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HEALTH DEPARTMENT

OF

NORTH DELHI MUNICIPAL CORPORATION

TENDER ENQUIRY FORM

IN RESPECT OF

HOMOEOPATHIC MEDICINES & SUNDRY ITEMS

Group A - Homoeopathic Dilutions

Group B - Homoeopathic Mother Tinctures

Group C - Homoeopathic Triturations

Group D - Biochemic & Biocombination Medicines

Group E - Homoeopathic Special Preparations

Group F - Homoeopathic Dispensing Items

Group G - Homoeopathic Ointments

Group H - Homoeopathic Sundry Items

Contents

Tender Documents with Annexures, Terms & Conditions and Agreement

ISSUED BY

Office of the Addl. Director (Homoeopathy)

Health Department

North Delhi Municipal Corporation

Civic Centre, New Delhi – 110002

Phone No. 23226315

MCD Website – http://mcdetenders.com

Price: Rs. 500/- only

http://mcdetenders.com/

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(AYUSH DEPARTMENT)


Office of Addl. Director (Homoeo),

13th

Floor, S.P.M. Civic Centre, J.L.N. Marg,

New Delhi – 110002. Ph.23226354.

No. Addl. Dir. (Homoeo)/NDMC/2014/D-1036 Dated: 29.01.2014

LIMITED TENDER FOR PURCHASE OF HOMOEOPATHIC MEDICINES &

SUNDRY ITEMS FOR HOMOEOPATHIC DISPENSARIES UNDER NORTH

D.M.C. WITHIN AN ESTIMATED AMOUNT OF RS. 20 LACS FOR THE

YEAR 2013-14

Sealed quotations in dual bids, (A) Techno-Commercial and (B) Financial Bid –

separately sealed, are invited from the Rate Contract holders of CGHS &

GNCTD, Registered suppliers of North DMC & previous Rate Contract holders

of erstwhile MCD in one envelope for purchase of Homoeopathic Medicines &

Sundry Items on prescribed tender form(s) available from the office of undersigned.

To participate and qualify in the tender, the annual turnover of each of the 3 (three)

preceding years of bidder should not be less than 10.00 lacs in each year. Terms and

conditions along with specification of the items are given in the Tender Enquiry

Form. The complete tender should reach the office of MO I/c, Central

Homoeopathic Store, Panchkarma Hospital, A-Block, Prashant Vihar, Delhi-

110085 on the scheduled date in respect of following Homoeopathic medicines and

sundry items to be used through Homoeopathic Dispensaries of the North Delhi

Municipal Corporation.

GROUP A – DILUTIONS

S.NO. NAME OF

MEDICINE

QUANTITY

30 200 1M 10M

1 Aconite Nap 72x100ml 72x100ml - -

2 Acid Phos 72x100ml 72x100ml - -

3 Acid Nitric 72x100ml 72x100ml 24x100ml 24x30ml

4 Actea Spicata 24x100ml 24x100ml - -

5 Aesculus Hip. 72x100ml 72x100ml - -

6 Allium Cepa 72x100ml 72x100ml - -

7 Aloe Soc 72x100ml 72x100ml - -

8 Alumina 48x100ml 48x100ml - -

9 Antim Crud 72x100ml 72x100ml 24x100ml -

10 Antim Tart 96x100ml 96x100ml - -

11 Apis Mel 72x100ml 72x100ml 24x 100ml -

12 Aralia Racemosa 72x100ml 72x100ml - -

13 Argentum Nitricum 72x100ml 72x100ml - -

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14 Arnica Montana 120x100ml 120x100ml 24x100ml 24x30ml

15 Arsenic Album 120x100ml 120x100ml 24x100ml 24x30ml

16 Baryta Carb 48x100ml 48x100ml - -

17 Bacillinum - 72x100ml 24x100ml 24x30ml

18 Belladonna 120x100ml 120x100ml 24x100ml 24x30ml

19 Borax 72x100ml 72x100ml - -

20 Bryonia Alba 120x100ml 120x100ml 24x100ml 24x30ml

21 Calcarea Carb 72x100ml 72x100ml 24x100ml 24x30ml

22 Calcarea Flour 72x100ml 72x100ml - -

23 Cantharis 72x100ml 72x100ml - -

24 Carbo Veg 96x100ml 96x100ml - -

25 Caulophyllum 24x100ml 24x100ml - -

26 Causticum 72x100ml 72x100ml 24x100ml 24x30ml

27 Chelidonium 72x100ml 72x100ml - -

28 China Off 120x100ml 120x100ml 24x100ml 24x30ml

29 Cina 96x100ml 96x100ml - -

30 Colchicum 24x100ml 24x100ml - -

31 Colocynthis 72x100ml 72x100ml - -

32 Conium Mac 72x100ml 72x100ml 24x100ml 24x30ml

33 Dulcamara 96x100ml 96x100ml 24x100ml 24x30ml

34 Equisetum H. 72x100ml 72x100ml - -

35 Eupt. Perf 96x100ml 96x100ml - -

36 Euphrasia 72x100ml 72x100ml - -

37 Gelsemium 96x100ml 96x100ml 24x100ml 24x30ml

38 Glonine 72x100ml 72x100ml - -

39 Graphites 72x100ml 72x100ml 24x100ml 24x30ml

40 Hepar Sulph 96x100ml 96x100ml 24x100ml 24x30ml

41 Hypericum 72x100ml 72x100ml - -

42 Ignatia Amara 72x100ml 72x100ml 24x100ml 24x30ml

43 Ipecac 72x100ml 72x100ml - -

44 Kali Bich 72x100ml 72x100ml 24x100ml -

45 Kali Carb 72x100ml 72x100ml 24x100ml -

46 Kreosote 48x100ml 48x100ml - -

47 Lachesis 72x100ml 72x100ml 24x100ml 24x30ml

48 Ledum Pal 72x100ml 72x100ml 24x100ml -

49 Lycopodium 96x100ml 96x100ml 24x100ml 24x30ml

50 Mag Phos 72x100ml 72x100ml - -

51 Merc Cor 24x100ml 24x100ml - -

52 Merc Sol 72x100ml 72x100ml - -

53 Mezereum 24x100ml 24x100ml 24x100ml -

54 Medorrhinum - - 24x100ml 24x30ml

55 Natrum Mur 72x100ml 72x100ml 24x100ml 24x30ml

56 Nux Vomica 96x100ml 96x100ml 24x100ml 24x30ml

57 Petroleum 72x100ml 72x100ml 24x100ml 24x30ml

58 Phytolacca 72x100ml 72x100ml - -

59 Phosphorus 72x100ml 72x100ml - -

60 Podophyllum 48x100ml 48x100ml - -

61 Psorinum - - 24x100ml 24x30ml

62 Pulsatilla 120x100ml 120x100ml 24x100ml 24x30ml

63 Ratanhia 72x100ml 72x100ml - -

64 Rhus Tox. 120x100ml 120x100ml 24x100ml 24x30ml

65 Ruta 72x100ml 72x100ml - 24x30ml

66 Sarsaparilla 72x100ml 72x100ml 24x100ml 24x30ml

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67 Sepia 72x100ml 72x100ml 24x100ml 24x30ml

