Download pdf - TENDER ENQUIRY · Tender No:- 6000001275 िनिवदाितिथ / Tender Date:- 17.02.2020 आरएफ य ूसं./RFQ No:- 2110001498 *सं. SL.No. साम2ी

िनिवदा पूछताछTENDER ENQUIRY

[वेब िनिवदा][WEB TENDER]

िनिवदा सं./Tender No 6000001275�य अिधकारी/Purchase Exec. MOHAMED ASRAFF Bसेवा म� /To

दूरभाष सं./Telephoneफै� स सं./Faxई-मेल/E-Mail

िवभाग/Department OTS(OUTSOURCING DEPT.)�य अिधकारी/Purchase Exec. MOHAMED ASRAFF Bदूरभाष सं./Telephone No 23763084फै� स सं./Fax No 23743198ई-मेल/E-Mail [email protected]

िनिवदा सं./Tender No 6000001275

आरएफ� यू सं./RFQ No 2110001498

िनिवदा ितिथ/ Tender Date 17.02.2020िनिवदा बंद की ितिथ/Tender Closing Date 17.03.2020िनिवदा बंद होने का समय/Tender Closing Time 15:00:00

िनिवदा शु% क/Tender Fee &/Rs 0.00बयाना रािश/EMD Amount &/Rs 60,000.00पुव( िबड बैठक ितिथ और समय/Pre Bid Meeting Date & Time ,00:00:00िनिवदा खोलने की ितिथ और समय/Tender Opening Date & Time 18.03.2020,15:30:00-. ताव वैधता ित िथ है/Offer should be valid up to 17.07.2020सुर/ा जमा/Security Deposit 5.00 %आदेश मू1 का/PO valueवरीय ब2क जमानत /Perf. Bank Guarantee 10.00 %आदेश मू1 का/PO value

( आगे के िववरण हेतु कृपया स� बं� िनयम शत� को पढ़े । सुिनि त कर! िक कोटेशन और संबंिधत प%ाचार के िलए िवभाग का नाम, *य अिधकारी का नाम ,िनिवदा सं- या,बंद होने का समय एवं ितिथ एवं आरएफ0 यू सं. अपने कोटेशनम! िलख! ।Kindly read and refer relevant terms & conditions for further details. Do ensure to Quote Department Name, Purchase Executive ‘s Name , Tender

Number, closing date & time and RFQ Number in your Quotation & related correspondence )

ि-य महोदय/महोदयाDear Sir / Madam ,

िवषय /SUB:- E-TENDER FOR NON-COMPREHENSIVE MAINTENANCE OF 6 NOS. EOT CRANES AND 3 NOS. SEMIGOLIATH CRANES OF EAST YARD & SSA SHOP FOR THE PERIOD OF TWO YEARS

माझगाँव डॉक िशपिब% डस( िलिमटेड -िति7त/संभािवत आपूित(कता(ओं से िन9 न हेतु, -ितयोिगता:क दो बोली -णाली म� ( भाग -।तकिनकी - वािण= बोली एवं भाग ।। मू1 बोली ) बोली आमंि>त करती है।Mazagon Dock Shipbuilders Limited (MDL) invites Competitive – Bid from reputed Supplier for the following in TWO BIDsystem ( Part - । Techno - Commercial Bid & Part - ।। Price Bid ).

* सं.SL.No.

साम2ी / सेवा िववरणMaterial / Service Details

मा%ा / इकाईQuantity / unit

आपूित5 ितिथDelivery Date

00100 Maintenance OF EOT CRANES MAINTENANCE 1 Activity unit 24.06.2022

Service Description :NON-COMPREHENSIVE MAINTENANCE CONTRACT FOR 6 Nos. EOTCRANES AND 3 Nos. SEMIGOLIATH CRANES

Page: 1 of 11

िनिवदा सं./ Tender No:- 6000001275 िनिवदा ितिथ/ Tender Date:- 17.02.2020 आरएफ� यू सं./RFQ No:- 2110001498

* सं.SL.No.




Non-Comprehensive maintenance contract of 6 Nos. EOT cranes & 3 Nos.Semiogoliath cranesinstalled in various workshops in SSA workshop & EY The Cranes are having SCHNEIDER makeVVVF Drives & Encoder: Hubner make, The Main aim of Maintenance Contract is to ensure smoothfunctioning of the Cranes all the time and availability of the spare parts immediately to attend thebreakdown, enhancing the performance of the Cranes and reduction of production loss due to machinedowntime.

CAPACITY OF CRANES UNDER MAINTENANCE CONTRACT:

Sr.No. Crane Type Crane capacity Qty1 EOT 30 /10 Ton 4 nos.2 EOT 40/5 Ton 1 No.3 EOT 10/2Ton 1No.4 Semi goliath 150/30 Ton 2 Nos.5 Semi goliath 60/20 Ton 1 No.

The Line item 00100 covers the following services

0000000010

सेवा सं./Service Number :- 32 Per Quarter

संि/? वण(न/Short Description :- Mtc of 30/10TonEOT crane,(04 Nos.)

0000000020



0000000030



00200 Maintenance of Semi Goliath Crane 1 Activity unit 23.12.2020


0000000010


संि/? वण(न/Short Description :- Mtc of 150/30 TSemi Goliath Crane,(2Nos

0000000020


संि/? वण(न/Short Description :- Mtc of 60/20T Semi

Page: 2 of 11


* सं.SL.No.




Goliath Crane,(1 Nos.

00300 Supply Of Spares 1 Activity unit 23.12.2020


0000000010

सेवा सं./Service Number :- 1 Number

संि/? वण(न/Short Description :- VFD,Make-Schneider (Altivar 71, 15 Kw ,

सेवा िववरण/Service Details :- VFDMake- SchneiderModel No. - Altivar 71, 15 Kw , Model -8EB71HD15N4

0000000020


संि/? वण(न/Short Description :- Contactor, Make-Siemens, 3TH30/22E, Coi

सेवा िववरण/Service Details :- Contactormake- SiemensModel No. - 3TH30/22E, Coil 110 Volts

0000000030


संि/? वण(न/Short Description :- Contactor,Make-Siemens, 3RT1023-xA-1, C

सेवा िववरण/Service Details :- ContactorMake- SiemensModel No. 3RT1023-xA-1, Coil 110 Volts

0000000040


संि/? वण(न/Short Description :- Overhead Relay,Make-Siemens,UVX 1420, 1

सेवा िववरण/Service Details :- Overload RelayMake-SiemensModel No.- UVX 1420, 12.5 A to 20 Amp.

0000000050


संि/? वण(न/Short Description :- VFD,Make-Schneider, Altivar 71, 75 Kw,

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No.- Altivar 71, 75 Kw, Model - ATV71 HD75N4

0000000060


Page: 3 of 11


* सं.SL.No.




संि/? वण(न/Short Description :- MCCB,Make-Siemens, VL250, 200 Amp

सेवा िववरण/Service Details :- MCCBMake-SiemensModel No. -VL250, 200 Amp

0000000070


संि/? वण(न/Short Description :- Contactor,Make-Siemens, 3TR1034.1A

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No. - 3TR1034.1A

0000000080


संि/? वण(न/Short Description :- Cotactor.Make-Siemens, 3TR1023.1A

सेवा िववरण/Service Details :- ContactorMake-SiemensModel no. -3TR1023.1A

0000000090


संि/? वण(न/Short Description :- VFD,make-Schneider, Altivar 71, 45 Kw,

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No.- Altivar 71, 45 Kw, Model - ATV71HU40N4

0000000100


संि/? वण(न/Short Description :- MCCB,Make-Siemens, 125 Amp, VL 160 X

सेवा िववरण/Service Details :- MCCBMake-SiemensModel No. - 125 Amp, VL 160 X

0000000110


संि/? वण(न/Short Description :- VFD,Make-Schneider, Altivar 71 , 4Kw /5

सेवा िववरण/Service Details :- VFDMake-Schneider

Page: 4 of 11


* सं.SL.No.




Model No. - Altivar 71 , 4Kw /5 HP, Model No. - ATVT1HU40N4

0000000120


संि/? वण(न/Short Description :- Contactor,Make-Siemens, 3TR 1023, coil

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No. -3TR 1023, coil 110 Volts

0000000130


संि/? वण(न/Short Description :- Regenerative Unit,Make-Schnieder,VW3A72

सेवा िववरण/Service Details :- Regenerative UnitMake-SchneiderModel No. - VW3A7201

0000000140


संि/? वण(न/Short Description :- Contactor,Make-Siemens, 3TR1056.6…..6 ,

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No. -3TR1056.6…..6 , 115 Amp, Coil 110 Volts

0000000150


संि/? वण(न/Short Description :-Contactor,Make-Siemens, 3TF32 , Coil 110

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No.- 3TF32 , Coil 110 Volts

0000000160


संि/? वण(न/Short Description :- Single PhasePreventor, Make-Minillec, V

सेवा िववरण/Service Details :- Single Phase PreventorMake- MinillecModel No.- VSP-3

0000000170


संि/? वण(न/Short Description :-

Page: 5 of 11


* सं.SL.No.




