SAP FICO Standard Reports, Your Reporting Requirements Fulfilled!Posted on April 4, 2014 by Murugesan — No Comments ↓
Well, Almost! Let us see how.
Have you been searching for the right report? You know what you want from the system. You need to know which TCode will get
you the information you need. You just have to browse for the right reports from many SAP FICO Standard Reports that come with
SAP.
Contents [hide]
Let us discuss ‘Statement of Account!’
o TCode – S_ALR_87012280
Powerful Report for Statement of Account
o TCode – S_ALR_87012332
Let us discuss ‘Statement of Account!’If you want just a GL Account Statement for a period quickly, YES, just with FEW parameters, then, the report is SAP Minimal
Variant.TCode – S_ALR_87012280Menu path: Accounting–>Financial Accounting–> General Ledger–> Information System–> General Ledger Reports–>Line Items–
>General Ledger Line Items–>SAP Minimal variant
What you need to select -
GL Account,
Company Code,
Document date -From and To dates in Dynamic Selection,
Hit F8. Your report is ready!
Powerful Report for Statement of Account
If you are ready for a more powerful report, yes with more parameter choices to make, then read on…
As an SAP FICO USER quite often you need statement of account for
General Ledger Account
Customer Account
Vendor Account
and occasionally you may need to refer to statement of account for
Assets
Materials
One Report that fulfills all the above requirements!
You need to provide the respective parameters. That is it. It is interesting, isn’t it?TCode – S_ALR_87012332
Required Parameters
Company Code
Fiscal Year
Ledger
General Selections – Posting Date- From & To Dates
It is advisable to go for Document Date in most circumstances. Click ‘Dynamic Selection‘ Icon at the top and choose Document
Date Range.
Further Selections- Here you have the options to choose as required:
GL Account Line Items (GL line item statement of account)
Asset Line Items (Asset line item statement of account)
Material Line Items (Transactions for a given material item)
Customer Line Items (Customer statement of account)
Vendor Line Items (Vendor statement of account)
Defaulted choices after the above selection is
Standard Documents – Default selection
Parked Documents
Noted Items
Recurring Entry Original Documents
Other parameter selections you can safely accept the defaults.
You want a GL statement, check GL account line items and give the Account Code per your requirement, say 430000 Salary – Base
wages.
Now Hit F8.
You have the report:
Let us discuss more Standard Reports in the next posts!
More About Reports:
So Cool! SAP Report Layout
Time Saving Tip, Reports in Controlling
Thank you for your time reading the post. Have you found this blog post useful? Please leave your comments …
Thanks again!
SAP Standard Reports, Your Reporting Requirements Fulfilled!-2Posted on April 18, 2014 by Murugesan — No Comments ↓
Hi, Get a cup of coffee, we will discuss one more SAP GL Standard Report!
To read the first part of this series please follow:
SAP Standard Reports, Your Reporting Requirements Fulfilled!
Contents [hide]
SAP Standard Report, Document Journal
o TCode: S_ALR_87012287
o What is our requirement?
o Two Step Process
o First Step, Get the Document Number
o Second Step, Get the Document Journal
SAP Standard Report, Document JournalTCode: S_ALR_87012287Menu path: Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports → Document →
General -→ Document Journal → Document JournalWhat is our requirement?
To see the journal entry:
In the regular Debit & Credit format
With GL Account Code
With GL Account Description
Currency and AmountTwo Step ProcessFirst step, finding the document number and second step create another session and run the report with document number &
without GL Account code.First Step, Get the Document Number
We will input
1. Company code
2. Fiscal Year
3. Ledger (oL, the leading ledger)
4. Posting date interval say from 01.01.2004 to 30.06.2004
5. GL Account, say 416100 – Electricity (Fixed)
and hit F8.
What we get is a list of Journals or Documents. From the list let us note down the Document Number.
Second Step, Get the Document Journal
Now we need for a specific
document in Debit Credit Format with GL Account Code and GL Account Description. This we can get by inputting one more field,
the Document Number to the parameters already entered. Let us select say, 1900006225 document which we want to see in
regular Debit Credit Format. Parameter selections will be:
Company Code 1000
Document Number 1900006225
Fiscal Year 2004
Leger 0L
Posting date 01.01.2004 to 30.06.2004
DELETE GL Account 416100
In Output Control:
Check ‘Line items only’
Choose your layout
Note, when we give the Document number we should not give GL Account Code. Why? Because if we give GL Account Code as
one of the parameter, we will not get both Debit and Credit entries. The output will be only the Debit or Credit pertaining to the
given GL Account Code.
Run the report to get the regular Journal Format:
When we run the report for two or more documents, we will get the Debit and Credit totals information end of the list.
Have you enjoyed your coffee and reading the post? Did you find this blog post useful? Please leave your comments in the
Comments Section …
Thanks for your time!
SAP Standard Reports, Your Reporting Requirements Fulfilled!-3Posted on May 2, 2014 by Murugesan — No Comments ↓
What is so interesting about Account Balances SAP Standard Reports?
