Summer 2014 LEAP/GEE Test Administration
2
LEAP Series Summer Retest• LEAP: For students in grade 4 or 8 that Did Not Pass• GEE, LAA 2 (grades 10 and 11 only): For students who need to meet graduation
requirements
Materials• All LEAs will receive initial materials for the LEAP and GEE summer retests based on
student eligibility and for the LAA 2 summer retest based on Spring 2014 enrollment verification counts.
Text-to-Speech - Kurzweil• Text-to-speech accommodated forms of the LEAP, GEE, and/or LAA 2 summer retest are
available upon request by the local school district for students with a documented instructional and assessment accommodation of assistive technology on the IEP or 504 IAP.
Assessment
Louisiana Believes
Assessment
Louisiana Believes
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12LEAP, GEE, LAA 2 materials delivered to schools
13LEAP, GEE, LAA 2 materials delivered to schools
14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 July 1
LEAP, GEE, and LAA2 retest initialLEAP, GEE, and LAA2 makeup
LEAP, GEE, and LAA2 makeup
LEAP and LAA2 (gr. 10 and 11) rescore requests
received by DRC and additional materials for
LEAP, GEE, & LAA2 summer retest due
6/10-30Enter and assign TA numbers to all LEAP
and GEE test administrators
LEAP, GEE, and LAA2 retest materials delivered to LEA
RETURN 1 RETURN 2
RETURN 3
June 2014
* Students who need to retest in GEE or LAA 2 Mathematics and/or English Language Arts and Science and Social Studies (three or more tests) should take the Science test on Friday, June 27 and the Social Studies test on Monday, June 30.
Scores projected for release: August 6, 2014.
Test Administrator System
• The Test Administrator System (part of LEAPweb) is refreshed for summer testing, which means that all previous names and numbers have been removed.
• From Tuesday, June 10, through Monday, June 30, School Test Coordinators must enter and assign TA numbers to all LEAP and GEE test administrators via the Test Administrator System.
• Test administrators must use their assigned number for all LEAP and GEE tests they administer.
• The summer administration of LAA 2 will not use TA numbers.
Summer Remediation Field on LEAP and
LAA 2 Answer Documents• Field H1 needs to be coded for any student who
participated in summer remediation provided by the school or the district.
General Alerts
• School Test Coordinators (STCs) must assign TA numbers Tuesday, June 10– Monday, June 30, and verify that all LEAP and GEE used documents have a TA number coded in field H2. Failure to code the TA number could result in a testing irregularity.
• Security checklists must be used to track materials. Electronic copies are available on www.LEAPweb.org. Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels. Put student names on the checklist.
• STCs must use the provided resealable plastic bags for the return of LEAP and GEE approved home study program and LEAP nonpublic school students’ answer documents to the District Test Coordinator (DTC). Nonpreidentified bar-code labels from testing sites must not be affixed to answer documents for these students; the DTC will affix nonpreidentified labels with site code 998 or 999 after testing as needed.
• STCs must return district office documents (security checklist copies, testing irregularities documentation, the Oath of Security and Confidentiality Statement) in the provided envelope. The DTC should return the envelope for subsequent pickups as needed. Scan required paperwork whenever possible.
• STCs must provide test administrators a list of students approved for accommodations, as well as the accommodations the students are to receive.
• When testing students approved for accommodations, test administrators must make sure they provide the assigned accommodations and code the provided accommodations on the students’ answer documents.
• When packaging materials for return, stack secure materials according to security numbers. This will aid in verifying materials against security checklists.
– Returns 1 and 2: Used answer documents for more than one grade or content area may be boxed together but must be stacked by grade and by content area.
– Returns 2 and 3: The School Test Coordinator at a testing site may box LEAP and GEE materials together, but LAA 2 materials must be boxed separately.
– Return 3: Test booklets must be boxed separately from unused answer documents, but materials for more than one grade and content area may be boxed together. Return large-print and braille test booklets in their original shipping boxes. Make sure to return braille instructions.
Packaging Alerts
Packaging Alerts (continued)
DRC Return Bags for Scorable Materials• For LEAP and GEE:
– Districts and schools are provided large, gusseted bags to protect scorable materials from water or other potential damage during transit.
– Make sure the School Test Coordinator used a DRC return bag in each school box containing LEAP and/or GEE scorable materials.
– LEAP and GEE test materials should be returned in boxes provided by DRC.
• For LAA 2:– Districts are also provided one large, gusseted bag to protect LAA 2
scorable materials.– After verifying scorable materials from each testing site, package scorable
materials for the entire district by placing them into a DRC return bag in box 1. Seal the bag with one of the provided plastic ties.
– LAA 2 test materials should be returned in boxes provided by DRC.