68 Silicea 72x100ml 72x100ml - -

69 Spongia 72x100ml 72x100ml - -

70 Staphisagria 72x100ml 72x100ml - -

71 Sulphur 120x100ml 120x100ml 24x100ml 24x30ml

72 Syphillinum - - 24x100ml 24x30ml

73 Thuja Occ 96x100ml 96x100ml 24x100ml 24x30ml

74 Tuberculinum - 72x100ml 24x100ml 24x30ml

75 Veratum Album 24x100ml 24x100ml - -

GROUP B- MOTHER TINCTURES

S.NO. NAME OF MEDICINE QUANTITY

1. Arnica Montana 72x100ml

2. Aspidosperma 72x100ml

3 Alfalfa 72x100ml

4 Allium sativum 72x100ml

5 Avena sativa 72x100ml

6 Berberis Aquifolium 72x100ml

7 Berberis Vulgaris 120x100ml

8 Brahmi 48x100ml

9 Blatta Orientalis 72x100ml

10 Cactus Grand. 72x100ml

11 Carduus Mar. 72x100ml

12 Calendula (Ext.) 72x100ml

13 Crataegus 72x100ml

14 Cephalandra Indica 72x100ml

15 Cascara S. 72x100ml

16 Damiana 72x100ml

17 Echinacea 72x100ml

18 Ficus Religiosa 72x100ml

19 Fucus Vesiculosis 72x100ml

20 Fraxinus Americana 72x100ml

21 Gaultheria 72x100ml

22 Ginseng 48x100ml

23 Grindelia 72x100ml

24 Hamamelis 96x100ml

25 Hydrangea 72x100ml

26 Jonosia Ashoka 120x100ml

27 Lobelia Inflata 72x100ml

28 Millefolium 72x100ml

29 Pariera Brava 72x100ml

30 Passiflora 72x100ml

31 Plantago (Ext) 72x100ml

32 Rauwolfia Serp. 120x100ml

33 Sabal Serrulata 72x100ml

34 Sulphur 72x100ml

35 Syzygium Jamb. 96x100ml

36 Thuja (Ext) 72x100ml

37 Urtica Urens 72x100ml

38 Viburnum Opulus 72x100ml

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GROUP C– HOMOEOPATHIC TRITURATIONS:


3X 6X

1 Arsenic Sulph Flav 24x 450 gm 24x 450 gm

2 Aurum Mur Nat 24x 450 gm 24x 450 gm

3 Baryta Mur 24x 450 gm 24x 450 gm

4 Cholestrinum 24x 450 gm 24x 450 gm

5 Calcarea Iod 24x 450 gm 24x 450 gm

6 Chrysorbinum 24x 450 gm 24x 450 gm

7 Hekla Lava 24x 450 gm 24x 450 gm

8 Lithium Carb 24x 450 gm 24x 450 gm

9 Ova Tosta 24x 450 gm 24x 450 gm

10 Thyroidinum 24x 450 gm 24x 450 gm

11 Uranium Nitricum 24x 450 gm 24x 450 gm

GROUP D– BIOCHEMIC MEDICINES


3X 6X 12X

1 Calcarea Flour 24 x 450 gm 24 x 450 gm 24 x 450 gm

2 Calcarea Phos 48 x 450 gm 48 x 450 gm 48 x 450 gm

3 Calcarea Sulph 24 x 450 gm 24 x 450 gm 24 x 450 gm

4 Ferrum Phos 24 x 450 gm 48 x 450 gm 48 x 450 gm

5 Kali Mur 24 x 450 gm 24 x 450 gm 24 x 450 gm

6 Kali Phos 24 x 450 gm 48 x 450 gm 48 x 450 gm

7 Kali Sulph 24 x 450 gm 24 x 450 gm 24 x 450 gm

8 Mag Phos 24 x 450 gm 48 x 450 gm 48 x 450 gm

9 Natrum Mur 24 x 450 gm 24 x 450 gm 24 x 450 gm

10 Natrum Phos 24 x 450 gm 48 x 450 gm 24 x 450 gm

11 Natrum Sulph 24 x 450 gm 24 x 450 gm 24 x 450 gm

12 Silicea 24 x 450 gm 24 x 450 gm 24 x 450 gm

BIOCHEMIC COMBINATIONS:


1 FIVE PHOS 6x 120 x 450gm

2 B. COMB. NO. 1 24 x 450 gm

3 B. COMB. NO. 2 24 x 450 gm

4 B. COMB. NO. 3 24 x 450 gm

5 B. COMB. NO. 4 24 x 450 gm

6 B. COMB. NO. 5 24 x 450 gm

7 B. COMB. NO. 6 24 x 450 gm

8 B. COMB. NO. 7 24 x 450 gm

9 B. COMB. NO. 8 24 x 450 gm

10 B. COMB. NO. 9 24 x 450 gm

11 B. COMB. NO. 10 24 x 450 gm

12 B. COMB. NO. 11 24 x 450 gm

13 B. COMB. NO. 12 24 x 450 gm

14 B. COMB. NO. 13 24 x 450 gm

15 B. COMB. NO. 14 24 x 450 gm

16 B. COMB. NO. 15 24 x 450 gm

17 B. COMB. NO. 16 24 x 450 gm

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18 B. COMB. NO. 17 24 x 450 gm

19 B. COMB. NO. 18 24 x 450 gm

20 B. COMB. NO. 19 24 x 450 gm

21 B. COMB. NO. 20 24 x 450 gm

22 B. COMB. NO. 21 24 x 450 gm

23 B. COMB. NO. 22 24 x 450 gm

24 B. COMB. NO. 23 24 x 450 gm

25 B. COMB. NO. 24 24 x 450 gm

26 B. COMB. NO. 25 24 x 450 gm

27 B. COMB. NO. 26 24 x 450 gm

28 B. COMB. NO. 27 24 x 450 gm

29 B. COMB. NO. 28 24 x 450 gm

GROUP E- HOMOEOPATHIC SPECIAL PREPARATIONS:

S.NO. NAME QUANTITY

1 Alfalfa Tonic 4800 x 100ml

2 Arnica Oil 4800 x 100ml

3 Mullein Oil 2400 x 8ml

4 C.C.S. Drops 2400 x 15ml

NOTE:-

ALFALFA TONIC – Each 100 ml should contain

1. Alfalfa Q - 1ml

2. Avena Sativa Q - 5ml

3. Hydrastis Q - 0.5 ml

4. Nux Vomica 2x - 0.25 ml

5. China Q - 0.25 ml

6. Cinnamon Q - 0.5 ml

7. Kali Ars 2x - 0.5 ml

8. Acid Phos 2x - 5 ml

9. Saccharin Alb - 25 gm

10. Aqua dist. - Add to make 100 ml

ARNICA OIL – Each 100 ml should contain 1. Arnica Montana Q - 06 ml

2. China Off. Q - 1 ml

3. Pilocarpine Q - 1 ml

4. Cantharis Q - 1 ml

5. Calendula Q - 1 ml

6. Refined Til Oil - Q.S. to make 100 ml

MULLEIN OIL (8 ml) – Should contain 10% Medicinal Content Indian make

C.C.S. DROPS – Each 15 ml should contain 1. Crateagus Oxy. Q - 2 ml

2. Cactus Grand. 2x - 1.33 ml

3. Strophanthus Hisp. 3x - 0.33 ml

4. Camphora 2x - 0.33 ml

5. Aurum Mur Nat 3x - 0.34 ml

6. Valeriana 1x - 0.67 ml

7. Alcohol - 40%

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GROUP F –HOMOEOPATHIC DISPENSING ITEMS:

S.NO. NAME OF ITEM QUANTITY

1 Globules no. 20 2400 x 450gm



GROUP G – HOMOEOPATHIC OINTMENTS:

S.NO. NAME OF MEDICINE QUANTITY(15gm)