Contactor,Make-Siemens, 3RT1035.6….6, 33

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No.- 3RT1035.6….6, 330 Amp, Coil 110 Volts

0000000180


संि/? वण(न/Short Description :-Contactor,Make-Siemens,3TF30, Coil 110 V

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No.- 3TF30, Coil 110 Volts

0000000190


संि/? वण(न/Short Description :-VFD,Make-Schneider,Altivar 71, 7.5 Kw /

सेवा िववरण/Service Details :- VFDMAke-SchneiderModel No- Altivar 71, 7.5 Kw / 10 HP, Model - ATV71HD45N4

0000000200


संि/? वण(न/Short Description :-VFD,Make-Schneider,Altivar 71, 45 KW, Mo

सेवा िववरण/Service Details :- VFDMAke-SchneiderModel No.- Altivar 71, 45 KW, Model -ATV71HD45N4

0000000210


संि/? वण(न/Short Description :- Regenerative Unit,Make-Schneider,VW3A72

सेवा िववरण/Service Details :- Regenerative UnitMake-SchneiderModel No. - VW3A7208

0000000220


संि/? वण(न/Short Description :-Cotactor,Make-Siemens,3TF34, Coil 110 V

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No.- 3TF34, Coil 110 Volts

000000023 सेवा सं./Service Number :- 1 Number

Page: 6 of 11


* सं.SL.No.




0

संि/? वण(न/Short Description :-VFD,Make-Schneider,Altivar 71, 110Kw/150

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No.- Altivar 71, 110Kw/150 HP, Model - ATV71HC11N4

0000000240


संि/? वण(न/Short Description :-MCCB,Make-Siemens,3VT2, 250 Amp

सेवा िववरण/Service Details :- MCCBMake-SiemensModel No.- 3VT2, 250 Amp

0000000250


संि/? वण(न/Short Description :-Contactor,Make-Siemens,3TF30/10 E, Coil

सेवा िववरण/Service Details :- ContactorMake- SiemensModel No.- 3TF30/10 E, Coil 110 Volts

0000000260


संि/? वण(न/Short Description :-VFD,make-Schneider,ATV71HC11N4

सेवा िववरण/Service Details :- VFDmake-SchneiderModel No- ATV71HC11N4

0000000270


संि/? वण(न/Short Description :-VFD,make-Schneider,Altivar 71, 22 Kw/30

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No.- Altivar 71, 22 Kw/30 HP, Model - ATV71HD22N4

0000000280


संि/? वण(न/Short Description :- RegenerativeUnit,Make-Schneider,Altivar

Page: 7 of 11


* सं.SL.No.




सेवा िववरण/Service Details :- Regenerative UnitMake-SchneiderModel No.- Altivar VW3A7202

0000000290


संि/? वण(न/Short Description :-VFD,Make-Schneider,Altivar 71, 15 Kw, Mo

सेवा िववरण/Service Details :- VFDMake-Schneider'Model No- Altivar 71, 15 Kw, Model - ATV71HD15N4

0000000300


संि/? वण(न/Short Description :-VFD,make-Schneider,Altivar 71, 45 Kw, Mo

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No. - Altivar 71, 45 Kw, Model - ATV71HD45N4

0000000310


संि/? वण(न/Short Description :-VFD,Make-chneider,Altivar 71, 5.5Kw/7.5

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No- Altivar 71, 5.5Kw/7.5 HP, Model - ATV71HU5.5N4

0000000320


संि/? वण(न/Short Description :-Contactor,make-Siemens,3RT064.6….6, Coil

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No.- 3RT064.6….6, Coil 110 Volts

0000000330


संि/? वण(न/Short Description :-VFD,make-Schneider,Altivar 71, 15 Kw, Mo

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No.- Altivar 71, 15 Kw, Model VX5A1HD15N4

000000034 सेवा सं./Service Number :- 1 Number

Page: 8 of 11


* सं.SL.No.




0

संि/? वण(न/Short Description :-Contactor,Make-Siemens,3TR1023.1 A

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No. -3TR1023.1 A

0000000350


संि/? वण(न/Short Description :-VFD,Make-Schneider,Altivar 71, 4Kw, Mode

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No. - Altivar 71, 4Kw, Model VX5A1HU75N4

0000000360


संि/? वण(न/Short Description :-Contactor,Make-Siemens,3RT1056.6…..6, 21

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No. -3RT1056.6…..6, 215 Amp, Coil 110 Volts

0000000370


संि/? वण(न/Short Description :- Regenerative Unit,Make-Schnieder,VW3A72

सेवा िववरण/Service Details :- Regenerative UnitMake-SchneiderVW3A7207

0000000380


संि/? वण(न/Short Description :-VFD,Make-Schneider,11 Kw, Model - ATV71

सेवा िववरण/Service Details :- VFDMake-Schneider'Model No.- 11 Kw, Model - ATV71HD11N4A

0000000390


संि/? वण(न/Short Description :-VFD,Make-Schneider,7.5 Kw, Model - ATV71

सेवा िववरण/Service Details :- VFD

Page: 9 of 11


* सं.SL.No.




Make-SchneiderModel No. - 7.5 Kw, Model - ATV71HU55N4A

0000000400


संि/? वण(न/Short Description :-VFD,Make-Schneider,1.5 Kw, Model - ATV31

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No. - 1.5 Kw, Model - ATV312HU15N4

0000000410


संि/? वण(न/Short Description :-VFD,Make-Schneider,3 Kw, Model - ATV312H

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No. -3 Kw, Model - ATV312HU30N4

0000000420


संि/? वण(न/Short Description :-MCCB.Make-Schneider, 250/36KA, Model - L

सेवा िववरण/Service Details :- MCCBMake-SchneiderModel No. -250/36KA, Model - LV525341N

0000000430


संि/? वण(न/Short Description :-Contactor,make-Schneider,250 A, 3 pole ,

सेवा िववरण/Service Details :- ContactorMake-SiemensModel No. - 250 A, 3 pole , Model - LC1F265

0000000440


संि/? वण(न/Short Description :-VFD,Make-Schneider,125 HP/90 Kw, Model -

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No. -125 HP/90 Kw, Model - ATV71 HD 90N4

0000000450


Page: 10 of 11


* सं.SL.No.




संि/? वण(न/Short Description :-VFD,Make-Schneider,50 Hp/37 Kw, Model -

सेवा िववरण/Service Details :- VFDMake-SchneiderModel No.- 50 Hp/37 Kw, Model - ATV71HD37N4

0000000460


संि/? वण(न/Short Description :-VFD,make-Schneider,7.5 HP/5.5 Kw, Model

सेवा िववरण/Service Details :- VFDMake-Schneider'Model No. -7.5 HP/5.5 Kw, Model - ATV312HU55N4

िनयम और शत@ : भाग ए मे िलखी Aई और इतर संलCप>े इस िनिवदा एक अिभD अंग ह2 |हम� आशा ह2 की,हम� -ितयोिगE:क और उिचत-Hाव इस िनिवदा के िलए -ा? होगा |Terms & Conditions as indicated in Part A of this tender and other enclosures / annexures form an integral part of this tenderdocument. We look forward to receive your most competitive and reasonable offer against this Tender.

माझगाँव डॉक िशपिबIस( िलिमटेड के िलए /For Mazagon Dock Shipbuilders Ltd

Page: 11 of 11

MDL Tender 6000001275 dated 17.02.2020 for NC-Maintenance of EOT & Semi Goliath Cranes

Page 1 of 29

PART- “A”

MAZAGON DOCK SHIPBUILDERS LIMITED invites on-line competitive bids from reputed

Bidders / Suppliers in TWO BID SYSTEM (Part-I Techno Commercial Bid and Part-II Price Bid) on our e-

procurement portal https://eprocuremdl.nic.in for the following Scope of Work / Supplies, terms and

conditions:

1. DESCRIPTION OF WORK / SUPPLIES / SERVICES: Biennial Rate Contract for Non-

Comprehensive Maintenance of 6 Nos. EOT Cranes and 3 Nos. Semi Goliath Cranes of East Yard & SSA

Shop for the period of Two years.