LEAP Testing Schedule
TESTING DATE CONTENT AREA/SESSION
Tuesday, June 24 Mathematics(Sessions 1 and 2)
Wednesday, June 25 Mathematics(Session 3)
English Language Arts(Session 1 - Writing)
Thursday, June 26 English Language Arts(Session 2 - Reading and Responding,
Session 3 - Research to Build Knowledge, Session 4 - Language)
Friday, June 27Monday, June 30
Makeup Testing
GEE Testing Schedule
* GEE students who are testing in Science and Social Studies and also testing in Mathematics and/or English Language Arts should take the Mathematics test on Tuesday, June 24; the English Language Arts test on Wednesday and Thursday, June 25 and 26; the Science test on Friday, June 27; and the Social Studies test on Monday, June 30.
TESTING DATE CONTENT AREA/SESSION
Tuesday, June 24 Mathematics (all sessions)
ORScience (all sessions)*
Wednesday, June 25 English Language Arts (sessions 1 and 2)
ORSocial Studies (all sessions)*
Thursday, June 26 English Language Arts (sessions 3 and 4)
Friday, June 27Monday, June 30
Makeup Testing
LEAP/GEE Return Schedule for School Test Coordinators
* Science/Social Studies answer documents for GEE students who tested in at least three subjects will need to be returned after testing concludes on Monday, June 30.
June 25 (W)
2:00 PM– 5:00 PM
Return 1 Used LEAP and GEE Mathematics answer documents Used GEE Science/Social Studies answer documents (for students who ---did not need to take the GEE Mathematics test or English Language --- Arts test)
June 27 (F)
2:00 PM– 5:00 PM
Return 2 Used LEAP and GEE English Language Arts answer documents (including--makeups) Used LEAP and GEE makeup Mathematics answer documents Used GEE makeup Science/Social Studies answer documents* Used LEAP and GEE answer documents for approved home study-program students Used LEAP answer documents for nonpublic school students
June 30 (M)
2:00 PM– 5:00 PM
Return 3 All used LEAP and GEE makeup answer documents All unused LEAP/GEE labels (preidentified, nonpreidentified, Test
Not Taken) All unused LEAP and GEE answer documents All used and unused LEAP and GEE test booklets, including large print
and braille
Location of Security Numbers on LEAP and GEE Documents
TEST BOOKLET ANSWER DOCUMENT
Use this security number to inventory and track Use this
security number to inventory and track
Lithocode number: use this to document suspected incidents of cheating or administrative error
Sample LEAP/GEE Testing SiteSecurity Checklist
• The LEAP/GEE checklist includes a summary and a detailed list of secure materials assigned to a testing site.
• Electronic security checklists are available online at www.LEAPweb.org.
• There is a blank page at the end of the checklist to record security numbers of additional materials.
• Keep originals on file at the school and copies at the district for one year. Do not return to DRC.
Sample LEAP Student/Label Roster
LEAP students identified as needing to retest will receive a preidentified label for English Language Arts and/or Mathematics.
These columns indicate the identified content areas in which students need to retest.
Complete this information for students who do not receive preidentified labels. Record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.
Sample GEE Student/Label Roster
GEE students identified as needing to retest will receive a preidentified label for English Language Arts, Mathematics, and/or Science/Social Studies.
These columns indicate the identified content areas in which students need to retest.
Complete this information for students who do not receive preidentified labels. Record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.
Preidentified LEAP/GEE Barcode
For the summer test only, preidentified labels should be affixed to answer documents only for students who are expected to test.Unused bar-code labels must be returned with return 3 materials.
Students who have been identified as needing to retest will receive a preidentifiedlabel. The District Test Coordinator will distribute all preidentified labels to summer testing sites before testing begins.
If a student took no part of a test, the student’s unused answer document should be returned with all other unused answer documents. The School Test Coordinator must affix Test Not Taken Labels to unused answer documents that have bar-code labels and/or hand-coded student information.
ALIGN TOP OF LABELSMITH, JOHN
GRADE: 8 GENDER:
M STATE ID: XXXXX9999
DOB: 06/06/2000
P510419 9999999091 Pelican Parish2 Bayou Elementary School
LEAP/GEE SUM 2014ELA
Non-preidentified LEAP/GEE Barcode Labels
A nonpreidentified bar-code label must be affixed to any hand-coded answer document.
When hand coding student identification information, follow the directions in the LEAP and GEE Test Administration Manual. Remember, the fields must be coded exactly the same on all answer documents for a student.
ALIGN TOP OF LABEL
L510419 9999999091 Pelican Parish2 Bayou Elementary School
LEAP/GEE SUM 2014 BAR-CODE
LABEL
Answer documents that are to be scored should have apreidentified or nonpreidentified label* affixed here.
