Word: Lesson 2 - Basic Editing IntroductoryCourse

Objectives of the Lesson:1. Show and hide formatting marks 2. Toggling3. Selecting text4. Eliminating blank space between lines5. Using undo, redo, and repeat6. Using the Office Clipboard 7. Ways to Cut (Move), Copy and Drag-and-Drop Text8. Using the find and replace feature9. Got to command and Word Count

Show/Hide ¶ Command:Allows you to see the hidden formatting marks such as paragraph marks (¶), spacing (), and indents( ). You can see these marks by clicking on the Show/Hide button in the Paragraph group on the Home tab. The formatting marks do not appear when you print your document.

Toggle – term for using the same icon, command or keystroke to turn a feature on and off. For example, the show/hide command is a toggle key, the bold, italic and underline icons are toggle keys, the Caps Lock key on the keyboard is a toggle key, etc.

To select text means to highlight a block of text – a character, word, sentence, paragraph or even parts or the entire document. A quick way to select everything is choosing the Editing group on the Home tab, click the select button, and then click Select All. Another is to choose Ctrl +A.

Keystrokes for selecting text:TO SELECT THIS DO THISCharacter Click in front of the first character you want to select, press and hold the Shift Key, and then

click after the last character you want to select.Word Double-click the word

ORPress and hold the Shift+Ctrl keys, and then press the left or right arrow key

Line Position the pointer in the left margin next to the line so that it changes to a , and then click. Multiple Lines Position the pointer in the left margin next to the line so that it changes to , press and hold the

left mouse button, and then drag down or up in the margin to select as many lines as you want. Sentences Press and hold the Ctrl key, and then click anywhere in the sentence.Paragraph Triple-click anywhere in the paragraph.

ORPosition the pointer in the left margin next to the line so that is changes to , and then double-click. ORPress and hold the Shift+Ctrl keys, and then press the up or down arrow keys.

Entire document Triple –click in the left marginORCtrl+AORPosition the pointer in the left margin next to the line so that is changes to , press and hold down the Ctrl key, and then click in the left margin.

Text not next to each other Select the first block of text, press and hold down the Ctrl key, and then use the mouse to select additional blocks of text.

Word: Lesson 2 - Basic Editing IntroductoryCourse

Formatting means to change the appearance of text or paragraphs.

Eliminating Blank Space between Paragraphs:When you press the Enter key, you create a new paragraph. By default, paragraphs have blank space after them, so this is helpful. You can format a paragraph so that it does not have extra space after it. To eliminate the space, you can use the Line and Paragraph spacing button, which is located in the Paragraph group on the Home tab. To remove the space, click the button, a gallery opens with choices. Choose the Remove Space After Paragraphs.

Undo, Redo, and Repeat:Undo (Ctrl + Z) - reverses recent actions. You can continue to click the Undo button to reverse recent actions or you can click the arrow next to the Undo button to see a list of your recent actions. The most recent action appears at the top of the list. Click an action and word will undo that action and all the actions listed above it.Redo (Ctrl + Y) - reverses an undo action. Unlike the undo command, you cannot open a list of actions to redo.Repeat (Ctrl + Y) – repeats the most recent action. Sometimes the repeat button is unavailable for some actions.

Ways to Cut (Move) and Copy Text: Clipboard – temporary storage place in the computer’s memory where cut or copied information is placed. The

office clipboard can store up to 24 items. Cut (Move) (Ctrl + X) – selected text is removed from the document and placed on the clipboard Copy (Ctrl + Y) – selected text remains on the document in its original location and a copy of it is placed on the

clipboard Paste (Ctrl + V) – placing what is on the clipboard into the document. **Make sure you have your insertion

point placed in the location where you want the information to be pasted.

Paste Options: with text you can choose to:1. paste the text so its appearance matches the original appearance (Source formatting)2. paste the text so its appearance matches or merges with the text in the location where it is being

pasted (destination formatting)3. paste the text only, with no custom formatting, meaning that it will match the formatting of the

location where it is being pasted.

Using Drag and Drop:Drag and Drop is best used if you have text that you want to move or copy to a location that is near the original location.

To move the text, select the text, hold down the left mouse button and drag the selected text to the new location and release the mouse button. As you drag the selected text, a vertical line follows the pointer indicating where the text will be positioned when you release the mouse button. To copy the text, select the text, hold down the Ctrl key while dragging the text to the new location. A copy of the selected text appears in the new location.

Find and Replace Commands - are useful editing commands that let you find specific words in a document quickly and, if you wish, replace them instantly with new words. Both commands are located in the editing group on the Home tab.

Word: Lesson 2 - Basic Editing IntroductoryCourse

Find – moves the insertion point from its present position to the next occurrence of the word or phrase for which you are searching

Replace – finds the next occurrence of the word or phrase for which you are searching and replaces it with the word or phrase you type in the Replace with box.

Find and Replace dialog box optionsOPERATION ACTIONSearch Lets you search from the location of the insertion point up to the top of the

document, down to the end of the document, or through the entire document (all).Match case Searches for words that are capitalized the same as the text that you typed in the

Find what box.Find whole words only Finds only the exact word or phrase you entered in the Find what box. (For

example, choose this option if you want to find the word all, but not words with all in them, such as fall, horizontally, or alloy.)

Use wildcards Makes it possible to search for words using wildcards, which are special characters that represent other characters. The most common wildcards are ? (the question mark), which represents any one character, and * (the asterisk), which represents any number of characters. For example, a?? finds all three-letter words that begin with a, including all and ask, and a* finds all words of any length that begin with a, including all, apple, or arithmetic.

Sounds like Locates homonyms – words that sound alike but are spelled differently. For example, if you type the word so, Word would also find the word sew.

Find all word forms Lets you find different forms of words. For example, if you search for the word run, Word would also find ran, runs, and running.

Match prefix Finds words that begin with the text you type in the Find what box.Match suffix Finds words that end with the text you type in the Find what box.Ignore punctuation characters Finds words that match the text in the Find what box, but ignores any punctuation

in the words in the document. For example, if you type its in the Find what box, it will find it’s as well as its.

Ignore white-space characters Finds words that match the in the Find what box even if there is a space between some of the characters in the document. For example, if you type Maryellen in the Find what box, it will also find Mary Ellen.

Go To Command – allows you to jump to a specific part of a document. On the Home Tab, in the Editing group, click the

arrow next to the Find button, and then click Go To. Select the type of location you want to move to and then enter the corresponding number or other information in the box. Click Next to move the insertion point to that location.

Word Count – found on the status bar. If you click the number of words, a dialog box opens that will give you the number of characters, paragraphs, and lines in a document. You can also click the Review tab on the Ribbon, and then, in the Proofing group, click the Word Count Button.