Teach Yourself
Windows 98
Module 5: Working with E-mail and Using Newsgroups
Objectives of this Modulefor Chapter 11
• Introduction to E-mail• Starting Outlook Express• Reading Messages• Composing a Message• Adding a Name to the Address Book• Selecting a Name from the Address Book• Attaching a File to a Message• Replying to a Message
Objectives of this Modulefor Chapter 11
• Forwarding a Message• Deleting a Message• Adding a Signature to Messages
Introduction to E-mail
E-mail (short for electronic mail) is a speedy way to send messages over the Internet.
As long as you know the e-mail address of the person you want to send a message to, and an Internet account
to get you onto the Internet, you can send e-mail.
Introduction to E-mail
When sending e-mail, it’s important to know a few things about e-mail addresses.
An address consists of:• A person’s user name• An @ sign• And the location of the person’s
electronic post office, known as the domain name.
[email protected] careful attention when entering an e-mail address.
One wrong character can send the message somewhere else on the Internet.
Starting Outlook Express
Windows 98 comes with a handy program you can use to send and receive e-mail, called Outlook Express.
To start Outlook Express, click the Outlook Express icon on the Taskbar.
Reading Messages
The Outlook Express Inbox stores all the messages you receive.
To read a message:
1. Click the Inbox folder.
2. Click the message you want to read.
3. To check for new messages, click the Send and Receive button.
Mail Folders
Message Content
Messages
Composing a Message
To send a message, you must first compose the message.
To compose a message:
1. Click the Compose Message button.
2. Inside the To text box, enter the person’s e-mail address.
3. In the Subject text box, enter a subject title for the message.
4. Click inside the message body and enter the message text.
5. Click Send to send the message.
Adding a Name to the Address Book
You can store all the e-mail addresses of the people you contact the most.
1. Click the Address Book button.
2. Click the New Contact button.
3. Fill out the fields with information about the person, including their e-mail address.
4. Click OK.
5. The contact is added to the Address Book.
Selecting a Name from the Address Book
• To use a name from your Address Book when composing a message, click the To button or click the Address Book button on the toolbar. • Select the address you want to use and click To.• Select as many recipients
as you want, then cick OK.• Compose and send the
message.
Attaching a File to a Message
You can attach a file to an e-mail message, such as a document file or a picture file.
1. Compose the e-mail message.
2. Click the Attach button. This opens the Insert Attachment dialog box.
3. Select the file you want to attach and click Attach.
4. An attached file icon appears on the message. Now you can send the message.
Replying to a Message
You can quickly send a reply to any message you receive.
To reply to a message:
1. Select the message.
2. Clcik the Reply to Author button.
3. The sender’s name appears in the To box and the original message text appears in the message area.
4. Enter your reply.
5. Click Send to send the message.
Forwarding a Message
You can forward a message to another person.
To forward a message:
1. Select the message.
2. Clcik the Forward Message button.
3. Enter the person’s e-mail address in the To box.
4. Enter any additional comments to the message.
5. Click Send to send the message.
Deleting a Message
Delete a message you no longer need.
1. Select the message.
2. Press the Delete key.
3. The message is moved to the Deleted Items folder.
Adding a Signature to Messages
A signature is information you can place at the end of every message. Signatures can be personal, such as a
favorite quote, or serious, such as a business name and title.
1. To create a signature:
2. Open the Tools menu and choose Stationery.
3. Click the Signature button.
4. Click the Add this signature to all outgoing messages check box.
5. Click the Text option, then enter your signature text.
Here’s an example of a signature
Objectives of this Modulefor Chapter 12
• Introduction to Newsgroups• Subscribing to Newsgroups• Reading Messages• Replying to a Message• Composing a Message
Introduction to Newsgroups
A newsgroup is an electronic discussion group centered around a specific topic. Newsgroups allow people to share thoughts, ideas, and questions on topics of like
interest.
News servers store newsgroup messages for a particular group
and are updated frequently.
Introduction to Newsgroups
alt (alternative) biz (business)
comp (computers) misc (miscellaneous)
rec (recreation) sci (science)
soc (social) talk
The first word of a newsgroup name (rec.autos) describes its category, such as rec for recreation.
There are eight main newsgroup categories:
Subscribing to Newsgroups
You can subscribe to specific newsgroups through your Internet Service Provider and read the most up-to-date
postings.
1. In the Outlook Express window, click the news server folder.
2. A prompt box appears asking if you want to view a list of newsgroups. Click Yes.
3. The Newsgroups window opens listing the available newsgroups. Double-click each newsgroup you want to subscribe to, then click OK. The newsgroup’s messages are downloaded.
Reading Messages
Newsgroup messages work very similarly to e-mail messages. Select the message you want to read and the
bottom pane displays the message text.
Replying to a Message
To send a reply to a posting on the newsgroup:
1. Select the message you want to reply to.2. Click the Reply to Group or Reply to Author button.3. A message window opens. Enter your own message text.4. Click Send or Post to send your reply.
Composing a Message
To compose a new posting to the newsgroup:
1. Click the newsgroup folder you want to post to.2. Click the Compose Message button.3. A message window opens. Fill out the Subject field, then enter your
message text.4. Click Post to
post the message.
Teach Yourself
Windows 98
This concludes Instruction Module 5
Recommended