* The District Test Coordinator must affix nonpreidentified labels to answer documents for LEAP and GEE approved home study program or LEAP nonpublic school students who did not receive preidentified labels.
Affixing Barcode Labels to Answer Documents
Approved Home Study Program and LEAP Nonpublic School Student Labels• The District Test Coordinator (DTC) will affix preidentified labels for LEAP
and GEE approved home study program and LEAP nonpublic school students as appropriate.
• If LEAP and GEE approved home study program or LEAP nonpublic school students do not receive preidentified labels, student information on their answer documents must be hand coded, but labels from the summer testing site must not be affixed to these answer documents. The DTC will affix nonpreidentified labels to these answer documents after testing.
• School Test Coordinators will place all answer documents for LEAP and GEE approved home study program students and LEAP nonpublic school students in the provided plastic bags and give them directly to the DTC.
• Page 20 (for District Test Coordinators) and page 39 (for School Test Coordinators) in the Test Coordinators Manual contain instructions for returning test materials for approved home study program and LEAP nonpublic school students in return 2.
Test Not Taken Labels(affixed by School Test Coordinator)
After all makeup testing is completed, the School Test Coordinator must:
• Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.
• Affix yellow Test Not Taken labels over preidentified or nonpreidentified bar-code labels. (Program-specific labels are provided, so make sure you affix the correct label.)
• Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.
Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.
TEST NOT TAKEN DOCUMENT
LABEL (YELLOW)
LEAP/GEE
Unscorable Document Labels(affixed by the District Test Coordinator)
UNSCORABLE DOCUMENT LABEL (BLUE)
INSTRUCTION SHEET(PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)
Unscorable document labels are program- specific.
Use if an answer document was– torn or damaged,– intended for another student, or– marked with ink, highlighters, markers, or
crayon.
Unscorable answer documents must not be thrown away.
Any student responses must be transferred to a hand-coded answer document to be scored.
Documentation about the incident should be kept by the District Test Coordinator and the School Test Coordiinator.
LEAP/GEE Used and Unused Answer DocumentsSUMMER 2014 RETEST ONLY
USED (Returns 1 AND 2)
UNUSED (Return 3)
All used answer documents are returned in pickups 1 and 2.Used answer document:• an answer document on which a student
---- has marked responses to one or more items--and on which a preidentified bar-code label--has been affixed to page 1• a hand-coded answer document on
which a--public school or post-high school student -----has marked responses to one or more items--and on which a nonpreidentified bar-code
label has been affixed to page 1• an answer document on which a student --
enrolled in a LEAP or GEE approved home study program or a LEAP nonpublic school has marked responses to one or more items
All unused answer documents are returned in-pickup 3.Unused answer document:• an answer document on which no test items
were attempted regardless of whether any bar-code label has been affixed or whether student information has been hand coded on page 1
Test Not Taken labels must be affixed to unused answer documents with bar-code labels and/or hand-coded student information.
All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.
IMPORTANT DATES, SAMPLE DOCUMENTS, AND
REFERENCE MATERIALS
(Grades 10 and 11 only)
LAA 2 Testing Schedule
* LAA 2 students who are testing in Science and Social Studies and also testing in English Language Arts and/or Mathematics should take the English Language Arts test on Tuesday and Wednesday, June 24 and 25; the Mathematics test on Thursday, June 26; the Science test on Friday, June 27; and the Social Studies test on Monday, June 30.
NOTE: If a student is retesting in both LAA 2 and GEE, see page 48 in the LAA 2 Test Administration Manual for crossover testing schedules.
TESTING DATE SUBJECT/SESSION
Tuesday, June 24 English Language Arts (sessions 1 and 2)
ORScience (all sessions)*
Wednesday, June 25 English Language Arts (sessions 3 and 4)
ORSocial Studies (all sessions)*
Thursday, June 26 Mathematics (all sessions)
Friday, June 27Monday, June 30
Makeup Testing
LAA 2 Return Schedule for School Test Coordinators
June 27 (F) Return 2 All LAA 2 answer documents, used* and unused All used and unused LAA 2 test booklets, including large print and braille- All unused LAA 2 bar-code labels
* Science/Social Studies answer documents for LAA 2 students who tested in at least three subjects will need to be returned after testing concludes on Monday, June 30.
Location of Security Numbers on LAA 2 Documents
TEST BOOKLET ANSWER DOCUMENT
Use this security number to inventory and track Use this
security number to inventory and track
Lithocode number: use this to document suspected incidents of cheating or administrative error
Sample LAA 2 School Security Checklist
• LAA 2 School Security Checklists are blank forms, and School Test Coordinators must fill in all information.
• Electronic security checklists are available online at www.LEAPweb.org.
• Record security numbers of additional materials requested.
