Transcript

1

Using Learning ePortfolios to Reconceive

the 21st Century Transcript

Thomas Black & Helen L. Chen, Ph.D.

Stanford University

AACRAO, April 10, 2013

POLL: At your institution…

A. All or most programs/students are using

ePortfolios

B. Some programs/students are using

ePortfolios

C. We do not currently use ePortfolios

D. What’s an ePortfolio?

2

Today’s Topics

Understanding ePortfolios

A changing educational landscape

Implications of ePortfolios for transcripts, the

academic record, and their stakeholders

How the transcript and academic record might

evolve AND why they need to

Understanding ePortfolios

3

© 2006 • Board of Trustees • Leland Stanford Junior University

ePortfolios Defined

Portfolio: A purposeful selection of artifacts together with reflections that represent some aspect of the owner’s learning

ePortfolio Purposes: (Lorenzo & Ittelson, 2005)

Evaluation within a course

Finding a job

Educational Planning

Documenting knowledge, skills, abilities, and

learning

4

A Changing Educational Landscape

The Problem

Students’ intellectual experience of higher education is

fragmented due to:

• Lack of curricular coherence

• Increasing demands of an information-rich environment

• Growing importance of out-of-class learning

experiences

5

Pressures to increase accountability

Higher Education,

broadly defined

6

Multiple curricula within higher

education as they are…

Delivered

Lived

Lived &

7

Implications of ePortfolios for the Transcript & Academic Record

AACRAO’s Academic Record and Transcript Guide

Academic Transcript: extract of the student's

record which reflects his or her academic

performance at the institution.

Academic Record: reflects the unabridged

academic history of the student at the

institution; a chronological listing of the

student's total quantitative and qualitative

learning experiences and achievements

8

9

Studying abroad gives you the

chance not only to see and travel

in a foreign country, but to

actually learn about how the

people there have values that are

different to those that your

country holds.

http://macaulay.cuny.edu/eportfolios/lilachgez/

10

Stakeholders for the Transcript and

Academic Record

Students and alumni

Faculty and administrators, institutional research

2 year and 4 year institutions, e.g., transfer,

graduate and professional schools

Employers and internship providers

Faculty, staff, and programs within the institution,

e.g., study abroad, advising, on campus jobs

Organizations outside the institution, e.g.,

scholarships, fellowship committees

11

Credit Hour Degree Learning?

Amy Latinen, Cracking the Credit Hour, September 2012, New American

Foundation and Education Sector

22 Association of American Colleges & Universities, http://www.aacu.org/leap/

12

ePortfolios and/or degrees?

“…degrees are a proxy for skill attainment, but they

are far from a perfect one, as seen in the amount of

retraining that employers do as well as the current

unemployment figures. Real outcomes and real

mastery – as often shown in work portfolios for

example – are more important.”

-- Charles Kolb, president of the Committee for Economic

Development (2011, Change Magazine)

Delivering & contextualizing the transcript within an ePortfolio

13

Select a location for adding new items – new Stanford icon

Login to SUNet

14

Choose document type

Choose transcript type

15

Confirm request has been sent

Transcript processing

Shows “Processing”

until we get the pdf

from Stanford server.

16

Transcript has been added

Automatically switches

to pdf when when

complete.

User controls who sees their data

Privacy settings: User

has total control of who

sees their transcript.

Setting privacy and

clicking “Done” publishes

portfolio.

17

Published Portfolio – Detailed View of Transcript

Leveraging the value of the transcript

18

PeopleSoft

XML

Transcript

File

PESC XML Transcript File

19

PESC XML Transcript File

PeopleSoft XML Transcript File

20

PESC XML Transcript File

PESC XML Transcript File

21

Sort by Term, Course, Title, Units, & Grades

Evolving the Transcript & Academic Record

22

Unofficial

Transcript

Official

Transcript

Co-

Curricular

Transcript

ePortfolio

Target

Audience

Internal audiences External

audiences

Internal &

External

audiences

Internal/ External

audiences

Includes Student’s academic

work to date

Student’s

academic work

to date,

courses, units,

and grades.

Out of class

experiences

Multimedia artifacts

& reflections

representing

student’s view of

his/her education

Created

by

Registrar’s Office Registrar’s

Office with

official seal or

digitally signed

Student

Affairs’

offices

Student

Uses Academic standing,

university business,

degree clearance,

advising

Admissions,

employment, other off-

campus purposes

Personal growth &

development;

showcase for

employment

23

America’s Call for Higher Education Redesign, 2/5/2013

Quality Collaboratives

“Quality is key…[I]t’s not

enough to make sure

that many more

Americans earn

degrees or credentials:

those degrees must

have demonstrable

value.”

-- Jamie Merisotis, president,

Lumina Foundation (2012)

http://www.aacu.org/qc/index.cfm

24

Questions for Consideration

What purposes and needs are the academic record

intended to address and for whom?

How should the academic record evolve to meet:

the changing needs of its stakeholders; and

new trends in higher education?

How do we ensure that the “integrity of the

institution’s records and degrees” have value to its

stakeholders and demonstrate quality?

Thank you!

Thomas Black, Registrar

[email protected]

Helen L. Chen, Ph.D.,

Director of ePortfolio Initiatives

[email protected]

Office of the Registrar

Stanford University


Recommended