payment Method O

O Select LP01 Select LP01

RFFOD__S BPFIDE_S_20 Variant Payment Method S

S Select LP01 Select LP01

Repeat the steps for following entries: Program RFFOD__U

Program Variant Descr. Paym. Meth.

Print Paym. Med.

Data Medium Exch.: Printer

Print paym, Advice Notes

Print paym, Advice Notes: Printer

Print Paym. Sum.

Print Paym. Sum Printer

RFFOD__U BPFIDE_U Variant RFFOD_U

U Select LP01 Select LP01 Select LP01

Repeat the steps for following entries: Program RFFOD__L

Program Variant Descr. Paym. Meth.

Data Med. Exch.

Data Med. Exch: Printer

Print paym, Advice Notes

Print paym, Advice Notes: Printer

Print Paym. Sum.

Print Paym. Sum Printer

RFFOD__L BPFIDE_L Variant RFFOD__L

L Select LP01 Select LP01 Select LP01

3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)

UseIn this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.

Procedure1. Access the activity as follows:

IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Create/Assign



Selection Variants

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automáticaMedios de pago Parametrizar formatos del Payment Medium Workbench Crear y asignar variantes de selección

Transaction Code OBPM4

2. Double-click the payment format DTAUS0 and enter the variants:

Bank key Bank name Sel. Variant

50070010 Deutsche Bank Filiale Frankfurt

BP_DEBA

82080000 Dresdner Bank Weimar BP_DRBA

3. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAUS0” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.

4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.

Payment Medium Format

Data Medium Exch.

Paym Summary

Error Log

Output Device for Data Med. Exch., Paym. Summary and Error Log

DTAUS0 Select Select Select LP01

5. Choose Save.

6. Go back to the Payment Medium: Selection Variant screen and do the entries again for the format DTAZV.

7. Double-click the payment format DTAZV.

pCoCd House Bank

Bank name Sel. Variant

1000 DB Postbank Karlsruhe BP_DB_AUSL

1000 DRE Baden-Wuerttembergische Bank Baden-Baden

BP_DRE_AUSL

8. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAZV” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.

9. Maintain for each selection variant the following field:

Field Group Format Value

Payment Medium Format DTAZV

10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.

11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line

Field Group Print Control

Value Output Device

Data Medium Exchange Set indicator LP01



Field Group Print Control

Value Output Device

FTR List Set indicator LP01

Payment Summary Set indicator LP01

Error Log Set indicator LP01

12. Choose Save.

3.4.3.3 Assign Selection Variants

Use

The selection variants are already assigned in the above step. See chapter “3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)” to find out further details.

Following variants are assigned for use in the payment media workbench:

Payment Format

Bank Key Bank name Sel. Variant

DTAUS0 50070010 Deutsche Bank BP_DEBA

DTAUS0 82080000 Dresdner Bank BP_DRBA

DTAZV DB Deutsche Bank BP_DB_AUSL

DTAZV DER Dresdner Bank BP_DRE_AUSL

3.5 Period End Activities

3.5.1 Bank-Account Interest Calculation

3.5.1.1 Prepare Account Balance Interest Calculation

Use

In this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.


IMG Menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Prepare Account Balance Interest Calculation

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Cálculo de intereses de cuentas de balance Parametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos

Transaction code OBAA



2. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.



Int. calc. indicator

Interest calculation indicator

02

Interest calc. freq.