1 Aesculus Hip with plastic applicator 576 tubes

2 Arnica Montana 576 tubes

3 Berberis Aquifolium 576 tubes

4 Calendula 576 tubes

5 Cantharis 576 tubes

6 Echinacea 576 tubes

7 Hamemalis with plastic applicator 576 tubes

8 Ledum Pal 576 tubes

9 Rhus Tox 576 tubes

10 Sulphur 576 tubes

11 Thuja Occ. 576 tubes

12 Urtica Urens 576 tubes

GROUP H - SUNDRY ITEMS

S. No. NAME QUANTITY

1 Empty Tube Phials Machine Made

Plastic Screw with cap - 5 ml 480 gross

2 Empty Tube Phials Machine Made

Plastic Screw with cap - 10 ml 480 gross

3 Butter Paper 8cm x 6cm 24 kg

The prescribed Tender form along with terms and conditions, criteria for

qualification of tenderers, detailed specification etc. can be obtained from the Office

of Addl. Director (Homoeopathy), E-1 Block, 13th

Floor, Dr. SPM Civic Centre, JLN

Marg, Minto Road, New Delhi-110002 on payment of non-refundable sum of

Rs. 500/- in the form of Demand Draft in favour of “Commissioner, North Delhi

Municipal Corporation”. It can also be downloaded from the MCD Website –

http://mcdetenders.com and the tender document in such cases shall have to be

accompanied by DD of Rs. 500/- drawn in favour of “Commissioner, North Delhi

Municipal Corporation” payable at Delhi.

The tenders will be opened as per schedule on the date mentioned in the schedule of

events. In case of holiday declared on the scheduled dates, the same will be opened on the

next working day.

http://mcdetenders.com/

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The schedule for sale & opening of tender documents is as follows:-

S. No. Schedule of events Date Time

1 Sale of tender document 29/01/2014 to

12/02/2014

09.30 AM to

03.00 PM

2 Pre-Bid Meeting with bidders 07/02/2014

11.00 AM

3 Submission of samples 13/02/2014 09.30 AM to

03.00 PM

4 Submission of technical and

financial bid 14/02/2014

09.30 AM to

12.00 Noon

5 Opening of Technical bid 14/02/2014 12.30 PM

6 Evaluation of technical bid

and samples 17/02/2014 09.30 AM

Tenders will not be received after scheduled date and time.

In case the date of submission/opening of tender is declared a holiday, tenders will

be received/opened on the next working day at the same time and place.

Eligible/ interested tenderers can obtain further information from the office of

Addl. Director (Homoeo) on any working day on Ph. No. 011-23226354.

Sd/-

Addl. Director (Homoeo)

Page 9 of 31

Tender form No______Sold to

M/s___________________________ Dated________


(HEALTH DEPARTMENT) SR No……………

TENDER FOR SUPPLY OF HOMOEOPATHIC MEDICINES AND SUNDRY ITEMS

FOR THE YEAR 2013-14

TENDER ENQUIRY

As per approval of The Commissioner, North Delhi Municipal Corporation dated

10.05.13, tenders are invited from the Rate Contract holders of CGHS & GNCTD, Registered

suppliers of North DMC & previous Rate Contract holders of erstwhile MCD having valid

Drug Manufacturing License for the supply of Homoeopathic Medicines and Sundry Items for

the Homoeopathic institutions under North Delhi Municipal Corporation for the year 2013-14.

The supply will be in accordance to 1st formulary of Homoeopathic Medicines to the Central

Homoeopathic Store, North Delhi Municipal Corporation under the following terms and

conditions.

The entire process of tendering will be through manual tendering under two bid system i.

e., Techno-Commercial bid and Financial Bid. Prescribed tender forms along with terms and

conditions can be obtained from the Office of Addl. Director (Homoeopathy),13th

Floor, Dr. SPM

Civic Centre, JLN Marg, Minto Road, New Delhi-110002. Firms desirous of participating shall

have to deposit a non-refundable sum of Rs. 500/- in the form of Demand Draft in favour of

Commissioner, North Delhi Municipal Corporation. Tenders will be opened in the office of the

MO I/c, Central Homoeopathic Store, Panchkarma Hospital, A- Block, Prashant Vihar,

Delhi-110085 as per schedule. Any other information regarding tender can be obtained from

Addl. Director (Homoeo), Phone No. 011-23226354

PURCHASE THROUGH MANUAL TENDER

Tenders will be accepted under Two Bid System i. e. Techno-commercial Bid and

Financial Bid each in separate envelopes, both enclosed in a sealed outer envelope. The outer

envelope will contain

Envelope-1 super scribed as

ENVELOPE NO-1

For Office of Addl. Director (Homoeopathy)

TECHNO-COMMERCIAL –BID

TENDER NO : ______________________________

DATED : __________________________________

TENDER FOR THE SUPPLY OF : ______________

TENDER DUE ON : _________________________

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Envelope-2 super scribed as

ENVELOPE NO-2

For Office of Addl. Director (Homoeopathy) FINANCIAL-BID

TENDER NO : ______________________________

DATED : __________________________________

TENDER FOR THE SUPPLY OF : ______________

TENDER DUE ON : _________________________

1. TECHNO-COMMERCIAL BID:

The techno-commercial bid shall include copies of a large no. of documents viz. Earnest

money, PAN/ITCC, STCC/VAT, Registration with Govt. Agencies, Drug License, Test Analysis

Report, etc. Therefore in order to facilitate submission of tenders by the manufacturers, firms

participating in tender shall submit the techno-commercial bid along with copies of all essential

documents etc. in the Office of MO I/c, Central Homoeopathic Store, Panchkarma Hospital,

Prashant Vihar, Delhi on or before the schedule date. Samples of medicines/ Items with

specifications and valid test report etc. as detailed in the tender document shall have to be

submitted in the office of MO I/c, Central Homoeopathic Store, Panchkarma Hospital, Prashant

Vihar, Delhi in prescribed Performa on or before the scheduled date and time. The details of

documents to be submitted along with terms and conditions are given in the subsequent pages.

2. FINANCIAL BID:

All prices should be quoted in Indian Rupees and inclusive of all taxes.

All prices shall be including delivery of services at Central Homoeopathic Store,

Panchkarma Hospital, Prashant Vihar, Delhi.

The prices shall remain firm and no increase will be allowed during the entire period till

delivery is completed. Conditional offers will not be accepted.

Rates/prices will be revised only if Government imposes a new tax or change the rates of

existing Taxes, Duties, Cess, etc.

The technical bid will be opened first and the tenderers will be short listed on the basis of

the pre determined criteria listed hereinafter. The price bids of short listed tenderers will

only be opened. The rates of the item(s) rejected by the approval board shall not be opened

while scrutiny of financial bids. Comparative statement will be prepared. The contract will

be made with the lowest qualified bidder.

ENVELOPE NO.1 (Techno-commercial Bid)

A. Documents

It must contain self attested copies of the following documents:-

1. Earnest Money Deposit (E.M.D). Earnest money of Rs. 25,000/- (Rs. Twenty Five

thousand only) in the form of Account Payee Demand Draft / Banker‟s Cheque in favour

of Commissioner, North Delhi Municipal Corporation must be enclosed with techno-

commercial bid failing which the bid shall be rejected. Cheque will not be accepted. The

bid security shall remain valid for a period of forty five days beyond the final bid validity

period. Earnest money deposit of unsuccessful tenderer shall be refunded without interest.

EMD of successful tenderer will be refunded on receipt of Security Deposit without

interest.

2. Forwarding letter as per prescribed Performa attached hereto. (Annexure No.1).

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3. Copy of Permanent Account Number (compulsory) along with I.T.C.C (Optional).