Something interesting!
A very useful feature!
Let us explore!
To read the previous parts of this series please follow:
1. Statement of Account
2. Document Journal
Contents [hide]
o Menu path
GL Account Balances & Totals and Balances
o TCode: S_ALR_87012277 – G/L Account Balances
o TCode: S_ALR_87012301 – Totals and Balances
Structured Account Balances -Interesting!
o TCode: S_ALR_87012279 – Structured Account Balances
Menu pathAccounting → Financial Accounting → General Ledger → Information System → General Ledger Reports → Account Balances →
General
GL Account Balances
Totals and Balances
Structured Account Balances
GL Account Balances & Totals and Balances
Two SAP Standard Reports for GL A/c balances that fulfills our regular and usual reporting requirements:
TCode: S_ALR_87012277 – G/L Account Balances
Let us choose the parameters per our requirement and get the report:
TCode: S_ALR_87012301 – Totals and Balances
Like before one more option for Account Balances report:
From the first report we can get various account balances:
Balance Carried Forward at the Beginning of the Fiscal Year
Total of the Period or Periods Carried Forward
Debit Total of the Reporting Period
Credit Total of the Reporting Period
End Balance of the Reporting Period
From the second report we get:
Debit Total of the Period under review
Credit Total of the Period under review
Debit Total YTD
Credit Total YTD
Total Debit
Total Credit
Structured Account Balances -Interesting!
TCode: S_ALR_87012279 – Structured Account BalancesThis is the interesting part! Let us see how!
Consider the case when we are responsible for the General Ledger Accounts. We want to make sure that these accounts carry
reliable information.
Here we have one way of making us feel comfortable about the balances. Make a quick comparison with previous year.
This report is flexible and we can get a report giving us comparison between:
Period Selection: Any selected period
Comparison Years: Current year with any previous year
Comparison of reporting data between current year and ANY previous year, say current year 2004 compared with 2003 or 2002 as
per our requirement is possible. This happens when for any reason year 2003 is an exception and does not provide a comparable
data and we want to compare with 2002 which is of more comparable results.
This is very interesting! very useful!
The format is per Financial Statement Version.
Have you found this report something interesting and useful? What reports you use which you find interesting? Please share with us
in the comments section …
Thanks for your time!
Month End and Year End Closing OperationsSkip to end of metadata
Added by Guest, last edited by Jack Wu on Dec 24, 2008 (view change) show comment
Go to start of metadata
Month End Closing Operations
Module Sr. No.
Process Description T Code / Menu-path Periodicity(D/W/M) Person Responsible / Location
MM 1 Inventory balance Programm ZBIL Monthly Logistic
MM 2 Inventory Revaluation
MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices
Monthly Corporate Accounts
MM 3 Physical Inventory MI07 - Monthly Depot/corporate accounts
Differences-Post , after Physical counting
Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 )
after prior approval from head of finance
MM 4 PO Closure ME22N - Logistics > Materials Management > Purchasing > Purchase Order > Change
Monthly Purchase dept
SD 5 Check Billing Due List for the last days in the month
VF04 - * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List
Monthly Logtistics/Sales Admin.
SD 6 General check of SD billing flows of Goods Issues without invoices
VL06F - Information Systems > General Report Selection > Sales and Distribution >Shipping > Delivery Monitor
Monthly Logtistics/Sales Admin.
FI 7 General account FB50 / KE21N Monthly Corporate Accounts
manual FI postings
SD 8 Release SD billing to Accounting
VFX3 - Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs
Monthly Logtistics/Sales Admin.
COPA 9 Reconciliation between CO/FI/SD
KEAT Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows
Monthly Reporting
FI & COPA
10
Invoicing Regularisation of deliveries non invoiced
FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document
Monthly Reporting
FI-CO-SD 11
Ensure Return sale order -credit memo and transfer posting tally
KE24/MB51 Monthly Sales Admin/Reporting/Accounts
Payroll 12
Running of payroll interface
NON STANDARD Monthly IT/Corporate Accounts
MM 13
Open next MM Period
MMPV Logistics > Material Managements > Material Master > Other > Close Period
Monthly Manual orAutomated back ground job
FI 14
Open FI Posting Periods
OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
Monthly Corporate Accounts
CO/IM 15
Settlement of Investment Orders to AUC
KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing
Monthly Reporting /Corporate Accounts
CO/IM 16
Settlement of Investment Orders to
KO8G Accounting ->
Monthly Reporting/Corporate Accounts
Fixed Assets Investment Management -> Internal Orders ->Period-End Closing->Single Functions > Settlement > KO8G - Collective Processing
FI 17
Depreciation Run AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute
Monthly Reporting/Corporate Accounts
FI 18
Maintain Exchange Rates
OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates
interface MEDECO
FI 19
Post Accrual / Deferral Entries
FBS1 Accounting ->
Monthly Corporate Accounts
Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc.