• Keep originals on file at the school and copies at the district for one year. Do not return to DRC.
Sample LAA 2 Student/Label Roster
Since LAA 2 students do not receive preidentified labels, complete all sections of this form. Make sure to record the numbers from the nonpreidentified LAA 2bar-code labels affixed to students’ answer documents.
LAA 2 Barcode Labels
There are no preidentified labels or preidentified answer documents for LAA 2 summer retesters. Before testing begins, a bar-code label must be affixed to all LAA 2 answer documents and student identification information must be hand coded according to directions in the LAA 2 Test Administration Manual.
If a student is testing using more than one answer document, bar-code labels must be affixed to each and the fields must be coded exactly the same.
If a student took no part of a test, return the student’s unused answer document with all other unused answer documents. The School Test Coordinator must affix Test Not Taken labels to unused answer documents that have bar-code labels and/or hand-coded student information. The District Test Coordinator will distribute Test Not Taken labels to schools upon request by the school.
LAA 2
ALIGN TOP OF LABEL
P510489 399999909
001 Pelican Parish
LAA 2 SUM 2014 BAR-CODE LABEL
Test Not Taken Labels(affixed by School Test Coordinator)
After all makeup testing is completed, the School Test Coordinator must:
• Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.
• Affix yellow Test Not Taken labels over bar-code labels. (Program-specific labels are provided, so make sure you apply the correct label.)
• Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.
Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.
TEST NOT TAKEN DOCUMENT
LABEL (YELLOW)
LAA 2
Unscorable Document Labels(affixed by the District Test Coordinator)
UNSCORABLE DOCUMENT LABEL (BLUE)
INSTRUCTIONSHEET(PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)
Unscorable document labels are program- specific.
Use if an answer document was– torn or damaged,– intended for another student, or– marked with ink, highlighters, markers,
or crayon.
Unscorable answer documents must not be thrown away.
Any student responses must be transferred to a hand-coded answer document to be scored.
Documentation about the incident should be kept by the District Test Coordinator and t he School Test Coordinator.
LAA 2 Used and Unused Answer Documents
SUMMER 2014 RETEST ONLY
* School Test Coordinators should return all LAA 2 materials to the District Test Coordinator in return 2.
USED (Return 2)
UNUSED (Return 2)
All used LAA 2 answer documents are returned in pickup 2.
Used answer document:• an answer document on which a
student -----has marked responses to one or more items--and on which a bar-code label has been ------affixed to page 1. Student information must--be hand coded since preidentified labels are--not provided.
All unused LAA 2 answer documents are returned by the School Test Coordinator in pickup 2.*Unused answer document:• an answer document on which no test items
were attempted regardless of whether abar-code label has been affixed or whether student information has been hand coded on page 1
Test Not Taken labels must be affixed to unused answer documents with bar-code labels and/or hand-coded student information.
All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.
33
EOC Summer Retest • For initial testers who may have completed an EOC course and earned Carnegie
credit for an EOC course after May 23, 2014 and before June 27, 2014.• For initial testers seeking to earn proficiency credit for an EOC course with an EOC
test.• For retesters who scored Needs Improvement and need to pass an EOC to meet
graduation requirements.
Materials• All materials for test coordination and administration are available at
www.eoclouisiana.org
Assessment
Louisiana Believes
Assessment
34Louisiana Believes
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 Last day to order Braille and
Communication Assistance Scripts
19 20 21
22 23 24 25 26 27 28
29 30
EOC retest
EOC registration window
EOC registration window
June 2014
EOC Test Course Course Code
Algebra I
Algebra I 160321
Algebra I, Part 2 160338
Integrated Mathematics I 160339
Algebra I, Middle School 160380
Applied Algebra I 160331
English II English II 120332
Geometry Geometry 160323
Applied Geometry 160332
Biology Biology 150301
English III English III 120333
U.S. History U.S. History 220403
Louisiana Believes
Assessment
Assessment
Registration Alerts• DTCs must schedule schools for testing before STCs can begin cleaning
up class rosters and registering students.
• Registering during the two-week window gives your schools the opportunity to plan ahead.
• Student enrollment data will be uploaded into the EOC Tests system from a file provided by the LDOE.
• Retest students who may need to pass EOC tests for graduation will be uploaded into Retester classes.
• For collapsed summer school testing sites, secondary STC assignments should be provided to the primary STC designated for summer retest administration
Louisiana Believes
Assessment
Registration AlertsStudent enrollment data does not include the assignment of testing accommodations.
• Before student testing begins, accommodations must be entered for all students with special education, section 504, or LEP status.
Note: If accommodations are not assigned to students before testing begins, students will not receive the accommodations Large Print or Tests Read Aloud and the correct form will not be assigned for students using braille. This could result in an administrative error.
37
Recommended