4. Copies of assessment orders / income tax returns for the last three years.

5. Sales Tax registration /VAT registration certificate (mandatory)/VAT clearance certificate

(optional).

6. Certified copy of "Drug manufacturing License” in prescribed format from Food & Drugs

Administration along with the list of products licensed to manufacture, duly renewed up to

date. If quoted items are being manufactured at different places, copies of manufacturing

license from respective F.D.A./Drug Controller should be enclosed. Tenderers should

highlight the items quoted in the list of products licensed to manufacture and also mention

the Sr. No. of the item as per inventory. The firm must have manufactured the product

quoted for more than past 3 years.

7. Performance certificate from concerned Food & Drugs Administration as per enclosed

Performa (Annexure No. II). If the manufacturer is manufacturing items for which tender is

issued at various places either in Delhi or outside Delhi, the tenderers should obtain

performance certificate from the respective Food & Drugs Administration / Authority where

the manufacturing activities are carried out. Performance certificate should not be more

than two years old. The certificate should also intimate that the bidder firm or its

partners/directors has/have not been convicted during the past three years.

8. Certificate from concerned Food & Drugs Administration certifying that the drugs licensed

are manufactured by using Good Manufacturing Practices (latest copy of GMP to be

enclosed) as per the Drugs & Cosmetic Act 1940 and Rules made as amended till date.

9. Bonafide Distributor Certificate – Annexure No. III.

i. Tenders will be accepted from manufacturers only. However, manufacturing firm may

appoint distributor (Area-wise) for supply. A manufacturing firm desirous of appointing

distributor should mention their name. No change of distributor within the tender period

will normally be allowed. Copy of Drug License of such distributor renewed up to date

should be submitted along with authority letter of distributor as per Performa, (Annexure no.

III). Copy of agreement between distributor and manufacture be enclosed, if executed.

ii. Authorized Distributor/ Agent/Dealer should also submit his Sales Tax/VAT registration

certificate and Drugs License in Envelope No. 1.

10. The firm should have at least an Annual Turn Over of Rs.10 lakh each year for last three

consecutive financial years. A certificate to this effect be attached from CA. Enclose copy of

Audited balance sheet, Audited profit & loss account and income Tax Return for the past

three financial years in support of the claim for justifying Annual Turn Over.

11. Sample receipt– Annexure No. IV. The original receipt of samples obtained from the office

of MO I/c, Central Homoeopathic Store, Panchkarma Hospital, Prashant Vihar, Delhi should

also be submitted in Envelope-I as per annexure-IV along with the test reports from govt.

approved Lab/NABL Accredited in form 39.

Page 12 of 31

12. Performa for Quality Control in terms of Annexure –V.

13. Item-wise remarks if any worth mentioning regarding the product.

14. Normally, no deviation will be allowed. For compelling circumstances, any assumption

condition, deviation etc. if taken, different than those stated in the tender invited and

condition thereof has to be mentioned clearly.

15. Statements of bidder in respect of product quoted as per Annexure. No. VI.

16. An undertaking as per Annexure. No. VII that latest report from Government Authorized

Lab for each batch of supply will be submitted along with supply.

17. A list of Government approved Homoeopathic Medicines Testing Laboratories duly

approved under Rule – 160 A to J of the Drugs and Cosmetic Rule 1945.

18. The definite storage conditions, if any, should be mentioned along with the supplies.

B. Samples

1. The tenderer is required to submit labeled sealed samples of Homoeopathic Medicines/Items

in proper and same packing as intended at the time of supply as detailed below on or before

the specified date. The Corporation will not pay any compensation incase the samples are not

returned. The tenderer shall fill in Performa receipt in triplicate in the format as per

Annexure – IV for each item. The samples will be submitted in the office of MO I/C,

Central Homoeopathic Store, Panchkarma Hospital, Prashant Vihar, Delhi. On receiving the

samples, the office of MO I/C, Central Homoeopathic Store will issue receipt in duplicate as

per Annexure – IV to the tenderer. The tenderer should retain original with them. The

duplicate copy should be enclosed in Envelope no. 1.

2. Without samples, the tenders will not be considered.

3. Samples shall contain the following information.

i. Name of the Firm/ manufacturer along with the address.

ii. Name of the Drug.

iii. Date of manufacture, Date of expiry and Batch number (in case of ointment same may

be incorporated on tube also).

iv. Drug License Number

v. Net quantity/ contents.

vi. Name of the Pharmacopoeia (wherever applicable)

vii. Formula with ingredients.

viii. North DMC Tender sample „NOT FOR SALE‟.

The label shall comply with the Drugs and Cosmetic Act – 1940 and Rules made as amended

till date.

Page 13 of 31

4. The tenderer will submit following samples :

GROUP „A‟ HOMOEOPATHIC DILUTIONS

(i) 30 Potency Two sealed samples of any three medicines in the same

packing as quoted.

(ii) 200 Potency Two sealed samples of any three medicines in the same

packing as quoted.

(iii) 1M Potency Two sealed samples of any three medicines in the same

packing as quoted.

(iv) 10M Potency Sealed samples of any three medicines containing 8x

30 ml, quantity of each medicine.

GROUP „B‟ HOMOEOPATHIC MOTHER TINCTURES

(i) Mother Tincture Two sealed samples of any three medicines in the same

packing as quoted.

GROUP „C‟ HOMOEOPATHIC TRITURATIONS

(i) 3x Potency Two sealed samples of any three medicines in the same

packing as quoted.

(ii) 6x Potency Two sealed samples of any three medicines in the same

packing as quoted.

GROUP „D‟ BIOCHEMIC & BIOCOMBINATION MEDICINES

(i) Biochemic Medicines Two sealed samples of any three medicines in the same

3x Potency packing as quoted.

(ii) Biochemic Medicines Two sealed samples of any three medicines in the same


(ii) Biochemic Medicines Two sealed samples of any three medicines in the same


(iii) Five Phos 6x Two sealed samples of Five Phos 6x in the same packing

as quoted.

(iv) Biocombination Two sealed samples of any three medicines in the same

packing as quoted.

GROUP „E‟ HOMOEOPATHIC SPECIAL PREPARATIONS

(i) Alfalfa Tonic 115 ml Sealed samples of 2x115 ml quantity is required.

(ii) Arnica Hair Oil 110 ml Sealed samples of 2x110 ml quantity is required.

(iii) Mullein Oil 8 ml Sealed samples of 26x8 ml quantity is required.

(iv) C.C.S. Drops 15 ml Sealed samples of 14x15 ml quantity is required.

GROUP „F‟ HOMOEOPATHIC DISPENSING ITEMS

(i) Globules No.20 450gm Two sealed samples in the same packing as quoted.

(ii) Globules No.30 450gm Two sealed samples in the same packing as quoted.

(iii)Globules No.40 450gm Two sealed samples in the same packing as quoted.

Page 14 of 31

GROUP „G‟ HOMOEOPATHIC OINTMENTS

Ointment Sealed samples of 14x15 gms ointments of each

Homoeopathic ointment in the same packing as quoted.

GROUP „H‟ SUNDRY ITEMS

(i) 5ml Empty Tube Phials Machine Made One gross sealed sample

Plastic Screw with cap

(ii) 10ml Empty Tube Phials Machine Made One gross sealed sample

Plastic Screw with cap

(iv) Butter Paper 8cm x 6cm 1x100 gm sealed sample

The unsuccessful tenderers are at liberty to obtain back their samples on surrendering

the original copy of receipt within a period of 45 days of finalization of the lowest contract.