The detailed scope of work is as per Enclosure-1

2. PRE - QUALIFICATION CRITERIA: The bidder should submit scanned copies of necessary

documents as below to ascertain their qualifying status. MDL reserves the right to verify the authenticity of

the documents submitted / claims made by the bidder wherever felt necessary.

i) Bidders Company Profile and Shop & Establishment / Registration certificate.

ii) Bidders Audited Balance sheets and Profit & Loss A/c of the company for last 3 financial years

ending 31st March 2017, 2018 and 2019. The average minimum turn over for 3 years should be at

least Rs. 4.5 Lakhs

iii) Bidder’s own past experience of having successfully completed similar works during last 7 years

ending January 2020 should be either of the following:

a) Three similar completed works each costing not less than Rs. 12 Lakhs

OR

b) Two similar completed works each costing not less than Rs. 15 Lakhs

OR

c)

One similar completed work costing not less than Rs. 24 Lakhs

d) Similar completed works in a continuous span of 12 months of cumulative value not less than

Rs. 7.5 Lakhs

Note: Similar completed work mentioned above shall be Maintenance of similar type of Cranes.

(iv) The bidders should submit documentary proof of having past experience in the Drives and PLC in their own name.

(v) The bidders should submit documentary proof of having experience in maintenance / installation of minimum 50 Ton capacity Cranes in their own name.

NOTE: 1) Documentary evidence for Pre-qualification criteria shall be in the name of the firm who is bidding.

2) If any cash transaction included in turnover (statement of profit & loss) the same will not be considered

for turnover value.

3) It is clarified that the work executed by the contractors for their in-house or capital use will not be

considered for the purpose of bidders’ experience of completion of similar works.

4) Bidders need to Upload documentary evidence in support of the Pre-Qualification Criteria Viz. Work

Order, Work Completion Certificate issued by the party for whom the work is done. MDL has a right to

verify / cross verification of authenticity of the said documents whenever felt necessary.

3. EARNEST MONEY DEPOSIT (EMD):

3.1 Bidders shall furnish EMD of Rs. 60,000/- (Rupees Sixty Thousand only) against this tender.

3.2 The EMD can be remitted directly to MDL Bank Account as per details given in Annexure- “A” of

this tender. Further, the bidder should specifically mention the details of company name as well as

nature of remittance, tender number/order number etc. in the text/narration fields of Bank’s NEFT

remittance in order to identify the same.


Page 2 of 29

3.3. EMD can be submitted online. “For making online payment please follow the following steps:

• Go to www.mazdock.com

• Click on Online payment tab available on home page.

• 4 options viz. Career, Tender, Security, Scrap / Disposal will be available.

• Click on the respective tab and make the payment online using Debit cards, Credit Cards, Net banking,

BHIM/UPI etc. after filling the required details.

3.4 EMD can also be submitted in the form of Bank Guarantee in the prescribed format drawn in favour

of MAZAGON DOCK SHIPBUILDERS LIMITED payable at Mumbai. The format of Bank Guarantee for

EMD is available on MDL Website. The bid bond / Bank Guarantee should be valid for 4 more weeks

beyond the offer validity period indicated in the tender. Bank Guarantee should be drawn on reputed

Nationalized / Scheduled Banks excluding co-operative banks. In case of BG, Bidders to advise their

bank/banker to send original BG directly to OTS department in sealed envelope to dispense with additional

step of verification of authenticity of signatories.

3.5 Bidders are requested to upload the scanned image of EMD i.e. Annexure-A/Bank Guarantee online

along with the bid. If bidders are submitting the Bank Guarantee, they are requested to inform us the address,

Tel. No., Fax No. of the issuing Bank and forward the original of the scanned copy of EMD enclosed in an

envelope addressed to HOD (Outsourcing), 6th floor, Service Block, North Yard, Mazagon Dock

Shipbuilders Limited, Mumbai – 400 010, super scribing Tender No. & Tender date by Speed Post /

Registered Post / Courier Service/Hand Delivery to reach the office of HOD (Outsourcing) within seven days

from the Tender closing date.

3.6 Timely submission of the EMD is the responsibility of the bidders and no reasons / excuses in this

regard will be entertained by MDL.

3.7 EMD of unsuccessful bidders will be returned after finalization of the tender and shall be interest

free. If bidders are submitting the Bank Guarantee, they are requested to inform us the address, Tel. No., Fax

no. of the issuing Bank.

3.8 EXEMPTION FROM SUBMISSION OF EMD

Following bidders shall be exempted from submission of EMD:

a) State & Central Government of India departments, Public Sector Undertakings.

b) Firms Permanent registered with Mazagon Dock Shipbuilders Limited (MDL) under both Service

Groups 1402169 (Repairs/Modifications of Cranes-EOT) and 1402147 (Repairs of Cranes-Other

than EOT). (Exemption will apply only to items/services for which they are registered). To qualify

for EMD exemption, firms should necessarily submit VALID copy of the Registration Certificate

issued by MDL, for the items for which the offer being submitted, in Part-I offer/bid. Firms in the

process of obtaining MDL registration will not be considered for EMD exemption.

c) Firms registered with NSIC under its “Single Point Registration Scheme”. (Exemption will apply

only to items/services for which they are registered). To qualify for EMD exemption, firms should

necessarily submit VALID copy of the Registration Certificate along with the list of items/services

for which they are registered, as issued by NSIC, in Part-I offer / bid. Firms in the process of

obtaining NSIC registration will not be considered for EMD exemption.

d) All Micro & Small Enterprises subject to their submitting the Registration Certificate from the

Competent Authority regarding their Micro/Small Industry status. Firms registered with Micro &

Small Enterprises under its “Single Point Registration Scheme”.

e) Common/Deemed DPSU registered vendors qualify for EMD exemption. Such firms shall submit

valid copy of the Green Channel certificate issued by MoD for the items for which the offer is being

submitted in Part-I offer/bid. Firms in process of obtaining registration in other DPSUs will not be

considered for EMD Exemption.


Page 3 of 29

f) Green Channel Status vendors qualify for EMD exemption. Such firms shall submit valid copy of

the Green Channel Certificate issued by MoD for the items for which the offer is being submitted in

Part-I offer/Bid. Firms in the process of obtaining this certificate will not be considered for EMD

exemption.

4. VALIDITY PERIOD: Bids / Offers shall have the validity period of 120 Days from the tender

closing date.

5. ONLINE SUBMISSION OF OFFER IN TWO-BID SYSTEM: Offer must be submitted in two

parts, Part - I (Techno-Commercial Bid) & Part - II (Price Bid) on the MDL’s e-Procurement website

https://eprocuremdl.nic.in. Offer in any other form will not be considered.

Techno-Commercial Bid Part-I: This part should contain the following:

i) Online Acceptance on clauses of Tender Enquiry, (TEF) General Terms & Conditions (GT&C),

Standard Terms & Conditions (STACS) in the Prescribed Formats stating ‘Accepted OR

Deviation’ as applicable for each of the clause.

ii) Deviation sheet in case of any deviations from Terms, Conditions specified in the Standard Terms

and Conditions, Tender Enquiry & General Terms & Conditions shall be uploaded online.

iii) Any deviation with respect to Technical requirement shall be uploaded online by the bidder.

iv) The scanned image of Annexure-“A” / Bank Guarantee towards Earnest Money Deposit (EMD) /

BID BOND as stipulated in TEF clause no. 3 shall be uploaded.

v) Scanned image of Valid GST certificate.

vi) Price schedule BLANKING the PRICES but clearly indicating ‘QUOTED / UNQUOTED’, also

indicating the % of actual taxes/ duties applicable, in the prescribed format available on MDL’s e-

Procurement website https://eprocuremdl.nic.in

vii) Bidders / Vendors should upload scanned documents as per clause 2.

viii) Scanned Image of valid Registration or Approval certificates in case of Bidder’s/ firms registered

with MDL/ NSIC/ Micro or Small Enterprises/Industries.

ix) Scanned image of Vendor Declaration in bidder’s letterhead as per the format at Enclosure-6.

x) Scanned image of duly filled RTGS/NEFT as per Enclosure-7.

Note:

i) MDL has the right to verify / cross verification of authenticity of the scanned documents with respect to

originals submitted against this tender.

ii) The bidder is requested to ensure that all the documents asked for are submitted and are clear, legible

& duly signed (i.e. self-attested), as it would save considerable time without necessitating the need for

furnishing of the documents again by them. The bidder is also requested not to submit unnecessary

documents not asked for, like signed & stamped copy of this Tender document, etc.

iii) The bidder is required to compulsorily select “ACCEPTED” or “DEVIATION” from the drop-down field

choices available against the relevant Para no. / Clause no. of TEF/STACS/GT&C (as applicable). In case

“DEVIATION” is selected against a particular Para no. /Clause no., it would be mandatory to explain the

deviation proposed by the bidder in the adjoining text field. Any deviation(s) mentioned elsewhere in the

Offer/Bid, other than in the said forms, will not be considered.

iv) Blank Rate Sheet form is required to be filled-up by the bidder online by selecting “QUOTED” or “NOT

QUOTED” from the drop-down field choices available, depending upon whether the bidder has quoted for

the particular Service/Item tendered. Therein, the bidder is also required to specify the Taxes & duties (if

any) quoted & the rate of the Taxes/Duties.