FI 20
Post Recurring Entries
F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute
Depends on Nature of entry and target accrual dates
Corporate Accounts
FI 21
Reverse Accrual / Deferral Entries
F.81 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document
Monthly Corporate Accounts
FI 22
Receivables and Payables Regroupements
F101 Accounting -> Accounts Receivables -> Periodic
Monthly Corporate Accounts
Processing -> Closing -> Regroup -> F101 - Receivables/payables
FI 23
GR/IR Clearing F.13 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency
Monthly Corporate Accounts
FI 24
Revaluation of Foreign Currency Balances
F.05 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation
Monthly/Weekly Corporate Accounts
COCCA 25
Correction of FI documents for wrong cost centre entries
KB61 Accounting > Controlling > Cost Center Accounting > Actual Postings > KB61 Repost Line Items
Weekly/Monthly
CO 26
Period close in CO OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
Monthly Reporting
CO-FI 27
CO-FI Reco S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency
Weekly/Monthly Reporting
COPA 28
CO - PA assessment KEU5 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
Monthly Reporting
COPA 2 Reconciliation GR55 ZTL8 Monthly Reporting
9 between CO - CCA - COPA
Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter > Report Writer > Report Group ZTL8 > Execute
COPA 30
RES1 Report execution and validation
KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report
D/W/M Reporting
FI 31
Balance Audit Trail S_ALR_87100205 - General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File
Monthly Corporate Accounts
FI 3 Compact Journal S_ALR_87012289 Monthly Corporate Accounts
2 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal
FI 33
VAT Liability F.38 General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax
Monthly Corporate Accounts
FI 34
VAT Liability F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> F-02 - General Posting
Monthly Corporate Accounts
FI 35
Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices
FBL3N / F.13 (TEST run and without tick " only docs which can be cleared"
Monthly Corporate Accounts
FI 34
Review and download the p& l and balance sheet
S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284
Monthly Corporate Accounts/ Reporting
IM 35
Investment Management Report
S_ALR_87013019 Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports S_ALR_87013019 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :
Monthly Reporting
IM 36
Investment Management Report
AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer
D/W/M Reporting
YEAR END CLOSING OPERATIONS
Module Sr. No.
Process Description
T Code / Menu-path
Preceding Dependency
Subsequent Process Impacted
Periodicity(D/W/M)
Person Responsible / Location
FI 1 Open FI Posting Periods
OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings ->
Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non
Allows all specific en year postings
Annual Corporate Accounts
S_ALR_87003642 - Open and Close Posting Periods
sales accounts ( exclude accounts 7*)
FI 2 End year Manual FI Postings
FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document
All specific postings for regularisation involving generation of and FI and non sales imapct -commissions on sales
Annual Corporate Accounts
FI 3 Fiscal Year Change for Fixed Assets
AJRW Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change
None 1/Calcul evaluation on next period 2/Posting to Assets Accounting in next Fiscal Year 3/reporting Budget
Annual Corporate Accounts
FI 4 Open FI OB52 Close Special All Annual Corporate
Posting Periods
Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
Period 13 to 16 to be closed after full & complete finalisation. of trial balance.
processing involving generation of and FI Document not allowed in next posting period.
Accounts
FI 5 Fixed Assets Year-End Closing
AJAB Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute
After END closing period 13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.
Posting to Previous Fiscal Year can not be continued after the year- end closing
Annual Corporate Accounts
FI 6 Account Reconcilia
ABST2 Accounting ->
After END closing period
Rectification of reported
Annual Corporate Accounts
tion for Fixed Assets
Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation
13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year.
errors on account of Capitalisation or depreciation
FI 7 Vendors & Customers
F.07 Accounting -> Financial Accounting-> Accounts Payable -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward
Scrutiny and closing of all Vendor & Customer accounts
Annual Corporate Accounts
FI 8 Balance Sheet GL
F.16 Accounting -> Financial Accounting->
Scrutiny and closing of all GL Balance
Annual Corporate Accounts
General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward
Sheet accounts
FI 9 P & L Items
F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward
Scrutiny and closing of all GL P & L accounts
Annual Corporate Accounts
CO 10
Period close in CO
OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting >
FI closing done and FI period is closed for last month.
CO process and assessment cycle run,RES1 reporting
Annual Reporting
Period End Closing > Transfer Cost Center costs > Assessment
CO-IM 11
Carry forward of open commitments for investment
KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward
Budgetory control on investment in next year
Annual Reporting
COCCA 12
Checking overhead report(before and after assessment run)
S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625
MIS reporting ????
Annual Reporting
FI 13
Review and download the p& l
S_ALR_87012284 Ledger - Reporting -> Information
Scrutinise & Download P& L and Balance Sheet
Year end Annual Corporate Accounts
and balance sheet
System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284
IM 14
Investment Management Report
_ALR_87013019 List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports : S_ALR_870128
Special FI periods closed
Reporting Annual Reporting
16 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :
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