Thereafter such samples will be disposed of and no claim thereof will be entertained.

The samples of successful bidder will be retained in the office of MO I/C Central

Homoeopathic Store, Panchkarma Hospital, Prashant Vihar, Delhi till the expiry of the

contract.

Criteria for Evaluation of Techno-Commercial Bids –

Envelope No.-1

Envelope no 1 should contain the following documents in the order mentioned below:

1. Earnest Money Deposit

2. Forwarding letter as per Annexure-I.

3. Sales Tax /VAT registration certificate (mandatory)/VAT clearance certificate

(optional).

4. ITCC (Optional) and P.A.N.

5. Valid drug license of each item quoted. (Highlight each item quoted and each page

should be signed & stamped by Drug Controller).

6. Performance certificate as per Annexure-II.

7. GMP Certificate/WHO GMP.

8. Bonafide Distributor Certificate as per Annexure-III.

9. Certificate of Annual turnover supported by audited balance sheet, audited profit & loss

account and income tax return for preceding three financial years.

10. Non-Conviction certificate by State Licensing Authority.

11. Certificate of no black listing /debarring.

12. Sample receipt as per Annexure-IV along with the test report of samples.

13. Quality Control Performa as per Annexure-V.

14. Details of tenderer as per Annexure-VI.

15. Test report as applicable to the product from Govt. approved laboratory /NABL

Accredited as per Annexure-VII declaring the quoted items as of “Standard Quality” in

form no. 39.

Page 15 of 31

Approval of Sample by the Technical board.

Any other condition preset by the Purchase board to objectively assess the Technical

Competence of the Tenderer.

Envelope No. 2 will be opened for scrutiny, only when documents as mentioned above

in Envelope No. 1 are found in order, as per requirement and the samples submitted

have been approved by the Technical board. If any of the documents to be enclosed in

Envelope No. 1 is not attached or is incomplete, no further scrutiny of Envelope No. 2

will be done and tender will be liable for rejection without any correspondence in this

regard.

Note: Technically successful bid does not necessarily mean all item quoted are

technically approved for price consideration.

General:

The authorized signatory of the firm should sign all individual pages of these terms and

conditions of tender form. The signing of each page of the tender form is essential, as the

tenderer has to abide by the terms and conditions of tender. The stamp of the firm should

accompany the signature. Terms and conditions duly signed should be enclosed along with

Techno-Commercial bid.

Any false statement made by the tenderer will make the tender invalid and contract

awarded will stand terminated. Such tenderer shall also be liable for penal action, including

black listing.

In case, the rates quoted by any bidder will be unreasonably low at through away price, it

will be considered that the bidder has not properly understood the requirement. To avoid

further disputes, purchase of that items may be liable to be dropped.

The decision of the Director (AYUSH)/North DMC is final and binding. Director

(AYUSH)/ North DMC does not pledge herself/himself to accept the lowest or any

tender and reserves right to split the quantity amongst the eligible tenderer and to relax

any of the conditions of this tender. Director (AYUSH), reserves the right to reject any

or all tenders without assigning any reason/reasons.

DIRECT DEMANDING OFFICER:

The following officers have been declared as Direct Demanding Officers. Their demand

has to be delivered at the approved rates without any extra charges for conveyance, packing

and delivery etc. centrally.

1. Addl. Director( Homoeo),North DMC

2. MO I/C Central Homoeopathic Store, North DMC

* If any new DDO comes in existence, the supplies will have to be made on the same terms

& conditions of contract.

Page 16 of 31

Other Terms and Conditions

This tender enquiry is for executing the supply of homoeopathic medicines and sundry

items in all the Homoeopathic Institutions under North Delhi Municipal Corporation for

the financial year 2013-2014.

1. Tenderer should quote only one rate against each item. The rate shall be quoted in

figures as well as in words and shall be protected with transparent tape, failing

which the bid shall be rejected. No correction or alteration will be allowed in any

case.

2. The tenderer should quote the exact and firm delivery period and it should not

ordinarily be more than 60 Days from the date of issue of purchase/ supply order.

3. Rate should be written both in figures and words.

4. The offer of the tenderer must be firm. Conditional offer will not be considered.

5. Net Price/rate quoted should be FOR destination in Delhi state inclusive of all taxes,

duties, excise duties, delivery of services etc.

6. The rate quoted by the tenderer will be final and no increase will be allowed during

the contract period.

7. Rates will be revised only if State /Central Govt. duty is imposed or changed subject

to submission of documentary evidence. However supply cannot be delayed on these

reasons and for any such delays penalty will be imposed.

8. Tenderer will not keep any template blank and fill all required information at the

places provided for the same in techno-commercial or financial bid.

9. If an item is exempted of VAT/ST/CST, it should be clearly mentioned in remarks

column.

Agreement

In the event of acceptance of contract the agreement must be signed by the authorized

signatory of the firm and Director (AYUSH), North DMC, within 15 days of award of work

order. No supply will be ordered /supplied before signing of the contract. In the event of

acceptance of bid, an agreement on Rs. 100/- non judicial stamp paper as per specimen

given in annexure-IX shall be executed by bidder(supplier) through its Authorized

Signatory with North DMC through Director(AYUSH) within 15 days of award of

contract.

Supply Order

a. After the contract is executed the direct demanding officers of North Delhi Municipal

Corporation will place the supply orders for Medicines/or other sundry items by

registered post/speed post or by self to the agency (ies) with whom contract has been

entered.

b. Supply orders will be placed and will have to be accepted till the expiry of contract

period. The delivery will be affected as per the supply terms.

Page 17 of 31

No guarantee

No guarantee can be given regarding the minimum quantity of supply of order and the

contractor will supply quantity as may be ordered by the D.D.Os.

Security deposit

In the event of tender being accepted, tenderer will have to furnish Security deposit@

5% of the estimated value of supply orders in the form of Account Payee Demand Draft,

Fixed Deposit Receipt, Banker‟s Cheque or Bank Guarantee from a commercial bank. This

should be pledged in the name of Commissioner, North Delhi Municipal Corporation. The

Security Deposit shall remain valid for a period of sixty days beyond the date of completion

of all contractual obligations of the suppliers.

When the contract ceases, the pledge will be cancelled and security will be returned to

the contractor. The security shall stand forfeited in the event of breach of any of the terms of

contract by the contractor.

Supplies, Marking and Packing

o Each unit of the supply should be strictly labeled as per the requirement of Drugs and

Cosmetic Act 1940 and the amendments/rules made thereafter.

o M.R.P. should not be printed on the product supplied.

o All labels and packing should include the words “North DMC Supply not for sale”.

o Loose supplies, damaged packing, damaged/improper labels will not be accepted.

o The packing should be able to prevent damage during transportation.

o If no pack is specified, tenderer may quote for standard packs available in the market.

o It should be ensured that only first class packing material, of uniform size for

every packing is used.

o The supply should comply with the provision of the Drug and Cosmetic act, 1940 and

amendments made there under.

o Contractor is bound to supply the full order/ quantity demanded by the direct

demanding officer, and part supply will be treated as non-supply.

o The storage conditions, if any, should be mentioned along with the supplies and also

on label.

Fall Clause

a. The rate quoted by the Tenderer should not be higher than the rate quoted by him to other

Govt. Institutions/agencies within Govt. of NCT of Delhi during this contract period.

b. If any time during the contract period, the contractor reduces the sale price, sells or offers to

sell such supplies, as are covered under the contract to any person/organization, including

any Department of Central Govt. /GNCT at a price lower than the price chargeable under the

contract, he shall forthwith notify such reduction or sale or offer to sell to North DMC at

correspondingly reduced price.