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Part-II: In this part bidders are requested to fill the PRICES for each of the listed items/services strictly in

the prescribed format/ Rate sheet provided in e-Procurement Portal. Offer in any other form shall not be

considered.

6. BID REJECTION CRITERIA:

a. Following bids shall be categorically rejected:

i) The Bids received after tender closing date and time.

ii) Bids received without EMD (other than those who are exempted from payment of EMD), as

specified in the tender

iii) Bidders not quoting for all the items in the Rate Sheet in the prescribed format available on

MDL’s e-Procurement website https://eprocuremdl.nic.in

iv) If the dates of remittance of EMD amount/issue of EMD BG is later than the tender Closing date.

b. Following bid rejection criteria may render the bids Liable for Rejection.

i) Bidder’s failure to submit sufficient or complete details for evaluation of the bids within the

given period on intimation of deficiency in the bid.

ii) Incomplete / misleading / ambiguous bids in the considered opinion of TNC.

iii) Bids with technical requirements and or terms not acceptable to MDL.

iv) Bids received without scanned copies of pre-qualification documents wherever required as per

the tender.

v) Bids not meeting the pre-qualification parameters stipulated in the tender enquiry.

vi) Validity period indicated by bidders is shorter than that specified in the tender enquiry.

vii) Bidders not agreeing to furnish Security Deposit till completion of the supplies / services as per

contract.

viii) Bidders not submitting documents as per clause 5.

ix) The original of the uploaded copy of EMD BG if received after seven days of the tender closing

date.

7. Opening of Techno-Commercial Bid (Part-I): Techno-Commercial bid (Part-I) will be opened

online on the tender closing date or extended tender closing date or next working day if closing date happens

to be holiday declared by MDL. The participant bidder can also witness opening of the bids online from their

locations by logging on MDL E-Portal website with their Class IIIB Digital Signature Certificate (DSC) or

higher version. Bidders may be called for attending TNC meeting at MDL if MDL desire so.

8. Opening of Price Bid (Part–II): After completion of the Techno-Commercial scrutiny of the

received bids, intimation for opening of price bid (s) will be communicated only to the Techno-commercially

qualified bidders, with the date & time of opening declared in such intimation. Such intimation may be given

at a short notice by Fax, E-mail or even by telephone. The participant bidders can also witness the opening of

the bids online from their location by logging on to the portal with their Class-IIIB Digital Signature

Certificate (DSC).

9. Bid Evaluation Criteria: Lowest bidder (L1) will be determined on the basis of total quoted price

of service items (exclusive of GST) as per Rate Sheet A and 25% of total quoted price of spare part items

(exclusive of GST) as per Rate Sheet B. The lowest bidder (L1) will be considered for further processing for

placement of order.

On-line Ranking visible to the bidders after opening price bid is without loading parameters. However, the

Overall L1 bidder will be evaluated offline after applying all applicable loading parameters as mentioned in

the tender document and commercial terms.

Taxes are excluded for the purpose of ranking of price bids to determine L1 Bidder. There may arise a

situation where overall cost (inclusive of taxes) of services and 25% of spare parts by the adjudged L1 bidder


Page 5 of 29

may be higher compared with any other bid(s) depending on the tax structure. Therefore, the adjudged L1

bidder has to reduce the price to make it competitive both before including taxes and after including taxes. If

the adjudged L1 bidder does not agree to reduce the price to make it competitive after including taxes, then

the next lowest ranked bidder will be given the opportunity in the order of ranking so that procurement is

competitive.

Note: In case of any discrepancies observed in any Rate Sheets, or against each item and / or in Grand total

in the price bid, evaluation would be carried out by arriving on the grand total by considering the unit rate

and quantity indicated in Rate sheets.

10. Contract Period: The Contract shall be valid for two years starting from PO date and may be

extended for a further period of three months on mutual consent basis on same rates and terms and

conditions. However, if the performance of contractor is not satisfactory then contract may be terminated

with one month notice period by applying relevant clauses of contract such as Risk Purchase, forfeiture of

Security Deposit etc.

11. Mobilisation: The successful bidder shall mobilise the required manpower / tools/ materials within

10 working days from the placement of LOI / Order whichever is earlier.

12. PRICING: 12.1 Bidder shall quote prices for all the items listed in the Price rate sheets which will be inclusive of all

costs such as labour charges, transportation, all incidental expenses etc. in compliance with statutory

requirements (minimum wages, PF, Insurance, etc.). MDL shall not be liable to pay any charges whatsoever

other than the contract rates. However, the applicable GST will be indicated separately in the rate sheets.

Quoted base rate will remain firm and fixed during the currency of order /contract execution.

MDL shall not be bound by any printed conditions or provisions in the bidder's bid forms or

acknowledgement of Order/Contract, invoices, packing list and other documents which purport to impose

any conditions at variance with or supplemental to Order/Contract.

13. Price Escalation: Price shall be firm and fixed during entire tenure of the contract. Price escalation

is not applicable.

14. TAXES & DUTIES:

I. GST as per GST Laws shall be payable extra as quoted and agreed. II. In case of purchases of goods/services from unregistered dealers under GST Laws, GST will be paid by

MDL under reverse charge mechanism.

III. Benefits from reduction in rate of tax/ITC are required to be passed on to consumer. Where “applicable

GST” has been quoted as extra, Goods and service providers (except un-registered dealers under GST Law)

have to submit declaration that they have complied with ‘Anti-profiteering clause’ under GST Law. Such

declaration is given in technical bid.

IV. If the vendor is registered under GST, vendor shall mention the HSN code for goods &/or services in

their tax invoice, etc. These codes must be in accordance with GST Laws and responsibility of specifying

correct HSN codes for goods &/or services is that of the vendor. MDL shall not be responsible for any error

in HSN code for goods &/or services specified by supplier / contractor. Supplier /Contractor shall pay

penalty and/ or interest imposed on MDL or any loss due to delay in availing ITC by MDL or any loss of

ITC to MDL due to errors by vendors at any stage. MDL reserves right to recover any such interest, penalty

or loss from any amount due to Supplier /Contractor or otherwise.

V. In case, MDL is unable to avail ITC, supplier/contractor at their own cost shall rectify the shortcoming

in the returns to be filed immediately thereafter. Further, if the ITC is delayed / denied to MDL / reversed

subsequently as per GST Laws due to non / delayed receipt of goods and / or services and / or tax invoice or

expiry of timelines prescribed in GST Laws for availing ITC, non-payment of taxes or non-filing of returns

or any other reason not attributable to MDL, Supplier /Contractor shall pay any loss of amount along with

interest and penalty on MDL under GST Laws for the number of days the ITC was delayed. If the

shortcoming is not rectified by supplier/contractor and MDL ends up in reversal of credits and / or payments,


Page 6 of 29

supplier /contractor is fully liable for making good all the loss incurred by MDL. MDL reserves right to

recover any interest, penalty or loss from any amount due to Supplier /Contractor or otherwise.

VI. If the vendor is registered under GST, the GST registration number (15 digit GSTIN) issued by GOI

shall be mandatorily provided by the vendor. Vendor having multiple business verticals within state / at

multiple states with separate GST registration numbers shall forward GSTIN of only that vertical which is

involved in supply of goods and/or services. MDL GSTIN is 27AAACM8029J1ZA and vendor shall

mention the same while invoicing and avoid any data entry error on GST portal.

VII. If the vendor is registered under GST, Vendor shall ensure timely submission of invoice as per the

provisions / requirement / timeline promulgated by GOI in relation to GST Law with all required supporting

documents to enable MDL to avail input tax credit promptly. The vendors invoice inter alia should contain

GSTIN of vendor, GSTIN of MDL (i.e. 27AAACM8029J1ZA), GST tax rate separately, HSN code wise

goods or services, place of supply, signature of vendor, etc. Original invoice needs to be submitted to Bill

Receipt Centre at MDL gate, and a copy of the invoice should be given to the goods receiving section (GRS).

VIII. If the vendor is registered under GST, vendor shall file all applicable returns under GST Laws in the

stipulated time & any losses of tax credit to MDL arising due to delay in filing will be recovered from their

invoice wherever MDL is eligible to avail tax credit. Any default towards payment of tax and / or uploading

of monthly returns by supplier/contractor, MDL retains right to withhold payments towards tax portion until

the same is corrected & complied by the supplier/contractor with the requirement of GST along with

satisfactory evidence.

IX. The rate sheet enclosed with the tender will indicate the rates to be entered under each head wherever

applicable. Bidders must clearly mention the applicable Taxes & Duties. The item-wise rates quoted in the

Rate Sheet should exclude Taxes & Duties. Bidder should indicate GST rates as applicable separately under

each of the head in the same Rate sheet, which will be paid extra based on tax invoice to the extent

applicable. The GST will be applicable on total basic rate of each item.