Interest calculation frequency

03

Settlement day 1

Calendar type G

No interest payment

<select>

4. Choose back






03



03

Settlement day 1

Calendar type B

Int.calc. numerators

Calculate using interest calculation numerators

<select>

Round IC numerators

Round off the interest calculation numerators

Balance plus int

Print Balance plus interest

<select>

7. Choose back






05



03

Settlement day 1

Calendar type B




Balance plus int

Print Balance plus interest

<select>

10. Choose back






10



Settlement day

Calendar type B


3.5.1.2 Define Reference Interest Rates



IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates

Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contables Cálculo de intereses Cálculo de intereses Definir tipos de interés de referencia


2. On the Change View “Define Reference Interest Rate”: Overview screen, select New Entries.



Reference Interest rate

LIBOREUR01

Long text Libor 1 Month EUR

Description Libor 1 Monat

Date from 01.01.1996

Currency CLP

Financial center

London




3.5.1.3 Define Time-Dependent Terms

UseA premium of 5% on the discount rate has been defined for calculating interest on arrears (interest calculation indicator 01).


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Dependent Terms



2. On the Change View “Time-Dependent Interest Terms”: Overview screen, select New Entries.


Int. Calc. Indicator

Currency Key

Eff. from Sequential number

Term (Debit/Credit Interest)

Reference Interest

Premium

02 CLP 01.01.2000 1 Credit interest: balance interest calc.

5,000000

02 CLP 01.01.2000 2 Debit interest: balance interest calc.

5,000,000


3.5.1.4 Enter Interest Values

UseAn interest rate of 2.68% has been defined for the discount rate.


IMG Menu Financial Accounting (NEW) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y



acreedores Operac.contables Cálculo de intereses Cálculo de intereses Introducir valores de intereses


2. On the Change View “Reference Interest Rate Values”: Overview screen, select New Entries.


Reference Eff. from Int. Rate

LIBOREUR01 01.01.1999 7,0000000


3.5.2 Prepare G/L Account Balance Interest Calculation

3.5.2.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data

Use

In this activity you define the specifications for posting interest calculated on G/L account balances.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesCálculo de intereses de cuentas de balanceParametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos


2. On the Maintain Account Determination: Posting Specifications screen, select Goto Document Type.

3. On the Maintain Account Determination: Document Type screen, make the following entries:


Document type SA


3.5.2.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules

Use



In this activity you define the specifications for posting interest calculated on G/L account balances.





2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:

Business Transaction

Debit Symbols

1000 40 1000

1000 50 0001

1010 40 0011

1010 50 2000

1020 40 1000

1020 50 0013

1030 40 1000

1030 50 0015

2000 40 0002

2000 50 2000

2010 40 2000

2010 50 0012

2020 40 0014

2020 50 2000

2030 40 0016

2030 50 2000


3.5.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables

Use



In this activity you define the specifications for posting interest calculated on G/L account numbers.





2. On the Maintain Account Determination: Posting Specifications screen, select Accounts.

3. On the pop-up Chart of Accounts, select Chart of Accounts CL01:

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Acct Symbol Currency G/L account

0001 + 4211000105

0002 + 4230000001

0011 + 4211000105

0012 + 4230000001

0013 + 4211000105

0014 + 4230000001

0015 + 4211000105

0016 + 4230000001

1000 + ++++++++++

2000 + ++++++++++


3.5.2.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols

Use

In this activity you define the symbols on G/L account numbers.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance



Interest Calculation



2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol

0001

0002

0011

0012

0013

0014

0015

0016

1000

2000


3.5.2.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions

Use

In this activity you define the symbol descriptins on G/L account numbers.







2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol Description

0001 Interest received

0002 Interest paid

0011 Pt vl.min.int.earned

0012 Pst vl.min.int.paid

0013 Pst vl.dt.int.earned

0014 Past val.dt.int.paid

0015 Calc.per.int.earned

0016 Calc.period int.paid

1000 G/L account (earned)

2000 G/L account (paid)


3.5.3 Valuate

3.5.3.1 Foreign Currency Valuation Methods

UseIn Chile the standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO).

NWP (lowest value principle) has been created.

Description: FC bal. per acct, print LIs, lowest cost principle

NWP postings are performed as follows:

Document Type = SA

Debit Bal. Exch. Rate Type = M

Credit Bal. Exch. Rate Type = M

Determine Exchange Rate Type from Account Balance.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Methods

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarDefinir métodos de valoración




2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.


