Transcript

2

Introduction

The following is a story board of a tutorial depicting the steps and screen selections required to compose and send a message using the Office 365 Outlook Web Access (OWA) application. What is covered in ‘Outlook Tab – Tasks’ tutorial is a step by step review of: • Sign on • View Tasks • Create a task • Sign out As the tutorials are designed to be viewed in a reasonable amount of time each one covers specific activities. Other commonly used capabilities will be the subjects of other tutorials.

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Sign On

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O365 – OWA Desktop - Sign in Screen

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Double click on the OWA ICON

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O365 – OWA Internet - Sign in Screen

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Enter County

Network Password Select to

start Sign in process

Enter County

Network ID

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O365 – OWA Sign in progress screen

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When a staff person signs on they are presented the Outlook Tab.

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Sign in start screen (Default Outlook Inbox)

Shows list of messages

Shows reminders Displays preview of

highlighted message

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Filtered by

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Outlook Tab

Tasks

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Outlook Tab – Opening Folder Tabs

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Staff would select this symbol to open the folders

tab

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Outlook Tab – Tasks – Opening Tasks Tab

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Staff would then select TASKS to move to the task

management screens

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Outlook Tab – TASKS – No Folders and Sub folders visible

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Once the page has been opened the staff person

would see various tasks and summaries

Highlighted task has details displayed

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Outlook Tab – TASKS – Open folders section

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Selecting the ‘>>” will open TASKS folders section

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Outlook Tab – TASKS – All Folders and Sub folders visible

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Once they have been opened the staff person would see various folders &

subfolders.

In this case the TASKS sub-folder is open

Staff person can see various views of the list of tasks

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Create Task

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Outlook Tab – TASKS - Create TASK – Launch TASK creation process

Staff person selects “+” to launch TASK

create process

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Outlook Tab – TASKS - Create TASK

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Once selected the TASK creation screen appears

Basic TASK elements are: Subject – describing task Due Date – Date task is due Description – Description of task

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Outlook TAB – TASKS - Create TASK – Basic TASK data filled out

Selecting due date from calendar

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Outlook Tab – TASKS – Create TASK – Add more detail

Basic detail filled out

A Staff person selects ‘show more details’ to open additional

data elements that can be captured

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Outlook Tab – TASKS – Create TASK – Add more detail

Additional fields that can be filled out

related to a given task

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Outlook Tab – TASKS – Create TASK – Save Task

Once all fields filled out staff saves the task

by selecting SAVE

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Outlook TAB – TASKS – Create TASK – Saved task display

New task added to list of tasks

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Based on TASK due dates they

are grouped together

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Sign off

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OWA Overview – Sign off

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The ‘User” tab is access from anywhere

in OWA. When selected the menu of

choices appears

Staff member selects ‘Sign out’ to exit OWA

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O365 – OWA Sign Off - Desktop

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O365 – OWA Sign Off - Internet

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End of

Outlook Tab – Tasks

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