Page 18 of 31

Delivery Period Time Extension -

Delivery period will be 60 days from the actual date of dispatch of supply order. For

delay in supply of the order, North DMC will apply 1% of penalty per week subject to

maximum of 4%. If the contractor is not in a position to supply within the stipulated time, he

will inform D.D.O. and apply for time extension. A maximum extension of 30 days may be

granted at the discretion of the department but penalty will be applicable as per the original

delivery date. Further, North DMC will be free to procure the items/medicines from the open

market at risk and cost of bidder in case the delay is more than 90 days. The bidder

undertakes to not to dispute the levy of penalty or reasons thereof.

Penalty for the non-supply

If either no time extension is applied or no supply is made within the extended time,

North DMC will be free to cancel the supply order subject to maximum penalty of 4%of

ordered amount.

Terms of payment

The efforts will be made for making payment within 120 days after the receipt of stores and

approval of items supplied. However, in case the payment is delayed, no interest will be paid for

delayed period of payment.

Inspections

The successful bidder having the factory outside Delhi state must give an undertaking, when

asked, before entering into the agreement, that whenever necessary the representative of

North DMC will be allowed to visit their factory.

The bidder should provide all facilities and co-operation to the visiting team constituted by

Director (AYUSH), North DMC for inspection of the production site / manufacturing

premises.

Notices

All the notices/letters/supply orders etc. intended to be served to tenderer will be deemed to

have been served if sent by UPC/registered post or through E-mail to address mentioned in the

tender.

Quality control -

a. Supply should be accompanied by the test report of the batch supplied, declaring it as

of Standard Quality in form no. 39 from a Govt. approved drug laboratory.

b. Regular and random testing of the drugs will be under taken from time or at any time

during the shelf period from Govt. approved drug laboratory, at the cost of

tenderer/bidder/supplier. If the tenderer fails to pay the said expenses when called

upon to do so, Direct Demanding Officers of North DMC have the right to recover the

same from the tenderers deposits or any outstanding dues of the tenderer in North

DMC.

Page 19 of 31

c. The test report from the Govt. approved lab from where samples are tested by North

DMC shall be final and binding.

d. Drugs or packing thereof, if found not in accordance to provisions of Indian Drugs

and Cosmetics Act will be declared, “Sub-standard/not of standard quality”.

e. In case the testing is done in more than one laboratory, the result of any one of them

claiming it as substandard will be considered for appropriate action even if in other

laboratory it is claimed as of standard quality.

f. If any sample fails or declared sub standard in test analysis whole lot of that sample

will be rejected and amount of full batch supplied to corporation will be recovered

from the supplier. North DMC will also be free to recover the price of the batch

supplied out of any of the deposit of agency lying with North DMC in addition to

above recovery, the medicines supplied in respect of that rejected batch shall not be

returned but will be destroyed in the presence of Drug Controller and any expenditure

incurred on this will be recovered from contractor.

g. In case of minor packing defect, the supplier will be asked to replace the stock. In

other case, the corporation will be entitled to forfeit the security deposit of the supplier

from the bills / other pending dues/ other deposits in the North DMC. North DMC will

be entitled to deduct the testing charges with information to Drug controller.

h. The medicines to be supplied should not be more than six months old from the date of

manufacture of the same.

Final Packing

Final Packing shall be done in corrugated fiber boxes conforming to ISI standards. These shall

be suitable and strong enough to bear transit hazards. The glass bottles should be certified of

standard quality for storage of Homoeopathic medicines and having a leak proof double lid. In

case of plastic container a certificate of being “biological plastic” be sent along with supply.

Other condition of packing and labeling should be strictly as per norms laid down under Drugs

and Cosmetics Act.

Goods should be dispatched at carrier‟s risk failing which they should properly be covered by

transit insurance or Government insurance. However, the supplier will be responsible until the

entire store contracted is in good condition at destination point.

Certificate on Bill/ Challan

Every Challan should bear the following certificate -

The product supplied under this bill/ challan is manufactured as per standards mentioned

in Pharmacopoeia/ ISI standard and the product is of standard quality. We are solely

responsible for the defect/deviation from these standards, if found any time in future.

Certified that item supplied has not been debarred or firm is not blacklisted.

Page 20 of 31

Procedure of supplies and risk purchase

The DDO mentioned in the schedule will send the order for Drug/ Medicines by registered post

or by self to the tenderer. The tenderer should acknowledge the receipt of the order to the DDO

by letter sent by registered post A/D within 15 days, stating the exact delivery period required.

Jurisdiction

All the disputes related to contract shall be subjected to the territorial jurisdiction of Delhi

Courts.

Other Conditions No assistance in obtaining import license or any license/permit etc. in respect of raw material on

finished goods of accepted items will be provided by North DMC.

In case of medicines or any of the ingredients not manufactured in India, the tenderer will have

to import directly & if any re-packing is required, repacking works will have to be got done at

their own cost.

In case the quantity mentioned in the tender, stated under heading approximate annual

requirement, are only approximate estimated quantity and the Director (AYUSH) is not bound to

purchase the same quantities. The Director (AYUSH) also reserves the right to increase or

decrease these quantities as per requirement during the tenure of tender.

The successful tenderer will be required to supply the items at the rate quoted and agreed during

the extension of contract period.

The supplier shall arrange free replacement of any quantity, which may deteriorate in potency,

strength etc before date of expiry marked on labels.

The past performance of the contractor will be taken into consideration for award of contract.

The tenderer should submit an affidavit on stamp paper stating that the drugs, which are being

quoted, are not banned under section 26(A) of Drug and cosmetic Act.

Director (AYUSH)

North DMC

Contractor ---------------------------------------

---------------------------------------

Witness:

1) ---------------------------------------

Name and address:

2) ---------------------------------------

Name and address:

Page 21 of 31

Annexure-1

Forwarding letter of the firm

From

To

The Addl. Director (Homoeo)

North Delhi Municipal Corporation

13th

floor, Dr. SPM Civic Centre

Delhi- 110002.

Subject: Supply of Homoeopathic Medicines and Sundry Items at the quoted rates to

North Delhi Municipal Corporation, Health Department for the Year 2013-14.

Sir/Madam,

I/We/am/are authorized / authorized signatories of M/s___________________________

____________________________________________________________________

I/we hereby undertake as follows: -

1. I / we hereby undertake to supply Homoeopathic medicines and Sundry items in

terms of Tender No._____________ /Addl. Dir / Homoeo / 2013 dated____________

for the financial year 2013-14 at the rates quoted by me / us in the packing specified

in the prescribed tender form, which is submitted herewith according to the

instructions and the terms and conditions.

2. The rates quoted against each item of Homoeopathic medicines and Sundry items by

me / us in the tender are inclusive of all taxes, packing, freight charges and duties

payable during the contract period. Insurance of the goods, whenever required

will be done with the Government insurance Agency.

3. Necessary documents as required are enclosed herewith in the order in which they are

mentioned.

4. Samples of the Homoeopathic medicines and Sundry Items quoted are submitted on or

before due date in suitable sealed packing.

5. I/we understand that security deposit submitted on entering in to contract, is likely to

be forfeited in the event of lapse on my/our part to comply with the terms and

conditions of the tender and also on the supplying medicines/ items of sub standard

quality or if proven to have followed unscrupulous practices apart from the liability of

penal action for violating the law of the land.