Valuation Method

Description

Strict Lowest Value Principle

Lowest Value Principle

Document Type

Exch. Rate Type for Debit Bal

Exch. Rate Type for Credit Bal

Determ. Exch. Rate Type from Acct. Bal.

KTO FC bal.per acct, print LI's, strict lowest princip

X SA M M X

NWP FC bal.per acct, print LI's, lowest cost principle

X SA M M X


3.5.3.2 Define Valuation Areas

Use

In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Areas

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarDefinir áreas de valoración




2. On the Change View “Valuation Area”: Overview screen, choose New Entries.


Valuation Valuation Method Currency Type Long text

AV EVR 10 (Company Code Currency)

Valuation area AB

BP KTO 10 (Company Code Currency)

Valuation area BP


3.5.3.3 Assign Valuation Areas and Accounting Principles

Use

In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Assign Valuation Areas and Accounting Principles

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarAsignar área de valoración a norma de presentación de cuentas


1. On the Change View “Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.


Valuation area Acc. Princ.

AV IAS

BP IAS


3.5.3.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences

UseYou can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).

Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.




IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarValoración de moneda extranjeraPreparar contabilizaciones automáticas para valoración ME


2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:

Description Transaction

Exchange Rate Dif.: Open Items/GL Acct

KDF

3. If a dialog box Enter Chart of Accounts appears, make the following entry:

Chart of account

CL01

4. On the Change View “Acct Determination for OI Exch.Rate Differences”: Overview screen, select New Entries.


Chart of accounts

G/L account

Currency

Currency type

Loss Gain Val.loss 1

Val.gain 1

Bal. Sheet adj. 1

CL01 1104000100

4230000025

4230000026

4230000013

4230000029

1104000199

CL01 1104000100

CLP 4230000025

4230000026

4230000013

4230000029

1104000199

CL01 1104000100

USD 4230000025

4230000026

4230000013

4230000029

1104000199

CL01 1104000110

4230000025

4230000026

4230000013

4230000029

1104000199

CL01 1104000110

CLP 4230000025

4230000026

4230000013

4230000029

1104000199

CL01 1104000110

USD 4230000025

4230000026

4230000013

4230000029

1104000199

CL01 1104000200

4230000025

4230000026

4230000013

4230000029

1104000299

CL01 1104000200

CLP 4230000025

4230000026

4230000013

4230000029

1104000299

CL01 1104000200

USD 4230000025

4230000026

4230000013

4230000029

1104000299

1104000210

4230000025

4230000026

4230000013

4230000029

1104000299



Chart of accounts

G/L account

Currency

Currency type

Loss Gain Val.loss 1

Val.gain 1

Bal. Sheet adj. 1

CL01 1104000210

CLP 4230000025

4230000026

4230000013

4230000029

1104000299

CL01 1104000210

USD 4230000025

4230000026

4230000013

4230000029

1104000299

CL01 2105001000

4230000025

4230000026

4230000013

4230000029

2105001004

CL01 2105001000

CLP 4230000025

4230000026

4230000013

4230000029

2105001004

CL01 2105001000

USD 4230000025

4230000026

4230000013

4230000029

2105001004

CL01 2105001000

4230000025

4230000026

4230000013

4230000029

2105001004

CL01 2105001000

CLP 4230000025

4230000026

4230000013

4230000029

2105001004

CL01 2105001000

USD 4230000025

4230000026

4230000013

4230000029

2105001004

CL01 2105002000

4230000025

4230000026

4230000013

4230000029

2105002004

CL01 2105002000

CLP 4230000025

4230000026

4230000013

4230000029

2105002004

CL01 2105002000

USD 4230000025

4230000026

4230000013

4230000029

2105002004

CL01 2105002001

4230000025

4230000026

4230000013

4230000029

2105002004

CL01 2105002001

CLP 4230000025

4230000026

4230000013

4230000029

2105002004

CL01 2105002001

USD 4230000025

4230000026

4230000013

4230000029

2105002004


3.5.3.5 Foreign Currency Valuation: Account balances

Use

The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency



Valuation

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarValoración de moneda extranjeraPreparar contabilizaciones automáticas para valoración ME


