Download pptx - Presentation for Distribution_ERP Updates & Prerequisites

CONNECTING TO

SUCCEED

ERP Updates & Prerequisites

Connecting To Succeed

Agenda

• Sage Add-on– Import and Export documents with confirmation– Import by Activity– Import Articles– Export Documents– Serial Numbers– Stock ,financial and Utilities Reports

• ERP Sage– Sage Parameters– Payments under Trading Module

Cis group | September 2015

Sage / Sage Add-on

• Import tool in Sage has limitation – Users have to disconnect from the system– The errors are not enough detailed

• Import tool in Sage add-on– No need to disconnect from the system– Possibility to validate and confirm the order before

uploading the data in the system.– If an error occurs, the user can check the Log file,

correct the error and import the file again.


Sage Add-on• Sage Add-on functionality – Import and Export Documents with Confirmation– Import by Activity– Import Articles– Export Documents– Serial Numbers– Stock ,Financial and Utilities Reports


Import and Export docs with confirmation• Import order using txt file exported by entity – Applicable if the entity already imported the order on their system using the index file

– Entity provide HQ the order in txt file exported from its system– HQ fill the needed information and upload it in the system


Import / Export documents

• Import order using txt file exported by entity – Orders will be listed under imported orders


Import / Export documents

• Import order using txt file exported by entity – Map and fill the missing info, then confirm the order


Import by Activity


Import by Activity

• Linked PO-SO– Import order documents (sales and purchases

documents)– Sales documents will be linked to the purchases

documents in case the item is defined as “Countermark”

– Possibility to import only sales documents or purchases documents.


Import by Activity

• Linked PO-SO


Import by Activity

• Rebate– Import rebate documents

• Spare parts– Import spare parts documents

• Cisco Pos– Import Cisco Rebate documents


Import by Activity

• Import Job Codes– In Sage Add-on, we can upload a list of job codes.– Job codes in the system can have several meanings :

• By order placement – Create job code for each order and link it to the sales invoices

• By Project – Create job code for each project and affect all sales and purchases documents

• By category (ex: Maintenance contract, stock,…)– Create job code for each category and affect for each sales and purchases

documents the job code related

• The job code will be automatically created on your system while using the import order tool.


Import / Export documents• Import articles

– In Sage Add-on, we have the possibility to create or update articles in the system by uploading an excel file.


Export documents

• Export documents– The users can export the document by using

business object report with the same format of the imported file or by using sage add on export tool


Serial Numbers

• Serial Numbers IN• Serial Number OUT• Process Return Serial Number• Serial Number Reports – Print DO– Serial Numbers ALL– DO by serial number– …


Serial Numbers

• Import Serial Numbers IN– After receiving the items and creating the

purchase document in the system, we have the possibility to import the serial numbers in sage add-on


Serial Numbers

• Import Serial Numbers Out– There is two ways to move out a serial number in

sage add-on after creating the sales invoices in the system

1. By using the normal process of serial number “Sales invoices”– Open sales invoice in sage add-on and link manually for each

item the serial number


Serial Numbers

• Import Serial Numbers Out


Serial Numbers

• Import Serial Numbers Out2. By using the bulk process• Used when we need to move out a huge list of serial

numbers


Process Return Serial Number

• Return serial number to stock– After creating the returned document in the

trading module, we should return the serial number to the stock.



• Return serial number to the Supplier– When a product is returned to supplier, the

related serial number must no longer be used into Sage Add-On


Reports – Serial Numbers



• Print DO



• Serial numbers ALL : this report returns the status (used or not used) of all inserted serial numbers



• DO by serial number: this report returns the delivery order number for a specific serial number.


Stock ,financial and utilities Reports

• Sage Add-on– Gescom (Stock)

• Aging Stock• Sales Documents• Purchases Documents• Stock Movement between 2 dates• Orders in process• …



• Sage Add-on– Financial

• Aging Balance Customers• Aging Balance Suppliers• Accounting Entries• Statement of Account • General Trial Balance• General Trial Balance by Currency• Receivables per Week• …



• Sage Add-on– Utilities• Accounting Structure• List of Customers and Suppliers• Missing Constructor – PL• Clients Addresses • Articles Check• …


ERP Sage

• ERP Sage– Sage Parameters (Structure)– Payments (Trading Accounting)


ERP Sage - Parameters• Sage Structure - Parameters

• Sage structure in the system will be locked. – The entity will not have anymore access to sage structure. Whenever it is

needed, the entity should refer to the HQ by sending an email to normalization department ([email protected]) and fill the corresponding template.

• Normalization department will send the template to the concerned person to get approval. Once approval received, the normalization department will create the parameters.

• Sage structure :– Chart of Account– Journal codes– Taxes– Customers– Suppliers– Articles– Families Articles– Warehouses Cis group | September 2015

mailto:[email protected]

Sage Parameters (Structure)

• Sage Structure – Parameters– HQ has all the authorization to block or correct any parameter already existing in the system .– If the entity needs to use any

blocked parameter or code, the entity has to contact HQ to correct the parameter or code and use it again.



• Sage Accounting - Sales and Purchases journal codes

– The accountants or any other user will no longer have access to modify or create any transactions under journal codes defined as Sales or Purchases.

– When the accountant needs to recognize sales or purchases documents to the accounting, he needs to use a special profile named “Posting”

– This way will help to maintain the coherence between accounting and trading module



• Administrator user.– The administrator user will be moved from your

system and you wont have access as administrator anymore.

– In case, you have only the administrator user in your system and to avoid blocking you, we will create an admin user with limited access until you send us the list of users with their profiles.

– This is useful to be able to manage all users access.


Payments (Trading Accounting)• Process Payment

– There are two ways to save a payment in the trading module :1. Directly into the invoice2. by using payment management function

• Advantage– Time consuming

• The accountant wont have to enter any payment transactions under accounting module• The accountant wont have to match the invoices to the payment

– Possibility to differentiate easily the invoices paid from partially paid and unpaid.

– Decrease data entry errors– Invoices and Payments will be automatically matched under trading and

accounting moduleCis group | September 2015

THANK YOU