15. TERMS OF PAYMENT:

i) 90% payment for the completed work/service on quarterly basis will be made through NEFT/RTGS

within 15 to 20 days on submission of Tax invoice in triplicate to Invoice Receipt Section along with

Work Completion Certificate (SAP Service Entry Sheet copy).

ii) WCC shall be certified by Chief Manager or above of Maintenance department of East Yard.

iii) Set of Original + 3 Copies of signed Tax Invoice to be submitted to Receipt Section along with Service Entry through SAP system from user department. Contractor will be required to submit bills

indicating details of earlier billing in every bill/invoice and also showing cumulative value of work

done, failing which, the invoice will not be accepted / cleared. The invoice should be preferably

submitted within four weeks of certification of Work Completion Certificate ‘WCC’. iv) Balance 10% will be paid on completion of Guarantee period of 12 months for the complete work

based on satisfactory completion report by WCC certifying authority of MDL i.e. Chief Manager or

above rank of Maintenance department of East Yard OR on submission of PBG. v) 10% retained payment of billed work against invoice can be released on submission of PBG of

equivalent value and validity covering the guarantee period of 12 months of certified work in

respective invoice. vi) No advance will be paid in any manner against the Contract.

vii) WCC should confirm that work is completed in time and in case of delay the duration shall be

certified to effect recovery from invoice. (Refer L.D./ Penalty clause 22) viii) WCC shall be issued within 10 days along with SAP entry by user department of MDL on

completion of work progressively. ix) In case of failure to rectify short fall in invoice within 2-3 days, the same shall be returned

x) "Alternate MSME vendor payment through TReDS: “In order to address the financial needs of

MSME firms, GoI has introduced a platform for facilitating the financing of trade receivables of

MSMEs from buyers, through multiple financiers which is termed as Trade Receivables Discounting

System (TReDS). At TReDS, auctioning of invoices at competitive & transparent environment is

done by financers based on Buyer’s credit profile.

MDL is registered on the "Invoicemart" TReDS platform and M1xchange of M/s. Mynd Solutions

Pvt Ltd.


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MSME bidders desirous to receive payments through TReDS platform may avail the facility if they

are already registered on

1."Invoicemart" TReDS platform or by registering on it.

Contact details at "Invoicemart" TReDS platform are as below:

022 6235 7373 and a new mail id [email protected].

2. "M1xchange" TReDS platform or by registering on it.

Contact details at "M1xchange" TReDS platform are as below:

+91 9920455374 MsAshwathi Jayandran email id [email protected]

+91 8839915724 Ms. Prinyaka Shah email id [email protected]

16. SITE VISIT FOR QUOTING: Prior to submission of your quotation, bidders are requested to

visit the site and if any clarification is required bidders may contact Mr. R.K. Gupta, DGM (Maintenance-

EY) on Telephone No 2376 3655 or Mr. Ananda B. Patil, CM (Maintenance- EY) on Telephone No 2376

3656 and submit duly filled Vendor declaration as per format at Enclosure 6 along with the offer.

17. Modifications to the Bids: Bidder will not be allowed to bid after the closing time is over. Bidder

can change the submitted bid any Time till the closing time through e-portal only and the last changed

bid will be considered for ranking of the bids.

18. SECURITY DEPOSIT (SD): The successful bidder (Contractor) shall submit the Security Deposit

@ 5 % of the value of order (excluding Taxes) within 25 days from the date of Order/Contract. Security

deposit on reducing balance can be accepted on completion of services. Reducing balance bank guarantee

towards security deposit is to be submitted by successful bidder where it will be valid for at least one year

with claim period of three months within which the same can be extended for further period by amendment.

18.1 Submission of SD is exempted for Indian PSUs. In lieu, Indemnity Bond in favour of MDL is

required to be submitted (Format of the same would be forwarded with the Order).

18.2 Please note that MDL does not extend any concession such as exemption in payment of Security

Deposit to any organization (Except PSU) irrespective of their status, like registered with MDL,

NSIC, SSI, MSE, etc.

18.3 No interest will be paid on Security Deposit. The security deposit will be returned only after

successful execution of the order and shall be interest free.

18.4 Mode of SD: Security Deposit to be submitted in the form of NEFT / DD/ Pay Order/ Bank Guarantee

drawn in favor of MAZAGON DOCKSHIPBUILDERS LIMITED from the list of banks approved by

SBI/ Canara bank published on MDL website within 25 days from the date of contract. Crossed DD /

Pay Order issued by Cooperative banks however will be accepted subject to realization. In case of

SD-BG, the same shall be valid for one year from the start date of contract plus three months claim

period. Bidders to advise their bank/banker to send SD-BG directly to Outsourcing Department to

dispense with additional step of verification of authenticity of signatories. No change/modification in

the text of the prescribed format of the BG is permissible.

18.5 SD through NEFT- remittance through Bank: In case of online remittance of SD amount, scanned

image of Annexure-VI, duly filled is to be submitted to Outsourcing Department. Further, the bidder

should specifically mention the details of company name as well as nature of remittance, tender

number/order number etc. in the text/narration fields of Bank’s NEFT remittance in order to identify

the same.

18.6 Any delay in submission of SD shall result into charging of interest by MDL on the Contractor @

PLR of SBI + 2 % on the SD amount for the delayed period. Additionally, in case of failure to submit

SD within twenty five (25) days from the date of order placement, the EMD submitted by the

Contractor will be encashed and the Order would be liable for cancellation/termination with the

invocation of Risk Purchase provisions of the Tender/Order. In case of failure to submit revised-

rolling SD within twenty five (25) days from the date of intimation by MDL, the previously submitted

SD by the contractor will be encashed by MDL. Additionally, SD amount could be withheld from the

payable Invoice (s) of the Contractor, if any.

18.7 In case the completion of work is likely to be delayed beyond the Order completion

period/Contractual completion period or this period is required to be extended, the Contractor shall

have to extend the validity of the Bank Guarantee for SD till such extended period. In case of failure

to comply with such extension of the Bank Guarantee for SD by the Contractor, the Bank Guarantee is

liable for encashment by MDL.

18.8 Non-performance of the Terms & conditions of Order and/or default/breach by the Contractor will

result in forfeiture of the SD with application of Risk Purchase provisions.


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19. Guarantee/Warranty: If any item or component was found defective during Preventive / Break

down maintenance, the same has to be replaced by the contractor at actual. If the item is available with

MDL, the same will be issued for fitment of it. Tentative list of spare parts required during contract period

along with Make, Model No. and quantity is attached at ANNEXURE II of Scope of work. Guarantee for

supplied spare parts will be for one year after fitment.

20. Performance Bank Guarantee (PBG): The bidder (Contractor) shall submit PBG of value

equivalent to value of the spare parts and validity covering the guarantee period of the spare parts against

invoice in lieu of 10% payment retention as mentioned at (iv & v) in the payment terms to avail 100%

payment or to release the 10% retained payment against respective invoice.

Performance Bank Guarantee shall be in the form Bank Guarantee (as per Format OTS -F-09) drawn in

favour of MAZAGON DOCK SHIPBUILDERS LIMITED for 10% value of spare parts certified in the

WCC /billed in respective invoice and valid for 12 months guarantee period plus one month claim period.

Bank Guarantee should be drawn on reputed Nationalized / Scheduled Banks excluding co-operative

banks and shall be Payable at Mumbai. On satisfactory completion of performance Guarantee obligation, the PBG will be returned without interest. In case of BG, Bidders to advise their bank/banker to send the BG

directly to OTS department in sealed envelope to dispense with additional step of verification of authenticity

of signatories.

21. Inspection: Inspection will be done by Maintenance Department, East Yard of MDL. Any objection

raised by MDL inspection team against quality of service shall be satisfactorily corrected by the contractor at

his expenses including replacement as may be required.

22. Liquidated Damage (LD) / Penalty: Time is an essence of the contract therefore the service to be provided within the required time as mentioned in the tender. In cases of delay not attributable to MDL

beyond the agreed schedule, following penalties shall be levied for the delay from invoice amount/dues

payable;

a. The contractor shall rectify all minor faults within one day. Delay in defect rectification should not

exceed one day unless & until MDL is fully convinced with proper reasons & justification. Major

breakdowns shall be rectified within three days. If the breakdown requires more than 3 days, then the

contractor & MDL will mutually decide exact time period required for rectification. If the delay exceeds this

mutually agreed period, then penalty will be levied for delayed work on pro-rata basis on the quarterly

maintenance charges subject to maximum of 15 days. For example, if delay is 5 days beyond mutually

agreed period then penalty should be 5/90 times the quarterly maintenance charges of crane. The penalty

amount will be levied from the quarterly bills raised by the contractor.

b. If delivery of spare parts delayed beyond mutually agreed schedule, LD shall be levied @ 0.5% per

week or part thereof for the delayed work subject to maximum of 5 %.

c. In case of delay in attending the preventive maintenance within 15 days, LD shall be levied @ Rs.