2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:

Description Transaction

Exch. Rate Diff. using Exch. Rate Key KDB

3. If a dialog box Enter Chart of account appears, make the following entries:

Chart of accounts

CL01

4. On the Maintain FI Configuration: Automatic Posting – Procedures screen, make the following entries:

CoA Transaction Exchange rate difference key

Expense account

E/R gains account

CL01

KDB 4230000025 4230000026

USD 4230000025 4230000026


3.5.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables

Use

In this activity you define your sort method.

You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.

You can also define the accounts in this activity (or you can define the accounts in the next chapter).


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasDefinir método clasif.y ctas.corrección reclasif.acreedores y deudores



Transaction code OBBU

2. On the Change View “Sort Methods”: Overview screen, select the following entry:

Interval Description

SAP SAP(EU 93 fin.stat.guidelines)


3.5.3.7 Def. Sort Meth. and Adjustment Accts - Receivables

UseYou define the periods for the remaining terms of receivables.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables



2. In the dialog structure, double-click Receivables and check the following entries:

Sort Method

From Time Unit

Description

Cust. Post

Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 000 3 Receivables <= 1 year

X X Account

V00

SAP 001 3 Receivables > 1 Jahr

X X X Account

V01

2. If you want to define the accounts in this activity, select Account in the first line, otherwise this activity is finished.

3. Choose Save.

3.5.3.8 Def. Sort Meth. and Adjustment Accts - Payables

UseYou define the periods for the remaining terms of payables.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and



Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables



2. On the Change View “Payables”: Overview screen, check the following entries:

Sort Method

Descending

Time Unit

Description

Cust. Post

Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 000 3 Liabilities <= 1 year

X X Account

V02

SAP 001 3 Liabilities > 1 and <= 5 years

X X X Account

V03

SAP 005 3 Liabilities > 5

X X X Account

V04


3.5.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity

UseIn this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).

If you have selected the Account in the last step, this activity is done.


IMG Menu Financial Accounting (NEW) General Ledger Account (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Receivables/Payables by Maturity

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasAlmacenar ctas.regularización p.deud./acreed.según RDV

Transaction code OBBV



2. On the Maintain FI Configuration: automatic Posting – Procedures screen, select the first line.

3. If a dialog box with Enter Chart of Accounts appears, make the following entry:

Chart of accounts

CL01

4. Choose Continue (Enter).

5. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:

CoA Trans. Key Accts. to be Adjusted Adjustm. Acct. Target Acct.

CL01 V00 2105001000 2105001004 1107000200

CL01 V00 2105001001 2105001004 1107000200

CL01 V00 2105002000 2105002004 1107000200

CL01 V00 2105002001 2105002004 1107000200

6. Choose Next Operation (F6).


Chat of accounts Transaction Reconciliation Adjustment Targ.acct

CL01 V01 1104000100 1104000199 1104000120

CL01 V01 1104000110 1104000199 1104000120

CL01 V01 1104000200 1104000199 1104000120

CL01 V01 1104000210 1104000199 1104000120

CL01 V01 1107000100 1104000199 2107000000

CL01 V01 2105001000 2105002004 2107000000

CL01 V01 2105001001 2105002004 2107000000

CL01 V01 2105002000 2105002004 2107000000

CL01 V01 2105002001 2105002004 2107000000



Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

CL01 V02 1104000100 1104000199 2105003000

CL01 V02 11040001100 1104000199 2105003000

CL01 V02 1104000200 1104000220 2105003000

CL01 V02 1104000210 1104000220 2105003000




11. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:

Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

CL01 V03 1104000100 1104000200 1106000100

CL01 V03 1104000110 1104000200 1106000100

CL01 V03 1104000210 1104000210 1106000100

CL01 V03 2105002000 2105001004 2105002002

CL01 V03 2105002001 2105001004 2105002002


3.5.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts

3.5.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: posting Keys

UseIn this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasAlmacenar ctas.regularización p.ctas.asociadas modificadas


2. When a dialog box appears, make the following entry:

Chart of accounts

CL01

3. Choose Continue (Enter).

4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting Key pushbutton and make the following entries:

Transaction Key

Standard Posting Key Debit

Standard Posting Key Credit

A00 40 50



5. Save.

3.5.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings

UseIn this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasAlmacenar ctas.regularización p.ctas.asociadas modificadas


1. 2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make as entries as necessary.

2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make the following entries:

Chart of accounts

Transaction Reconciliation Account Adjustm. Acctount

CL01 A00

CL01 A00

CL01 A00


4.

3.5.3.8.3 Define Alternative Reconciliation Account for Customers

Use

In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.



The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.


IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Accounts for Customers

Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contablesContabilizaciones con cuenta asociada diferenteOtras operaciones CMEAlmacenar cuenta asociada alternativa para deudores

Transaction code OBXY

2. On the Maintain Accounting Configuration: Special G/L List screen, select Choose (F2) on the following entry:

Account type

Special G/L ind.

Name Description

D D Dbt rec Doubtful Receivables

3. If a dialog box appears, make the following entry:

Chart of accounts

CL01

4. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:

Chart of accounts

Account type

Special G/L ind.

Recon account Special G/L account

CL01 D D 1104000100 1104000199

CL01 D D 1104000110 1104000199

CL01 D D 1104000200 1104000299

CL01 D D 1104000210 1104000299

5.Choose back


Chart of accounts

Account type

Special G/L ind.


CL01 D E 1104000100 1104000299

CL01 D E 1104000110 1104000299

CL01 D E 1104000200 1104000299

CL01 D E 1104000210 1104000299



7. Choose back


Chart of accounts

Account type

Special G/L ind.


CL01 D H 1104000100 1105000100

CL01 D H 1104000110 1105000100

CL01 D H 1104000120 1105000100

CL01 D H 1104000209 1105000100

CL01 D H 1104000210 1105000100


3.5.4 Period End Reporting

3.5.4.1 Entering Company Data for German Foreign Trade Regulations

UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.

For detailed description see:

http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations

Menu IMG Gestión Financiera (nuevo) Contabilidad Principal (nuevo) Operaciones periódicas Declarar Reglamento alemán del comercio exterior Reglamento alemán comercio exterior:Introducir dat.empresa




2. On the Change View “Company Data For FTR Report Z5A (FRG)”: Overview screen select Company 1000.

3. On the Change View “Company Data For FTR Report Z5A (FRG)”: Detail screen make the following entries:

Company code

Register No.

Industry Country Legal Form

Acct. Clerk

Tel. Fax For SCB

E-mail Address

1000 0123456 Gewerbe 13 1 Sachbearbeiter

101020

404040404

BW [email protected]

4. Save.

3.5.4.2 Creating Financial Statement Version

Use

In this activity:

You define the versions you need to create a balance sheet and profit and loss statement.

You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.

You then determine the financial statement items for your version.

You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.

The financial statement version is a copy of the IKR version for Accounting. It has been renamed 0010.

The version was created in accordance with the German Commercial Code §266 and §275 (2).


IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data GL Accounts Define Financial Statement Versions

Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Cuentas de mayorCrear y tratar cuentas de mayorDefinir estructura balance/PyG

Transaction Code OB58



2. On the Change View “Financial Statement Versions”: Overview screen, select the Financial Statement Version IKR and choose the button Copy as (F6).

3. On the Change View “Financial Statement Versions”: Details of Selected Set screen make the following entries:

FIN.Stmt.Version Name

BACL Financial Statement Chile

4. Save.


Economy & Finance

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