Page 22 of 31

6. I/we have carefully read and understood the terms and condition to avoid any error,

omissions. I/we shall abide by these conditions. I/we will follow them very

scrupulously.

7. I/we also take cognizance of the fact that failure to furnish the information called for

by the Addl. Director (Homoeo)/ Director (AYUSH), North Delhi Municipal

Corporation or to comply with any requirements laid down under the conditions will

be considered as disqualification and the tender by rejection on that account.

8. I/we undertake to abide by the instructions issued by the Addl. Director (Homoeo)/

Director (AYUSH), North Delhi Municipal Corporation from time to time.

9. I/we undertake to bear the cost of Bioavailability testing/ testing for the quality of the

product supplied whenever the Addl. Director (Homoeo)/ Director (AYUSH), North

Delhi Municipal Corporation or any other authority acting on their behalf decides to

do this testing during the contract period.

10. In case of my supply declared substandard by any approved agency I/we am/ are liable

for appropriate action including debarring/blacklisting.

11. The rate quoted by me/us will not be higher than the rate as to be quoted by me/us to

any Govt. Institution/agency within Govt. of NCT of Delhi during the contract period.

12. If at any time during the execution of the contract, I/we reduce the sale price or sells

or offers to sell such stores, as are covered under the contract, to any person/

organization including any Dept of the Central Govt./ GNCTD at a price lower than

the price chargeable under the contract. I/we shall forthwith notify such reduction or

sale or offer of sale to North DMC, and the price payable under the contract for the

store supplied after the date of coming into force of such deduction or sale or offer

shall stand correspondingly reduced.

I/we hereby undertake to abide by the terms and conditions of the contract and I/we

have signed all the papers of terms and conditions and filled up prescribed Performas given

along with the tender.

Yours faithfully,

(Signature of tenderer with stamp)

(Authorized Signatory)

Page 23 of 31

ANNEXURE-II

FOOD AND DRUG ADMINISTRATION/ AGENCY ISSUING

MANUFATURING LICENSE No. Dated ________

Office of the Drug Licensing Authority

-------------------------------------------

------------------------------ Division

-------------------------------------------

PERFORMANCE CERTIFICATE

This is to certify that Messrs __________________________________________ having

manufacturing premises at _________________________________________ is holding

manufacturing license(s) no.__________________ valid upto____________ under the Drugs and

Cosmetics Act, 1940, and / or _______________ Act and Rules there under, on the said address

and that the performance of the aforesaid manufacturer for the preceding three (3) years is

satisfactory, and that -

i. The medicines in respect of which this certificate is issued is/ are manufactured on the

own license of the manufacturer and not on the other‟s / loan license.

ii. The manufacturer has his own quality control section.

iii. During the preceding three (3) years there is no instance of suspension or cancellation /

suspension of full or part thereof of any license issued to the manufacturer, in respect of

any of the medicines considered are not of standard quality.

iv. During the preceding three (3) years there is no instance of suspension or cancellation of

the factory license (full license) on any account.

v. During preceding three years there has not been any instance wherein any of the medicines

manufactured by the manufacturer is reported to be spurious or adulterated.

vi. During preceding three years no administrative action or prosecution is contemplated or

launched against the manufacturer under the Drugs and Cosmetics Act, 1940 and rules

there under in respect of any of the medicines offered by him in the tender mentioned in

paragraph (2) below.

vii. During the period of three (3) preceding years, the manufacturer has not been convicted

under any law including the Drugs and Cosmetics Act, 1940 and rules there under, to

undergo imprisonment for more than one day.

viii. The manufacturer has submitted year wise (April to March) production statement for

preceding three (3) years giving figures of sale of Homoeopathic medicines duly certified

by Chartered Accountant.

Signature/Seal of

Drug Licensing Authority.

Page 24 of 31

ANNEXURE-III

AUTHORITY LETTER

(Authority letter to be issued by the manufacturer for appointing Distributor/Dealer/Agent

etc)

I/we the undersigned who is/are authorized signatory/signatories of the manufacturing firm

M/s_________________________________________________________________________

Address______________________________________________________________ do hereby

Authorize / Appoint M/s ________________________________________________________

Address _____________________________________________________________________

__________________________________________________________ for supplying

Homoeopathic medicines and Sundry Items including collecting the orders/raising the bills for the

items manufactured by me/us under the Tender No. _______________________ dated

____________ I/we have not authorized any other distributor/agents/Dealer etc. for this purpose.

I/we have gone through all the terms and conditions of the tender and the same

will be binding on me/us and also on the Distributor / Dealers / Agent

M/s ______________________________________________ appointed by me/us during the whole

contract period including extension period of the said contract.

I/We hereby undertake that I/we shall not change our authorized distributor / agent / dealer as

mentioned during the period of contract including extension period.

Authorized Signatory of the firm

(Rubber stamp)

Page 25 of 31

ANNEXURE IV

(To be submitted in triplicate on firm‟s letterhead)

SAMPLE RECEIPT

TENDER FORM NO……………………………… Dated………………..

Please receive following samples of Homoeopathic medicines and Sundry items from

M/s________________________________________________________Address____________

___________ __________________________________________________ for the tender

enquiry No. ________________________ dated ___________.

S.No S. No.

in

Tender

Form

Name of

Homoeopathic

Medicine/

Sundry Item

Batch

No.

Date of

Manufacture

Date of

Expiry

Type of

Container

Manufacturing

License No.

Number

of units

submitted

(Note: Attach another specific sheet, in case above space is not adequate)

Specific storage conditions, if any________________________________________________

Remarks ___________________________________________________________________

Place: Tenderer's Signature with seal

Date:

Received above samples

Receiver's signature

with date and stamp

Page 26 of 31

ANNEXURE V

PROFORMA FOR QUALITY CONTROL

Name and address of Tenderer ________________________________________

________________________________________

________________________________________

(i) Company's standing and experience of formulation :

(a) Year of establishment of the firm ______________________

(b) Year of introduction of the product _____________________

(ii) Information of the product:

(a) Description of the product ____________________________

(b) Tests ____________________________________________

(c) Composition_______________________________________

(iii) Quality control facilities within the manufacturing unit :

______________________________________________________

(iv) Raw material:

i. Basic Manufacturer: Yes/ No.

ii. If no, source of the raw material:

(v) Undertaking:

I/we undertake to bear the cost of Bio-availability testing/testing for the quality

of the product whenever the Director (AYUSH), North Delhi Municipal Corporation,

or any other authority acting on behalf of North Delhi Municipal Corporation.

Signature and stamp of Tenderer

Page 27 of 31

ANNEXURE VI

PROFORMA TO BE SUBMITTED ALONGWITH TENDER

(In Envelope No. 1)

To be submitted in duplicate for supply of Homoeopathic medicines and Sundry Items for

Homoeopathic Institutions under North Delhi Municipal Corporation

Statement of particulars of Drug Manufacturers/ Distributors etc.

(Put a tick mark where applicable, write "N.A" where not applicable).

1. Name and address of the firm:

(a) Places of manufacture

(In case of firms having more than one place, Mention the nearest).

(b) Registered Head Office, Postal address and

(c) Delhi Office address with Phone No. (if any).

(d) Total Annual Sales Turnover in the last financial year.

2. (a) Is the firm registered under the Indian Companies act, 1913, or Companies Act 1956

or any other act in force, if so, furnish certified Photostat copies of certificate of

registration.

(b) In case of limited companies, furnish a copy of the Memorandum of Articles of

Association.

(c) In case of proprietorship/partnership firms names of Partners with their

percentage and share of profit.