500/- per day for delay on pro-rata basis on the quarterly maintenance charges subject to maximum of 15

days.

23. LOADING CRITERIA: Deviations sought by the bidder in respect of Payment terms and delivery

period shall be loaded on the bidder/s quoted prices during price evaluation by MDL as per MDL Norms. It

is desirable that the bidder accepts the Payment Terms indicated by the company in the Tender document.

Varied payment terms quoted by bidders as compared to the terms stated in the Tender document shall be

normalized by loading the Prime Lending Rate of State Bank of India plus 2% on the quoted price.

Note: Online ranking visible to bidders after opening part II price bids is without loading parameters.

However, the L1 bidder will be evaluated offline by applying all applicable loading parameters as mentioned

in the tender document.

24. FREAK LOW QUOTES: In case after opening of price bid of technically cleared firms, it is noted

that L-1 firm has quoted very low rates and indicates to withdraw from the tender then EMD shall be

forfeited and firm may be given tender holiday including intimation to other PSUs. If the rates quoted are

less than MDL estimates by 40% or so and if the difference in rate between L1 and L2 is 30% (w.r.to L1) or

more then the firm will have to give additional BG of 20% of the PO value as additional security. Bank

charges for this additional BG shall be borne by MDL and reimbursed against proof of payment.


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25. HINDRANCE REGISTER: All hindrances with date of occurrences and removal shall be noted in

the Hindrance Register. The Hindrance Register shall be signed by the reps of both MDL as well as

Contractor.

26. Contractors shall not engage employees of other contractors, presently working in MDL and

recorded at Security Department. The contractor can engage such employees if other contractor gives no

objection certificate for such engagement and cancel the name of such desirous employee from his roll and

accordingly convey to the security. The contractor engaging such employee without permission is liable for

penalty including termination of contract. Such penalty can also be imposed if it is observed that supervisors

/ workers deployed by contractors are not on their role as per statement submitted by him at Security.

27. ARBITRATION a) Any unresolved claim, dispute or difference between the parties out of or relating to the construction,

meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by

arbitration in accordance with the provisions of Arbitration and Conciliation Act 1996 by a sole arbitrator

appointed with the mutual consent of both the parties.

b) The Cost of the arbitration, fee of the arbitrator, remuneration of the stenographer and clerk, stamp paper

etc., as shall be decided by the Sole Arbitrator, shall be shared equally by the parties.

c) The seat of the arbitration shall be at Mumbai and the arbitration proceedings shall be conducted in

English Language.

d) The governing laws for the arbitration agreement and the contract shall be the substantive laws of India.

28. The Contractor shall also abide all statutory requirements, Official Secrets Act 1923, Security &

Safety regulations, etc. as per references, which are part of this Tender & also adhere to the health, safety and

environment norms, equipping their personnel with suitable safety gears, Personal Protective Equipments

(PPEs), etc.

29. RISK PURCHASE: If the article / service or any portion thereof be not delivered / performed by

the scheduled delivery date / period, any stoppage or discontinuation of ordered supply / awarded contract

without written consent by Purchaser or not meeting the required quality standards the Purchaser shall be at

liberty, without prejudice to the right of the Purchaser to recover Liquidated Damages / penalty as provided

for in these conditions or to any other remedy for breach of contract, to terminate the contract either wholly

or to the extent of such default. Amounts advanced or part thereof corresponding to the undelivered supply

shall be recoverable from the Contractor / Bidder at the prevailing bank rate of interest.

MDL shall also be at liberty to purchase, manufacture or supply from stock or utilize the services as it deems

fit, other articles of the same or similar description to make good such default and/or in the event of the

contract being terminated, the balance of the articles of the remaining to be delivered there under. Any

excess over the purchase price cost of manufacture or value of any articles supplied from the stock, as the

case may be, over the contract price shall be recoverable from the Bidder / Contractor.

30. PUBLIC GRIEVANCE CELL: A Public Grievance Cell headed by Shri H.V. Karekar,

Executive Director (EY), 4th floor, D1 Building has been set up in the Company. Members of public having

complaints or grievances are advised to contact him on Wednesday between 10.00 hours and 12.30 hours in

his office or send their complaints / grievances to him in writing for redressal. His Telephone No. is 2376

3506 or 2373 8368.

31. WORKING ON MDL HOLIDAYS: Request for permission for working on Saturday / Sunday /

holidays if required, should be submitted 3 working days prior to the date of holiday, to Personnel

department and Security through concerned Department.

32. INSTRUCTIONS TO THE BIDDERS:

Note: Before quoting against this Tender, the prospective bidder is requested to go through the Tender

Enquiry document (& Annexes, if any) thoroughly & carefully. Deviations to the Terms & Conditions of the

Tender are highly discouraged. Therefore, any doubts arising in respect of any of the Terms & Conditions

stipulated, Qualification Criteria, Eligibility for exemption from submission of EMD, clarification if any

w.r.t. Documentation / Procedural requirements, etc. shall get clarified by the prospective bidder through the

Dealing Executive invariably before the submission of the Bid.


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32.1 Submission of bids against e-Tenders: The bidder is required to quote online on the e-Procurement

website (www.eprocuremdl.nic.in) by the deadline, by submitting the Techno-commercial Bid & Price Bid

in Electronic format only. The prices/quotes & a few declarations shall have to be entered/uploaded by the

bidder online in the Tender’s entry forms & other bid documents’ scanned /soft copies shall have to be

uploaded as part of the bid. All bids should be digitally signed using DSC (as explained below).

32.2 To be able to participate in e-Tender (s), every bidder must register themselves on the ASP’s website

(registration is free of cost) & must possess a legally valid Class-IIIB or above Digital Signature Certificate

(DSC) (also known as Class-III B or above DSC with encryption& signing authority) as per IT Act-2000,

using which they can sign their electronic bids. The DSC can be procured from any Certifying Authority

(CA) authorized by Controller of Certifying Authorities (CCA) of Govt. of India.

32.3 National Informatics Centre (NIC) has been appointed by MDL as the Application Service Provider

(ASP).

32.4 In order to familiarize prospective bidders to e-tendering / e-procurements other aspects, etc., regular

orientation training programs {of two (2) hours duration} are being organized at MDL. The interested

bidders are requested to get themselves acquainted with all the requisite aspects & be prepared by attending

the training conducting by the ASP/MDL official(s). The firms may nominate only one representative from

their organization to attend such training. Training shall be conducted every Friday between 2 & 4 PM in

MDL.

32.5 Besides the training being organized, Online User Manual is available on the website for the

guidance of users & for participating in the e-Procurement/ e-Tendering, the bidder must ensure having the

requisite (IT) infrastructure at their office premises.

32.6 In case of any difficulty during online submission of offer on e-procurement portal maintained by

NIC, bidders are requested to contact toll free customer help line no 0120-4200462, 120-4001002 of e-

procurement portal http://eprocuremdl.nic.in

32.7 Bidders in their own interest are requested to upload their bids well in advance of tender closing date

to avoid the last minute difficulties in uploading the bids. Request for extension, if at all to be made, shall be

forwarded at least 3 working days in advance to the tender closing date / time with proper reasoning. MDL

reserves all rights in this regard & decision of MDL shall be binding to the applicant. Problems in

hardware/software, internet connectivity, system configurations, Browser setting etc., for whatsoever reason

shall not be considered for extension of tender closing date and time.

33. MDL will not be responsible for any error in downloading of tender documents from web by the

bidders. The version appearing on MDL website will be considered final and authentic.

34. All bidders are requested to get their technical queries, if any, clarified in advance (3 days in advance

to tender closing date) before bidding to avoid last minute delay. For any technical clarification,

bidders are requested to contact Mr. B. Mohamed Asraff, CM (OTS), Tel. no. 2376 3084.

35. Entry Pass for Contractors and their workmen: Bidders shall comply with the “MDL Security

Procedures laid down in MDL for entry passes in respect of Contractors and their workmen” which

is available in the home page of OUTSOURCING DEPT. of MDL Website www.mazdock.com

Shipbuilding → Outsourcing→ Tenders.

36. Bids received against online participation shall only be accepted. Bids submitted in any other mode

will not be considered.

37. MDL bidder’s earlier quoted for MDL tender on website https://mdl.eprocure.in have to register

again (free of cost) on website https://eprocuremdl.nic.in

38. The contractor has to abide by all statutory requirements and submit the proof when called for. Any

penalty levied on MDL due to contractor’s failure to abide by statutory requirement shall be

recoverable from the contractor.

