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Scouting in Scotland

A New Support Structure

April 2008

A New Support Structure in Scotland

Drivers for Change

• Dropping membership numbersDropping membership numbers

• Reducing numbers of GroupsReducing numbers of Groups

• Increasing numbers of unfilled appointmentsIncreasing numbers of unfilled appointments

• The often duplication of roles at SHQ/Area/DistrictThe often duplication of roles at SHQ/Area/District

• Increased requirement for advisors/specialistsIncreased requirement for advisors/specialists


Drivers for Change

• To encourage more volunteers to work at Group levelTo encourage more volunteers to work at Group level

• To recognise modern communicationsTo recognise modern communications

• To concentrate specific resources on the development and To concentrate specific resources on the development and promotion of Scoutingpromotion of Scouting

• To re-establish effective adult trainingTo re-establish effective adult training

• To consolidate previous and current restructuringTo consolidate previous and current restructuring


Core Requirements

• Supports and encourages young peopleSupports and encourages young people

• Scout Group remains supreme for Beavers, Cubs and Scouts and Scout Group remains supreme for Beavers, Cubs and Scouts and linked to Explorers and Scout Network within Districtslinked to Explorers and Scout Network within Districts

• GSL role remains as coreGSL role remains as core

• A re-focussed District role is strengthened/established A re-focussed District role is strengthened/established

• Uniformed/Non Uniformed partnership is retainedUniformed/Non Uniformed partnership is retained


Core Requirements

• Consideration of Local Authority boundariesConsideration of Local Authority boundaries

• Have manageable volunteer rolesHave manageable volunteer roles

• Be viable both financially and numericallyBe viable both financially and numerically

• Must not require additional support or running costsMust not require additional support or running costs

• Have high universal acceptance across ScotlandHave high universal acceptance across Scotland


Our Roadmap for Change

• Clear Vision of the futureClear Vision of the future• Extensive preparationExtensive preparation• Effective individual and collective communicationsEffective individual and collective communications• Detailed, sympathetic and wide consultationDetailed, sympathetic and wide consultation• Updated Role Descriptions Updated Role Descriptions • Inclusive and open recruitment processInclusive and open recruitment process• Preparing and monitoring of a Project PlanPreparing and monitoring of a Project Plan• Guidance for Change DocumentGuidance for Change Document• A role for everyone!A role for everyone!


The New Regional Structure

SHQ

REGION

DISTRICT

GROUP DELIVERY

SUPPORT

DEVELOP AND ADVISE

POLICY


The New Regional Structure

REGION

DISTRICT

GROUP

SHQ

Young peopleBalanced Programme

Balanced Programme Support / Adult Support

Development/Communication/ Adult Training/Advice

Policy/Procedures/Professional/ Volunteer Support


The Task• Moving from 31 Areas to 8 RegionsMoving from 31 Areas to 8 Regions

• Moving from c. 80 to 56 DistrictsMoving from c. 80 to 56 Districts

• Offering better support to our 600 Scout GroupsOffering better support to our 600 Scout Groups

• Established a Change Team to develop GuidanceEstablished a Change Team to develop Guidance

• Recruitment and Redeployment of personnelRecruitment and Redeployment of personnel

• Timetable for changeTimetable for change


The Eight Regions

•Highland

•North East

•East

•South East

•Forth

•Clyde

•West

•South West


Distinct Responsibilities•DISTRICT RESONSIBILITIES

•Motivational Leadership

•Direct support to Groups

•GSL recruitment

•Executive and Administrative Management

•Supporting the delivery of balanced Programme

•District Development and Growth

•Getting started modules

•District gatherings

•Implementing policies

•Management of District Assets

•Financial audit of Groups

•REGIONAL RESONSIBILITIES

•Inspirational Leadership

•Direct support to Districts

•DC recruitment

•Executive and Strategic Management

•Development Growth and supporting Recruitment

•Communication and Publicity

•Training from module 5 onwards

•Advisory and guidance

•Formulating and Promoting policies

•Management of Regional Assets

•Financial audit of Districts


Regional StructureRegional Commissioner

Assist. Regional Commissioner(Development)

Assist. Regional CommissionerCommunications

Assist. Regional Commissioner(Adult Training) Advisers

Child ProtectionSpecial Needs

Faiths and BeliefsInternational

ActivitiesDuke of Edinburgh’s Award

Gang Show

District Commissioner

Regional Chairperson Executive Committee

Assist. Regional Commissioner(Explorer Scouts)

Assist. Regional Commissioner(Scout Network)


District StructureDistrict Commissioner

ADC Beaver Scouts

ADC Cub Scouts

ADC Scouts

District Explorer Scout Commissioner

District ChairpersonExecutive Committee

Appointments Sub-Committee

ADC (Adult Training)

Training Advisors

Group Scout Leaders

District Scout Network Leader


Guidance DocumentLegal

Property

Finance Constitution and POR

Funding and Grant Proposals Recruitment and Redeployment

Adult TrainingMembership Services

PR & CommunicationScottish Headquarters

Section Support Implementation Time Line


Things to Consider…• UnderstandingUnderstanding

• the revised structurethe revised structure• the distinctive roles of Region & Districtthe distinctive roles of Region & District• the new appointments & responsibilitiesthe new appointments & responsibilities• the differences with England, Wales and Northern Irelandthe differences with England, Wales and Northern Ireland

• Ensuring correct communication circulationEnsuring correct communication circulation• Communication matrixCommunication matrix

• Ensuring Membership Services System serves the Scottish StructureEnsuring Membership Services System serves the Scottish Structure

• Sectional Support TeamsSectional Support Teams


Timetable for Change

• Phase 1. – Consultation and Recruitment

• Phase 2. – Appointments and Preparation

• Phase 3. – Implementation

• Phase 4. - Review


Further Information

• Scottish Headquarters Website

• Project Managers:-Volunteer Roy Davidson, Depute Chief Commissioner (Development)

StaffGraeme Luke, Programme and Development Executive


Highland

Forth

East

Clyde

South East

West

North East

South

West