3. Ownership status of the firm (i.e. Delhi Govt. / other State Govt. / Central Govt. / Joint sector

/Co-operative / SSI)

4. Whether tendering as a Manufacturer etc. (State your category)

5. Name/Post of the Officer, address & Phone No. Who should be contacted by this office in

case of any urgent need?

6. Location of other drug/medicine manufacturing works/factory (ies) owned by the firm (if

any).

7. (a) Details of arrangements for quality control.

(b) Whole time analytical chemists with names, qualifications and residential address of

two of them.

(c) Equipment for quality control (Given name of the important equipments as relevant to

medicines)

8. In case of manufacturing units:

(i) Total number of whole time chemists (Manufacturing /production/analysis/Quality

control etc.)

(ii) Whether covered by ESI, if so state number of registration.

(iii) Are you registered under Factory Act? If yes, give particulars.

Date:

Full Signature of the tenderer

with official seal and address

Page 28 of 31

ANNEXURE-VII

PROFORMA OF UNDERTAKING FOR SUBMITTING TEST REPORT

(In Envelope No. 1)

I/ We _______________________________________________________ (Name of Bidder),

hereby undertake to:

1) Submit along with supply, a test report from Government authorized Laboratory for each and

every batch to be supplied under tender No. _______________________ dated _____________.

2) Accept all the terms of tender No. ____________________________ dated ______________.

Date

Full Signature of the Tenderer

with official seal and address

Page 29 of 31

CHECK LIST

Please check and state whether you have submitted the following

S.

No.

Details/Document

Yes / No

Page No.

From To

A Earnest Money deposit.

B Forwarding letter as per Annexure-I.

C Sales Tax /VAT registration certificate(mandatory) / VAT Clearance

certificate (optional)

D ITCC (Optional) and P.A.N.

E Valid drug license of each item quoted.(Highlight each item quoted

and each page should be signed & stamped by Drug Controller)

F Performance certificate as per Annexure-II.

G GMP Certificate/WHO GMP.

H

Bonafide Distributor Certificate as per Annexure-III.

I Certificate of Annual turnover supported by Audited balance sheet,

audited profit & loss account and income tax return for preceding

three financial years.

J

Non-Conviction certificate.

K

Certificate of no black listing /debarring.

L

Sample receipt as per Annexure-IV

M

Quality control Performa as per Annexure-V.

N

Details of tenderer as per Annexure-VI.

O Test report as applicable to the product from

Govt. approved laboratory as per Annexure-VII.

P Do you manufacture any product on "Loan License basis” Give

details from where you are getting it manufactured. Detailed list and

addresses of firms.

Q Are you manufacturing products for other firms on "Loan License

basis";if so details of name of the firms, number, names of products

manufactured and % utilization of plan and capacity to be given.

R Is the firm in technical collaboration with any Foreign Manufacturer,

if so details thereof.

I/we hereby declare that particulars furnished above are true to the best of my/our knowledge

and belief that if any of the particulars is found to be materially incorrect/misleading my/our tender

shall be liable to be rejected and I/we are liable for penal action as per term specified in the "terms

and conditions of tender".

Date

Full signature of the Tenderer

With official seal and address

Page 30 of 31

AGREEMENT

(In Non- Judicial Stamp paper of Rs.100)

This agreement is made on ……….day of……..between North Delhi Municipal Corporation

through Director (AYUSH) hereafter called the Corporation as first party

and……………………… ………………………………………………………………..........here

after called the contractor as second party.

Contractor here by agrees to the following terms and conditions

1. After the acceptance of rate and agency by Director (AYUSH), Direct Demanding

officers will place the orders and contractor will supply them at any place mentioned

in the supply order with in municipal limits of Delhi.

2. Security deposit- In the event of tender being accepted, tenderer will have to furnish

Security deposit@ 5% of the estimated value of supply orders in the form of

Account Payee Demand Draft, Fixed Deposit Receipt, Banker‟s Cheque or Bank

Guarantee from a commercial bank. This should be pledged in the name of

Commissioner, North Delhi Municipal Corporation.

3. When the contract ceases the pledge will be cancelled and security will be returned to

the contractor. The security shall stand forfeited in the event of breach of any of the

terms of contract by the contractor.

4. The contractor will supply the full order/ quantity as will be ordered by the D.D.O.s.

5. The supply of medicines will be accepted only if it is accompanied by Test report

from Govt. approved drug laboratory, in form 39, claiming it as of standard quality.

6. The supply is subject to the approval by person /board as authorized by Director

(AYUSH), who will have right to reject if it is not in accordance with the sample and

other specifications.

7. Delivery Period-The order has to be executed within 60 days of dispatch of supply

order by registered post. In case contractor fails to execute it with in stipulated time

penalty @ of 1% per week will be imposed up to a maximum of 4%. Delivery period

may be extended with prior approval of Director (AYUSH) up to a maximum period

of 30 days, which will be permissible for extension. Penalty shall be imposed during

this period.

8. The contractor shall ensure that the supply ordered complies with the provision of

Drug & Cosmetic Act 1940 and rules made thereafter and are as per the specification

given in the tender.

9. Non supply-If the articles are not supplied by the scheduled date, as above, full or in

part, the order in respect of the quantity not supplied is liable to be cancelled at the

contractor‟s risk and expense. The extra expenditure thus incurred in procuring the

supplies from elsewhere will be recoverable from contractor at the discretion of

D.D.O. The recovery will be made from any of his bill pending in North M.C.D. or

earnest money and/or security deposits.

After 90 days the supply order shall automatically cancelled and penalty of 4% on

whole amount shall be deducted from unpaid dues.

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10. Jurisdiction-All disputes relating to rate contract shall be subject to the territorial

jurisdiction of Delhi Courts.

11. Quality Control-The D.D.O reserves the right for getting sample tested regularly and

randomly from any approved drug laboratory at the cost of contractor. The report has

to be accepted by the firm. The report of the lab shall be final and binding.

12. Furnishing of wrong information and false documents will make contractor liable to

be debarred / blacklisted from participating in Municipal rate contract, even detected

at a later date.

13. If any supply supplied against the rate contract is declared “Not of Standard

quality”, on test analysis from any Govt. approved Laboratory, the contractor will be

liable to replace the entire quantity or make full payment irrespective of the fact that a

part or whole of the supply is consumed. Depending on the severity firm is liable to be

de-barred for the current & next two years for that item or any other punitive action as

per existing guidelines.

14. Fall Clause-The rate quoted by the Tenderer should not be higher than the rate quoted

by him to other Govt. Institutions/agencies within Govt. of NCT of Delhi during this

contract period.

15. If any time during the contract period, the contractor reduces the sale price, sells or

offers to sell such stores, as are covered under the contract to any person/organization,

including any Department of Central Govt /GNCT at a price lower than the price

chargeable under the contract, he shall forthwith notify such reduction or sale or offer

to sale, to North DMC and the price payable under the contract for the supplies after

this period will be reduced correspondingly.

16. Shelf life- The medicines to be supplied should not be more than six months old from

the date of manufacture of the same.

17. If the contractor commits default of any of the terms and conditions of the agreement,

the corporation may in spite of previous waiver and in spite of any penalty imposed on

the contractor, forfeit the whole or a part of security, deposited by the contractor for

the unsatisfactory performance of the terms and conditions of the agreement. The

decision of the Director (AYUSH) shall be final and binding with the contractor.

18. The medicines for which rate has been quoted is not banned under section 26 (A) of

drug and cosmetic Act.

Contractor Director (AYUSH)

Witness…………………………………………….

Witness…………………………………………….