39. MDL reserves the right to consider placement of Order / Contract in part or in full against the


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tendered quantity or reject any or all tenders without assigning any reason.

We look forward to receive your most competitive and reasonable offer against this tender.

Yours faithfully,

For MAZAGON DOCK SHIPBUILDERS LIMITED,

CM (OUTSOURCING)

(B. Mohamed Asraff)

022- 2376 3084


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Enclosures to the Tender

Annexure – “A” Earnest Money Deposit (EMD)/Security Deposit format

Enclosure –1 Scope of Work

Enclosure –2 Illustration of Rate sheet Format

Enclosure –3 Tender Terms & Conditions Acceptance Form

Enclosure –4 General Terms & Conditions Acceptance Form

Enclosure –5 Standard Terms & Conditions Acceptance Form

Enclosure –6 Vendor Declaration

Enclosure –7 RTGS/NEFT Form

References: Terms & Conditions (Available on MDL Website - www.mazdock.com/ →Tenders

→Shipbuilding→ Outsourcing

1) Standard Terms & Conditions (STACS) 2) General Terms and Conditions while executing work 3) Official Secrets Act 1923 (Extract)

Formats: Available on MDL Website- www.mazdock.com/ →Tenders →Shipbuilding→ Outsourcing.

1) OTS -F-05 Format for Bank Guarantee for E.M.D.

2) OTS -F-07 Order acceptances Format

3) OTS -F-08 Format for Bank Guarantee for Security Deposit

4) OTS -F-09 Format for Performance Bank Guarantee


Page 13 of 29

Annexure- “A”

MAZAGON DOCK SHIPBUILDERS LTD

DOCKYARD ROAD

MUMBAI 400010

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1. For payment of various remittances online, the following links are available to the vendors/

contractors through MDL website:

a. www.mazagondock.in/onlinepayment.aspx

b. OR one can find online payment tab on MDL website home page as under: -

• Go to www.mazagondock.in

• Click on online payment tab available on home page.

• 4 options viz. Career, tender, security, scrap/disposal will be available.

• Click on the respective tab and make the payment online using debit cards,

credit cards, net banking, BHIM / UIP etc. after filling the required details.

2. DETAILES OF REMITTANCE TO MDL’S BANK ACCOUNT:

(To be filled in by the vendors/firms making remittance of funds in MDL’S Bank Account)

Date of

Remittance Name of Firm Vendor Code MDL

tender/PO. Ref

No.

Nature of

Remittance viz.

EMD/SD etc.

Amount

Remitted

(Rs.)

Signature of Vendor/Representative


Page 14 of 29

Enclosure –1

SCOPE OF WORK

1. The Scope of work pertains to Non-Comprehensive Maintenance of 6 Nos. EOT cranes & 3

Nos. Semi goliath cranes installed in various workshops in SSA workshop & EY. The Cranes are

equipped with SCHNEIDER make VVVF Drives, PLC, Remote Control & Encoder: Hubner make.

The Main aim of Maintenance Contract is to ensure smooth functioning of the Cranes all the time

and availability of the spare parts immediately to attend the breakdown, enhancing the performance

of the Cranes and reduction of production loss due to machine downtime.

2. Scope of work mainly comprises of Preventive & Breakdown Maintenance of following

EOT Cranes.

Location and Capacity of EOT Cranes Under Non Comprehensive Maintenance contract.

Sr.

No.

ID No. of Crane Crane Type Capacity Location

1 SSA-1 EOT 30/10 SSA Workshop




5 SSA - 5 Semi Goliath 60/20 SSA Workshop

6 SSA-6 Semi Goliath 150/30 SSA Workshop

7 SSA – 7 Semi Goliath 150/30 SSA Workshop

8 SA-1 EOT 40/5 Workshop ‘A’- EY

9 Stores Complex Central Bay EOT 10/2 Stores Complex Central Bay-

Cradle Assembly Shop.

i) Preventive Maintenance: Firm has to carry out the Preventive Maintenance of each of the Cranes

quarterly as per schedule and Checklist attached at ANNEXURE – I.

The firm shall carry out the maintenance activities to prevent failures and also execute

improvement activities / repair activities to prolong the crane life, reduce maintenance hours and to

ensure maximum availability of the system.

ii) Breakdown Maintenance:

a. Firm has to attend all the breakdowns during the Maintenance Contract. Separate charges for

attending Breakdowns will not be paid. Quarterly payment for preventive and breakdown

maintenance will be paid.

b. Firm has to depute their Engineers/Electricians/Millwright Mechanics/ Fitters during

breakdowns.

c. Breakdown of the Crane will be intimated to the firm by Email / Fax or telephone. Firm has

to respond / attend the call within 8 Hrs during working hours and next day if breakdown

occurs in night / after office hours.

3. Penalty:

a. The contractor shall rectify all minor faults within one day. Delay in defect rectification should

not exceed one day unless & until MDL is fully convinced with proper reasons & justification.

Major breakdowns shall be rectified within three days. If the breakdown requires more than 3 days,

then the contractor & MDL will mutually decide exact time period required for rectification. If the

delay exceeds this mutually agreed period, then penalty will be levied for delayed work on pro-rata

basis on the quarterly maintenance charges subject to maximum of 15 days. For example, if delay is

5 days beyond mutually agreed period then penalty should be 5/90 times the quarterly maintenance

charges of crane. The penalty amount will be levied from the quarterly bills raised by the contractor.

b. If delivery of spare parts delayed beyond mutually agreed schedule, LD shall be levied @ 0.5%

per week or part thereof for the delayed work subject to maximum of 5 %.


Page 15 of 29

c. In case of delay in attending the preventive maintenance within 15 days, LD shall be levied @

Rs. 500/- per day for delay on pro-rata basis on the quarterly maintenance charges subject to

maximum of 15 days.

4. SPARE PARTS:

a List of spare parts required during Maintenance Contract is attached at ANNEXURE II

b. Firm has to quote separately for spare parts. The rates quoted for spare parts will be fixed for

two years. Guarantee for supplied spare parts will be for one year after fitment.

c. If any item or component was found defective during Preventive / Breakdown maintenance, the same has to be replaced by the contractor at actual. If the item is available with MDL, the

same will be issued for fitment of it.

d. Proper record of services and service reports should be maintained by the firm including

breakdown call, spare parts used / consumed.

e. Necessary permanent entry passes to enter EY, NY, ALY and SY must be made by the

contractor through MDL security dept. and to be renewed as and when necessary.

f. Water, electricity and compressed air will be provided by MDL on free of cost as and when

needed.

5. GENERAL:

a. Firm has to maintain all the records of preventive Maintenance and breakdown repairs, spare parts replaced.

b. Firm should submit all the records of preventive Maintenance, Breakdown Maintenance and replaced spare parts to EY – MTC Department quarterly for work completion certificate for

payment purpose.

c. Firm should depute their manpower (Engineers /Electricians/Fitters/Millwright Mechanics) as standby during load testing and heavy load shifting. Firm will be intimated one-day in advance

regarding this work.

6. Safety Requirements:

a. Contractor should engage only those workers who are qualified and experienced for the work to

be done and for which contract has been awarded.

b. Work should be supervised either by qualified engineer or by qualified authorized supervisor of

the contractor.

c. It is the responsibility of the contractor to ensure safe working of his workers while carrying out

the work and should follow all Statutory Safety provisions and rules. Contractor should provide

and ensure use of full harness Safety Belts, good quality leather Safety Shoes, Safety Helmets as

per IS – 2925, Face Shield, Nose & Mouse Masks, good quality safety Goggles, Ear plugs,

Welding Shields, Hand Gloves, etc. by workers for safe working. The contractor shall take all

safety precautions and follow safety rules prevailing at MDL.

d. Special precautions should be taken while working at height or handling of heavy jobs.

Contractor should ensure that none of his worker works at a height without using safety belts. The

contractor should supervise the work while working at height or handling of Heavy Plants &

Equipment and should intimate in writing to concerned MDL Supervisor / Engineer before

commencement of work.

e. Contractor should ensure that none of his employees work without safety shoes. No work should

be allowed to work inside the MDL premises wearing slippers / chappals.

f. Contractor workers should in no case operate MDL’s E.O.T / Mobile Cranes / Jumbo / Fork Lift

trucks/ and any of the Machine Tools & Equipment’s without permission from MDL executive.

g. The contractor shall be responsible for safety procedures strictly.

h. In case of any Accident causing injury of casualty to any of Contractor’s worker while carrying

out the work, the complete responsibility lies with the Contractor. Contractor should ensure to

provide immediate Medical help to his injured worker / workers and should provide

Compensation as per Workmen Compensation Act 1923 in case of injury or casualty causing out

of accident while on work to his workers.

i. All the employees of the contractor must follow the safety and security procedures of MDL.


Page 16 of 29

7. PRE-QUALIFICATION CRITERIA:

a. Firm should have past experience in the Drives and PLC. Firm should submit documentary evidence for the same.

b. Firm should have experience of Maintenance / installation of Cranes having minimum Capacity 50 Ton.

8. MOBILISATION:

The successful bidder shall mobilise the required manpower / tools/ materials within 10 working

days from the placement of LOI / Order whichever is earlier.

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Page 17 of 29

ANNEXURE – I

Checklist for Quarterly Preventive Maintenance

A. ELECTRICAL:

(i) Electrical Panel, Motors:

a. Switch off the Power supply of Control panel of Main Hoist, Auxiliary Hoist, Cross Travel and Long Travel.

b. Clean all the Control panels and junction boxes internally and externally with dry air. c. Tighten all the connections in the entire control panel if needed. d. Clean the filters in the Control panels. e. Check all ACB’S, MCCB’s, MCBs, Switches, Contactors, Relays, Indicating lamps, Push

buttons, joysticks etc. Replace the same if found defective.

f. Check the cooling fans of the control panels. Replace the same if found defective.

g. Clean all the contacts of Master controllers by cleaning agent. h. Check the oil level in the Electro Hydraulic thrusters of MH, AH, CT & LT and fill the oil in

the thrusters if needed. Check the Electromagnetic Brake systems.

i. Check the motor terminals and tighten the connections of the motors if needed. j. Check the winding resistance of the motors.

(ii) VFD Maintenance:

a. Dismantling the drive to repair / service of VFDs. b. Repair / Cleaning of Cards, rectifiers, inverter IGBT’s. c. All power & control connections shall be checked for its tightness. d. Control signals for all cards shall be checked. e. Inspect the DC bus Capacitors for any leakage. f. Reassemble the drive. Inspect all power & Control connections of Drives. Check the system

earthling.

g. Take the Voltage measurement while VFD is in operation. h. Storage of parameters of all VFDS. i. Cleaning of installed PLCs & Storage of Logic Backup. j. Check the healthiness after power ON. k. Inspection of the Emergency Stop circuits.

(iii) Safety Checks:

a. Check the limit switches of Long Travel and Cross-travel for proper functioning. b. Check the Rotary and gravity (Counter weight) limit switches of Main Hoist and Auxiliary

hoist and adjust (reset) the limit switches if needed.

c. Check the anti-collision switches.

(iv) Load Cell:

Calibration, testing and routine checking of load cell for error free performance is in

contractor's scope.


Page 18 of 29

B. MECHANICAL:

SL.

NO. TO CHECK TO CHECK REMARKS

1 LONG TRAVEL DRIVE

a) Wheels, pins and bearing Noise, wear, lubrication.

b) L.T. shaft, couplings, bearing

Plummer blocks.

Trueness, wear, noise

alignment, breakage.

Lubrication

c) Drive wheels and Pinion

wheels.

Wear pitting burrs.

d) Gear box & couplings Backlash, teeth breakage

alignment , oil leakage, oil level

and refill the gearbox oil .

e) L.T. brake system Liner wear, clearance slackness

in joints, pins bolts, nuts.

f) L.T. thruster Oil level for proper operation.

g) Long travel limit Switch For operation.

2. CROSS TRAVEL DRIVE

a) Cross trolley wheels, pins

and bearings

Wear, noise, lubrication

b) Cross trolley shaft, coupling

bearing, keys

Trueness, wear, alignment and

Leakage, lubrication

c) Cross trolley drive gearbox

couplings

Backlash, breakage, alignment

And oil leakage

d) Cross travel brake system Liner wear, clearance slackness

on bolts, joints nuts

e) C.T. thruster Oil level for proper operation.

f) Cross travel limit switch For operation

3. MAIN HOIST DRIVE

a) Main hoist gear boxes ,

couplings, bearings, and keys

Backlash, alignment, wears

noise, lubricating oil

b) Main hoist rope drum and

bearings

Wear, alignment and noise

c) Main hoist hook pulleys

assembly

Freeness, wire grip, bearing

wear and noise and lubrication

d) Main hoist brake system Liner wears, clearance

slackness on joints, bolts, nuts

e) M.H. Thruster Oil level for proper operation

f) Main hoist wire rope Strand breakage anchoring and

lubrication

g) Main hoist limit switch For operation

4. AUXILIARY HOIST DRIVE

a) Auxiliary hoist gearbox

couplings, keys

Backlash, alignment wear,

noise, Lubrication oil

b) Auxiliary hoist drum Wear and alignment

c) Auxiliary hoist hook pulleys

assembly

Freeness, wire grips bearing

wear and lubrication

d) Auxiliary hoist wire rope Strand breakage anchoring and


Page 19 of 29

SL.

NO. TO CHECK TO CHECK REMARKS

lubrication

e) Auxiliary hoist brake system Liner wears clearance

slackness on joint, bolts, nuts

f) A.H. thruster Oil level for proper operation

g) Auxiliary hoist limit switch For operation

5. STRUCTURE

a) Girder structure For twist, proper tightness of

bolts, welded joints for

soundness

b) Rail Clamping bolts for tightness,

alignment, wear

c) Main & Aux, Hoists Wire

ropes

Check and Lubricate wire

ropes whenever required

d) Lubrication System Check and refill the grease in

the centralised lubrication

systems whenever necessary,

leakage prevention


Page 20 of 29

ANNEXURE – II

LIST OF SPARES

Sr.

No. Part Description Make Model No.

1 VFD Schneider Altivar 71, 15 Kw , Model -8EB71HD15N4

2 Contactor Siemens 3TH30/22E, Coil 110 Volts

3 Contactor Siemens 3RT1023-xA-1, Coil 110 Volts

4 Over Load Relay Siemens UVX 1420, 12.5 A to 20 Amp.

5 VFD Schneider Altivar 71, 75 Kw, Model - ATV71 HD75N4

6 MCCB Siemens VL250, 200 Amp

7 Contactor Siemens 3TR1034.1A

8 Contactor Siemens 3TR1023.1A

9 VFD Schneider Altivar 71, 45 Kw, Model - ATV71HU40N4

10 MCCB Siemens 125 Amp, VL 160 X

11 VFD Schneider

Altivar 71 , 4Kw /5 HP, Model No. -

ATVT1HU40N4

12 Contactor Siemens 3TR 1023, coil 110 Volts

13 Regenerative Unit Schneider VW3A7201

14 Contactor Siemens 3TR1056.6…..6 , 115 Amp, Coil 110 Volts

15 Contactor Siemens 3TF32 , Coil 110 Volts

16

Single Phase

Preventor Minillec VSP-3

17 Contactor Siemens 3RT1035.6….6, 330 Amp, Coil 110 Volts

18 Contactor Siemens 3TF30, Coil 110 Volts

19 VFD Schneider

Altivar 71, 7.5 Kw / 10 HP, Model -

ATV71HD45N4

20 VFD Schneider Altivar 71, 45 KW, Model -ATV71HD45N4


22 Contactor Siemens 3TF34, Coil 110 Volts

23 VFD Schneider

Altivar 71, 110Kw/150 HP, Model -

ATV71HC11N4

24 MCCB Siemens 3VT2, 250 Amp

25 Contactor Siemens 3TF30/10 E, Coil 110 Volts

26 VFD Schneider ATV71HC11N4

27 VFD Schneider

Altivar 71, 22 Kw/30 HP, Model -

ATV71HD22N4

28 Regenerative Unit Schneider Altivar VW3A7202

29 VFD Schneider Altivar 71, 15 Kw, Model - ATV71HD15N4

30 VFD Schneider Altivar 71, 45 Kw, Model - ATV71HD45N4

31 VFD Schneider

Altivar 71, 5.5Kw/7.5 HP, Model -

ATV71HU5.5N4

32 Contactor Siemens 3RT064.6….6, Coil 110 Volts

33 VFD Schneider Altivar 71, 15 Kw, Model VX5A1HD15N4

34 Contactor Siemens 3TR1023.1 A

35 VFD Schneider Altivar 71, 4Kw, Model VX5A1HU75N4

36 Contactor Siemens 3RT1056.6…..6, 215 Amp, Coil 110 Volts


38 VFD Schneider 11 Kw, Model - ATV71HD11N4A

39 VFD Schneider 7.5 Kw, Model - ATV71HU55N4A


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40 VFD Schneider 1.5 Kw, Model - ATV312HU15N4

41 VFD Schneider 3 Kw, Model - ATV312HU30N4

42 MCCB Schneider 250/36KA, Model - LV525341N

43 Contactor Schneider 250 A, 3 pole , Model - LC1F265

44 VFD Schneider 125 HP/90 Kw, Model - ATV71 HD 90N4

45 VFD Schneider 50 Hp/37 Kw, Model - ATV71HD37N4

46 VFD Schn